~gumara/ubuntu-desktop-course/ubuntu-desktop-course-th-gumara : revision 158

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<title>Using OpenOffice Applications</title>

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<para><emphasis role="strong">Objectives</emphasis></para>

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<para>In this lesson, you will learn how to:

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<listitem><para>Perform basic word-processing functions using

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OpenOffice.org Writer.</para></listitem>

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<listitem><para>Perform basic spreadsheet functions using

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OpenOffice.org Calc.</para></listitem>

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<listitem><para>Create and view multimedia presentations using

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OpenOffice.org Impress.</para></listitem>

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<listitem><para>Perform basic drawing operations using

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OpenOffice.org Draw.</para></listitem>

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<listitem><para>Create and edit formulae using OpenOffice.org

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Math.</para></listitem>

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</itemizedlist>

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<instructornote><title>Instructor Notes:</title></instructornote>

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<para><emphasis role="italic">It is recommended to cover all

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the topics in this lesson. However, if you are running short on time you can omit the following optional topics:</emphasis>

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<listitem><para><emphasis role="italic">OpenOffice.org Draw</emphasis></para></listitem>

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<listitem><para><emphasis role="italic">OpenOffice.org Math</emphasis></para></listitem>

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</itemizedlist>

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</para>

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<para><emphasis role="italic">Students, who are familiar with office applications, may want further exposure to these applications. However, ensure to conclude the lesson within the permitted time span.</emphasis></para>

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</para>

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<sect1>

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<title>Introducing the OpenOffice.org Suite</title>

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<para>OpenOffice.org is the default office application suite provided

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with Ubuntu. This is a free, open source office software suite that

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comprises all the features normally expected in an office suite. It is not

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just a collection of separate software programmes; it has been designed as a complete

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office package, in which all applications have a similar look and feel and common

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tools.</para>

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<para>The OpenOffice.org suite is available in more than 30 languages

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and can run on many operating systems, including Linux, Microsoft

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Windows, Solaris and Mac OS X. It is also compatible with all

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other major office suites, including Microsoft Office, which makes it

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easy for you to create, open, save and exchange documents with friends and

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colleagues in Microsoft Office formats.</para>

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<para>Another key feature of the OpenOffice.org suite is that all the

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applications save in the OpenDocument format, which is the new international

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standard for office documents. This Extensible Markup Language (XML) based

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format enables you to access your data from any OpenDocument-compliant

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software.</para>

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<tip>

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<para>For more information on the history and development of

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OpenOffice.org, please visit <ulink url="http://en.wikipedia.org/wiki/Openoffice.org">http://en.wikipedia.org/wiki/Openoffice.org</ulink>.</para>

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</tip>

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<para>The OpenOffice.org software suite includes the following

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applications to help you handle your work effectively:

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<listitem><para>OpenOffice.org Writer</para></listitem>

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<listitem><para>OpenOffice.org Calc</para></listitem>

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<listitem><para>OpenOffice.org Impress</para></listitem>

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<listitem><para>OpenOffice.org Base</para></listitem>

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<listitem><para>OpenOffice.org Draw</para></listitem>

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<listitem><para>OpenOffice.org Math</para></listitem>

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</itemizedlist>

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</para>

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<para>To access the OpenOffice.org suite:

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<listitem><para>On the <emphasis role="strong">Applications</emphasis>

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menu, point to <emphasis role="strong">Office</emphasis> and then click

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the OpenOffice.org application you want.</para>

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<figure><title><emphasis role="italic">Accessing OpenOffice.org</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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</itemizedlist>

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</para>

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<sect2>

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<title>OpenOffice.org Writer</title>

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<para>Writer is the word processor of the OpenOffice.org suite. It provides

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powerful functions and tools to do anything from writing a small

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letter to creating an entire book that contains charts, graphics, images,

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tables and an index. Complex desktop publishing tasks, such as creating

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multicolumn newsletters and brochures are also on hand.</para>

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</sect2>

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<sect2>

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<title>OpenOffice.org Calc</title>

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<para>Calc is a powerful spreadsheet that contains all the tools necessary

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to calculate, analyse, summarise and present data in the form of reports

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or charts. It has a wide range of advanced functions such as entering complex

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formulae, pulling in external data and performing statistical analyses.</para>

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</sect2>

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<sect2>

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<title>OpenOffice.org Impress</title>

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<para>Impress is a presentation programme designed to create effective

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multimedia presentations. It provides a range of tools to create presentations

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with 2D and 3D graphics, clip art, graphics, special effects and

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animations.</para>

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</sect2>

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<sect2>

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<title>OpenOffice.org Base</title>

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<para>Base is a database programme used to store contact and account information,

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create and modify tables, forms, queries and

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reports. Accessing data stored in a wide variety of database file formats is also

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available. Base will not be covered in detail in this course. For

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more information on base, please refer to www.openoffice.org/product/base.html

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</para>

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</sect2>

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<sect2>

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<title>OpenOffice.org Draw</title>

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<para>Draw is a vector graphics editor that provides tools to create anything

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from simple graphics to dynamic 3D illustrations and special effects.</para>

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</sect2>

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<sect2>

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<title>OpenOffice.org Math</title>

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<para>You can use Math for creating and editing mathematical equations by using

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a graphic user interface or by directly typing the formula into the equation

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editor. The formula created in this manner can then be inserted into other

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OpenOffice.org programmes, such as Writer, Calc and Impress.</para>

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<para>Using a new OS and especially a new office application suite is not as

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daunting to pick up as you may think. With OpenOffice, most of the operations are very intuitive.

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Think of a new suite as moving to a new house; all your old cutlery, plates

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and dishes are in your kitchen cupboards, you just need to get used to the new

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kitchen arrangement!</para></note>

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</sect2>

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</sect1>

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<sect1>

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<title>Using OpenOffice.org Writer</title>

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<sect2>

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<title>Key Features of OpenOffice.org Writer</title>

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<para>You will no doubt be very familiar with most of the features of this

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application so only a few of them are included here. The friendly graphical

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user interface will assist with the rest.</para>

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<para><emphasis role="strong">Writing</emphasis></para>

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<para>OpenOffice.org Writer offers a variety of useful features to help you create

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basic text documents as well as long and complex or multi-part documents that may

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include components such as bibliographies, reference tables and indexes. Some of

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these features are:

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<listitem><para><emphasis role="strong">Spellchecker:</emphasis> The

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spellchecker feature facilitates error-free writing by enabling you to

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check your entire document, including the header, footer, index entries

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and footnotes, for spelling errors. It even allows you to identify a

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misspelled word from a specific selection of the document, lists

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suggested words for replacing the misspelled word and

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provides you the option to add a new word to the existing user

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dictionary.</para></listitem>

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<listitem><para><emphasis role="strong">Thesaurus:</emphasis> The

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thesaurus helps you enhance the quality of your writing and make it more

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effective by allowing you to find a more appropriate synonym for a

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selected word.</para></listitem>

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<listitem><para><emphasis role="strong">Autocorrect:</emphasis>

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Autocorrect is a software function that enables you to reduce your typing

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effort by automatically correcting common spelling and typing errors.

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This feature also allows you to

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automatically apply correct formatting to the text or insert special

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characters by recognizing particular character usage.</para></listitem>

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<listitem><para><emphasis role="strong">Hyphenation:</emphasis> You can

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use the hyphenation feature to insert hyphens in words that are too long

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to fit at the end of a line. It searches the entire document and suggests

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hyphenation that you can

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either accept or reject.</para></listitem>

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<listitem><para><emphasis role="strong">Mail merge:</emphasis> The Mail

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merge feature allows you to create multiple personalised form letters,

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labels, envelopes, faxes and e-mail messages by using a form letter

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template and an address database.</para></listitem>

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</itemizedlist>

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</para>

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<para><emphasis role="strong">Designing and Structuring</emphasis></para>

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<para>OpenOffice.org enables you to design and structure your text document by

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using an assortment of features, including:

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<listitem><para><emphasis role="strong">Style and Formatting window:</emphasis>

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The Style and Formatting window is one of the common features available

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in the OpenOffice. org package that can be used consistently in all the

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applications included in the package. You can use this window to create,

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assign and modify styles for paragraphs, lists, individual characters,

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frames and pages.</para></listitem>

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<listitem><para><emphasis role="strong">Navigator:</emphasis> Provides you

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with an outline view of the entire document and allows you to quickly

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navigate inside the document. You can also use Navigator to track the

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objects and elements that are already inserted and to insert new elements

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into the document.</para></listitem>

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<listitem><para><emphasis role="strong">Indexes and Tables:</emphasis>

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Enable you to insert an index, a table of contents or a bibliography

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reference in your text document. You can also customise the inserted

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tables and indexes by defining their structure and appearance.</para>

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</listitem>

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</itemizedlist>

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</para>

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<para><emphasis role="strong">Desktop Publishing</emphasis></para>

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<para>The following features can help you create professionally styled

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documents, such as brochures, invitations and newsletters:

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<listitem><para><emphasis role="strong">Text Frames:</emphasis> Acts as a container for text and graphics and can be placed anywhere in a document.

