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<?xml version="1.0" encoding="UTF-8"?>
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<!DOCTYPE chapter PUBLIC "-//OASIS//DTD DocBook XML V4.2//EN" "http://docbook.org/xml/4.2/docbookx.dtd">
 
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<!DOCTYPE chapter PUBLIC "-//OASIS//DTD DocBook XML V4.3//EN"
 
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<chapter>
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        <title>Using OpenOffice Applications</title>
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        <para><emphasis role="strong">Objectives</emphasis></para>
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        <para>In this lesson, you will learn how to:
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                <itemizedlist>
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                        <listitem><para>Perform basic word-processing functions using
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                        OpenOffice.org Writer.</para></listitem>
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                        <listitem><para>Perform basic spreadsheet functions using
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                        OpenOffice.org Calc.</para></listitem>
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                        <listitem><para>Create and view multimedia presentations using
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                        OpenOffice.org Impress.</para></listitem>                               
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                        <listitem><para>Perform basic drawing operations using
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                        OpenOffice.org Draw.</para></listitem>
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                        <listitem><para>Create and edit formulae using OpenOffice.org
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                        Math.</para></listitem>
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                </itemizedlist>
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                <instructornote><title>Instructor Notes:</title></instructornote>
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                <para><emphasis role="italic">It is recommended to cover all 
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                the topics in this lesson. However, if you are running short on time you can omit the following optional topics:</emphasis>
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                <itemizedlist>
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                        <listitem><para><emphasis role="italic">OpenOffice.org Draw</emphasis></para></listitem>
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                        <listitem><para><emphasis role="italic">OpenOffice.org Math</emphasis></para></listitem>
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                        </itemizedlist>
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                </para>
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                <para><emphasis role="italic">Students, who are familiar with office applications, may want further exposure to these applications. However, ensure to conclude the lesson within the permitted time span.</emphasis></para>
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                </para>
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                <sect1>
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                        <title>Introducing the OpenOffice.org Suite</title>
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                        <para>OpenOffice.org is the default office application suite provided
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                        with Ubuntu. This is a free, open source office software suite that
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                        comprises all the features normally expected in an office suite. It is not
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                        just a collection of separate software programmes; it has been designed as a complete
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                        office package, in which all applications have a similar look and feel and common
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                        tools.</para>
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                        <para>The OpenOffice.org suite is available in more than 30 languages
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                        and can run on many operating systems, including Linux, Microsoft
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                        Windows, Solaris and Mac OS X. It is also compatible with all
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                        other major office suites, including Microsoft Office, which makes it
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                        easy for you to create, open, save and exchange documents with friends and
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                        colleagues in Microsoft Office formats.</para>
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                        <para>Another key feature of the OpenOffice.org suite is that all the
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                        applications save in the OpenDocument format, which is the new international
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                        standard for office documents. This Extensible Markup Language (XML) based
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                        format enables you to access your data from any OpenDocument-compliant
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                        software.</para>
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                        <tip>
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                                <title>Nice to Know:</title>
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                                <para>For more information on the history and development of
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                                OpenOffice.org, please visit <ulink url="http://en.wikipedia.org/wiki/Openoffice.org">http://en.wikipedia.org/wiki/Openoffice.org</ulink>.</para>
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                        </tip>
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                        <para>The OpenOffice.org software suite includes the following
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                        applications to help you handle your work effectively:
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                                <itemizedlist>
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                                        <listitem><para>OpenOffice.org Writer</para></listitem>
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                                        <listitem><para>OpenOffice.org Calc</para></listitem>
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                                        <listitem><para>OpenOffice.org Impress</para></listitem>
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                                        <listitem><para>OpenOffice.org Base</para></listitem>
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                                        <listitem><para>OpenOffice.org Draw</para></listitem>
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                                        <listitem><para>OpenOffice.org Math</para></listitem>
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                                </itemizedlist>
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                        </para>
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                        <para>To access the OpenOffice.org suite:
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                                <itemizedlist>
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                                        <listitem><para>On the <emphasis role="strong">Applications</emphasis>
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                                        menu, point to <emphasis role="strong">Office</emphasis> and then click
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                                        the OpenOffice.org application you want.</para>
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                                        <figure><title><emphasis role="italic">Accessing OpenOffice.org</emphasis></title>
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                                                <mediaobject><imageobject>
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                                                        <imagedata fileref="images/Lesson05_images_001.png" format="PNG"/>
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                                                </imageobject></mediaobject>
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                                        </figure>
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                                        </listitem>
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                                </itemizedlist>
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                        </para>
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                        <sect2>
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                                <title>OpenOffice.org Writer</title>
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                                <para>Writer is the word processor of the OpenOffice.org suite. It provides
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                                powerful functions and tools to do anything from writing a small
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                                letter to creating an entire book that contains charts, graphics, images,
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                                tables and an index. Complex desktop publishing tasks, such as creating
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                                multicolumn newsletters and brochures are also on hand.</para>
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                        </sect2>
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                        <sect2>
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                                <title>OpenOffice.org Calc</title>
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                                <para>Calc is a powerful spreadsheet that contains all the tools necessary
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                                to calculate, analyse, summarise and present data in the form of reports
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                                or charts. It has a wide range of advanced functions such as entering complex
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                                formulae, pulling in external data and performing statistical analyses.</para>
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                        </sect2>
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                        <sect2>
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                                <title>OpenOffice.org Impress</title>
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                                <para>Impress is a presentation programme designed to create effective
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                                multimedia presentations. It provides a range of tools to create presentations
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                                with 2D and 3D graphics, clip art, graphics, special effects and
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                                animations.</para>
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                        </sect2>
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                        <sect2>
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                                <title>OpenOffice.org Base</title>
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                                <para>Base is a database programme used to store contact and account information,
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                                create and modify tables, forms, queries and
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                                reports. Accessing data stored in a wide variety of database file formats is also
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                                available. Base will not be covered in detail in this course. For
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                                more information on base, please refer to www.openoffice.org/product/base.html
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                                </para>
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                        </sect2>
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                        <sect2>
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                                <title>OpenOffice.org Draw</title>
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                                <para>Draw is a vector graphics editor that provides tools to create anything
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                                from simple graphics to dynamic 3D illustrations and special effects.</para>
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                        </sect2>
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                        <sect2>
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                                <title>OpenOffice.org Math</title>
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                                <para>You can use Math for creating and editing mathematical equations by using
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                                a graphic user interface or by directly typing the formula into the equation
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                                editor. The formula created in this manner can then be inserted into other
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                                OpenOffice.org programmes, such as Writer, Calc and Impress.</para>
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                                <note><title><emphasis role="strong">Note:</emphasis></title>
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                                <para>Using a new OS and especially a new office application suite is not as
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                                daunting to pick up as you may think. With OpenOffice, most of the operations are very intuitive. 
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                                Think of a new suite as moving to a new house; all your old cutlery, plates
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                                and dishes are in your kitchen cupboards, you just need to get used to the new
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                                kitchen arrangement!</para></note>                                      
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                </sect2>
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                </sect1>
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                <sect1>
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                        <title>Using OpenOffice.org Writer</title>
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                <sect2>
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                                <title>Key Features of OpenOffice.org Writer</title>
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                                <para>You will no doubt be very familiar with most of the features of this
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                                application so only a few of them are included here. The friendly graphical
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                                user interface will assist with the rest.</para>
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                                <para><emphasis role="strong">Writing</emphasis></para>
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                                <para>OpenOffice.org Writer offers a variety of useful features to help you create
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                                basic text documents as well as long and complex or multi-part documents that may
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                                include components such as bibliographies, reference tables and indexes. Some of
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                                these features are:
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                                        <itemizedlist>
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                                                <listitem><para><emphasis role="strong">Spellchecker:</emphasis> The
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                                                spellchecker feature facilitates error-free writing by enabling you to
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                                                check your entire document, including the header, footer, index entries
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                                                and footnotes, for spelling errors. It even allows you to identify a
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                                                misspelled word from a specific selection of the document, lists
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                                                suggested words for replacing the misspelled word and
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                                                provides you the option to add a new word to the existing user
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                                                dictionary.</para></listitem>
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                                                <listitem><para><emphasis role="strong">Thesaurus:</emphasis> The
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                                                thesaurus helps you enhance the quality of your writing and make it more
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                                                effective by allowing you to find a more appropriate synonym for a
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                                                selected word.</para></listitem>
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                                                <listitem><para><emphasis role="strong">Autocorrect:</emphasis>
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                                                Autocorrect is a software function that enables you to reduce your typing
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                                                effort by automatically correcting common spelling and typing errors.
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                                                This feature also allows you to
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                                                automatically apply correct formatting to the text or insert special
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                                                characters by recognizing particular character usage.</para></listitem>
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                                                <listitem><para><emphasis role="strong">Hyphenation:</emphasis> You can
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                                                use the hyphenation feature to insert hyphens in words that are too long
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                                                to fit at the end of a line. It searches the entire document and suggests
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                                                hyphenation that you can
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                                                either accept or reject.</para></listitem>
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                                                <listitem><para><emphasis role="strong">Mail merge:</emphasis> The Mail
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                                                merge feature allows you to create multiple personalised form letters,
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                                                labels, envelopes, faxes and e-mail messages by using a form letter
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                                                template and an address database.</para></listitem>
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                                        </itemizedlist>
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                                </para>
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                                <para><emphasis role="strong">Designing and Structuring</emphasis></para>
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                                <para>OpenOffice.org enables you to design and structure your text document by
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                                using an assortment of features, including:
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                                        <itemizedlist>
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                                                <listitem><para><emphasis role="strong">Style and Formatting window:</emphasis>
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                                                The Style and Formatting window is one of the common features available
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                                                in the OpenOffice. org package that can be used consistently in all the
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                                                applications included in the package. You can use this window to create,
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                                                assign and modify styles for paragraphs, lists, individual characters,
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                                                frames and pages.</para></listitem>
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                                                <listitem><para><emphasis role="strong">Navigator:</emphasis> Provides you
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                                                with an outline view of the entire document and allows you to quickly
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                                                navigate inside the document. You can also use Navigator to track the
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                                                objects and elements that are already inserted and to insert new elements
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                                                into the document.</para></listitem>
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                                                <listitem><para><emphasis role="strong">Indexes and Tables:</emphasis>
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                                                Enable you to insert an index, a table of contents or a bibliography
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                                                reference in your text document. You can also customise the inserted
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                                                tables and indexes by defining their structure and appearance.</para>
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                                                </listitem>
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                                        </itemizedlist>
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                                </para>
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                                <para><emphasis role="strong">Desktop Publishing</emphasis></para>
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                                <para>The following features can help you create professionally styled
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                                documents, such as brochures, invitations and newsletters:
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                                        <itemizedlist>
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                                                <listitem><para><emphasis role="strong">Text Frames:</emphasis> Acts as a container for text and graphics and can be placed anywhere in a document.
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                                                You can also use these frames to apply a multi-column layout to your document and
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                                                render a professional look and style to it.</para></listitem>
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                                                <listitem><para><emphasis role="strong">Graphics:</emphasis> Allows you to insert a
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                                                graphic object into your text document from a gallery, a file or any other OpenOffice.org application.</para></listitem>
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                                                <listitem><para><emphasis role="strong">Tables:</emphasis> OpenOffice.org Writer
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                                                also enables you to create or insert a table into a text document.</para></listitem>
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                                        </itemizedlist>
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                                </para>
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                                <para><emphasis role="strong">Drawing</emphasis></para>
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                                <para>The drawing functions make it easy for you to create many types of drawings and graphics directly
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                                in your text document. You can use the Drawing  bar to add various shapes, lines, text and callouts to a current document.</para>
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                                <para><emphasis role="strong">Drag and Drop</emphasis></para>
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                                <para>This unique feature allows you to drag objects from one location to another in the same document, from one OpenOffice
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                                document to another and from the Gallery to your OpenOffice document.</para>
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                                <para><emphasis role="strong">The Help Function</emphasis></para>
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                                <para>This is a complete reference for your Writer.</para>
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                        </sect2>
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                        <sect2>
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                                <title>Performing Basic Word-Processing Tasks</title>
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                                <para>You can perform a number of word-processing tasks, such as writing, editing,
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                                formatting, reviewing and printing documents, using OpenOffice.org Writer. The word
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                                processor also allows you to use various templates, apply different styles to your
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                                document, control your page layout and insert, edit and create graphics inside your
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                                text document. Instructions to perform some of the basic word-processing tasks in
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                                Writer are described in the following sections.</para>
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                                <para><emphasis role="strong">Entering and Formatting Text</emphasis></para>
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                                <para>OpenOffice.org Writer is primarily used for writing and formatting text. You can
223
 
                                enter text using your keyboard and then apply a variety of formats to the text, as per
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                                the document's requirements.</para>
225
 
                                <para>You can use the following steps to enter and format text using OpenOffice.org Writer:
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                                        <orderedlist numeration="arabic">
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                                                <listitem><para>On the <emphasis role="strong">Applications</emphasis> menu, point
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                                                to <emphasis role="strong">Office</emphasis> and then click
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                                                <emphasis role="strong">Openoffice.org Word Processor</emphasis>. A blank text
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                                                document opens.</para>
231
 
                                                        <figure><title><emphasis role="italic">Launching Writer</emphasis></title>
232
 
                                                                <mediaobject><imageobject>
233
 
                                                                        <imagedata fileref="images/Lesson05_images_002.png" format="PNG"/>
234
 
                                                                </imageobject></mediaobject>
235
 
                                                        </figure>
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                                                </listitem>
237
 
                                                <listitem><para>Depending on what you want to do, you can either create a letter, memo, 
238
 
                                                note or an entire novel from scratch, or you may start with a predefined template or sample that is
239
 
                                                suitable for your requirements.</para>
240
 
                                                        <para>To access the templates and samples, on the <emphasis role="strong">File
241
 
                                                        </emphasis> menu, point to <emphasis role="strong">New</emphasis> and then click
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                                                        <emphasis role="strong">Templates and Documents</emphasis>. Alternatively, you
243
 
                                                        can press SHIFT+CTRL+N. The <emphasis role="strong">Templates and Documents
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                                                        </emphasis> dialogue box opens.</para>
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                                                        <figure><title><emphasis role="italic">Accessing Templates and Documents</emphasis></title>
246
 
                                                                <mediaobject><imageobject>
247
 
                                                                        <imagedata fileref="images/Lesson05_images_003.png" format="PNG"/>
248
 
                                                                </imageobject></mediaobject>
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                                                        </figure>
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                                                </listitem>
251
 
                                                <listitem><para>You can view the various categories of available templates in the
252
 
                                                middle column of the Templates and Documents dialogue box. If you want to use a
253
 
                                                template to create your document, you can double-click a category. This will display
254
 
                                                the various templates associated with that category. Select a template of
255
 
                                                your choice and then start working on it.</para>
256
 
                                                <para>However, you may also decide to work with the default blank document. 
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                                                To continue working with the blank document, exit the
258
 
