The Admin tab gives options to administer the database.
Undo
The Undo button deletes the last transaction, therefore if you make a mistake, use this button to go back a step and undo your last action.
Backup data
You should use this often! It creates a compressed backup of your database. Backups should be created regularly and stored on a different computer drive, or burnt to CD's for storage.
Restore backup
Should you need to, this option takes a backup file, and restores it to the database - note that it completely overwrites any current data - giving you a database exactly the same as when the backup was created.
Therefore if you want to look at a backup, but still retain any changes made since; you should create a new database, and use the restore function to restore to that new database - then you will have two database files - the original unchanged, and the new one equal to the restored data.
Delete old data
This gives you the option to delete any data prior to a date you set. Once deleted the data is gone - therefore you should create a backup first - in fact pressing this button will give you the option of creating a backup before the deletion continues.
The data deleted are your old transactions, invoices, purchase orders, VAT returns etc., However the program will not allow a date to be input which would cause any currently open purchase orders or invoices to be deleted. Your customer and supplier addresses and contact names are not deleted.
As time passes and the database grows, the program will become slower as the database access needs to search through more entries. Therefore deleting old data will improve the programs performance. However this then makes past records unavailable - apart from via a backup file.
Create new database
This option asks for a new filename, and then generates a new empty database, and starts the wizard asking for fresh company details. The currently opened database file is closed, but unaffected, and remains available on disk - and can be re-opened at any time.
Open a database
If you are operating with multiple companies, and therefore have multiple database files, this option can be chosen to open one of your other databases. The currently opened database file is closed, but unaffected, and remains available on disk - and can be re-opened at any time.
About VATStuff
Shows the program version, credits and licence information. More detailed software version numbers can be found by pressing the 'Statistics' button above, under this Manual tab. The full licence is also given within these manual pages.
Quit
Quits the program. Closing the main window also exits the program. You can quit at any time without having to choose any save function, as transactions are saved to the database as you apply them.
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