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You can also use these frames to apply a multi-column layout to your document and

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render a professional look and style to it.</para></listitem>

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<listitem><para><emphasis role="strong">Graphics:</emphasis> Allows you to insert a

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graphic object into your text document from a gallery, a file or any other OpenOffice.org application.</para></listitem>

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<listitem><para><emphasis role="strong">Tables:</emphasis> OpenOffice.org Writer

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also enables you to create or insert a table into a text document.</para></listitem>

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</itemizedlist>

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</para>

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<para><emphasis role="strong">Drawing</emphasis></para>

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<para>The drawing functions make it easy for you to create many types of drawings and graphics directly

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in your text document. You can use the Drawing bar to add various shapes, lines, text and callouts to a current document.</para>

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<para>This unique feature allows you to drag objects from one location to another in the same document, from one OpenOffice

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document to another and from the Gallery to your OpenOffice document.</para>

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<para><emphasis role="strong">The Help Function</emphasis></para>

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<para>This is a complete reference for your Writer.</para>

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</sect2>

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<sect2>

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<title>Performing Basic Word-Processing Tasks</title>

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<para>You can perform a number of word-processing tasks, such as writing, editing,

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formatting, reviewing and printing documents, using OpenOffice.org Writer. The word

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processor also allows you to use various templates, apply different styles to your

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document, control your page layout and insert, edit and create graphics inside your

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text document. Instructions to perform some of the basic word-processing tasks in

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Writer are described in the following sections.</para>

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<para><emphasis role="strong">Entering and Formatting Text</emphasis></para>

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<para>OpenOffice.org Writer is primarily used for writing and formatting text. You can

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enter text using your keyboard and then apply a variety of formats to the text, as per

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the document's requirements.</para>

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<para>You can use the following steps to enter and format text using OpenOffice.org Writer:

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<listitem><para>On the <emphasis role="strong">Applications</emphasis> menu, point

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to <emphasis role="strong">Office</emphasis> and then click

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<emphasis role="strong">Openoffice.org Word Processor</emphasis>. A blank text

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document opens.</para>

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<figure><title><emphasis role="italic">Launching Writer</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>Depending on what you want to do, you can either create a letter, memo,

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note or an entire novel from scratch, or you may start with a predefined template or sample that is

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suitable for your requirements.</para>

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<para>To access the templates and samples, on the <emphasis role="strong">File

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</emphasis> menu, point to <emphasis role="strong">New</emphasis> and then click

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<emphasis role="strong">Templates and Documents</emphasis>. Alternatively, you

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can press SHIFT+CTRL+N. The <emphasis role="strong">Templates and Documents

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</emphasis> dialogue box opens.</para>

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<figure><title><emphasis role="italic">Accessing Templates and Documents</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>You can view the various categories of available templates in the

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middle column of the Templates and Documents dialogue box. If you want to use a

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template to create your document, you can double-click a category. This will display

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the various templates associated with that category. Select a template of

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your choice and then start working on it.</para>

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<para>However, you may also decide to work with the default blank document.

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To continue working with the blank document, exit the

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<emphasis role="strong">Templates and Documents</emphasis> dialogue box by

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clicking <emphasis role="strong">Close</emphasis> in the top-right corner of

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the dialogue box.</para>

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<figure><title><emphasis role="italic">Accessing Templates</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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<instructornote><title>Instructor Notes:</title>

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<para><emphasis role="italic">If students need to know more about using samples and templates,

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you can tell them how to use various wizards, available under the File menu,

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to create user-defined templates, such as faxes and letters.

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These templates can later be used to create further documents.</emphasis> </para></instructornote>

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</listitem>

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<listitem><para>After you have created the document, you can use the various formatting

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features provided in Writer to change the text display or emphasise specific areas in your document.

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You can use the following options available on the <emphasis role="strong">Formatting</emphasis> toolbar to perform some of the most

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common formatting tasks.</para>

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<figure><title><emphasis role="italic">The Formatting Toolbar</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>You can use the<emphasis role="strong">Style and

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Formatting</emphasis> window to perform a complete document makeover.</para>

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<para>To open the <emphasis role="strong">Style and Formatting</emphasis> window,

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on the <emphasis role="strong">Format</emphasis> menu, click

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<emphasis role="strong">Style and Formatting</emphasis>. The

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<emphasis role="strong">Style and Formatting</emphasis> window appears.</para>

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<figure><title><emphasis role="italic">Accessing Style and Formatting Window</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>You can use this window to select and modify the existing style or

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create a new style. Clicking one of the icons below the title bar of the

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<emphasis role="strong">Style and Formatting</emphasis> window will display a list

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of styles in a particular category, such as a list or a paragraph.</para>

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<figure><title><emphasis role="italic">The Style and Formatting Icons</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>By default, when you open the <emphasis role="strong">Style and

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Formatting</emphasis> window, the <emphasis role="strong">Paragraph</emphasis>

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<emphasis role="strong">Style</emphasis> icon is selected. All the styles

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listed in this category are displayed in the <emphasis role="strong">Style

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and Formatting</emphasis> window. You can start restyling individual parts

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of the current document by selecting specific parts of the document and

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applying an existing style by double-clicking that style.</para>

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<figure><title><emphasis role="italic">Applying a Style</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>However, if you want to modify an existing style, you can simply

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right-click that style and select <emphasis role="strong">Modify.</emphasis> This

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displays a new pop-up window. You can redefine almost all aspects of the selected

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style using the various options available under the different tabs.</para>

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<para>Modify the specifications of the selected style, and click

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<emphasis role="strong">OK</emphasis> to apply the changes.</para>

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<figure><title><emphasis role="italic">Modifying a Style</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>Double-click the modified style to reflect the changes in the

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selected text.</para>

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<figure><title><emphasis role="italic">Applying the Modified Style</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>You can go on to customise all other parts of the document in the same way.</para>

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<instructornote><title>Instructor Notes:</title>

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<para><emphasis role="italic">If the students want to know more about the various formatting options available, you can give them the following information:</emphasis></para>

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<para><emphasis role="italic">OpenOffice.org provides several ways to apply styles. These are:</emphasis>

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<listitem><para><emphasis role="italic">Using the Styles and Formatting

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window.</emphasis></para></listitem>

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<listitem><para><emphasis role="italic">Using Fill Format mode.

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</emphasis></para></listitem>

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<listitem><para><emphasis role="italic">Using the Apply Style list on the

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Formatting bar.</emphasis></para></listitem>

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<listitem><para><emphasis role="italic">Assigning styles to shortcut

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keys.</emphasis></para></listitem>

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<listitem><para><emphasis role="italic">Using AutoFormat.

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</emphasis></para></listitem>

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</itemizedlist>

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</para>

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<para><emphasis role="italic">In addition, describe the procedure to create a new style and add it to the Style and Formatting window. </emphasis></para>

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</instructornote>

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</listitem>

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</orderedlist>

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</para>

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<para><emphasis role="strong">Inserting Tables</emphasis></para>

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<para>To insert a table in a text document, position the cursor where you want the table

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to appear and then follow the procedure described below:

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<listitem><para>On the <emphasis role="strong">Table</emphasis> menu, point to

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<emphasis role="strong">Insert</emphasis> and then click <emphasis role="strong">

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Table.</emphasis> The <emphasis role="strong">Insert Table</emphasis> dialogue box

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opens.</para>

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<figure><title><emphasis role="italic">Inserting a Table</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>You can use the various options present in the dialogue box to

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specify some of the table properties.</para>

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<figure><title><emphasis role="italic">Specifying Table Properties</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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<tip>

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<para>To directly insert a table with the default properties, click the

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Table icon on the Standard toolbar and select the table size in the graphic

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that appears. To create the table, click the cell that you want to be on

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the last row of the last column.</para>

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</tip>

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</listitem>

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<listitem><para>Specify the table properties and click <emphasis role="strong">OK.

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</emphasis> The table is inserted at the specified location in your text document.

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By default, Writer creates a table as wide as the page margins,

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with all the rows having the same height and all the columns having the same width.

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To adjust the column and rows and customise the table further, right-click the

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table and select <emphasis role="strong">Table</emphasis> from the short-cut menu.