                                                <emphasis role="strong">Templates and Documents</emphasis> dialogue box by
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                                                clicking <emphasis role="strong">Close</emphasis> in the top-right corner of
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                                                the dialogue box.</para>
261
 
                                                <figure><title><emphasis role="italic">Accessing Templates</emphasis></title>
262
 
                                                        <mediaobject><imageobject>
263
 
                                                                <imagedata fileref="images/Lesson05_images_004.png" format="PNG"/>
264
 
                                                        </imageobject></mediaobject>
265
 
                                                </figure>
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                                                <instructornote><title>Instructor Notes:</title>
267
 
                                                <para><emphasis role="italic">If students need to know more about using samples and templates, 
268
 
                                                                                                                you can tell them how to use various wizards, available under the File menu, 
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                                                                                                                to create user-defined templates, such as faxes and letters. 
270
 
                                                                                                                These templates can later be used to create further documents.</emphasis> </para></instructornote>
271
 
                                                </listitem>
272
 
                                                <listitem><para>After you have created the document, you can use the various formatting
273
 
                                                features provided in Writer to change the text display or emphasise specific areas in your document.
274
 
                                                You can use the following options available on the <emphasis role="strong">Formatting</emphasis> toolbar to perform some of the most
275
 
                                                common formatting tasks.</para>
276
 
                                                        <figure><title><emphasis role="italic">The Formatting Toolbar</emphasis></title>
277
 
                                                                <mediaobject><imageobject>
278
 
                                                                        <imagedata fileref="images/Lesson05_images_005.png" format="PNG"/>
279
 
                                                                </imageobject></mediaobject>
280
 
                                                        </figure>
281
 
                                                </listitem>
282
 
                                                <listitem><para>You can use the<emphasis role="strong">Style and
283
 
                                                Formatting</emphasis> window to perform a complete document makeover.</para>
284
 
                                                        <para>To open the <emphasis role="strong">Style and Formatting</emphasis> window,
285
 
                                                        on the <emphasis role="strong">Format</emphasis> menu, click
286
 
                                                        <emphasis role="strong">Style and Formatting</emphasis>. The
287
 
                                                        <emphasis role="strong">Style and Formatting</emphasis> window appears.</para>
288
 
                                                        <figure><title><emphasis role="italic">Accessing Style and Formatting Window</emphasis></title>
289
 
                                                                <mediaobject><imageobject>
290
 
                                                                        <imagedata fileref="images/Lesson05_images_006.png" format="PNG"/>
291
 
                                                                </imageobject></mediaobject>
292
 
                                                        </figure>
293
 
                                                </listitem>
294
 
                                                <listitem><para>You can use this window to select and modify the existing style or
295
 
                                                create a new style. Clicking one of the icons below the title bar of the
296
 
                                                <emphasis role="strong">Style and Formatting</emphasis> window will display a list
297
 
                                                of styles in a particular category, such as a list or a paragraph.</para>
298
 
                                                        <figure><title><emphasis role="italic">The Style and Formatting Icons</emphasis></title>
299
 
                                                                <mediaobject><imageobject>
300
 
                                                                        <imagedata fileref="images/Lesson05_images_007.png" format="PNG"/>
301
 
                                                                </imageobject></mediaobject>
302
 
                                                        </figure>
303
 
                                                </listitem>
304
 
                                                <listitem><para>By default, when you open the <emphasis role="strong">Style and
305
 
                                                Formatting</emphasis> window, the <emphasis role="strong">Paragraph</emphasis>
306
 
                                                                <emphasis role="strong">Style</emphasis> icon is selected. All the styles
307
 
                                                                listed in this category are displayed in the <emphasis role="strong">Style
308
 
                                                                and Formatting</emphasis> window. You can start restyling individual parts
309
 
                                                                of the current document by selecting specific parts of the document and
310
 
                                                                applying an existing style by double-clicking that style.</para>
311
 
                                                        <figure><title><emphasis role="italic">Applying a Style</emphasis></title>
312
 
                                                                <mediaobject><imageobject>
313
 
                                                                        <imagedata fileref="images/Lesson05_images_008.png" format="PNG"/>
314
 
                                                                </imageobject></mediaobject>
315
 
                                                        </figure>
316
 
                                                </listitem>
317
 
                                                <listitem><para>However, if you want to modify an existing style, you can simply
318
 
                                                right-click that style and select <emphasis role="strong">Modify.</emphasis> This
319
 
                                                displays a new pop-up window. You can redefine almost all aspects of the selected
320
 
                                                style using the various options available under the different tabs.</para>
321
 
                                                        <para>Modify the specifications of the selected style, and click
322
 
                                                        <emphasis role="strong">OK</emphasis> to apply the changes.</para>
323
 
                                                        <figure><title><emphasis role="italic">Modifying a Style</emphasis></title>
324
 
                                                                <mediaobject><imageobject>
325
 
                                                                        <imagedata fileref="images/Lesson05_images_009.png" format="PNG"/>
326
 
                                                                </imageobject></mediaobject>
327
 
                                                        </figure>
328
 
                                                </listitem>
329
 
                                                <listitem><para>Double-click the modified style to reflect the changes in the
330
 
                                                selected text.</para>
331
 
                                                        <figure><title><emphasis role="italic">Applying the Modified Style</emphasis></title>
332
 
                                                                <mediaobject><imageobject>
333
 
                                                                        <imagedata fileref="images/Lesson05_images_010.png" format="PNG"/>
334
 
                                                                </imageobject></mediaobject>
335
 
                                                        </figure>
336
 
                                                </listitem>
337
 
                                                <listitem><para>You can go on to customise all other parts of the document in the same way.</para>
338
 
                                                        <instructornote><title>Instructor Notes:</title>
339
 
                                                                <para><emphasis role="italic">If the students want to know more about the various formatting options available, you can give them the following information:</emphasis></para>
340
 
                                                                <para><emphasis role="italic">OpenOffice.org provides several ways to apply styles. These are:</emphasis>
341
 
                                                                <itemizedlist>
342
 
                                                                        <listitem><para><emphasis role="italic">Using the Styles and Formatting
343
 
                                                                        window.</emphasis></para></listitem>
344
 
                                                                        <listitem><para><emphasis role="italic">Using Fill Format mode.
345
 
                                                                        </emphasis></para></listitem>
346
 
                                                                        <listitem><para><emphasis role="italic">Using the Apply Style list on the
347
 
                                                                        Formatting bar.</emphasis></para></listitem>
348
 
                                                                        <listitem><para><emphasis role="italic">Assigning styles to shortcut
349
 
                                                                        keys.</emphasis></para></listitem>
350
 
                                                                        <listitem><para><emphasis role="italic">Using AutoFormat.
351
 
                                                                        </emphasis></para></listitem>
352
 
                                                                </itemizedlist>
353
 
                                                                </para>
354
 
                                                                <para><emphasis role="italic">In addition, describe the procedure to create a new style and add it to the Style and Formatting window. </emphasis></para>
355
 
                                                        </instructornote>
356
 
                                                </listitem>
357
 
                                        </orderedlist>
358
 
                                </para>
359
 
                                <para><emphasis role="strong">Inserting Tables</emphasis></para>
360
 
                                <para>To insert a table in a text document, position the cursor where you want the table
361
 
                                to appear and then follow the procedure described below:
362
 
                                        <orderedlist numeration="arabic">
363
 
                                                <listitem><para>On the <emphasis role="strong">Table</emphasis> menu, point to
364
 
                                                <emphasis role="strong">Insert</emphasis> and then click <emphasis role="strong">
365
 
                                                Table.</emphasis> The <emphasis role="strong">Insert Table</emphasis> dialogue box
366
 
                                                opens.</para>
367
 
                                                        <figure><title><emphasis role="italic">Inserting a Table</emphasis></title>
368
 
                                                                <mediaobject><imageobject>
369
 
                                                                        <imagedata fileref="images/Lesson05_images_011.png" format="PNG"/>
370
 
                                                                </imageobject></mediaobject>
371
 
                                                        </figure>
372
 
                                                </listitem>
373
 
                                                <listitem><para>You can use the various options present in the dialogue box to
374
 
                                                specify some of the table properties.</para>
375
 
                                                        <figure><title><emphasis role="italic">Specifying Table Properties</emphasis></title>
376
 
                                                                <mediaobject><imageobject>
377
 
                                                                        <imagedata fileref="images/Lesson05_images_012.png" format="PNG"/>
378
 
                                                                </imageobject></mediaobject>
379
 
                                                        </figure>
380
 
                                                        <tip>
381
 
                                                                <title>Nice to Know:</title>
382
 
                                                                <para>To directly insert a table with the default properties, click the
383
 
                                                                Table icon on the Standard toolbar and select the table size in the graphic
384
 
                                                                that appears. To create the table, click the cell that you want to be on
385
 
                                                                the last row of the last column.</para>
386
 
                                                        </tip>
387
 
                                                </listitem>
388
 
                                                <listitem><para>Specify the table properties and click <emphasis role="strong">OK.
389
 
                                                </emphasis> The table is inserted at the specified location in your text document.
390
 
                                                By default, Writer creates a table as wide as the page margins,
391
 
                                                with all the rows having the same height and all the columns having the same width.
392
 
                                                To adjust the column and rows and customise the table further, right-click the
393
 
                                                table and select <emphasis role="strong">Table</emphasis> from the short-cut menu.
394
 
                                                The <emphasis role="strong">Table Format</emphasis> dialogue box opens.</para>
395
 
                                                        <para>Now you can use this dialogue box to define finer specifications for
396
 
                                                        the table such as alignment, column width, text flow, borders and
397
 
                                                        background.</para>
398
 
                                                        <para>Define the table specifications as per your requirements and preferences,
399
 
                                                        and click <emphasis role="strong">OK</emphasis> to apply the changes.</para>
400
 
                                                        <figure><title><emphasis role="italic">Customising the Table Format</emphasis></title>
401
 
                                                                <mediaobject><imageobject>
402
 
                                                                        <imagedata fileref="images/Lesson05_images_013.png" format="PNG"/>
403
 
                                                                </imageobject></mediaobject>
404
 
                                                        </figure>
405
 
                                                </listitem>
406
 
                                                <listitem><para>The defined specifications are applied to the table. In case the
407
 
                                                data in one of the table cells needs to be arranged in the form of a table, you
408
 
                                                can create another layer of tables inside the current table. These tables are
409
 
                                                called nested tables. Writer permits you to create as many layers of nested
410
 
                                                tables as you want.</para>
411
 
                                                        <para>To create a nested table, click the cell in which you want the nested
412
 
                                                        table to appear, then follow the procedure for inserting a
413
 
                                                        new table. A nested table appears in the specified cell within the larger
414
 
                                                        table.</para>
415
 
                                                        <figure><title><emphasis role="italic">Creating a Nested Table</emphasis></title>
416
 
                                                                <mediaobject><imageobject>
417
 
                                                                        <imagedata fileref="images/Lesson05_images_014.png" format="PNG"/>
418
 
                                                                </imageobject></mediaobject>
419
 
                                                        </figure>
420
 
                                                </listitem>
421
 
                                                <listitem><para>You can now define the finer specifications of the nested table
422
 
                                                using the Table Format dialogue box and then populate the table with data.</para>
423
 
                                                        <figure><title><emphasis role="italic">The Nested Table</emphasis></title>
424
 
                                                                <mediaobject><imageobject>
425
 
                                                                        <imagedata fileref="images/Lesson05_images_015.png" format="PNG"/>
426
 
                                                                </imageobject></mediaobject>
427
 
                                                        </figure>
428
 
                                                </listitem>
429
 
                                        </orderedlist>
430
 
                                </para>
431
 
                                <para><emphasis role="strong">Inserting Images</emphasis></para>
432
 
                                <para>OpenOffice.org allows you to import images of various file formats, including the
433
 
                                most common file types such as JPEG, PNG, BMP and GIF. Images can be inserted from a file,
434
 
                                the OpenOffice.org Gallery, a scanner, the Internet, or a graphics programme.</para>
435
 
                                <para>To insert an image into your text document from a file:
436
 
                                        <orderedlist numeration="arabic">
437
 
                                                <listitem><para>Position the cursor at the location in the document
438
 
                                                where you want the picture to be inserted. On the <emphasis role="strong">Insert
439
 
                                                </emphasis> menu, point to <emphasis role="strong">Picture</emphasis> and then
440
 
                                                click <emphasis role="strong">From File</emphasis>. The <emphasis role="strong">
441
 
                                                Insert Picture</emphasis> dialogue box opens.</para>
442
 
                                                </listitem>
443
 
                                                <listitem><para>To insert the file, navigate to the desired file and select it.
444
 
                                                You can select the <emphasis role="strong">Preview</emphasis> check box at the
445
 
                                                bottom of the <emphasis role="strong">Insert Picture</emphasis> dialogue box
446
 
                                                to preview the selected image in a pane and verify whether you have selected
447
 
                                                the correct image. Click <emphasis role="strong">Open</emphasis> to insert the
448
 
                                                image in your document.</para>
449
 
                                                        <figure><title><emphasis role="italic">Inserting Image</emphasis></title>
450
 
                                                                <mediaobject><imageobject>
451
 
                                                                        <imagedata fileref="images/Lesson05_images_016.png" format="PNG"/>
452
 
                                                                </imageobject></mediaobject>
453
 
                                                        </figure>
454
 
                                                        <instructornote><title>Instructor Notes:</title>
455
 
                                                        <para><emphasis role="italic">Explain the following:</emphasis></para>
456
 
                                                        <para><emphasis role="italic">Selecting the Link check box creates a link
457
 
                                                        of the selected file inside your text document, instead of saving a copy
458
 
                                                        of the image in your document. As a result, though you'll be able to view
459
 
                                                        the image in the document, when the image is saved, the document will
460
 
                                                        contain only a reference to that image but not the image itself. Linking
461
 
                                                        an image has the following advantages and disadvantages:</emphasis>
462
 
                                                        <itemizedlist>
463
 
                                                                <listitem><para><emphasis role="italic">It reduces the size of your document when it is saved because the image is not included in it.  </emphasis></para></listitem>
464
 
                                                                <listitem><para><emphasis role="italic">You can edit or modify the image separately without making any changes in the document and can view the modified image the next time you open the document.</emphasis></para></listitem>
465
 
                                                                <listitem><para><emphasis role="italic">When you wish to send the document to someone, you need to send both the document and the image otherwise, the receiver will not be able to view the linked image.</emphasis></para></listitem>
466
 
                                                        </itemizedlist></para>
467
 
                                                        </instructornote>
468
 
                                                </listitem>
469
 
                                                <listitem>
470
 
                                                <para>The image is inserted at the specified location in your document. 
471
 
                                                                                If the image does not fit perfectly into your document, you should resize it.</para>
472
 
                                                <para>To resize the image while maintaining its proportions, 
473
 
                                                                                select the image and then press and hold the SHIFT key. 
474
 
                                                                                When you select an image, some square points (known as "handles") appear along its perimeter. 
475
 
                                                                                While holding down the SHIFT key, click and drag one of the handles on the image to 
476
 
                                                                                modify its size.</para>
477
 
                                                        <figure><title><emphasis role="italic">Resizing the Inserted Image</emphasis></title>
478
 
                                                                <mediaobject><imageobject>
479
 
                                                                        <imagedata fileref="images/Lesson05_images_017.png" format="PNG"/>
480
 
                                                                </imageobject></mediaobject>
481
 
                                                        </figure>
482
 
                                                        <instructornote><title>Instructor Notes:</title>
483
 
                                                                                        <para><emphasis role="italic">Explain the difference between a scaled and an unscaled resize, 
484
 
                                                                                                and emphasise the advantages of the scaled resize performed above.</emphasis></para>
485
 
                                                        </instructornote>
486
 
                                                </listitem>
487
 
                                                <listitem><para>After you have resized the image, you need
488
 
                                                to position the image appropriately in the document. 
489
 
                                                You can arrange and align images using the tools on the
490
 
                                                <emphasis role="strong">Frame toolbar</emphasis>, which appears below the
491
 
                                                <emphasis role="strong">Standard toolbar</emphasis> when you select a graphic for
492
 
                                                the first time.</para>
493
 
                                                        <para>Alternatively, you can right-click the image and then select from the
494
 
                                                        available options, such as <emphasis role="strong">Arrange, Wrap</emphasis>
495
 
                                                        or <emphasis role="strong">Anchor,</emphasis> on the short-cut menu.</para>
496
 
                                                        <figure><title><emphasis role="italic">Positioning the Inserted Image</emphasis></title>
497
 
                                                                <mediaobject><imageobject>
498
 
                                                                        <imagedata fileref="images/Lesson05_images_018.png" format="PNG"/>
499
 
                                                                </imageobject></mediaobject>
500
 
                                                        </figure>
501
 
                                                </listitem>
502
 
                                                <listitem><para>After you have selected appropriate positioning options for the
503
 
                                                image, you may obtain a result similar to the following screenshot.</para>
504
 
                                                        <figure><title><emphasis role="italic">The Inserted Image</emphasis></title>
505
 
                                                                <mediaobject><imageobject>
506
 
                                                                        <imagedata fileref="images/Lesson05_images_019.png" format="PNG"/>
507
 
                                                                </imageobject></mediaobject>
508
 
                                                        </figure>
509
 
                                                </listitem>
510
 
                                        </orderedlist>
511
 
                                </para>
512
 
                                <para><emphasis role="strong">Printing Documents</emphasis></para>
513
 
                                <para>To print a document:
514
 
                                        <orderedlist numeration="arabic">
515
 
                                                <listitem><para>On the <emphasis role="strong">File</emphasis> menu, click
516
 
                                                <emphasis role="strong">Print</emphasis>. The <emphasis role="strong">Print
517
 
                                                </emphasis> dialogue box opens. You can use this dialogue box to specify
518
 
                                                the printer to be used (in case you have more than one printer installed
519
 
                                                on your system), the pages to be printed, and the number of copies to be
520
 
                                                printed. You can also click the <emphasis role="strong">Properties
521
 
                                                </emphasis> button in the <emphasis role="strong">Print</emphasis> dialogue
522
 
                                                box to define the properties of the printer, such as orientation, the paper
523
 
                                                tray to be used and the paper size to be printed.</para>
524
 
                                                        <para>To define printer options for the current document, click the
525
 
                                                        <emphasis role="strong">Options</emphasis> button in the
526
 
                                                        <emphasis role="strong">Print</emphasis> dialogue box.</para>
527
 
                                                        <figure><title><emphasis role="italic">Printing a Document</emphasis></title>
528
 
                                                                <mediaobject><imageobject>
529
 
                                                                        <imagedata fileref="images/Lesson05_images_020.png" format="PNG"/>
530
 
                                                                </imageobject></mediaobject>
531
 
                                                        </figure>
532
 
                                                </listitem>
533
 
                                                <listitem><para>The <emphasis role="strong">Printer Options</emphasis> dialogue
534
 
                                                box enables you to select specific sections from the current document for
535
 
                                                printing. For example, to save toner or ink, you may not want to print the
536
 
                                                background and the graphics in the document. You can specify these details
537
 
                                                under the <emphasis role="strong">Content</emphasis> section by selecting or
538
 
                                                clearing the appropriate check boxes.</para>
539
 
                                        <para>Similarly, you can define the required printing options
540
 
                                        in the <emphasis role="strong">Pages</emphasis> and <emphasis role="strong"> Notes</emphasis>
541
 
                                        section. After specifying the details, click <emphasis role="strong">OK</emphasis>
542
 
                                        to save your settings.</para>
543
 
                                                        <figure><title><emphasis role="italic">Defining Printer Options</emphasis></title>
544
 
                                                                <mediaobject><imageobject>
545
 
                                                                        <imagedata fileref="images/Lesson05_images_021.png" format="PNG"/>
546
 
                                                                </imageobject></mediaobject>
547
 
                                                        </figure>
548
 
                                                </listitem>
549
 
                                                <listitem><para>You can now start printing the document by clicking
550
 
                                                <emphasis role="strong">OK</emphasis> on the <emphasis role="strong">Print
551
 
                                                </emphasis> dialogue box.</para>
552
 
                                                        <note>
553
 
                                                                <title>Note:</title>
554
 
                                                                <para>Making changes in the Printer Options dialogue box will only apply to the current
555
 
                                                                document and not change your default settings permanently.</para>
556
 
                                                        </note>
557
 
                                                        <instructornote><title>Instructor Notes:</title>
558
 
                                                                <para><emphasis role="italic">If the students want to know about the procedure to select the default print options, provide them the following information:</emphasis></para>
559
 
                                                                <para><emphasis role="italic">To select the default print options, On the Tools menu, click Options.</emphasis>
560
 
                                                                <itemizedlist>
561
 
                                                                        <listitem><para><emphasis role="italic">The OpenOffice.org - Print
562
 
                                                                        dialogue box opens.</emphasis></para></listitem>
563
 
                                                                        <listitem><para><emphasis role="italic">In the left navigation
564
 
                                                                        panel, expand OpenOffice.org Writer and then select Print.
565
 
                                                                        </emphasis></para></listitem>
566
 
                                                                        <listitem><para><emphasis role="italic">Select the required options
567
 
                                                                        and click OK to apply the changes to the default print settings.
568
 
                                                                        </emphasis></para></listitem>
569
 
                                                                </itemizedlist></para>
570
 
                                                        </instructornote></listitem>
571
 
                                        </orderedlist>
572
 
                                </para>
573
 
                                <para><emphasis role="strong">Saving Documents</emphasis></para>
574
 
                                <para>You can save your Writer document in the same way as you save any other document.
575
 
                                To save a new text document:
576
 
                                        <orderedlist numeration="arabic">
577
 
                                                <listitem><para>On the <emphasis role="strong">File</emphasis> menu, click
578
 
                                                <emphasis role="strong">Save As</emphasis>. The <emphasis role="strong">
579
 
                                                Save</emphasis> dialogue box opens.</para>
580
 
                                                        <figure><title><emphasis role="italic">Saving the Document</emphasis></title>
581
 
                                                                <mediaobject><imageobject>
582
 
                                                                        <imagedata fileref="images/Lesson05_images_022.png" format="PNG"/>
583
 
                                                                </imageobject></mediaobject>
584
 
                                                        </figure>
585
 
                                                </listitem>
586
 
                                                <listitem><para>Navigate to the directory where you want to save the file,
587
 
                                                enter the file name and click <emphasis role="strong">Save</emphasis> to
588
 
                                                save the file at the desired location.</para>
589
 
                                                        <para>OpenOffice.org also allows you to save your document in
590
 
                                                        a number of other file formats, including Microsoft Word, Rich Text,
591
 
                                                        Star Writer and as an HTML document. This enables you to share your documents
592
 
                                                        with other people who use other office applications, such as Office.</para>
593
 
                                                        <para>If you would like to save your current document as a Word file,
594
 
                                                        select the appropriate type of Word format from the drop-down menu
595
 
                                                        at the bottom of the dialogue box. Then, click <emphasis role="strong">
596
 
                                                        Save</emphasis> to save the file as a Word document.</para>
597
 
                                                        <figure><title><emphasis role="italic">Saving in Word Format</emphasis></title>
598
 
                                                                <mediaobject><imageobject>
599
 
                                                                        <imagedata fileref="images/Lesson05_images_023.png" format="PNG"/>
600
 
                                                                </imageobject></mediaobject>
601
 
                                                        </figure>
602
 
                                                </listitem>
603
 
                                        </orderedlist>
604
 
                                </para>
605
 
                        </sect2>
606
 
                </sect1>
607
 
                <sect1>
608
 
                        <title>Using OpenOffice.org Calc</title>
609
 
                        <para>Calc is the spreadsheet component of the OpenOffice.org office
610
 
                        software suite. The comprehensive range of advanced functions included in Calc helps
611
 
                        professionals accomplish complex tasks. At the same time, Calc is user-friendly,
612
 
                        which makes it easier for new users. This topic will familiarise you with its
613
 
                        key features and teach you how to perform some basic spreadsheet functions.</para>
614
 
                        <para>Similar to all other applications in the OpenOffice.org suite, Calc allows
615
 
                        you to save spreadsheets in OASIS OpenDocument (ODF) format. This XML-based format
616
 
                        enables you to access your spreadsheets from any OpenDocument-compliant software.
617
 
                        In addition, Calc allows you to save spreadsheets directly as Portable Document
618
 
                        Format (PDF) files without using any additional, expensive software.</para>
619
 
                        <sect2>
620
 
                                <title>Key Features of OpenOffice.org Calc</title>
621
 
                                <para>Calc is a fully featured office application that includes all the advanced
622
 
                                analysis, charting and decision-making features that you expect from a high-end
623
 
                                spreadsheet. Some of the key features of OpenOffice.org Calc are:
624
 
                                        <itemizedlist>
625
 
                                                <listitem><para><emphasis role="strong">Calculation:</emphasis>
626
 
                                                OpenOffice.org Calc provides you with over 300 functions for financial,
627
 
                                                logical, statistical, mathematical and banking operations. This enables
628
 
                                                you to create formulae to perform complex calculations on your data. In
629
 
                                                addition, Calc provides you with Function wizard that guides you
630
 
                                                interactively through the creation of formulae.</para>
631
 
                                                <para>Another feature of OpenOffice.org Calc is that it allows
632
 
                                                you to create natural language formulae using words such as sales - costs.
633
 
                                                </para></listitem>
634
 
                                                <listitem><para><emphasis role="strong">Scenario Manager:</emphasis> Allows you perform
635
 
                                                'what-if' analyses and view the result of changes made to any factor of the calculation.
636
 
                                                For example, when performing a loan calculation, you can change the period of the loan and can view
637
 
                                                the resulting calculations for the loan-repayment amount or the interest
638
 
                                                rate.</para></listitem>
639
 
                                                <listitem><para><emphasis role="strong">Data Pilot:</emphasis> Enables you to compare, combine and
640
 
                                                arrange large amounts of data. It helps you pull in raw data from corporate databases, cross-tabulate,
641
 
                                                summarise and convert the data into meaningful information. You can use
642
 
                                                Data Pilot to create interactive tables, which allows the data to be
643
 
                                                frequently arranged, rearranged or summarised according to different
644
 
                                                points of view.</para></listitem>
645
 
                                                <listitem><para><emphasis role="strong">Dynamic Charts:</emphasis> As the name suggests, these charts
646
 
                                                update automatically as the data in the spreadsheet changes.</para></listitem>
647
 
                                                <listitem><para><emphasis role="strong">Opening and Saving Microsoft Files:
648
 
                                                </emphasis> Calc allows you to use your old Microsoft spreadsheets and save your work in Microsoft Excel or
649
 
                                                a variety of other formats. This facilitates the easy sharing of data with others using Microsoft or
650
 
                                                similar applications.</para></listitem>
651
 
                                        </itemizedlist>
652
 
                                </para>
653
 
                        </sect2>
654
 
                        <sect2>
655
 
                                <title>Performing Basic Spreadsheet Tasks</title>
656
 
                                <para>Similar to any other spreadsheet application, Calc is used to process
657
 
                                numerical information or text in tabular form. It is primarily used for
658
 
                                tabulating numerical figures. It also allows you to sort and manipulate data,
659
 
                                apply arithmetic, mathematic and statistical functions to data sets and
660
 
                                represent the datasets in charts or graphical forms. The following sections
661
 
                                describe the instructions to perform some basic spreadsheet tasks in Calc.</para>
662
 
                                <para><emphasis role="strong">Formatting Tables and Cells</emphasis></para>
663
 
                                <para>To format tables and cells in a Calc spreadsheet:
664
 
                                        <orderedlist numeration="arabic">
665
 
                                                <listitem><para>On the <emphasis role="strong">Applications</emphasis>
666
 
                                                menu, point to <emphasis role="strong">Office</emphasis> and then click
667
 
                                                <emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to open a
668
 
                                                Calc spreadsheet. A new Calc window opens.</para>
669
 
                                                        <figure><title><emphasis role="italic">Launching Calc</emphasis></title>
670
 
                                                                <mediaobject><imageobject>
671
 
                                                                        <imagedata fileref="images/Lesson05_images_024.png" format="PNG"/>
672
 
                                                                </imageobject></mediaobject>
673
 
                                                        </figure>
674
 
                                                </listitem>
675
 
                                                <listitem><para>Some of the key components of the main Calc window are
676
 
                                                described below:</para>
677
 
                                                        <figure><title><emphasis role="italic">The Calc Window</emphasis></title>
678
 
                                                                <mediaobject><imageobject>
679
 
                                                                        <imagedata fileref="images/Lesson05_images_025.png" format="PNG"/>
680
 
                                                                </imageobject></mediaobject>
681
 
                                                        </figure>
682
 
                                                        <itemizedlist>
683
 
                                                                <listitem><para>The Name box contains the cell and the row
684
 
                                                                number, called the cell reference, of the current or active
685
 
                                                                cell.</para></listitem>
686
 
                                                                <listitem><para>The active cell indicates the selected cell
687
 
                                                                currently in use.</para></listitem>
688
 
                                                                <listitem><para>The Function wizard opens the Function Wizard
689
 
                                                                dialogue box.</para></listitem>
690
 
                                                                <listitem><para>The Sum button allows you to calculate the sum
691
 
                                                                of the numbers in the cells that are above the current cell.
692
 
                                                                </para></listitem>
693
 
                                                                <listitem><para>Clicking the Function button inserts an equals
694
 
                                                                sign into the current cell as well as in the input line,
695
 
                                                                making it ready to accept a formula.</para></listitem>
696
 
                                                                <listitem><para>The sheet tabs at the bottom of the sheet
697
 
                                                                indicate the number of worksheets present in the current spreadsheet.
698
 
                                                                By default, a new spreadsheet includes three worksheets.
699
 
                                                                </para></listitem>
700
 
                                                        </itemizedlist>
701
 
                                                </listitem>
702
 
                                                <listitem><para>After you have entered the required data in the spreadsheet,
703
 
                                                you can apply different formatting styles to it by selecting from the wide
704
 
                                                range of options available in Calc. To apply desired formatting to a
705
 
                                                selected range of cells, on the <emphasis role="strong">Format</emphasis>
706
 
                                                menu, click <emphasis role="strong">Cells.</emphasis> The
707
 
                                                <emphasis role="strong">Format Cells</emphasis> dialogue box opens.</para>
708
 
                                                        <figure><title><emphasis role="italic">Formatting Cells</emphasis></title>
709
 
                                                                <mediaobject><imageobject>
710
 
                                                                        <imagedata fileref="images/Lesson05_images_026.png" format="PNG"/>
711
 
                                                                </imageobject></mediaobject>
712
 
                                                        </figure>
713
 
                                                </listitem>
714
 
                                                <listitem><para>You can use the various options available under the
715
 
                                                <emphasis role="strong">Font, Font Effects</emphasis> and
716
 
                                                <emphasis role="strong">Alignment</emphasis> tabs to specify various
717
 
                                                formatting attributes for the selected text. Similarly, for assigning formatting
718
 