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The <emphasis role="strong">Table Format</emphasis> dialogue box opens.</para>

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<para>Now you can use this dialogue box to define finer specifications for

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the table such as alignment, column width, text flow, borders and

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background.</para>

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<para>Define the table specifications as per your requirements and preferences,

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and click <emphasis role="strong">OK</emphasis> to apply the changes.</para>

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<figure><title><emphasis role="italic">Customising the Table Format</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>The defined specifications are applied to the table. In case the

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data in one of the table cells needs to be arranged in the form of a table, you

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can create another layer of tables inside the current table. These tables are

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called nested tables. Writer permits you to create as many layers of nested

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tables as you want.</para>

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<para>To create a nested table, click the cell in which you want the nested

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table to appear, then follow the procedure for inserting a

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new table. A nested table appears in the specified cell within the larger

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table.</para>

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<figure><title><emphasis role="italic">Creating a Nested Table</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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<listitem><para>You can now define the finer specifications of the nested table

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using the Table Format dialogue box and then populate the table with data.</para>

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<figure><title><emphasis role="italic">The Nested Table</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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</listitem>

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</orderedlist>

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</para>

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<para><emphasis role="strong">Inserting Images</emphasis></para>

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<para>OpenOffice.org allows you to import images of various file formats, including the

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most common file types such as JPEG, PNG, BMP and GIF. Images can be inserted from a file,

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the OpenOffice.org Gallery, a scanner, the Internet, or a graphics programme.</para>

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<para>To insert an image into your text document from a file:

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<listitem><para>Position the cursor at the location in the document

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where you want the picture to be inserted. On the <emphasis role="strong">Insert

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</emphasis> menu, point to <emphasis role="strong">Picture</emphasis> and then

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click <emphasis role="strong">From File</emphasis>. The <emphasis role="strong">

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Insert Picture</emphasis> dialogue box opens.</para>

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</listitem>

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<listitem><para>To insert the file, navigate to the desired file and select it.

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You can select the <emphasis role="strong">Preview</emphasis> check box at the

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bottom of the <emphasis role="strong">Insert Picture</emphasis> dialogue box

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to preview the selected image in a pane and verify whether you have selected

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the correct image. Click <emphasis role="strong">Open</emphasis> to insert the

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image in your document.</para>

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<figure><title><emphasis role="italic">Inserting Image</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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<instructornote><title>Instructor Notes:</title>

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<para><emphasis role="italic">Explain the following:</emphasis></para>

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<para><emphasis role="italic">Selecting the Link check box creates a link

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of the selected file inside your text document, instead of saving a copy

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of the image in your document. As a result, though you'll be able to view

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the image in the document, when the image is saved, the document will

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contain only a reference to that image but not the image itself. Linking

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an image has the following advantages and disadvantages:</emphasis>

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<listitem><para><emphasis role="italic">It reduces the size of your document when it is saved because the image is not included in it. </emphasis></para></listitem>

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<listitem><para><emphasis role="italic">You can edit or modify the image separately without making any changes in the document and can view the modified image the next time you open the document.</emphasis></para></listitem>

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<listitem><para><emphasis role="italic">When you wish to send the document to someone, you need to send both the document and the image otherwise, the receiver will not be able to view the linked image.</emphasis></para></listitem>

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</itemizedlist></para>

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</instructornote>

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</listitem>

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<para>The image is inserted at the specified location in your document.

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If the image does not fit perfectly into your document, you should resize it.</para>

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<para>To resize the image while maintaining its proportions,

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select the image and then press and hold the SHIFT key.

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When you select an image, some square points (known as "handles") appear along its perimeter.

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While holding down the SHIFT key, click and drag one of the handles on the image to

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modify its size.</para>

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<figure><title><emphasis role="italic">Resizing the Inserted Image</emphasis></title>

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</imageobject></mediaobject>

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</figure>

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<instructornote><title>Instructor Notes:</title>

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<para><emphasis role="italic">Explain the difference between a scaled and an unscaled resize,

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and emphasise the advantages of the scaled resize performed above.</emphasis></para>

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</instructornote>

486

</listitem>

487

<listitem><para>After you have resized the image, you need

488

to position the image appropriately in the document.

489

You can arrange and align images using the tools on the

490

<emphasis role="strong">Frame toolbar</emphasis>, which appears below the

491

<emphasis role="strong">Standard toolbar</emphasis> when you select a graphic for

492

the first time.</para>

493

<para>Alternatively, you can right-click the image and then select from the

494

available options, such as <emphasis role="strong">Arrange, Wrap</emphasis>

495

or <emphasis role="strong">Anchor,</emphasis> on the short-cut menu.</para>

496

<figure><title><emphasis role="italic">Positioning the Inserted Image</emphasis></title>

497

498

499

</imageobject></mediaobject>

500

</figure>

501

</listitem>

502

<listitem><para>After you have selected appropriate positioning options for the

503

image, you may obtain a result similar to the following screenshot.</para>

504

<figure><title><emphasis role="italic">The Inserted Image</emphasis></title>

505

506

507

</imageobject></mediaobject>

508

</figure>

509

</listitem>

510

</orderedlist>

511

</para>

512

<para><emphasis role="strong">Printing Documents</emphasis></para>

513

<para>To print a document:

514

515

<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click

516

<emphasis role="strong">Print</emphasis>. The <emphasis role="strong">Print

517

</emphasis> dialogue box opens. You can use this dialogue box to specify

518

the printer to be used (in case you have more than one printer installed

519

on your system), the pages to be printed, and the number of copies to be

520

printed. You can also click the <emphasis role="strong">Properties

521

</emphasis> button in the <emphasis role="strong">Print</emphasis> dialogue

522

box to define the properties of the printer, such as orientation, the paper

523

tray to be used and the paper size to be printed.</para>

524

<para>To define printer options for the current document, click the

525

<emphasis role="strong">Options</emphasis> button in the

526

<emphasis role="strong">Print</emphasis> dialogue box.</para>

527

<figure><title><emphasis role="italic">Printing a Document</emphasis></title>

528

529

530

</imageobject></mediaobject>

531

</figure>

532

</listitem>

533

<listitem><para>The <emphasis role="strong">Printer Options</emphasis> dialogue

534

box enables you to select specific sections from the current document for

535

printing. For example, to save toner or ink, you may not want to print the

536

background and the graphics in the document. You can specify these details

537

under the <emphasis role="strong">Content</emphasis> section by selecting or

538

clearing the appropriate check boxes.</para>

539

<para>Similarly, you can define the required printing options

540

in the <emphasis role="strong">Pages</emphasis> and <emphasis role="strong"> Notes</emphasis>

541

section. After specifying the details, click <emphasis role="strong">OK</emphasis>

542

to save your settings.</para>

543

<figure><title><emphasis role="italic">Defining Printer Options</emphasis></title>

544

545

546

</imageobject></mediaobject>

547

</figure>

548

</listitem>

549

<listitem><para>You can now start printing the document by clicking

550

<emphasis role="strong">OK</emphasis> on the <emphasis role="strong">Print

551

</emphasis> dialogue box.</para>

552

<note>

553

554

<para>Making changes in the Printer Options dialogue box will only apply to the current

555

document and not change your default settings permanently.</para>

556

</note>

557

<instructornote><title>Instructor Notes:</title>

558

<para><emphasis role="italic">If the students want to know about the procedure to select the default print options, provide them the following information:</emphasis></para>

559

<para><emphasis role="italic">To select the default print options, On the Tools menu, click Options.</emphasis>

560

561

<listitem><para><emphasis role="italic">The OpenOffice.org - Print

562

dialogue box opens.</emphasis></para></listitem>

563

<listitem><para><emphasis role="italic">In the left navigation

564

panel, expand OpenOffice.org Writer and then select Print.

565

</emphasis></para></listitem>

566

<listitem><para><emphasis role="italic">Select the required options

567

and click OK to apply the changes to the default print settings.

568

</emphasis></para></listitem>

569

</itemizedlist></para>

570

</instructornote></listitem>

571

</orderedlist>

572

</para>

573

<para><emphasis role="strong">Saving Documents</emphasis></para>

574

<para>You can save your Writer document in the same way as you save any other document.