                                                attributes to numbers, you can select from a number of pre-defined formats
719
 
                                                available on the <emphasis role="strong">Numbers</emphasis> tab page or define
720
 
                                                a new one based on your preferences.</para>
721
 
                                                        <para>The <emphasis role="strong">Format Cells</emphasis> dialogue box also
722
 
                                                        provides you with options to add smart borders and vibrant backgrounds to
723
 
                                                        your spreadsheet. It also allows you to select a background colour, from
724
 
                                                        a spectrum of colours, for your otherwise bland and dull spreadsheet.</para>
725
 
                                                        <para>Define the specifications and click <emphasis role="strong">OK</emphasis>
726
 
                                                        to apply the formatting effects.</para>
727
 
                                                        <figure><title><emphasis role="italic">Defining Formatting Attributes</emphasis></title>
728
 
                                                                <mediaobject><imageobject>
729
 
                                                                        <imagedata fileref="images/Lesson05_images_027.png" format="PNG"/>
730
 
                                                                </imageobject></mediaobject>
731
 
                                                        </figure>
732
 
                                                </listitem>
733
 
                                                <listitem><para>After you have selected formatting attributes for the selected
734
 
                                                cell range, you may get a result similar to this one.</para>
735
 
                                                        <figure><title><emphasis role="italic">The Formatted Spreadsheet</emphasis></title>
736
 
                                                                <mediaobject><imageobject>
737
 
                                                                        <imagedata fileref="images/Lesson05_images_028.png" format="PNG"/>
738
 
                                                                </imageobject></mediaobject>
739
 
                                                        </figure>
740
 
                                                </listitem>
741
 
                                                <listitem><para>Calc provides you with another useful feature, called
742
 
                                                <emphasis role="strong">Autoformat,</emphasis> which enables you to
743
 
                                                create attractive and professional table designs without undergoing
744
 
                                                the time-consuming process of selecting cell groups and assigning
745
 
                                                different formats to them. The Autoformat feature allows you to quickly
746
 
                                                apply preset formats to an entire sheet or a selected cell range. To
747
 
                                                apply Autoformat to a sheet or selected cell range, on the
748
 
                                                <emphasis role="strong">Format</emphasis> menu, click
749
 
                                                <emphasis role="strong">Autoformat</emphasis>.</para>
750
 
                                                        <figure><title><emphasis role="italic">Using Autoformat</emphasis></title>
751
 
                                                                <mediaobject><imageobject>
752
 
                                                                        <imagedata fileref="images/Lesson05_images_029.png" format="PNG"/>
753
 
                                                                </imageobject></mediaobject>
754
 
                                                        </figure>
755
 
                                                </listitem>
756
 
                                                <listitem><para>This displays the AutoFormat dialogue box. To assign a
757
 
                                                pre-set format to the selected cells, select one from the
758
 
                                                <emphasis role="strong">Format</emphasis> list and then click
759
 
                                                <emphasis role="strong">OK</emphasis> to apply the selected format to
760
 
                                                the selection.</para>
761
 
                                                        <figure><title><emphasis role="italic">Selecting a Format</emphasis></title>
762
 
                                                                <mediaobject><imageobject>
763
 
                                                                        <imagedata fileref="images/Lesson05_images_030.png" format="PNG"/>
764
 
                                                                </imageobject></mediaobject>
765
 
                                                        </figure>
766
 
                                                </listitem>
767
 
                                                <listitem><para>The format of your choice is immediately applied to the
768
 
                                                selection, and you get an attractive and fully formatted table with very
769
 
                                                little effort.</para>
770
 
                                                        <figure><title><emphasis role="italic">The Formatted Table</emphasis></title>
771
 
                                                                <mediaobject><imageobject>
772
 
                                                                        <imagedata fileref="images/Lesson05_images_031.png" format="PNG"/>
773
 
                                                                </imageobject></mediaobject>
774
 
                                                        </figure>
775
 
                                                </listitem>
776
 
                                        </orderedlist>
777
 
                                </para>
778
 
                                <para><emphasis role="strong">Entering Values and Formulas</emphasis></para>
779
 
                                <para>A formula is a spreadsheet function, complete with arguments, entered in
780
 
                                a cell. All formulae begin with an equal sign and may contain number, text and,
781
 
                                in some cases, other data such as format details. The formulae may also contain
782
 
                                arithmetic operators, logic operators or function starts. </para>
783
 
                                <para>Table 5.1 lists some examples of OpenOffice.org formulae:
784
 
                                        <table>
785
 
                                                <title>Calc Formulae</title>
786
 
                                                <tgroup cols="2">
787
 
                                                        <colspec colname="col1" align="left"/>
788
 
                                                        <colspec colname="col2" align="left"/>
789
 
                                                        <tbody>
790
 
                                                                <row>
791
 
                                                                        <entry><para><emphasis role="strong">Formulae</emphasis></para></entry>
792
 
                                                                        <entry><para><emphasis role="strong">Description</emphasis></para></entry>
793
 
                                                                </row>
794
 
                                                                <row>
795
 
                                                                        <entry><para><emphasis role="strong">=SUM(A1:A11)</emphasis></para></entry>
796
 
                                                                        <entry><para>Calculates the sum of the cells A1:A11</para></entry>
797
 
                                                                </row>
798
 
                                                                <row>
799
 
                                                                        <entry><para><emphasis role="strong">=EFFECTIVE(5%;12)</emphasis></para></entry>
800
 
                                                                        <entry><para>Calculates the effective interest for 5% annual
801
 
                                                                        nominal interest with 12 payments a year</para></entry>
802
 
                                                                </row>
803
 
                                                                <row>
804
 
                                                                        <entry><para><emphasis role="strong">=B1*B2</emphasis></para></entry>
805
 
                                                                        <entry><para>Displays the result of the multiplication of B1 and B2</para></entry>
806
 
                                                                </row>
807
 
                                                                <row>
808
 
                                                                        <entry><para><emphasis role="strong">=C4-SUM(C10:C14)</emphasis></para></entry>
809
 
                                                                        <entry><para>Calculates C4 minus the sum of cells C10 to C14</para></entry>
810
 
                                                                </row>
811
 
                                                        </tbody>
812
 
                                                </tgroup>
813
 
                                        </table>
814
 
                                </para>
815
 
                                <para>The quickest way to enter a formula is to type the formula either in
816
 
                                the cell where you want the result to display or in the Input Line on the
817
 
                                Formula bar. You can also use the Function
818
 
                                wizard, which helps you interactively create formulae.</para>
819
 
                                <para>To enter a formula using the Function wizard:
820
 
                                        <orderedlist numeration="arabic">
821
 
                                                <listitem><para>In your spreadsheet, select the cell where you want
822
 
                                                the formula to be inserted. To allow the Function wizard to guide you
823
 
                                                through the creation and application of a formula, on the
824
 
                                                <emphasis role="strong">Formula bar</emphasis>, click
825
 
                                                <emphasis role="strong">Function Wizard</emphasis>. This opens the
826
 
                                                <emphasis role="strong">Function Wizard</emphasis> dialogue box.</para>
827
 
                                                        <figure><title><emphasis role="italic">Launching Function Wizard</emphasis></title>
828
 
                                                                <mediaobject><imageobject>
829
 
                                                                        <imagedata fileref="images/Lesson05_images_032.png" format="PNG"/>
830
 
                                                                </imageobject></mediaobject>
831
 
                                                        </figure>
832
 
                                                </listitem>
833
 
                                                <listitem><para>You can see the entire range of functions listed in the
834
 
                                                <emphasis role="strong">Functions</emphasis> list box. You can also
835
 
                                                select one category from the Category drop-down list to display the
836
 
                                                functions listed under that category. Find the desired function from the
837
 
                                                <emphasis role="strong">Functions</emphasis> list, and click to select it.
838
 
                                                You notice that the <emphasis role="strong">Function Wizard</emphasis>
839
 
                                                dialogue box provides you some information about the selected function
840
 
                                                to guide you through your selection. After selecting the function, click
841
 
                                                <emphasis role="strong">Next</emphasis> to proceed with the task of
842
 
                                                entering a formula.</para>
843
 
                                                        <figure><title><emphasis role="italic">Selecting a Function</emphasis></title>
844
 
                                                                <mediaobject><imageobject>
845
 
                                                                        <imagedata fileref="images/Lesson05_images_033.png" format="PNG"/>
846
 
                                                                </imageobject></mediaobject>
847
 
                                                        </figure>
848
 
                                                </listitem>
849
 
                                                <listitem><para>Now, you need to specify the numbers to which you
850
 
                                                want to apply the formula. To select the numbers, you need to go back to
851
 
                                                the worksheet.</para>
852
 
                                                        <para>Click the <emphasis role="strong">Shrink</emphasis> button to
853
 
                                                        shrink this dialogue box and return to the worksheet.</para>
854
 
                                                        <figure><title><emphasis role="italic">Shrinking the Function Wizard Dialogue Box</emphasis></title>
855
 
                                                                <mediaobject><imageobject>
856
 
                                                                        <imagedata fileref="images/Lesson05_images_034.png" format="PNG"/>
857
 
                                                                </imageobject></mediaobject>
858
 
                                                        </figure>
859
 
                                                </listitem>
860
 
                                                <listitem><para>The <emphasis role="strong">Function Wizard</emphasis>
861
 
                                                dialogue box shrinks to allow you to view the worksheet. To select the
862
 
                                                cell range, hold down the <emphasis role="strong">SHIFT</emphasis> key
863
 
                                                and use the mouse to select the cell range containing the desired
864
 
                                                numbers.</para>
865
 
                                                        <para>After selecting the cells, you can go back to the Function
866
 
                                                        wizard by clicking the <emphasis role="strong">Maximize</emphasis>
867
 
                                                        button.</para>
868
 
                                                        <figure><title><emphasis role="italic">Selecting the Cell Range</emphasis></title>
869
 
                                                                <mediaobject><imageobject>
870
 
                                                                        <imagedata fileref="images/Lesson05_images_035.png" format="PNG"/>
871
 
                                                                </imageobject></mediaobject>
872
 
                                                        </figure>
873
 
                                                </listitem>
874
 
                                                <listitem><para>The cell reference for the selected cell range
875
 
                                                automatically appears in the <emphasis role="strong">number 1</emphasis>
876
 
                                                box and the applied formula, complete with arguments, appears in the
877
 
                                                <emphasis role="strong">Formula</emphasis> box at the bottom of the dialogue
878
 
                                                box. To complete the task of entering a formula, click
879
 
                                                <emphasis role="strong">OK</emphasis>.</para>
880
 
                                                        <figure><title><emphasis role="italic">Applying the Formula</emphasis></title>
881
 
                                                                <mediaobject><imageobject>
882
 
                                                                        <imagedata fileref="images/Lesson05_images_036.png" format="PNG"/>
883
 
                                                                </imageobject></mediaobject>
884
 
                                                        </figure>
885
 
                                                </listitem>
886
 
                                                <listitem><para>The solution appears in the cell where you had applied the
887
 
                                                formula.</para>
888
 
                                                        <figure><title><emphasis role="italic">Final Output</emphasis></title>
889
 
                                                                <mediaobject><imageobject>
890
 
                                                                        <imagedata fileref="images/Lesson05_images_037.png" format="PNG"/>
891
 
                                                                </imageobject></mediaobject>
892
 
                                                        </figure>
893
 
                                                </listitem>
894
 
                                        </orderedlist>
895
 
                                </para>
896
 
                                <para><emphasis role="strong">Inserting Charts</emphasis></para>
897
 
                                <para>You can present your data in the form of charts or graphs to compare your data
898
 
                                series visually and view trends in the data. Calc offers you a number of ways to
899
 
                                represent spreadsheet data graphically.</para>
900
 
                                <para>To insert a chart in your spreadsheet:
901
 
                                        <orderedlist numeration="arabic">
902
 
                                                <listitem><para>Open a spreadsheet containing data and row and column headings,
903
 
                                                and select the data to be included in the chart. Then, on the
904
 
                                                <emphasis role="strong">Insert</emphasis> menu, select
905
 
                                                <emphasis role="strong">Chart</emphasis>. The
906
 
                                                <emphasis role="strong">Chart Wizard</emphasis> dialogue box appears.</para>
907
 
                                                        <figure><title><emphasis role="italic">Launching the Chart Wizard</emphasis></title>
908
 
                                                                <mediaobject><imageobject>
909
 
                                                                        <imagedata fileref="images/Lesson05_images_038.png" format="PNG"/>
910
 
                                                                </imageobject></mediaobject>
911
 
                                                        </figure>
912
 
                                                <instructornote><title>Instructor Notes:</title>
913
 
                                                        <para><emphasis role="italic">Advise students about the alternate way to insert a chart using the Insert Chart icon from the Standard toolbar.
914
 
                                                        </emphasis></para></instructornote></listitem>
915
 
                                                <listitem>
916
 
                                                                                <para>On the first page of the <emphasis role="strong">Chart wizard</emphasis>, 
917
 
                                                                                                                you can select the chart type and preview the chart output. 
918
 
                                                                                                                Calc allows you to select from a wide range of 2D and 3D charts.  
919
 
                                                                                                                You may decide to follow the rest of the instructions of the Chart Wizard by clicking 
920
 
                                                                                                                <emphasis role="strong">Next</emphasis> or you can click 
921
 
                                                                                                                <emphasis role="strong">Finish</emphasis> to insert a chart in your document.</para>
922
 
                                                        <figure><title><emphasis role="italic">Selecting the Chart Type</emphasis></title>
923
 
                                                                <mediaobject><imageobject>
924
 
                                                                        <imagedata fileref="images/Lesson05_images_039.png" format="PNG"/>
925
 
                                                                </imageobject></mediaobject>
926
 
                                                        </figure>
927
 
                                                </listitem>
928
 
                                                <listitem><para>The chart is inserted at the specified location in your
929
 
                                                spreadsheet. You can now move and resize the chart and edit it further to
930
 
                                                suit your requirements.</para>
931
 
                                                        <figure><title><emphasis role="italic">The Inserted Chart</emphasis></title>
932
 
                                                                <mediaobject><imageobject>
933
 
                                                                        <imagedata fileref="images/Lesson05_images_040.png" format="PNG"/>
934
 
                                                                </imageobject></mediaobject>
935
 
                                                        </figure>
936
 
                                                </listitem>
937
 
                                        </orderedlist>
938
 
                                </para>
939
 
                                <para><emphasis role="strong">Exporting Spreadsheets to PDF</emphasis></para>
940
 
                                <para>Like the other OpenOffice.org applications, you can export your spreadsheets from Calc as PDF files. 
941
 
                                With Openoffice.org, you need not use
942
 
                                any additional third-party software to convert your document into PDF format.</para>
943
 
                                <para>To export your spreadsheet as a PDF:
944
 
                                        <orderedlist numeration="arabic">
945
 
                                                <listitem><para>On the <emphasis role="strong">File</emphasis> menu,
946
 
                                                click <emphasis role="strong">Export as PDF</emphasis>.
947
 
                                                The<emphasis role="strong">Export</emphasis> dialogue box appears.</para>
948
 
                                                        <figure><title><emphasis role="italic">Exporting Spreadsheet as PDF</emphasis></title>
949
 
                                                                <mediaobject><imageobject>
950
 
                                                                        <imagedata fileref="images/Lesson05_images_041.png" format="PNG"/>
951
 
                                                                </imageobject></mediaobject>
952
 
                                                        </figure>
953
 
                                                </listitem>
954
 
                                                <listitem><para>The four tabbed pages in this dialogue box allow you to define
955
 
                                                options, such as the pages to be included in the PDF, the type of compression
956
 
                                                to be used and the level of security to be assigned to the file. After defining
957
 
                                                these specifications, click <emphasis role="strong">Export</emphasis> to
958
 
                                                continue.</para>
959
 
                                                        <figure><title><emphasis role="italic">Defining PDF Options</emphasis></title>
960
 
                                                                <mediaobject><imageobject>
961
 
                                                                        <imagedata fileref="images/Lesson05_images_042.png" format="PNG"/>
962
 
                                                                </imageobject></mediaobject>
963
 
                                                        </figure>
964
 
                                                </listitem>
965
 
                                                <listitem><para>Provide a file name for your spreadsheet and navigate to the
966
 
                                                directory where you want to save it. Click <emphasis role="strong">Save
967
 
                                                </emphasis>     to export the spreadsheet as a PDF file.</para>
968
 
                                                        <figure><title><emphasis role="italic">Saving as PDF</emphasis></title>
969
 
                                                                <mediaobject><imageobject>
970
 
                                                                        <imagedata fileref="images/Lesson05_images_043.png" format="PNG"/>
971
 
                                                                </imageobject></mediaobject>
972
 
                                                        </figure>
973
 
                                                        <tip>
974
 
                                                                <title>Nice to Know:</title>
975
 
                                                                <para>To discover an Easter Egg tucked away in Calc, click within
976
 
                                                                any of the cells of your spreadsheet, type <emphasis role="strong">=
977
 
                                                                GAME("StarWars")</emphasis> and start playing right away.
978
 
                                                                </para>
979
 
                                                        </tip>
980
 
                                                </listitem>
981
 
                                                <listitem><para>Your spreadsheet is now displayed as a PDF file.</para>
982
 
                                                        <figure><title><emphasis role="italic">The PDF file</emphasis></title>
983
 
                                                                <mediaobject><imageobject>
984
 
                                                                        <imagedata fileref="images/Lesson05_images_044.png" format="PNG"/>
985
 
                                                                </imageobject></mediaobject>
986
 
                                                        </figure>
987
 
                                                </listitem>
988
 
                                        </orderedlist>
989
 
                                </para>
990
 
                        </sect2>
991
 
                </sect1>
992
 
                <sect1>
993
 
                        <title>Using OpenOffice.org Impress</title>
994
 
                        <para>Impress is a fully featured presentation tool of the OpenOffice.org office
995
 
                        software suite. It enables you to create effective multimedia presentations by
996
 
                        creating 2D and 3D clip art and images. It also allows you to create special
997
 
                        effects and animations by using high-impact drawing tools.</para>
998
 
                        <para>OpenOffice.org Impress is similar to Microsoft PowerPoint in its
999
 
                        functionality. In addition to making it easy for you to create PDF files from
1000
 
                        presentations, Impress lets you export the presentations into ShockWave Flash
1001
 
                        (SWF) files. This enables you to run the output on any computer that has a Flash
1002
 
                        player installed.</para>
1003
 
                        <sect2>
1004
 
                                <title>Key Features of OpenOffice.org Impress</title>
1005
 
                                <para>Some of the many useful features of Impress are:</para>
1006
 
                                <para><emphasis role="strong">Creating Vector Graphics:</emphasis> Impress
1007
 
                                comes bundled with various drawing tools that allow you to create vector
1008
 
                                graphics from within the application. You can also export vector graphics
1009
 
                                to bitmap pictures and, inversely, convert bitmap pictures into vector
1010
 
                                graphics.</para>
1011
 
                                <para><emphasis role="strong">Creating Slides:</emphasis> Choose from
1012
 
                                ready-to-use templates or use the drawing and diagram tools to jazz up your slides.
1013
 
                                Master view adds the elements that you want to appear on all slides of your presentation.</para>
1014
 
                                <para>Further, Impress users have the option to install the Open ClipArt
1015
 
                                library, which contains a huge selection of images for free use.</para>
1016
 
                                <para>Animations and effects help add spice to your presentations. You can
1017
 
                                render stunning 2D and 3D effects to your text using Fontwork, which lets
1018
 
                                you create life-like 3D images easily.</para>
1019
 
                                <para><emphasis role="strong">Publishing Presentations:</emphasis> Impress allows you to 
1020
 
                                                                publish presentations as handouts, export them into PDF files, 
1021
 
                                                                convert them into SWF files and publish them as HTML
1022
 
                                documents. This enables you to access your presentation from a variety of
1023
 
                                platforms.</para>
1024
 
                                <para><emphasis role="strong">Saving Presentation in Other Formats:</emphasis>
1025
 
                                Similar to other OpenOffice.Org applications, Impress saves your work in the
1026
 
                                international OpenDocument format. It also allows you to save your work in
1027
 
                                other formats such as PowerPoint.</para>
1028
 
                        </sect2>
1029
 
                        <sect2>
1030
 
                                <title>Creating Multi-Media Presentations</title>
1031
 
                                <para><emphasis role="strong">Creating, Viewing and Printing a Presentation
1032
 
                                </emphasis></para>
1033
 
                                <para>To create and view presentations using OpenOffice.org Impress:
1034
 
                                        <orderedlist numeration="arabic">
1035
 
                                                <listitem><para>On the <emphasis role="strong">Applications</emphasis>
1036
 
                                                menu, point to <emphasis role="strong">Office</emphasis> and then click
1037
 
                                                <emphasis role="strong">OpenOffice.org Presentation</emphasis>.</para>
1038
 
                                                        <figure><title><emphasis role="italic">Launching Impress</emphasis></title>
1039
 
                                                                <mediaobject><imageobject>
1040
 
                                                                        <imagedata fileref="images/Lesson05_images_045.png" format="PNG"/>
1041
 
                                                                </imageobject></mediaobject>
1042
 
                                                        </figure>
1043
 
                                                </listitem>
1044
 
                                                <listitem><para>The <emphasis role="strong">Presentation Wizard</emphasis>
1045
 
                                                dialogue box appears. The <emphasis role="strong">Presentation
1046
 
                                                wizard</emphasis> allows you to define the basic structure of a presentation
1047
 
                                                in three brief steps. You can either continue defining the specifications
1048
 
                                                as guided by the Presentation Wizard or immediately create a new blank
1049
 
                                                presentation by clicking <emphasis role="strong">Create</emphasis>.</para>
1050
 
                                                        <figure><title><emphasis role="italic">Using the Presentation Wizard</emphasis></title>
1051
 
                                                                <mediaobject><imageobject>
1052
 
                                                                        <imagedata fileref="images/Lesson05_images_046.png" format="PNG"/>
1053
 
                                                                </imageobject></mediaobject>
1054
 
                                                        </figure>
1055
 
                                                        <tip>
1056
 
                                                                <title>Nice to Know:</title>
1057
 
                                                                <para>To be able to preview the slide template, slide design and
1058
 
                                                                slide transition effects, leave the Preview check box selected.</para>
1059
 
                                                        </tip>
1060
 
                                                </listitem>
1061
 
                                                <listitem><para>This figure shows the main Impress window with an empty
1062
 
                                                presentation. From the <emphasis role="strong">Task</emphasis> pane on the
1063
 
                                                left, you can select a layout for your current slide.</para>
1064
 
                                                        <figure><title><emphasis role="italic">The Impress Window</emphasis></title>
1065
 
                                                                <mediaobject><imageobject>
1066
 
                                                                        <imagedata fileref="images/Lesson05_images_047.png" format="PNG"/>
1067
 
                                                                </imageobject></mediaobject>
1068
 
                                                        </figure>
1069
 
                                                </listitem>
1070
 
                                                <listitem><para>Enter the required text in the provided text boxes to create
1071
 
                                                the first slide. To make your presentation more attractive and professional looking,
1072
 
                                                you can either change the background and format the font size and colour for each 
1073
 
                                                slide or simply select a pre-defined template from the <emphasis role="strong">Master Pages</emphasis> panel.</para>
1074
 
                                                        <para>Click <emphasis role="strong">Master Pages</emphasis> to open the
1075
 
                                                        <emphasis role="strong">Master Pages</emphasis> panel.</para>
1076
 
                                                        <figure><title><emphasis role="italic">Opening the Master Pages Panel</emphasis></title>
1077
 
                                                                <mediaobject><imageobject>
1078
 
                                                                        <imagedata fileref="images/Lesson05_images_048.png" format="PNG"/>
1079
 
                                                                </imageobject></mediaobject>
1080
 
                                                        </figure>
1081
 
                                                </listitem>
1082
 
                                                <listitem><para>A number of templates are available on the
1083
 
                                                <emphasis role="strong">Master Pages</emphasis> panel. Select the template
1084
 
                                                of your choice to apply a whole new look to your presentation. You can enhance
1085
 
                                                the look of the presentation further by adding various elements, such as
1086
 
                                                objects, pictures and animated images, from the <emphasis role="strong">
1087
 
                                                Insert</emphasis> menu. Alternatively, you can start adding new slides to
1088
 
                                                the presentation.</para>
1089
 
                                                        <para>You can add a new slide by clicking the <emphasis role="strong">Slide
1090
 
                                                        </emphasis> button on the <emphasis role="strong">Standard toolbar</emphasis>.
1091
 
                                                        Alternatively, click <emphasis role="strong">Slide</emphasis> on the
1092
 
                                                        <emphasis role="strong">Insert</emphasis> menu.</para>
1093
 
                                                        <figure><title><emphasis role="italic">Selecting a Slide Template</emphasis></title>
1094
 
                                                                <mediaobject><imageobject>
1095
 
                                                                        <imagedata fileref="images/Lesson05_images_049.png" format="PNG"/>
1096
 
                                                                </imageobject></mediaobject>
1097
 
                                                        </figure>
1098
 
                                                </listitem>
1099
 
                                                <listitem><para>The inserted slide is also formatted as the first slide because
1100
 
                                                that is the layout you selected last. According to the requirements of your
1101
 
                                                presentation, you can select a new format from the <emphasis role="strong">
1102
 
                                                Layout</emphasis> pane. The new layout has two columns, one for text and the
1103
 
                                                other for images. This allows you to display text along with an associated
1104
 
                                                image on the same slide. Enter the textual content in the provided text boxes,
1105
 
                                                then double-click the house icon to insert a graphic in the provided
1106
 
                                                placeholder.</para>
1107
 
                                                        <figure><title><emphasis role="italic">Selecting a Slide Layout</emphasis></title>
1108
 
                                                                <mediaobject><imageobject>
1109
 
                                                                        <imagedata fileref="images/Lesson05_images_050.png" format="PNG"/>
1110
 
                                                                </imageobject></mediaobject>
1111
 
                                                        </figure>
1112
 
                                                </listitem>
1113
 
                                                <listitem><para>In the <emphasis role="strong">Insert Picture</emphasis>
1114
 
                                                dialogue box, select the desired image and click <emphasis role="strong">
1115
 
                                                Open</emphasis> to insert it into your slide.</para>
1116
 
                                                        <figure><title><emphasis role="italic">Inserting Picture in a Slide</emphasis></title>
1117
 
                                                                <mediaobject><imageobject>
1118
 
                                                                        <imagedata fileref="images/Lesson05_images_051.png" format="PNG"/>
1119
 
                                                                </imageobject></mediaobject>
1120
 
                                                        </figure>
1121
 
                                                </listitem>
1122
 
                                                <listitem><para>Notice that the inserted picture is automatically resized
1123
 
                                                to fit into the provided space. You can also insert an image by
1124
 
                                                selecting <emphasis role="strong">Picture</emphasis> from the
1125
 
                                                <emphasis role="strong">Insert</emphasis> menu. A picture inserted in this
1126
 
                                                way is not automatically resized, but you can move and resize it as
1127
 
                                                needed. You can insert new slides in a similar fashion.</para>
1128
 
                                                        <para>Now, you are ready to display your presentation as a slide show.
1129
 
                                                        To configure the basic slide show setting, select <emphasis role="strong">
1130
 
                                                        Slide Show Settings</emphasis> from the <emphasis role="strong">Slide
1131
 
                                                        Show</emphasis> menu.</para>
1132
 
                                                        <figure><title><emphasis role="italic">Setting up a Slide Show</emphasis></title>
1133
 
                                                                <mediaobject><imageobject>
1134
 
                                                                        <imagedata fileref="images/Lesson05_images_052.png" format="PNG"/>
1135
 
                                                                </imageobject></mediaobject>
1136
 
                                                        </figure>
1137
 
                                                </listitem>
1138
 
                                                <listitem><para>The <emphasis role="strong">Slide Show</emphasis> dialogue
1139
 
                                                box helps you define the basic settings for your slide show. In the
1140
 
                                                <emphasis role="strong">Range</emphasis> section, you can specify the
1141
 
                                                slides to be included in the presentation and their order of display. In
1142
 
                                                the <emphasis role="strong">Type</emphasis> section, you can define how to
1143
 
                                                display the slides. Similarly, the <emphasis role="strong">Options</emphasis>
1144
 