575

To save a new text document:

576

577

<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click

578

579

Save</emphasis> dialogue box opens.</para>

580

<figure><title><emphasis role="italic">Saving the Document</emphasis></title>

581

582

583

</imageobject></mediaobject>

584

</figure>

585

</listitem>

586

<listitem><para>Navigate to the directory where you want to save the file,

587

enter the file name and click <emphasis role="strong">Save</emphasis> to

588

save the file at the desired location.</para>

589

<para>OpenOffice.org also allows you to save your document in

590

a number of other file formats, including Microsoft Word, Rich Text,

591

Star Writer and as an HTML document. This enables you to share your documents

592

with other people who use other office applications, such as Office.</para>

593

<para>If you would like to save your current document as a Word file,

594

select the appropriate type of Word format from the drop-down menu

595

at the bottom of the dialogue box. Then, click <emphasis role="strong">

596

Save</emphasis> to save the file as a Word document.</para>

597

<figure><title><emphasis role="italic">Saving in Word Format</emphasis></title>

598

599

600

</imageobject></mediaobject>

601

</figure>

602

</listitem>

603

</orderedlist>

604

</para>

605

</sect2>

606

</sect1>

607

<sect1>

608

<title>Using OpenOffice.org Calc</title>

609

<para>Calc is the spreadsheet component of the OpenOffice.org office

610

software suite. The comprehensive range of advanced functions included in Calc helps

611

professionals accomplish complex tasks. At the same time, Calc is user-friendly,

612

which makes it easier for new users. This topic will familiarise you with its

613

key features and teach you how to perform some basic spreadsheet functions.</para>

614

<para>Similar to all other applications in the OpenOffice.org suite, Calc allows

615

you to save spreadsheets in OASIS OpenDocument (ODF) format. This XML-based format

616

enables you to access your spreadsheets from any OpenDocument-compliant software.

617

In addition, Calc allows you to save spreadsheets directly as Portable Document

618

Format (PDF) files without using any additional, expensive software.</para>

619

<sect2>

620

<title>Key Features of OpenOffice.org Calc</title>

621

<para>Calc is a fully featured office application that includes all the advanced

622

analysis, charting and decision-making features that you expect from a high-end

623

spreadsheet. Some of the key features of OpenOffice.org Calc are:

624

625

<listitem><para><emphasis role="strong">Calculation:</emphasis>

626

OpenOffice.org Calc provides you with over 300 functions for financial,

627

logical, statistical, mathematical and banking operations. This enables

628

you to create formulae to perform complex calculations on your data. In

629

addition, Calc provides you with Function wizard that guides you

630

interactively through the creation of formulae.</para>

631

<para>Another feature of OpenOffice.org Calc is that it allows

632

you to create natural language formulae using words such as sales - costs.

633

</para></listitem>

634

<listitem><para><emphasis role="strong">Scenario Manager:</emphasis> Allows you perform

635

'what-if' analyses and view the result of changes made to any factor of the calculation.

636

For example, when performing a loan calculation, you can change the period of the loan and can view

637

the resulting calculations for the loan-repayment amount or the interest

638

rate.</para></listitem>

639

<listitem><para><emphasis role="strong">Data Pilot:</emphasis> Enables you to compare, combine and

640

arrange large amounts of data. It helps you pull in raw data from corporate databases, cross-tabulate,

641

summarise and convert the data into meaningful information. You can use

642

Data Pilot to create interactive tables, which allows the data to be

643

frequently arranged, rearranged or summarised according to different

644

points of view.</para></listitem>

645

<listitem><para><emphasis role="strong">Dynamic Charts:</emphasis> As the name suggests, these charts

646

update automatically as the data in the spreadsheet changes.</para></listitem>

647

<listitem><para><emphasis role="strong">Opening and Saving Microsoft Files:

648

</emphasis> Calc allows you to use your old Microsoft spreadsheets and save your work in Microsoft Excel or

649

a variety of other formats. This facilitates the easy sharing of data with others using Microsoft or

650

similar applications.</para></listitem>

651

</itemizedlist>

652

</para>

653

</sect2>

654

<sect2>

655

<title>Performing Basic Spreadsheet Tasks</title>

656

<para>Similar to any other spreadsheet application, Calc is used to process

657

numerical information or text in tabular form. It is primarily used for

658

tabulating numerical figures. It also allows you to sort and manipulate data,

659

apply arithmetic, mathematic and statistical functions to data sets and

660

represent the datasets in charts or graphical forms. The following sections

661

describe the instructions to perform some basic spreadsheet tasks in Calc.</para>

662

<para><emphasis role="strong">Formatting Tables and Cells</emphasis></para>

663

<para>To format tables and cells in a Calc spreadsheet:

664

665

<listitem><para>On the <emphasis role="strong">Applications</emphasis>

666

menu, point to <emphasis role="strong">Office</emphasis> and then click

667

<emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to open a

668

Calc spreadsheet. A new Calc window opens.</para>

669

<figure><title><emphasis role="italic">Launching Calc</emphasis></title>

670

671

672

</imageobject></mediaobject>

673

</figure>

674

</listitem>

675

<listitem><para>Some of the key components of the main Calc window are

676

described below:</para>

677

<figure><title><emphasis role="italic">The Calc Window</emphasis></title>

678

679

680

</imageobject></mediaobject>

681

</figure>

682

683

<listitem><para>The Name box contains the cell and the row

684

number, called the cell reference, of the current or active

685

cell.</para></listitem>

686

<listitem><para>The active cell indicates the selected cell

687

currently in use.</para></listitem>

688

<listitem><para>The Function wizard opens the Function Wizard

689

dialogue box.</para></listitem>

690

<listitem><para>The Sum button allows you to calculate the sum

691

of the numbers in the cells that are above the current cell.

692

</para></listitem>

693

<listitem><para>Clicking the Function button inserts an equals

694

sign into the current cell as well as in the input line,

695

making it ready to accept a formula.</para></listitem>

696

<listitem><para>The sheet tabs at the bottom of the sheet

697

indicate the number of worksheets present in the current spreadsheet.

698

By default, a new spreadsheet includes three worksheets.

699

</para></listitem>

700

</itemizedlist>

701

</listitem>

702

<listitem><para>After you have entered the required data in the spreadsheet,

703

you can apply different formatting styles to it by selecting from the wide

704

range of options available in Calc. To apply desired formatting to a

705

selected range of cells, on the <emphasis role="strong">Format</emphasis>

706

menu, click <emphasis role="strong">Cells.</emphasis> The

707

<emphasis role="strong">Format Cells</emphasis> dialogue box opens.</para>

708

<figure><title><emphasis role="italic">Formatting Cells</emphasis></title>

709

710

711

</imageobject></mediaobject>

712

</figure>

713

</listitem>

714

<listitem><para>You can use the various options available under the

715

<emphasis role="strong">Font, Font Effects</emphasis> and

716

<emphasis role="strong">Alignment</emphasis> tabs to specify various

717

formatting attributes for the selected text. Similarly, for assigning formatting

718

attributes to numbers, you can select from a number of pre-defined formats

719

available on the <emphasis role="strong">Numbers</emphasis> tab page or define

720

a new one based on your preferences.</para>

721

<para>The <emphasis role="strong">Format Cells</emphasis> dialogue box also

722

provides you with options to add smart borders and vibrant backgrounds to

723

your spreadsheet. It also allows you to select a background colour, from

724

a spectrum of colours, for your otherwise bland and dull spreadsheet.</para>

725

<para>Define the specifications and click <emphasis role="strong">OK</emphasis>

726

to apply the formatting effects.</para>

727

<figure><title><emphasis role="italic">Defining Formatting Attributes</emphasis></title>

728

729

730

</imageobject></mediaobject>

731

</figure>

732

</listitem>

733

<listitem><para>After you have selected formatting attributes for the selected

734

cell range, you may get a result similar to this one.</para>

735

<figure><title><emphasis role="italic">The Formatted Spreadsheet</emphasis></title>

736

737

738

</imageobject></mediaobject>

739

</figure>

740

</listitem>

741

<listitem><para>Calc provides you with another useful feature, called

742

<emphasis role="strong">Autoformat,</emphasis> which enables you to

743

create attractive and professional table designs without undergoing

744

the time-consuming process of selecting cell groups and assigning

745

different formats to them. The Autoformat feature allows you to quickly

746

apply preset formats to an entire sheet or a selected cell range. To

747

apply Autoformat to a sheet or selected cell range, on the

748

<emphasis role="strong">Format</emphasis> menu, click

749

<emphasis role="strong">Autoformat</emphasis>.</para>

750

<figure><title><emphasis role="italic">Using Autoformat</emphasis></title>

751

752

753

</imageobject></mediaobject>

754

</figure>

755

</listitem>

756

<listitem><para>This displays the AutoFormat dialogue box. To assign a

757

pre-set format to the selected cells, select one from the

758

<emphasis role="strong">Format</emphasis> list and then click

759

<emphasis role="strong">OK</emphasis> to apply the selected format to

760

the selection.</para>

761

<figure><title><emphasis role="italic">Selecting a Format</emphasis></title>

762

763

764

</imageobject></mediaobject>

765

</figure>

766

</listitem>

767

<listitem><para>The format of your choice is immediately applied to the

768

selection, and you get an attractive and fully formatted table with very

769

little effort.</para>

770

<figure><title><emphasis role="italic">The Formatted Table</emphasis></title>

771

772

773

</imageobject></mediaobject>

774

</figure>

775

</listitem>

776

</orderedlist>

777

</para>

778

<para><emphasis role="strong">Entering Values and Formulas</emphasis></para>

779

<para>A formula is a spreadsheet function, complete with arguments, entered in

780

a cell. All formulae begin with an equal sign and may contain number, text and,

781

in some cases, other data such as format details. The formulae may also contain

782

arithmetic operators, logic operators or function starts. </para>

783

<para>Table 5.1 lists some examples of OpenOffice.org formulae:

784

<table>

785

<title>Calc Formulae</title>

786

787

788

789

<tbody>

790

<row>

791

<entry><para><emphasis role="strong">Formulae</emphasis></para></entry>

792

<entry><para><emphasis role="strong">Description</emphasis></para></entry>

793

</row>

794

<row>

795

796

<entry><para>Calculates the sum of the cells A1:A11</para></entry>

797

</row>

798

<row>

799

<entry><para><emphasis role="strong">=EFFECTIVE(5%;12)</emphasis></para></entry>

800

<entry><para>Calculates the effective interest for 5% annual

801

nominal interest with 12 payments a year</para></entry>

802

</row>

803

<row>

804

805

<entry><para>Displays the result of the multiplication of B1 and B2</para></entry>

806

</row>

807

<row>

808

809

<entry><para>Calculates C4 minus the sum of cells C10 to C14</para></entry>

810

</row>

811

</tbody>

812

</tgroup>

813

</table>

814

</para>

815

<para>The quickest way to enter a formula is to type the formula either in

816

the cell where you want the result to display or in the Input Line on the

817

Formula bar. You can also use the Function

818

wizard, which helps you interactively create formulae.</para>

819

<para>To enter a formula using the Function wizard:

820

821

<listitem><para>In your spreadsheet, select the cell where you want

822

the formula to be inserted. To allow the Function wizard to guide you

823

through the creation and application of a formula, on the

824

<emphasis role="strong">Formula bar</emphasis>, click

825

<emphasis role="strong">Function Wizard</emphasis>. This opens the

826

<emphasis role="strong">Function Wizard</emphasis> dialogue box.</para>

827

<figure><title><emphasis role="italic">Launching Function Wizard</emphasis></title>

828

829

830

</imageobject></mediaobject>

831

</figure>

832

</listitem>

833

<listitem><para>You can see the entire range of functions listed in the

834

<emphasis role="strong">Functions</emphasis> list box. You can also

835

select one category from the Category drop-down list to display the

836

functions listed under that category. Find the desired function from the

837

<emphasis role="strong">Functions</emphasis> list, and click to select it.

838

You notice that the <emphasis role="strong">Function Wizard</emphasis>

839

dialogue box provides you some information about the selected function

840

to guide you through your selection. After selecting the function, click

841

<emphasis role="strong">Next</emphasis> to proceed with the task of

842

entering a formula.</para>

843

<figure><title><emphasis role="italic">Selecting a Function</emphasis></title>

844

845

846

</imageobject></mediaobject>

847

</figure>

848

</listitem>

849

<listitem><para>Now, you need to specify the numbers to which you

850

want to apply the formula. To select the numbers, you need to go back to

851

the worksheet.</para>

852

<para>Click the <emphasis role="strong">Shrink</emphasis> button to

853

shrink this dialogue box and return to the worksheet.</para>

854

<figure><title><emphasis role="italic">Shrinking the Function Wizard Dialogue Box</emphasis></title>

855

856

857

</imageobject></mediaobject>

858

</figure>

859

</listitem>

860

<listitem><para>The <emphasis role="strong">Function Wizard</emphasis>

861

dialogue box shrinks to allow you to view the worksheet. To select the

862

cell range, hold down the <emphasis role="strong">SHIFT</emphasis> key

863

and use the mouse to select the cell range containing the desired

864

numbers.</para>

865

<para>After selecting the cells, you can go back to the Function

866

wizard by clicking the <emphasis role="strong">Maximize</emphasis>

867

button.</para>

868

<figure><title><emphasis role="italic">Selecting the Cell Range</emphasis></title>

869

870

871

</imageobject></mediaobject>

872

</figure>

873

</listitem>

874

<listitem><para>The cell reference for the selected cell range

875

automatically appears in the <emphasis role="strong">number 1</emphasis>

876

box and the applied formula, complete with arguments, appears in the

877

<emphasis role="strong">Formula</emphasis> box at the bottom of the dialogue

878

box. To complete the task of entering a formula, click

879

880

<figure><title><emphasis role="italic">Applying the Formula</emphasis></title>

881

882

883

</imageobject></mediaobject>

884

</figure>

885

</listitem>

886

<listitem><para>The solution appears in the cell where you had applied the

887

formula.</para>

888

<figure><title><emphasis role="italic">Final Output</emphasis></title>

889

890

891

</imageobject></mediaobject>

892

</figure>

893

</listitem>

894

</orderedlist>

895

</para>

896

<para><emphasis role="strong">Inserting Charts</emphasis></para>

897

<para>You can present your data in the form of charts or graphs to compare your data

898

series visually and view trends in the data. Calc offers you a number of ways to

899

represent spreadsheet data graphically.</para>

900

<para>To insert a chart in your spreadsheet:

901

902

<listitem><para>Open a spreadsheet containing data and row and column headings,

903

and select the data to be included in the chart. Then, on the

904

<emphasis role="strong">Insert</emphasis> menu, select

905

<emphasis role="strong">Chart</emphasis>. The

906

<emphasis role="strong">Chart Wizard</emphasis> dialogue box appears.</para>

907

<figure><title><emphasis role="italic">Launching the Chart Wizard</emphasis></title>

908

909

910

</imageobject></mediaobject>

911

</figure>

912

<instructornote><title>Instructor Notes:</title>

913

<para><emphasis role="italic">Advise students about the alternate way to insert a chart using the Insert Chart icon from the Standard toolbar.

914

</emphasis></para></instructornote></listitem>

915

916

<para>On the first page of the <emphasis role="strong">Chart wizard</emphasis>,

917

you can select the chart type and preview the chart output.

918

Calc allows you to select from a wide range of 2D and 3D charts.

919

You may decide to follow the rest of the instructions of the Chart Wizard by clicking

920

<emphasis role="strong">Next</emphasis> or you can click

921

<emphasis role="strong">Finish</emphasis> to insert a chart in your document.</para>

922

<figure><title><emphasis role="italic">Selecting the Chart Type</emphasis></title>

923

924

925

</imageobject></mediaobject>

926

</figure>

927

</listitem>

928

<listitem><para>The chart is inserted at the specified location in your

929

spreadsheet. You can now move and resize the chart and edit it further to

930

suit your requirements.</para>

931

<figure><title><emphasis role="italic">The Inserted Chart</emphasis></title>

932

933

934

</imageobject></mediaobject>

935

</figure>

936

</listitem>

937

</orderedlist>

938

</para>

939

<para><emphasis role="strong">Exporting Spreadsheets to PDF</emphasis></para>

940

<para>Like the other OpenOffice.org applications, you can export your spreadsheets from Calc as PDF files.

941

With Openoffice.org, you need not use

942

any additional third-party software to convert your document into PDF format.</para>

943

<para>To export your spreadsheet as a PDF:

944

945

<listitem><para>On the <emphasis role="strong">File</emphasis> menu,

946

click <emphasis role="strong">Export as PDF</emphasis>.

947

The<emphasis role="strong">Export</emphasis> dialogue box appears.</para>

948

<figure><title><emphasis role="italic">Exporting Spreadsheet as PDF</emphasis></title>

949

950

951

</imageobject></mediaobject>

952

</figure>

953

</listitem>

954

<listitem><para>The four tabbed pages in this dialogue box allow you to define

955

options, such as the pages to be included in the PDF, the type of compression

956

to be used and the level of security to be assigned to the file. After defining

957

these specifications, click <emphasis role="strong">Export</emphasis> to

958

continue.</para>

959

<figure><title><emphasis role="italic">Defining PDF Options</emphasis></title>

960

961

962

</imageobject></mediaobject>

963

</figure>

964

</listitem>

965

<listitem><para>Provide a file name for your spreadsheet and navigate to the

966

directory where you want to save it. Click <emphasis role="strong">Save

967

</emphasis> to export the spreadsheet as a PDF file.</para>

968

<figure><title><emphasis role="italic">Saving as PDF</emphasis></title>

969

970

971

</imageobject></mediaobject>

972

</figure>

973

<tip>

974

975

<para>To discover an Easter Egg tucked away in Calc, click within

976

any of the cells of your spreadsheet, type <emphasis role="strong">=

977

GAME("StarWars")</emphasis> and start playing right away.