                                                section allows you to define various other settings for your
1145
 
                                                presentation.</para>
1146
 
                                                        <para>After selecting the desired options, click <emphasis role="strong">
1147
 
                                                        OK</emphasis> to apply the settings.</para>
1148
 
                                                        <figure><title><emphasis role="italic">Configuring the Slide Show Settings</emphasis></title>
1149
 
                                                                <mediaobject><imageobject>
1150
 
                                                                        <imagedata fileref="images/Lesson05_images_053.png" format="PNG"/>
1151
 
                                                                </imageobject></mediaobject>
1152
 
                                                        </figure>
1153
 
                                                </listitem>
1154
 
                                                <listitem><para>To start the slide show select <emphasis role="strong">Slide
1155
 
                                                Show</emphasis> from the <emphasis role="strong">Slide Show</emphasis> menu or
1156
 
                                                press <emphasis role="strong">F5</emphasis>.</para>
1157
 
                                                        <figure><title><emphasis role="italic">Starting the Slide Show</emphasis></title>
1158
 
                                                                <mediaobject><imageobject>
1159
 
                                                                        <imagedata fileref="images/Lesson05_images_054.png" format="PNG"/>
1160
 
                                                                </imageobject></mediaobject>
1161
 
                                                        </figure>
1162
 
                                                </listitem>
1163
 
                                                <listitem><para>The presentation can be viewed as a running slide show. When
1164
 
                                                you reach the last slide of the presentation, you are prompted to exit the
1165
 
                                                presentation by clicking once. However, you can exit a slide show at any
1166
 
                                                point of time by pressing <emphasis role="strong">ESC</emphasis>.
1167
 
                                                </para></listitem>
1168
 
                                                <listitem><para>You can choose to print your slides with notes,
1169
 
                                                as an outline, with page numbers, with date and time and so on. To do this, select <emphasis role="strong">Print</emphasis> from
1170
 
                                                the <emphasis role="strong">File</emphasis> menu.</para>
1171
 
                                                        <figure><title><emphasis role="italic">Printing the Presentation</emphasis></title>
1172
 
                                                                <mediaobject><imageobject>
1173
 
                                                                        <imagedata fileref="images/Lesson05_images_055.png" format="PNG"/>
1174
 
                                                                </imageobject></mediaobject>
1175
 
                                                        </figure>
1176
 
                                                </listitem>
1177
 
                                                <listitem><para>You can use the <emphasis role="strong">Print</emphasis>
1178
 
                                                dialogue box to further define printer settings or accept the default
1179
 
                                                settings, and click <emphasis role="strong">OK</emphasis> to start
1180
 
                                                printing your presentation.</para>
1181
 
                                                        <figure><title><emphasis role="italic">Defining Printer Settings</emphasis></title>
1182
 
                                                                <mediaobject><imageobject>
1183
 
                                                                        <imagedata fileref="images/Lesson05_images_056.png" format="PNG"/>
1184
 
                                                                </imageobject></mediaobject>
1185
 
                                                        </figure>
1186
 
                                                </listitem>
1187
 
                                        </orderedlist>
1188
 
                                </para>
1189
 
                                <para><emphasis role="strong">Animating Objects and 3D Objects</emphasis></para>
1190
 
                                <para>To create a presentation with 3D effects and animations:
1191
 
                                        <orderedlist numeration="arabic">
1192
 
                                                <listitem><para>Open a new presentation in which you want to use 3D
1193
 
                                                graphics and animations, and select a suitable template from the
1194
 
                                                Master pages panel. Now, you can start adding elements to your
1195
 
                                                presentation to spice it up. Begin with placing the title of your
1196
 
                                                presentation on the first slide.</para>
1197
 
                                                <para>To create an eye-catching display for the title text, you can
1198
 
                                                use one of the many wonderful text tools available in Impress.
1199
 
                                                One of these is Fontwork, which enables you to create special 3D effects
1200
 
                                                to your text. To start using Fontwork, on the <emphasis role="strong">
1201
 
                                                Drawing</emphasis> toolbar, click the <emphasis role="strong">Fontwork
1202
 
                                                Gallery</emphasis> button. The <emphasis role="strong">Fontwork
1203
 
                                                Gallery</emphasis> window appears.</para>
1204
 
                                                <figure><title><emphasis role="italic">Opening Fontwork Gallery</emphasis></title>
1205
 
                                                        <mediaobject><imageobject>
1206
 
                                                                <imagedata fileref="images/Lesson05_images_057.png" format="PNG"/>
1207
 
                                                        </imageobject></mediaobject>
1208
 
                                                </figure>
1209
 
                                                </listitem>
1210
 
                                                <listitem><para>Select the style in which you want the title text to
1211
 
                                                be displayed, and click <emphasis role="strong">OK.</emphasis></para>
1212
 
                                                <figure><title><emphasis role="italic">Selecting a Fontwork Style</emphasis></title>
1213
 
                                                        <mediaobject><imageobject>
1214
 
                                                                <imagedata fileref="images/Lesson05_images_058.png" format="PNG"/>
1215
 
                                                        </imageobject></mediaobject>
1216
 
                                                </figure>
1217
 
                                                </listitem>
1218
 
                                                <listitem><para>The text <emphasis role="strong">Fontwork,</emphasis>
1219
 
                                                in the selected style, appears on the slide as an object. To display the
1220
 
                                                title text in place of the <emphasis role="strong">Fontwork</emphasis>
1221
 
                                                object, double-click the object and type the title text in place of the
1222
 
                                                black Fontwork that appears over the object. Click outside the object's
1223
 
                                                selected area to exit the <emphasis role="strong">Fontwork</emphasis> edit
1224
 
                                                mode.</para>
1225
 
                                                <figure><title><emphasis role="italic">Editing the Fontwork Object</emphasis></title>
1226
 
                                                        <mediaobject><imageobject>
1227
 
                                                                <imagedata fileref="images/Lesson05_images_059.png" format="PNG"/>
1228
 
                                                        </imageobject></mediaobject>
1229
 
                                                </figure>
1230
 
                                                </listitem>
1231
 
                                                <listitem><para>You can go ahead and do the same on the other slides too by inserting 3D
1232
 
                                                images and animating them.</para>
1233
 
                                                <figure><title><emphasis role="italic">The 3D Text</emphasis></title>
1234
 
                                                        <mediaobject><imageobject>
1235
 
                                                                <imagedata fileref="images/Lesson05_images_060.png" format="PNG"/>
1236
 
                                                        </imageobject></mediaobject>
1237
 
                                                </figure>
1238
 
                                                </listitem>
1239
 
                                                <listitem><para>You can insert 3D graphic objects in your presentation from
1240
 
                                                the 3D-Objects toolbar. By default, this toolbar is not displayed on the
1241
 
                                                Drawing toolbar. To display the 3D-Objects toolbar, on the
1242
 
                                                <emphasis role="strong">View</emphasis> menu, point to <emphasis role="strong">
1243
 
                                                Toolbars</emphasis> and then click <emphasis role="strong">3D-Objects
1244
 
                                                </emphasis>.</para>
1245
 
                                                <figure><title><emphasis role="italic">Inserting 3D Graphics</emphasis></title>
1246
 
                                                        <mediaobject><imageobject>
1247
 
                                                                <imagedata fileref="images/Lesson05_images_061.png" format="PNG"/>
1248
 
                                                        </imageobject></mediaobject>
1249
 
                                                </figure>
1250
 
                                                <tip>
1251
 
                                                        <title>Nice to Know:</title>
1252
 
                                                        <para>You can also display the 3D-Objects toolbar by clicking the small
1253
 
                                                        arrow at the end of the Drawing toolbar and selecting it from the Visible
1254
 
                                                        Buttons list.</para>
1255
 
                                                </tip>
1256
 
                                                </listitem>
1257
 
                                                <listitem><para>The <emphasis role="strong">3D-Objects toolbar</emphasis> appears
1258
 
                                                as a floating toolbar. If you do not like floating toolbars,
1259
 
                                                you can place it on one of the existing toolbars. To dock the
1260
 
                                                <emphasis role="strong">3D-Objects toolbar</emphasis>, drag the title bar of
1261
 
                                                the toolbar to the desired location and release the mouse button.</para>
1262
 
                                                        <figure><title><emphasis role="italic">The 3D-Objects Toolbar</emphasis></title>
1263
 
                                                                <mediaobject><imageobject>
1264
 
                                                                        <imagedata fileref="images/Lesson05_images_062.png" format="PNG"/>
1265
 
                                                                </imageobject></mediaobject>
1266
 
                                                        </figure>
1267
 
                                                </listitem>
1268
 
                                                <listitem><para>The <emphasis role="strong">3D-Objects toolbar</emphasis> is
1269
 
                                                now attached to the <emphasis role="strong">Line and Filling toolbar</emphasis>.
1270
 
                                                You can pick up objects from this toolbar and insert them into your slides. To
1271
 
                                                insert a 3D Object on your current slide, click the desired object on the 3
1272
 
                                                <emphasis role="strong">D-Objects toolbar</emphasis>. Then, move your mouse
1273
 
                                                to the point where you want to insert the object. You can see a plus sign
1274
 
                                                in place of the mouse tip. Holding down the left mouse button, drag the
1275
 
                                                mouse to insert the object on the slide. The selected 3D object appears on
1276
 
                                                the slide.</para>
1277
 
                                                        <figure><title><emphasis role="italic">Inserting a 3D Object</emphasis></title>
1278
 
                                                                <mediaobject><imageobject>
1279
 
                                                                        <imagedata fileref="images/Lesson05_images_063.png" format="PNG"/>
1280
 
                                                                </imageobject></mediaobject>
1281
 
                                                        </figure>
1282
 
                                                </listitem>
1283
 
                                                <listitem><para>You can change the proportion and size of the object by holding
1284
 
                                                the green handles that appear around it. Impress also provides you tools to
1285
 
                                                apply a number of 3D effects on the object to modify its look and feel as per
1286
 
                                                your requirements. To apply 3D effects on the inserted graphic, right-click
1287
 
                                                the object. On the short-cut menu, click <emphasis role="strong">3D Effects
1288
 
                                                </emphasis>. The <emphasis role="strong">3D Effects</emphasis> dialogue box
1289
 
                                                opens.</para>
1290
 
                                                        <figure><title><emphasis role="italic">Applying 3D Effects</emphasis></title>
1291
 
                                                                <mediaobject><imageobject>
1292
 
                                                                        <imagedata fileref="images/Lesson05_images_064.png" format="PNG"/>
1293
 
                                                                </imageobject></mediaobject>
1294
 
                                                        </figure>
1295
 
                                                </listitem>
1296
 
                                                <listitem><para>You can use the options available under the different buttons
1297
 
                                                in this dialogue box to define the look and feel of the inserted object.
1298
 
                                                Click the <emphasis role="strong">Illumination</emphasis> button to fine-
1299
 
                                                tune the illumination effect on the object. You can select the appropriate
1300
 
                                                options from the drop-down lists to render the desired illumination effect
1301
 
                                                to the object. Alternatively, you can simply drag the white dot in the
1302
 
                                                graphic at the bottom of the dialogue box and move it to get the desired
1303
 
                                                effect.</para></listitem>
1304
 
                                                <listitem><para>After specifying the desired options, click the
1305
 
                                                <emphasis role="strong">Assign</emphasis> icon on the top right of the
1306
 
                                                dialogue box to apply the effects on the selected object. Click
1307
 
                                                <emphasis role="strong">Close</emphasis> to exit the
1308
 
                                                <emphasis role="strong">3D Effects</emphasis> dialogue box.</para>
1309
 
                                                        <figure><title><emphasis role="italic">Defining 3D Effects</emphasis></title>
1310
 
                                                                <mediaobject><imageobject>
1311
 
                                                                        <imagedata fileref="images/Lesson05_images_065.png" format="PNG"/>
1312
 
                                                                </imageobject></mediaobject>
1313
 
                                                        </figure>
1314
 
                                                <instructornote><title>Instructor Notes:</title>
1315
 
                                                <para><emphasis role="italic">If you have enough time, you can also demonstrate the procedure of converting
1316
 
                                                2D objects into 3D objects and applying the finer 3D effects to it.</emphasis></para></instructornote>
1317
 
                                                </listitem>
1318
 
                                                <listitem><para>Notice that with a couple of mouse clicks, the 3D object has
1319
 
                                                got a complete new look. In a similar fashion, you can add many more 3D and
1320
 
                                                2D elements to your presentation and apply various 3D effects to jazz it up.
1321
 
                                                Impress also offers some animation functionality to help you bring life to your presentations. To display
1322
 
                                                the animation options available in Impress, on the <emphasis role="strong">
1323
 
                                                Slide Show</emphasis> menu, click <emphasis role="strong">Custom
1324
 
                                                Animation</emphasis>.</para>
1325
 
                                                        <para>The <emphasis role="strong">Custom Animations</emphasis> panel
1326
 
                                                        now appears on the right edge of the presentation window.</para>
1327
 
                                                        <figure><title><emphasis role="italic">Applying Custom Animation</emphasis></title>
1328
 
                                                                <mediaobject><imageobject>
1329
 
                                                                        <imagedata fileref="images/Lesson05_images_066.png" format="PNG"/>
1330
 
                                                                </imageobject></mediaobject>
1331
 
                                                        </figure>
1332
 
                                                </listitem>
1333
 
                                                <listitem><para>To apply an animation effect on an individual element in
1334
 
                                                your slide, select that element and click the <emphasis role="strong">Add
1335
 
                                                </emphasis> button on the <emphasis role="strong">Custom Animation</emphasis>
1336
 
                                                panel. The Custom Animation dialogue box opens.</para>
1337
 
                                                        <figure><title><emphasis role="italic">Animating Objects</emphasis></title>
1338
 
                                                                <mediaobject><imageobject>
1339
 
                                                                        <imagedata fileref="images/Lesson05_images_067.png" format="PNG"/>
1340
 
                                                                </imageobject></mediaobject>
1341
 
                                                        </figure>
1342
 
                                                </listitem>
1343
 
                                                <listitem><para>You can now apply various animations to the selected object,
1344
 
                                                define the entrance and exit animation for it and chart a motion path for
1345
 
                                                the object. Similarly, you can specify animation effects for other elements
1346
 
                                                on the slides.</para>
1347
 
                                                        <para>After defining all the desired settings for the object, click
1348
 
                                                        <emphasis role="strong">OK</emphasis> to apply the animation effects.</para>
1349
 
                                                        <figure><title><emphasis role="italic">Customising Animation Effects</emphasis></title>
1350
 
                                                                <mediaobject><imageobject>
1351
 
                                                                        <imagedata fileref="images/Lesson05_images_068.png" format="PNG"/>
1352
 
                                                                </imageobject></mediaobject>
1353
 
                                                        </figure>
1354
 
                                                </listitem>
1355
 
                                                <listitem><para>The specified animations can be viewed at the bottom of the
1356
 
                                                <emphasis role="strong">Custom Animations</emphasis> panel. You can now view
1357
 
                                                the animation effects in a slide show. Click the <emphasis role="strong">Slide
1358
 
                                                Show</emphasis> button to view the presentation as a slide show.</para>
1359
 
                                                        <figure><title><emphasis role="italic">Launching a Slide Show</emphasis></title>
1360
 
                                                                <mediaobject><imageobject>
1361
 
                                                                        <imagedata fileref="images/Lesson05_images_069.png" format="PNG"/>
1362
 
                                                                </imageobject></mediaobject>
1363
 
                                                        </figure>
1364
 
                                                </listitem>
1365
 
                                                <listitem><para>Your presentation runs as a spectacular and lively slide show.</para>
1366
 
                                                        <figure><title><emphasis role="italic">The spectacular Slide Show</emphasis></title>
1367
 
                                                                <mediaobject><imageobject>
1368
 
                                                                        <imagedata fileref="images/Lesson05_images_070.png" format="PNG"/>
1369
 
                                                                </imageobject></mediaobject>
1370
 
                                                        </figure>
1371
 
                                                </listitem>
1372
 
                                        </orderedlist>
1373
 
                                </para>
1374
 
                                <para><emphasis role="strong">Exporting a Presentation</emphasis></para>
1375
 
                                <para>As stated earlier, another useful feature associated with Impress is that it has
1376
 
                                the built-in capacity to export presentations directly into several other file formats.
1377
 
                                As a result, Impress allows you to export your slide shows directly as Flash (SWF) files.</para>
1378
 
                                <para>To export your presentation as an SWF file:
1379
 
                                        <orderedlist numeration="arabic">
1380
 
                                                <listitem><para>On the <emphasis role="strong">File</emphasis> menu, click
1381
 
                                                <emphasis role="strong">Export.</emphasis> This opens the
1382
 
                                                <emphasis role="strong">Export</emphasis> dialogue box.</para>
1383
 
                                                        <figure><title><emphasis role="italic">Exporting a Presentation</emphasis></title>
1384
 
                                                                <mediaobject><imageobject>
1385
 
                                                                        <imagedata fileref="images/Lesson05_images_071.png" format="PNG"/>
1386
 
                                                                </imageobject></mediaobject>
1387
 
                                                        </figure>
1388
 
                                                </listitem>
1389
 
                                                <listitem><para>Here, you need to specify a file name in the
1390
 
                                                <emphasis role="strong">Name</emphasis> field and navigate to the directory
1391
 
                                                where you want to export the file. To export the presentation as a Flash
1392
 
                                                file, select <emphasis role="strong">Macromedia Flash (SWF) (.swf)</emphasis>
1393
 
                                                from the file type drop-down list and click <emphasis role="strong">Save
1394
 
                                                </emphasis>. The file is exported to the indicated location. You can now
1395
 
                                                view the presentation as a Flash file.</para>
1396
 
                                                        <figure><title><emphasis role="italic">Exporting Presentation as a Flash File</emphasis></title>
1397
 
                                                                <mediaobject><imageobject>
1398
 
                                                                        <imagedata fileref="images/Lesson05_images_072.png" format="PNG"/>
1399
 
                                                                </imageobject></mediaobject>
1400
 
                                                        </figure>
1401
 
                                                </listitem>
1402
 
                                        </orderedlist>
1403
 
                                </para>
1404
 
                        </sect2>
1405
 
                </sect1>
1406
 
                        <sect1>
1407
 
                        <title>Using OpenOffice.org Draw</title>
1408
 
                        <para>Draw is a vector graphics drawing tool that enables you to create simple and 
1409
 
                        complex drawings and export them in a number of common image formats. 
1410
 
                        Draw also allows you to insert tables, charts, formulas and other items created in 
1411
 
                        OpenOffice.org programmes into your drawings.</para>
1412
 
                                <note>
1413
 
                                        <title>Note:</title>
1414
 
                                        <para>Graphics that are created using a vector graphics drawing tool do not blur when resized.</para>
1415
 
                                </note>                         
1416
 
                                <para>Draw is integrated with the OpenOffice.org suite, making it easy toexchange of graphics with 
1417
 
                                                                other components of the suite. For example, if you create an image in Draw, reusing it in
1418
 
                                                                Writer is as simple as copying and pasting the image. 
1419
 
                                                                A subset of the functions in Draw are also available in Writer and Impress, so you do not have 
1420
 
                                                                to switch back and forth between them and Draw to perform basic image manipulations.</para>
1421
 
                        <sect2>
1422
 
                                <title>Key Features of OpenOffice.org Draw</title>
1423
 
                                <note>
1424
 
                                        <title>Note:</title>
1425
 
                                        <para>Vector drawing software follows a common notation for referring to all shapes, 
1426
 
                                                                        whether simple lines, rectangles or more complicated shapes, as objects.</para>
1427
 
                                </note>
1428
 
                                <para>Draw provides extensive functionality that integrates more functions than the
1429
 
                                majority of drawing tools available in office suites. Some of the key features of Draw
1430
 
                                are:
1431
 
                                        <itemizedlist>
1432
 
                                                <listitem><para><emphasis role="strong">Vector Graphics Creation</emphasis>: You
1433
 
                                                can create vector graphics in Draw by using the lines and curves defined by
1434
 
                                                mathematical vectors. Vectors describe lines, ellipses and polygons according to
1435
 
                                                their geometry.</para></listitem>
1436
 
                                                <listitem><para><emphasis role="strong">3D Objects Creation</emphasis>: In Draw,
1437
 
                                                you can create simple 3D objects, such as cubes, spheres and cylinders, and modify
1438
 
                                                the light source of the objects.</para></listitem>
1439
 
                                                <listitem><para><emphasis role="strong">Grids and Guides:</emphasis> You can align
1440
 
                                                objects in your drawing by using grids and guides as visual cues. You can also snap
1441
 
                                                an object to a grid line, a guide or to the edge of another object.</para></listitem>
1442
 
                                                <listitem><para><emphasis role="strong">Connecting Objects to Show Relationships:</emphasis> 
1443
 
                                                        You can attach objects to each other using special lines called connectors to show the 
1444
 
                                                        relationship between those objects.
1445
 
                                                        Connectors attach to glue points on drawing objects and remain attached when those objects move.
1446
 
                                                These are useful for creating things like organisation charts and technical diagrams.</para></listitem>
1447
 
                                                <listitem><para><emphasis role="strong">Displaying Dimensions:</emphasis> You can
1448
 
                                                use dimension lines to calculate and display linear dimensions in technical diagrams,
1449
 
                                                which often show the dimensions of the objects in the drawing.</para></listitem>
1450
 
                                                <listitem><para><emphasis role="strong">Gallery:</emphasis> You can insert and use
1451
 
                                                images, animations, sounds and other items from the OpenOffice.org gallery in your
1452
 
                                                drawings as well as in other OpenOffice.org programmes.</para></listitem>
1453
 
                                                <listitem><para><emphasis role="strong">Graphic File Formats:</emphasis> Export
1454
 
                                                your creation to many common graphic file formats, such as BMP, GIF, JPG and PNG.
1455
 
                                                </para></listitem>
1456
 
                                        </itemizedlist>
1457
 
                                </para>
1458
 
                        </sect2>
1459
 
                        <sect2>
1460
 
                                <title>Performing Basic Drawing Operations</title>
1461
 
                                <para>To launch OpenOffice.org Draw:
1462
 
                                        <orderedlist numeration="arabic">
1463
 
                                                <listitem><para>On the <emphasis role="strong">Applications</emphasis> menu, point
1464
 
                                                to <emphasis role="strong">Accessories</emphasis> and click <emphasis role="strong">
1465
 
                                                Terminal</emphasis> to display the <emphasis role="strong">Terminal</emphasis> window.
1466
 
                                                In the <emphasis role="strong">Terminal</emphasis> window, type oodraw to launch
1467
 
                                                OpenOffice.org Draw.</para>
1468
 
                                                        <para>The main components of the <emphasis role="strong">Draw</emphasis> window are
1469
 
                                                        shown in the following graphic:</para>
1470
 
                                                        <figure><title><emphasis role="italic">The Draw Window</emphasis></title>
1471
 
                                                                <mediaobject><imageobject>
1472
 
                                                                        <imagedata fileref="images/Lesson05_images_073.png" format="PNG"/>
1473
 
                                                                </imageobject></mediaobject>
1474
 
                                                        </figure>
1475
 
                                                </listitem>
1476
 
                                                <listitem><para>The drawings are created in the drawing area, which is surrounded by
1477
 
                                                the following toolbars:</para>
1478
 
                                                        <itemizedlist>
1479
 
                                                                <listitem><para>The <emphasis role="strong">Menu</emphasis> bar lists the main
1480
 
                                                                menus available in Draw. It includes options to manage, edit and view the format
1481
 
                                                                of your drawings.</para></listitem>
1482
 
                                                                <listitem><para>The <emphasis role="strong">Function</emphasis> bar displays
1483
 
                                                                icons to perform tasks such as Open, Save, Copy, Cut and Paste.</para></listitem>
1484
 
                                                                <listitem><para>The <emphasis role="strong">Line and Filling</emphasis> bar
1485
 
                                                                includes specific drawing tools to modify the appearance of a selected object
1486
 
                                                                such as line style, colour and thickness; fill style and colour.</para></listitem>
1487
 
                                                                <listitem><para>The <emphasis role="strong">Drawing</emphasis> toolbar is the most
1488
 
                                                                important toolbar in Draw. It contains all the necessary functions for drawing
1489
 
                                                                various geometric and freehand shapes. Creating basic shapes in Draw requires the
1490
 
                                                                extensive use of this toolbar. However, you have to further edit, combine and
1491
 
                                                                manipulate them to create complex objects.</para>
1492
 
                                                                        <para>You can vary the number and position of the visible tools to make the
1493
 
                                                                        interface look a bit different. To add or remove a toolbar from the Draw
1494
 
                                                                        window:</para></listitem>
1495
 
                                                        </itemizedlist>
1496
 
                                                </listitem>
1497
 
                                                <listitem><para>On the <emphasis role="strong">View</emphasis> menu, point to
1498
 
                                                <emphasis role="strong">Toolbars.</emphasis> The <emphasis role="strong">Toolbar
1499
 
                                                </emphasis> list displays the toolbars available, with a check mark next to the
1500
 
                                                toolbars that are displayed. To remove a toolbar from the Draw window, clear the
1501
 
                                                corresponding check mark and click the toolbar without a check mark to add it to
1502
 
                                                the window.</para></listitem>
1503
 
                                        </orderedlist>
1504
 
                                </para>
1505
 
                                <para><emphasis role="strong">Creating Objects</emphasis></para>
1506
 
                                <para>To create an object by using the Drawing toolbar:
1507
 
                                        <orderedlist numeration="arabic">
1508
 
                                                <listitem><para>Click a specific object button such as <emphasis role="strong">
1509
 
                                                Rectangle</emphasis> or <emphasis role="strong">Ellipse</emphasis> on the
1510
 
                                                <emphasis role="strong">Drawing</emphasis> toolbar, and place the mouse cursor
1511
 
                                                at the point in the drawing area where you want the object to start.</para></listitem>
1512
 
                                                <listitem><para>Press the left button on the mouse, drag the cursor to where you
1513
 
                                                want the object to end and release the button. The object appears in the Drawing
1514
 
                                                area.</para></listitem>
1515
 
                                        </orderedlist>
1516
 
                                </para>
1517
 
                                <instructornote><title>Instructor Notes:</title>
1518
 
                                                                <para><emphasis role="italic">The Drawing toolbar is not discussed in detail because you use its 
1519
 
                                                                options to draw only basic shapes. For novice users, demonstrate the creation of a few objects, 
1520
 
                                                                such as square, rectangle and connector.  
1521
 
                                                                Visit <ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink> 
1522
 
                                                                for more details on OpenOfice.org products.</emphasis></para>
1523
 
                                </instructornote>
1524
 
                                <para>Selecting Objects</para>
1525
 
                                <para>Before making any changes to an object, you need to select the object. Draw provides
1526
 
                                the following options to select an object:
1527
 
                                        <itemizedlist>
1528
 
                                                <listitem><para>Direct Selection: Click the object to select it.</para></listitem>
1529
 
                                                <listitem><para>Selection by Framing: On the <emphasis role="strong">Drawing
1530
 
                                                </emphasis> toolbar, click the <emphasis role="strong">Select</emphasis> button and
1531
 
                                                drag a large rectangle around the object to select it. This option is useful for
1532
 
                                                selecting multiple objects in the drawing area.</para>
1533
 
                                                        <note>
1534
 
                                                                <title>Note:</title>
1535
 
                                                                <para>You have to enclose the object(s) completely in the rectangle to select
1536
 
                                                                them.</para>
1537
 
                                                        </note>
1538
 
                                                        <figure><title><emphasis role="italic">Selecting by Framing</emphasis></title>
1539
 
                                                                <mediaobject><imageobject>
1540
 
                                                                        <imagedata fileref="images/Lesson05_images_074.png" format="PNG"/>
1541
 
                                                                </imageobject></mediaobject>
1542
 
                                                        </figure>
1543
 
                                                </listitem>
1544
 
                                                <listitem><para>Selecting hidden objects: To select an object that is covered by
1545
 
                                                another object, press Alt key and click the object you want to select.</para>
1546
 
                                                        <note>
1547
 
                                                                <title>Note:</title>
1548
 
                                                                <para>To be able to select a hidden object, you must know the position of that
1549
 
                                                                object relative to the objects on top.</para>
1550
 
                                                        </note>
1551
 
                                                </listitem>
1552
 
                                        </itemizedlist>
1553
 
                                </para>
1554
 
                                <para><emphasis role="strong">Editing Objects</emphasis></para>
1555
 
                                <para>When creating objects, you may have to edit them or change their properties to get the
1556
 
                                desired output. However, you may not always find that flexibility in the default software
1557
 
                                settings. For example, you cannot change the shape of the square to a rectangle or rotate the
1558
 
                                square on its own axis by using the default <emphasis role="strong">Drawing</emphasis>
1559
 
                                toolbar. To perform these tasks, Draw provides various other options with the required
1560
 
                                flexibility, such as:</para>
1561
 
                                <note>
1562
 
                                        <title>Note:</title>
1563
 
                                        <para>All the options covered in the subsequent sections apply to a
1564
 
                                        selected object or a group of objects. You can identify a selected object from any other
1565
 
                                        by the small, coloured square or circle around the object. These squares or circles are
1566
 
                                        called handles and form a rectangular frame that is just big enough to contain the
1567
 
                                        object.</para>
1568
 
                                </note>
1569
 
                                <para><emphasis role="strong">Modifying Object Size</emphasis></para>
1570
 
                                <para>To change the size of an object:
1571
 
                                        <orderedlist numeration="arabic">
1572
 
                                                <listitem><para>In the Drawing area, select the created object by clicking it.
1573
 