978

</para>

979

</tip>

980

</listitem>

981

<listitem><para>Your spreadsheet is now displayed as a PDF file.</para>

982

983

984

985

</imageobject></mediaobject>

986

</figure>

987

</listitem>

988

</orderedlist>

989

</para>

990

</sect2>

991

</sect1>

992

<sect1>

993

<title>Using OpenOffice.org Impress</title>

994

<para>Impress is a fully featured presentation tool of the OpenOffice.org office

995

software suite. It enables you to create effective multimedia presentations by

996

creating 2D and 3D clip art and images. It also allows you to create special

997

effects and animations by using high-impact drawing tools.</para>

998

<para>OpenOffice.org Impress is similar to Microsoft PowerPoint in its

999

functionality. In addition to making it easy for you to create PDF files from

1000

presentations, Impress lets you export the presentations into ShockWave Flash

1001

(SWF) files. This enables you to run the output on any computer that has a Flash

1002

player installed.</para>

1003

<sect2>

1004

<title>Key Features of OpenOffice.org Impress</title>

1005

<para>Some of the many useful features of Impress are:</para>

1006

<para><emphasis role="strong">Creating Vector Graphics:</emphasis> Impress

1007

comes bundled with various drawing tools that allow you to create vector

1008

graphics from within the application. You can also export vector graphics

1009

to bitmap pictures and, inversely, convert bitmap pictures into vector

1010

graphics.</para>

1011

<para><emphasis role="strong">Creating Slides:</emphasis> Choose from

1012

ready-to-use templates or use the drawing and diagram tools to jazz up your slides.

1013

Master view adds the elements that you want to appear on all slides of your presentation.</para>

1014

<para>Further, Impress users have the option to install the Open ClipArt

1015

library, which contains a huge selection of images for free use.</para>

1016

<para>Animations and effects help add spice to your presentations. You can

1017

render stunning 2D and 3D effects to your text using Fontwork, which lets

1018

you create life-like 3D images easily.</para>

1019

<para><emphasis role="strong">Publishing Presentations:</emphasis> Impress allows you to

1020

publish presentations as handouts, export them into PDF files,

1021

convert them into SWF files and publish them as HTML

1022

documents. This enables you to access your presentation from a variety of

1023

platforms.</para>

1024

<para><emphasis role="strong">Saving Presentation in Other Formats:</emphasis>

1025

Similar to other OpenOffice.Org applications, Impress saves your work in the

1026

international OpenDocument format. It also allows you to save your work in

1027

other formats such as PowerPoint.</para>

1028

</sect2>

1029

<sect2>

1030

<title>Creating Multi-Media Presentations</title>

1031

<para><emphasis role="strong">Creating, Viewing and Printing a Presentation

1032

</emphasis></para>

1033

<para>To create and view presentations using OpenOffice.org Impress:

1034

1035

<listitem><para>On the <emphasis role="strong">Applications</emphasis>

1036

menu, point to <emphasis role="strong">Office</emphasis> and then click

1037

<emphasis role="strong">OpenOffice.org Presentation</emphasis>.</para>

1038

<figure><title><emphasis role="italic">Launching Impress</emphasis></title>

1039

1040

1041

</imageobject></mediaobject>

1042

</figure>

1043

</listitem>

1044

<listitem><para>The <emphasis role="strong">Presentation Wizard</emphasis>

1045

dialogue box appears. The <emphasis role="strong">Presentation

1046

wizard</emphasis> allows you to define the basic structure of a presentation

1047

in three brief steps. You can either continue defining the specifications

1048

as guided by the Presentation Wizard or immediately create a new blank

1049

presentation by clicking <emphasis role="strong">Create</emphasis>.</para>

1050

<figure><title><emphasis role="italic">Using the Presentation Wizard</emphasis></title>

1051

1052

1053

</imageobject></mediaobject>

1054

</figure>

1055

<tip>

1056

1057

<para>To be able to preview the slide template, slide design and

1058

slide transition effects, leave the Preview check box selected.</para>

1059

</tip>

1060

</listitem>

1061

<listitem><para>This figure shows the main Impress window with an empty

1062

presentation. From the <emphasis role="strong">Task</emphasis> pane on the

1063

left, you can select a layout for your current slide.</para>

1064

<figure><title><emphasis role="italic">The Impress Window</emphasis></title>

1065

1066

1067

</imageobject></mediaobject>

1068

</figure>

1069

</listitem>

1070

<listitem><para>Enter the required text in the provided text boxes to create

1071

the first slide. To make your presentation more attractive and professional looking,

1072

you can either change the background and format the font size and colour for each

1073

slide or simply select a pre-defined template from the <emphasis role="strong">Master Pages</emphasis> panel.</para>

1074

<para>Click <emphasis role="strong">Master Pages</emphasis> to open the

1075

<emphasis role="strong">Master Pages</emphasis> panel.</para>

1076

<figure><title><emphasis role="italic">Opening the Master Pages Panel</emphasis></title>

1077

1078

1079

</imageobject></mediaobject>

1080

</figure>

1081

</listitem>

1082

<listitem><para>A number of templates are available on the

1083

<emphasis role="strong">Master Pages</emphasis> panel. Select the template

1084

of your choice to apply a whole new look to your presentation. You can enhance

1085

the look of the presentation further by adding various elements, such as

1086

objects, pictures and animated images, from the <emphasis role="strong">

1087

Insert</emphasis> menu. Alternatively, you can start adding new slides to

1088

the presentation.</para>

1089

<para>You can add a new slide by clicking the <emphasis role="strong">Slide

1090

</emphasis> button on the <emphasis role="strong">Standard toolbar</emphasis>.

1091

Alternatively, click <emphasis role="strong">Slide</emphasis> on the

1092

<emphasis role="strong">Insert</emphasis> menu.</para>

1093

<figure><title><emphasis role="italic">Selecting a Slide Template</emphasis></title>

1094

1095

1096

</imageobject></mediaobject>

1097

</figure>

1098

</listitem>

1099

<listitem><para>The inserted slide is also formatted as the first slide because

1100

that is the layout you selected last. According to the requirements of your

1101

presentation, you can select a new format from the <emphasis role="strong">

1102

Layout</emphasis> pane. The new layout has two columns, one for text and the

1103

other for images. This allows you to display text along with an associated

1104

image on the same slide. Enter the textual content in the provided text boxes,

1105

then double-click the house icon to insert a graphic in the provided

1106

placeholder.</para>

1107

<figure><title><emphasis role="italic">Selecting a Slide Layout</emphasis></title>

1108

1109

1110

</imageobject></mediaobject>

1111

</figure>

1112

</listitem>

1113

<listitem><para>In the <emphasis role="strong">Insert Picture</emphasis>

1114

dialogue box, select the desired image and click <emphasis role="strong">

1115

Open</emphasis> to insert it into your slide.</para>

1116

<figure><title><emphasis role="italic">Inserting Picture in a Slide</emphasis></title>

1117

1118

1119

</imageobject></mediaobject>

1120

</figure>

1121

</listitem>

1122

<listitem><para>Notice that the inserted picture is automatically resized

1123

to fit into the provided space. You can also insert an image by

1124

selecting <emphasis role="strong">Picture</emphasis> from the

1125

<emphasis role="strong">Insert</emphasis> menu. A picture inserted in this

1126

way is not automatically resized, but you can move and resize it as

1127

needed. You can insert new slides in a similar fashion.</para>

1128

<para>Now, you are ready to display your presentation as a slide show.

1129

To configure the basic slide show setting, select <emphasis role="strong">

1130

Slide Show Settings</emphasis> from the <emphasis role="strong">Slide

1131

Show</emphasis> menu.</para>

1132

<figure><title><emphasis role="italic">Setting up a Slide Show</emphasis></title>

1133

1134

1135

</imageobject></mediaobject>

1136

</figure>

1137

</listitem>

1138

<listitem><para>The <emphasis role="strong">Slide Show</emphasis> dialogue

1139

box helps you define the basic settings for your slide show. In the

1140

<emphasis role="strong">Range</emphasis> section, you can specify the

1141

slides to be included in the presentation and their order of display. In

1142

the <emphasis role="strong">Type</emphasis> section, you can define how to

1143

display the slides. Similarly, the <emphasis role="strong">Options</emphasis>

1144

section allows you to define various other settings for your

1145

presentation.</para>

1146

<para>After selecting the desired options, click <emphasis role="strong">

1147

OK</emphasis> to apply the settings.</para>

1148

<figure><title><emphasis role="italic">Configuring the Slide Show Settings</emphasis></title>

1149

1150

1151

</imageobject></mediaobject>

1152

</figure>

1153

</listitem>

1154

<listitem><para>To start the slide show select <emphasis role="strong">Slide

1155

Show</emphasis> from the <emphasis role="strong">Slide Show</emphasis> menu or

1156

press <emphasis role="strong">F5</emphasis>.</para>

1157

<figure><title><emphasis role="italic">Starting the Slide Show</emphasis></title>

1158

1159

1160

</imageobject></mediaobject>

1161

</figure>

1162

</listitem>

1163

<listitem><para>The presentation can be viewed as a running slide show. When

1164

you reach the last slide of the presentation, you are prompted to exit the

1165

presentation by clicking once. However, you can exit a slide show at any

1166

point of time by pressing <emphasis role="strong">ESC</emphasis>.