                                                Handles appear on the object.</para>
1574
 
                                                        <figure><title><emphasis role="italic">Selecting an Object</emphasis></title>
1575
 
                                                                <mediaobject><imageobject>
1576
 
                                                                        <imagedata fileref="images/Lesson05_images_075.png" format="PNG"/>
1577
 
                                                                </imageobject></mediaobject>
1578
 
                                                        </figure>
1579
 
                                                </listitem>
1580
 
                                                <listitem><para>Place the mouse cursor over one of the handles. When the cursor
1581
 
                                                becomes a double-headed arrow, drag the cursor in the direction of the arrow to
1582
 
                                                modify the size of the object. If you choose a corner handle, you will resize the
1583
 
                                                object along two axes at the same time. If you use a side handle, the objects will
1584
 
                                                only be resized along one axis. The outline of the resulting new object appears as
1585
 
                                                a dotted line.</para></listitem>
1586
 
                                                <listitem><para>Release the mouse button when the object is sized correctly. The
1587
 
                                                dotted line disappears, and the resized object appears.</para>
1588
 
                                                        <figure><title><emphasis role="italic">Modifying the Object</emphasis></title>
1589
 
                                                                <mediaobject><imageobject>
1590
 
                                                                        <imagedata fileref="images/Lesson05_images_076.png" format="PNG"/>
1591
 
                                                                </imageobject></mediaobject>
1592
 
                                                        </figure>
1593
 
                                                </listitem>
1594
 
                                        </orderedlist>
1595
 
                                </para>
1596
 
                                <para><emphasis role="strong">Arranging Objects</emphasis></para>
1597
 
                                <para>If the document you are working on includes many overlapping objects, editing of
1598
 
                                individual objects (which may or may not be visible) might pose a challenge. 
1599
 
                          Fortunately, Draw provides a way to rearrange objects without affecting their layout.</para>
1600
 
                                <para>To change the arrangement of objects:
1601
 
                                        <orderedlist numeration="arabic">
1602
 
                                                <listitem><para>In the drawing area, right-click the object you want to rearrange,
1603
 
                                                point to <emphasis role="strong">Arrange</emphasis> and select the appropriate option
1604
 
                                                from the <emphasis role="strong">Arrange</emphasis> list.</para>
1605
 
                                                        <figure><title><emphasis role="italic">Rearranging the Object</emphasis></title>
1606
 
                                                                <mediaobject><imageobject>
1607
 
                                                                        <imagedata fileref="images/Lesson05_images_077.png" format="PNG"/>
1608
 
                                                                </imageobject></mediaobject>
1609
 
                                                        </figure>
1610
 
                                                </listitem>
1611
 
                                                <listitem><para>If you select the <emphasis role="strong">Send Backward</emphasis>
1612
 
                                                option, the output is as shown in the following graphic:</para>
1613
 
                                                        <figure><title><emphasis role="italic">Object Sent Backwards</emphasis></title>
1614
 
                                                                <mediaobject><imageobject>
1615
 
                                                                        <imagedata fileref="images/Lesson05_images_078.png" format="PNG"/>
1616
 
                                                                </imageobject></mediaobject>
1617
 
                                                        </figure>
1618
 
                                                        <instructornote><title>Instructor Notes:</title>
1619
 
                                                                <para><emphasis role="italic">If time permits, ask the students to explore the other options 
1620
 
                                                                        in the Arrange list. In addition, explain which option to use under what circumstances. 
1621
 
                                                                        Specifically discuss the <emphasis role="strong">Behind Object </emphasis> option and the 
1622
 
                                                                        difference between the output from the <emphasis role="strong">Send to Back</emphasis> 
1623
 
                                                                        and <emphasis role="strong">Behind Object</emphasis> options. 
1624
 
                                                                        This is a low-priority activity.</emphasis></para></instructornote></listitem>
1625
 
                                        </orderedlist>
1626
 
                                </para>
1627
 
                                <para><emphasis role="strong">Duplicating Objects</emphasis></para>
1628
 
                                <para>Often, you may need to create multiple objects of the same shape and size.
1629
 
                                In Draw, you can duplicate or make multiple copies of an object. 
1630
 
                                The copies can be identical or differ in size, colour, orientation and location.</para>
1631
 
                                <para>To create multiple copies of an object:
1632
 
                                        <orderedlist numeration="arabic">
1633
 
                                                <listitem><para>Click the object to be copied, click <emphasis role="strong">Edit
1634
 
                                                </emphasis> and select the <emphasis role="strong">Duplicate</emphasis> option. The
1635
 
                                                <emphasis role="strong">Duplicate</emphasis> dialogue box opens.</para></listitem>
1636
 
                                                <listitem><para>Specify the appropriate values in the <emphasis role="strong">Duplicate
1637
 
                                                </emphasis> dialogue box, and click <emphasis role="strong">OK</emphasis> to display
1638
 
                                                the output in the drawing area.</para>
1639
 
                                                        <figure><title><emphasis role="italic">Duplicating Objects</emphasis></title>
1640
 
                                                                <mediaobject><imageobject>
1641
 
                                                                        <imagedata fileref="images/Lesson05_images_079.png" format="PNG"/>
1642
 
                                                                </imageobject></mediaobject>
1643
 
                                                        </figure>
1644
 
                                                </listitem>
1645
 
                                        </orderedlist>
1646
 
                                </para>
1647
 
                                <para><emphasis role="strong">Grouping and Combining Objects</emphasis></para>
1648
 
                                <para>When creating or editing an object, the object might be displaced from its original
1649
 
                                position. This change in location disturbs the relative position of the object to the others
1650
 
                                in the drawing. This could be critical where accuracy, in terms of position, is important
1651
 
                                such as in architectural drawings. Using Draw, you can combine drawing objects in two distinct
1652
 
                                ways, grouping and combining.</para>
1653
 
                                <para><emphasis role="strong">Grouping Objects</emphasis></para>
1654
 
                                <para>Grouping objects is like putting them into a container, where the objects are grouped
1655
 
                                with each other but retain their individual identities. You can move the group as one entity
1656
 
                                and apply changes to all the enclosed objects. A group can always be undone, and the objects
1657
 
                                that constitute the group can always be manipulated separately.</para>
1658
 
                                <para>To group objects:
1659
 
                                        <orderedlist numeration="arabic">
1660
 
                                                <listitem><para>In the <emphasis role="strong">Drawing</emphasis> area, select all the
1661
 
                                                objects you want to include in the group. Right click any selected object, and then
1662
 
                                                select the <emphasis role="strong">Group</emphasis> option.</para></listitem>
1663
 
                                                <listitem><para>Click any object in the group; handles appear around the entire group
1664
 
                                                instead of around an object.</para></listitem>
1665
 
                                        </orderedlist>
1666
 
                                </para>
1667
 
                                <para>You can now modify the entire group, without applying effects to objects individually.
1668
 
                                To resize a group:
1669
 
                                        <itemizedlist>
1670
 
                                                <listitem><para>Place the mouse cursor over one of the handles. When the cursor
1671
 
                                                becomes a double-headed arrow, drag the cursor to increase or decrease the size of the
1672
 
                                                objects in the group. All the objects in the group are resized equally.</para></listitem>
1673
 
                                        </itemizedlist>
1674
 
                                </para>
1675
 
                                <para>You can also edit a single object in the group without breaking it. To edit individual
1676
 
                                objects in a group:
1677
 
                                        <orderedlist numeration="arabic">
1678
 
                                                <listitem><para>Double-click an object in the group. You can now enter the group and
1679
 
                                                work on individual objects.</para></listitem>
1680
 
                                                <listitem><para>Click the object you want to edit; the handles appear around that
1681
 
                                                object. In this mode, you can edit, add or delete this object.</para></listitem>
1682
 
                                                <listitem><para>To re-instate the group after modifying the object, double-click
1683
 
                                                anywhere outside the selection frame.</para></listitem>
1684
 
                                        </orderedlist>
1685
 
                                </para>
1686
 
                                <note>
1687
 
                                        <title>Note:</title>
1688
 
                                        <para>You can group objects of all shapes and sizes. You can group
1689
 
                                        objects in 2D, 3D or a combination of both. However, you can combine only overlapping 2D
1690
 
                                        objects.</para>
1691
 
                                </note>
1692
 
                                <para><emphasis role="strong">Combining Objects</emphasis></para>
1693
 
                                <para>Combining drawing objects is similar to grouping, except that combining creates a permanent
1694
 
                                fusion of objects, leading to the formation of a new object. The original objects are no longer
1695
 
                                available as individual entities, and you cannot enter the group to edit the individual objects.
1696
 
                                When you combine the objects, the group takes on the properties of the lower-most object in the
1697
 
                                arrangement.</para>
1698
 
                                <para>To combine objects:
1699
 
                                        <orderedlist numeration="arabic">
1700
 
                                                <listitem><para>In the drawing area, select multiple 2D objects.</para>
1701
 
                                                        <note>
1702
 
                                                                <title>Note:</title>
1703
 
                                                                <para>The lower-most object in the following graphic is the blue object.</para>
1704
 
                                                        </note>
1705
 
                                                        <figure><title><emphasis role="italic">Combining Objects</emphasis></title>
1706
 
                                                                <mediaobject><imageobject>
1707
 
                                                                        <imagedata fileref="images/Lesson05_images_080.png" format="PNG"/>
1708
 
                                                                </imageobject></mediaobject>
1709
 
                                                        </figure>
1710
 
                                                </listitem>
1711
 
                                                <listitem><para>Right-click any of the objects in the selection and click the Combine
1712
 
                                                option in the list. Where the objects overlap, the overlapping zone is either filled
1713
 
                                                or empty, depending on the number of overlaps. When the number of overlaps is even,
1714
 
                                                you get an empty space. When the number of overlaps is odd, you get a filled area.</para>
1715
 
                                                        <figure><title><emphasis role="italic">The Overlapping Zone</emphasis></title>
1716
 
                                                                <mediaobject><imageobject>
1717
 
                                                                        <imagedata fileref="images/Lesson05_images_081.png" format="PNG"/>
1718
 
                                                                </imageobject></mediaobject>
1719
 
                                                        </figure>
1720
 
                                                </listitem>
1721
 
                                                <listitem><para>After you have combined the objects, you can select the combined
1722
 
                                                objects as an entity. However, you will not be able to select the empty area in
1723
 
                                                the object.</para></listitem>
1724
 
                                        </orderedlist>
1725
 
                                </para>
1726
 
                                <para>To split the objects:
1727
 
                                        <itemizedlist>
1728
 
                                                <listitem><para>In the <emphasis role="strong">Drawing</emphasis> area, right-click
1729
 
                                                the combination created in the previous procedure and select the
1730
 
                                                <emphasis role="strong">Split</emphasis> option from the list.</para>
1731
 
                                                        <figure><title><emphasis role="italic">Splitting Objects</emphasis></title>
1732
 
                                                                <mediaobject><imageobject>
1733
 
                                                                        <imagedata fileref="images/Lesson05_images_082.png" format="PNG"/>
1734
 
                                                                </imageobject></mediaobject>
1735
 
                                                        </figure>
1736
 
                                                        <para>Note that the objects return to their original status. However, the
1737
 
                                                        properties of the objects have now changed as per the last object in the
1738
 
                                                        arrangement.</para></listitem>
1739
 
                                        </itemizedlist>
1740
 
                                </para>
1741
 
                                <para><emphasis role="strong">Editing Colours and Textures</emphasis></para>
1742
 
                                <para>When creating a drawing, you may need to work with objects of variable colours and
1743
 
                                textures in the same drawing area. You can customise the area fill of an object by using the
1744
 
                                <emphasis role="strong">Line and Fill</emphasis> toolbar.</para>
1745
 
                                <note>
1746
 
                                        <title>Note:</title>
1747
 
                                        <para>The OpenOffice.org term for the inside of an object is area
1748
 
                                        fill. The area fill of an object can be of uniform colour, a gradient or an image.</para>
1749
 
                                </note>
1750
 
                                <para><emphasis role="strong">Editing a Colour Fill</emphasis></para>
1751
 
                                <para>To edit the colour fill of an object:
1752
 
                                        <orderedlist numeration="arabic">
1753
 
                                                <listitem><para>In the drawing area, select the object you want to edit and click
1754
 
                                                the <emphasis role="strong">Area</emphasis> button on the <emphasis role="strong">
1755
 
                                                Line and Fill</emphasis> toolbar. The <emphasis role="strong">Area</emphasis>
1756
 
                                                dialogue box opens.</para>
1757
 
                                                        <figure><title><emphasis role="italic">Editing a Colour Fill</emphasis></title>
1758
 
                                                                <mediaobject><imageobject>
1759
 
                                                                        <imagedata fileref="images/Lesson05_images_083.png" format="PNG"/>
1760
 
                                                                </imageobject></mediaobject>
1761
 
                                                        </figure>
1762
 
                                                </listitem>
1763
 
                                                <listitem><para>The <emphasis role="strong">Area</emphasis> dialogue box provides
1764
 
                                                the option to change the existing colour fill of the object. Click the
1765
 
                                                <emphasis role="strong">Colours</emphasis> tab, select a colour listed under the
1766
 
                                                <emphasis role="strong">Table</emphasis> category and click
1767
 
                                                <emphasis role="strong">OK</emphasis> to apply the change.</para>
1768
 
                                                        <figure><title><emphasis role="italic">Selecting a Colour Fill</emphasis></title>
1769
 
                                                                <mediaobject><imageobject>
1770
 
                                                                        <imagedata fileref="images/Lesson05_images_084.png" format="PNG"/>
1771
 
                                                                </imageobject></mediaobject>
1772
 
                                                        </figure>
1773
 
                                                </listitem>
1774
 
                                                <listitem><para>The Table category lists the standard colours or the colours that are
1775
 
                                                used most often. However, if you need a colour or shade that is not available in the
1776
 
                                                list, go ahead and create it! To define a custom colour:</para>
1777
 
                                                        <orderedlist numeration="loweralpha">
1778
 
                                                                <listitem><para>Click the standard colour closest to your needs, and specify
1779
 
                                                                the RGB ratio to change its tone and hue.</para>
1780
 
                                                                        <note>
1781
 
                                                                                <title>Note:</title>
1782
 
                                                                                <para>Draw provides you two options to define a colour. You can
1783
 
                                                                                specify the colour in the RGB or CMYK ratio. For CMYK, click RGB and
1784
 
                                                                                then select CMYK from the options.</para>
1785
 
                                                                        </note>
1786
 
                                                                </listitem>
1787
 
                                                                <listitem><para>If you want to add a new custom colour to the available list,
1788
 
                                                                type its name in the Name box, specify the RGB ratio and click Add. The
1789
 
                                                                standard list under the Table category displays the new colour.</para>
1790
 
                                                                        <tip>
1791
 
                                                                                <title>Nice to Know:</title>
1792
 
    &nbs