1167

</para></listitem>

1168

<listitem><para>You can choose to print your slides with notes,

1169

as an outline, with page numbers, with date and time and so on. To do this, select <emphasis role="strong">Print</emphasis> from

1170

the <emphasis role="strong">File</emphasis> menu.</para>

1171

<figure><title><emphasis role="italic">Printing the Presentation</emphasis></title>

1172

1173

1174

</imageobject></mediaobject>

1175

</figure>

1176

</listitem>

1177

<listitem><para>You can use the <emphasis role="strong">Print</emphasis>

1178

dialogue box to further define printer settings or accept the default

1179

settings, and click <emphasis role="strong">OK</emphasis> to start

1180

printing your presentation.</para>

1181

<figure><title><emphasis role="italic">Defining Printer Settings</emphasis></title>

1182

1183

1184

</imageobject></mediaobject>

1185

</figure>

1186

</listitem>

1187

</orderedlist>

1188

</para>

1189

<para><emphasis role="strong">Animating Objects and 3D Objects</emphasis></para>

1190

<para>To create a presentation with 3D effects and animations:

1191

1192

<listitem><para>Open a new presentation in which you want to use 3D

1193

graphics and animations, and select a suitable template from the

1194

Master pages panel. Now, you can start adding elements to your

1195

presentation to spice it up. Begin with placing the title of your

1196

presentation on the first slide.</para>

1197

<para>To create an eye-catching display for the title text, you can

1198

use one of the many wonderful text tools available in Impress.

1199

One of these is Fontwork, which enables you to create special 3D effects

1200

to your text. To start using Fontwork, on the <emphasis role="strong">

1201

Drawing</emphasis> toolbar, click the <emphasis role="strong">Fontwork

1202

Gallery</emphasis> button. The <emphasis role="strong">Fontwork

1203

Gallery</emphasis> window appears.</para>

1204

<figure><title><emphasis role="italic">Opening Fontwork Gallery</emphasis></title>

1205

1206

1207

</imageobject></mediaobject>

1208

</figure>

1209

</listitem>

1210

<listitem><para>Select the style in which you want the title text to

1211

be displayed, and click <emphasis role="strong">OK.</emphasis></para>

1212

<figure><title><emphasis role="italic">Selecting a Fontwork Style</emphasis></title>

1213

1214

1215

</imageobject></mediaobject>

1216

</figure>

1217

</listitem>

1218

<listitem><para>The text <emphasis role="strong">Fontwork,</emphasis>

1219

in the selected style, appears on the slide as an object. To display the

1220

title text in place of the <emphasis role="strong">Fontwork</emphasis>

1221

object, double-click the object and type the title text in place of the

1222

black Fontwork that appears over the object. Click outside the object's

1223

selected area to exit the <emphasis role="strong">Fontwork</emphasis> edit

1224

mode.</para>

1225

<figure><title><emphasis role="italic">Editing the Fontwork Object</emphasis></title>

1226

1227

1228

</imageobject></mediaobject>

1229

</figure>

1230

</listitem>

1231

<listitem><para>You can go ahead and do the same on the other slides too by inserting 3D

1232

images and animating them.</para>

1233

1234

1235

1236

</imageobject></mediaobject>

1237

</figure>

1238

</listitem>

1239

<listitem><para>You can insert 3D graphic objects in your presentation from

1240

the 3D-Objects toolbar. By default, this toolbar is not displayed on the

1241

Drawing toolbar. To display the 3D-Objects toolbar, on the

1242

<emphasis role="strong">View</emphasis> menu, point to <emphasis role="strong">

1243

Toolbars</emphasis> and then click <emphasis role="strong">3D-Objects

1244

</emphasis>.</para>

1245

<figure><title><emphasis role="italic">Inserting 3D Graphics</emphasis></title>

1246

1247

1248

</imageobject></mediaobject>

1249

</figure>

1250

<tip>

1251

1252

<para>You can also display the 3D-Objects toolbar by clicking the small

1253

arrow at the end of the Drawing toolbar and selecting it from the Visible

1254

Buttons list.</para>

1255

</tip>

1256

</listitem>

1257

<listitem><para>The <emphasis role="strong">3D-Objects toolbar</emphasis> appears

1258

as a floating toolbar. If you do not like floating toolbars,

1259

you can place it on one of the existing toolbars. To dock the

1260

<emphasis role="strong">3D-Objects toolbar</emphasis>, drag the title bar of

1261

the toolbar to the desired location and release the mouse button.</para>

1262

<figure><title><emphasis role="italic">The 3D-Objects Toolbar</emphasis></title>

1263

1264

1265

</imageobject></mediaobject>

1266

</figure>

1267

</listitem>

1268

<listitem><para>The <emphasis role="strong">3D-Objects toolbar</emphasis> is

1269

now attached to the <emphasis role="strong">Line and Filling toolbar</emphasis>.

1270

You can pick up objects from this toolbar and insert them into your slides. To

1271

insert a 3D Object on your current slide, click the desired object on the 3

1272

<emphasis role="strong">D-Objects toolbar</emphasis>. Then, move your mouse

1273

to the point where you want to insert the object. You can see a plus sign

1274

in place of the mouse tip. Holding down the left mouse button, drag the

1275

mouse to insert the object on the slide. The selected 3D object appears on

1276

the slide.</para>

1277

<figure><title><emphasis role="italic">Inserting a 3D Object</emphasis></title>

1278

1279

1280

</imageobject></mediaobject>

1281

</figure>

1282

</listitem>

1283

<listitem><para>You can change the proportion and size of the object by holding

1284

the green handles that appear around it. Impress also provides you tools to

1285

apply a number of 3D effects on the object to modify its look and feel as per

1286

your requirements. To apply 3D effects on the inserted graphic, right-click

1287

the object. On the short-cut menu, click <emphasis role="strong">3D Effects

1288

</emphasis>. The <emphasis role="strong">3D Effects</emphasis> dialogue box

1289

opens.</para>

1290

<figure><title><emphasis role="italic">Applying 3D Effects</emphasis></title>

1291

1292

1293

</imageobject></mediaobject>

1294

</figure>

1295

</listitem>

1296

<listitem><para>You can use the options available under the different buttons

1297

in this dialogue box to define the look and feel of the inserted object.

1298

Click the <emphasis role="strong">Illumination</emphasis> button to fine-

1299

tune the illumination effect on the object. You can select the appropriate

1300

options from the drop-down lists to render the desired illumination effect

1301

to the object. Alternatively, you can simply drag the white dot in the

1302

graphic at the bottom of the dialogue box and move it to get the desired

1303

effect.</para></listitem>

1304

<listitem><para>After specifying the desired options, click the

1305

<emphasis role="strong">Assign</emphasis> icon on the top right of the

1306

dialogue box to apply the effects on the selected object. Click

1307

<emphasis role="strong">Close</emphasis> to exit the

1308

<emphasis role="strong">3D Effects</emphasis> dialogue box.</para>

1309

<figure><title><emphasis role="italic">Defining 3D Effects</emphasis></title>

1310

1311

1312

</imageobject></mediaobject>

1313

</figure>

1314

<instructornote><title>Instructor Notes:</title>

1315

<para><emphasis role="italic">If you have enough time, you can also demonstrate the procedure of converting

1316

2D objects into 3D objects and applying the finer 3D effects to it.</emphasis></para></instructornote>

1317

</listitem>

1318

<listitem><para>Notice that with a couple of mouse clicks, the 3D object has

1319

got a complete new look. In a similar fashion, you can add many more 3D and

1320

2D elements to your presentation and apply various 3D effects to jazz it up.

1321

Impress also offers some animation functionality to help you bring life to your presentations. To display

1322

the animation options available in Impress, on the <emphasis role="strong">

1323

Slide Show</emphasis> menu, click <emphasis role="strong">Custom

1324

Animation</emphasis>.</para>

1325

<para>The <emphasis role="strong">Custom Animations</emphasis> panel

1326

now appears on the right edge of the presentation window.</para>

1327

<figure><title><emphasis role="italic">Applying Custom Animation</emphasis></title>

1328

1329

1330

</imageobject></mediaobject>

1331

</figure>

1332

</listitem>

1333

<listitem><para>To apply an animation effect on an individual element in

1334

your slide, select that element and click the <emphasis role="strong">Add

1335

</emphasis> button on the <emphasis role="strong">Custom Animation</emphasis>

1336

panel. The Custom Animation dialogue box opens.</para>

1337

<figure><title><emphasis role="italic">Animating Objects</emphasis></title>

1338

1339

1340

</imageobject></mediaobject>

1341

</figure>

1342

</listitem>

1343

<listitem><para>You can now apply various animations to the selected object,

1344

define the entrance and exit animation for it and chart a motion path for

1345

the object. Similarly, you can specify animation effects for other elements

1346

on the slides.</para>

1347

<para>After defining all the desired settings for the object, click

1348

<emphasis role="strong">OK</emphasis> to apply the animation effects.</para>

1349

<figure><title><emphasis role="italic">Customising Animation Effects</emphasis></title>

1350

1351

1352

</imageobject></mediaobject>

1353

</figure>

1354

</listitem>

1355

<listitem><para>The specified animations can be viewed at the bottom of the

1356

<emphasis role="strong">Custom Animations</emphasis> panel. You can now view

1357

the animation effects in a slide show. Click the <emphasis role="strong">Slide

1358

Show</emphasis> button to view the presentation as a slide show.</para>

1359

<figure><title><emphasis role="italic">Launching a Slide Show</emphasis></title>

1360

1361

1362

</imageobject></mediaobject>

1363

</figure>

1364

</listitem>

1365

<listitem><para>Your presentation runs as a spectacular and lively slide show.</para>

1366

<figure><title><emphasis role="italic">The spectacular Slide Show</emphasis></title>

1367

1368

1369

</imageobject></mediaobject>

1370

</figure>

1371

</listitem>

1372

</orderedlist>

1373

</para>

1374

<para><emphasis role="strong">Exporting a Presentation</emphasis></para>

1375

<para>As stated earlier, another useful feature associated with Impress is that it has

1376

the built-in capacity to export presentations directly into several other file formats.

1377

As a result, Impress allows you to export your slide shows directly as Flash (SWF) files.</para>

1378

<para>To export your presentation as an SWF file:

1379

1380

<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click

1381

<emphasis role="strong">Export.</emphasis> This opens the

1382

<emphasis role="strong">Export</emphasis> dialogue box.</para>

1383

<figure><title><emphasis role="italic">Exporting a Presentation</emphasis></title>

1384

1385

1386

</imageobject></mediaobject>

1387

</figure>

1388

</listitem>

1389

<listitem><para>Here, you need to specify a file name in the

1390

<emphasis role="strong">Name</emphasis> field and navigate to the directory

1391

where you want to export the file. To export the presentation as a Flash

1392

file, select <emphasis role="strong">Macromedia Flash (SWF) (.swf)</emphasis>

1393

from the file type drop-down list and click <emphasis role="strong">Save

1394

</emphasis>. The file is exported to the indicated location. You can now

1395

view the presentation as a Flash file.</para>

1396

<figure><title><emphasis role="italic">Exporting Presentation as a Flash File</emphasis></title>

1397

1398

1399

</imageobject></mediaobject>

1400

</figure>

1401

</listitem>

1402

</orderedlist>

1403

</para>

1404

</sect2>

1405

</sect1>

1406

<sect1>

1407

<title>Using OpenOffice.org Draw</title>

1408

<para>Draw is a vector graphics drawing tool that enables you to create simple and

1409

complex drawings and export them in a number of common image formats.

1410

Draw also allows you to insert tables, charts, formulas and other items created in

1411

OpenOffice.org programmes into your drawings.</para>

1412

<note>

1413

1414

<para>Graphics that are created using a vector graphics drawing tool do not blur when resized.</para>

1415

</note>

1416

<para>Draw is integrated with the OpenOffice.org suite, making it easy toexchange of graphics with

1417

other components of the suite. For example, if you create an image in Draw, reusing it in

1418

Writer is as simple as copying and pasting the image.

1419

A subset of the functions in Draw are also available in Writer and Impress, so you do not have

1420

to switch back and forth between them and Draw to perform basic image manipulations.</para>

1421

<sect2>

1422

<title>Key Features of OpenOffice.org Draw</title>

1423

<note>

1424

1425

<para>Vector drawing software follows a common notation for referring to all shapes,

1426

whether simple lines, rectangles or more complicated shapes, as objects.</para>

1427

</note>

1428

<para>Draw provides extensive functionality that integrates more functions than the

1429

majority of drawing tools available in office suites. Some of the key features of Draw

1430

are:

1431

1432

<listitem><para><emphasis role="strong">Vector Graphics Creation</emphasis>: You

1433

can create vector graphics in Draw by using the lines and curves defined by

1434

mathematical vectors. Vectors describe lines, ellipses and polygons according to

1435

their geometry.</para></listitem>

1436

<listitem><para><emphasis role="strong">3D Objects Creation</emphasis>: In Draw,

1437

you can create simple 3D objects, such as cubes, spheres and cylinders, and modify

1438

the light source of the objects.</para></listitem>

1439

<listitem><para><emphasis role="strong">Grids and Guides:</emphasis> You can align

1440

objects in your drawing by using grids and guides as visual cues. You can also snap

1441

an object to a grid line, a guide or to the edge of another object.</para></listitem>

1442

<listitem><para><emphasis role="strong">Connecting Objects to Show Relationships:</emphasis>

1443

You can attach objects to each other using special lines called connectors to show the

1444

relationship between those objects.

1445

Connectors attach to glue points on drawing objects and remain attached when those objects move.

1446

These are useful for creating things like organisation charts and technical diagrams.</para></listitem>

1447

<listitem><para><emphasis role="strong">Displaying Dimensions:</emphasis> You can

1448

use dimension lines to calculate and display linear dimensions in technical diagrams,

1449

which often show the dimensions of the objects in the drawing.</para></listitem>

1450

<listitem><para><emphasis role="strong">Gallery:</emphasis> You can insert and use

1451

images, animations, sounds and other items from the OpenOffice.org gallery in your

1452

drawings as well as in other OpenOffice.org programmes.</para></listitem>

1453

<listitem><para><emphasis role="strong">Graphic File Formats:</emphasis> Export

1454

your creation to many common graphic file formats, such as BMP, GIF, JPG and PNG.

1455

</para></listitem>

1456

</itemizedlist>

1457

</para>

1458

</sect2>

1459

<sect2>

1460

<title>Performing Basic Drawing Operations</title>

1461

<para>To launch OpenOffice.org Draw:

1462

1463

<listitem><para>On the <emphasis role="strong">Applications</emphasis> menu, point

1464

to <emphasis role="strong">Accessories</emphasis> and click <emphasis role="strong">

1465

Terminal</emphasis> to display the <emphasis role="strong">Terminal</emphasis> window.

1466

In the <emphasis role="strong">Terminal</emphasis> window, type oodraw to launch

1467

OpenOffice.org Draw.</para>

1468

<para>The main components of the <emphasis role="strong">Draw</emphasis> window are

1469

shown in the following graphic:</para>

1470

<figure><title><emphasis role="italic">The Draw Window</emphasis></title>

1471

1472

1473

</imageobject></mediaobject>

1474

</figure>

1475

</listitem>

1476

<listitem><para>The drawings are created in the drawing area, which is surrounded by

1477

the following toolbars:</para>

1478

1479

<listitem><para>The <emphasis role="strong">Menu</emphasis> bar lists the main

1480

menus available in Draw. It includes options to manage, edit and view the format

1481

of your drawings.</para></listitem>

1482

<listitem><para>The <emphasis role="strong">Function</emphasis> bar displays

1483

icons to perform tasks such as Open, Save, Copy, Cut and Paste.</para></listitem>

1484

<listitem><para>The <emphasis role="strong">Line and Filling</emphasis> bar

1485

includes specific drawing tools to modify the appearance of a selected object

1486

such as line style, colour and thickness; fill style and colour.</para></listitem>

1487

<listitem><para>The <emphasis role="strong">Drawing</emphasis> toolbar is the most

1488

important toolbar in Draw. It contains all the necessary functions for drawing

1489

various geometric and freehand shapes. Creating basic shapes in Draw requires the

1490

extensive use of this toolbar. However, you have to further edit, combine and

1491

manipulate them to create complex objects.</para>

1492

<para>You can vary the number and position of the visible tools to make the

1493

interface look a bit different. To add or remove a toolbar from the Draw

1494

window:</para></listitem>

1495

</itemizedlist>

1496

</listitem>

1497

<listitem><para>On the <emphasis role="strong">View</emphasis> menu, point to

1498

<emphasis role="strong">Toolbars.</emphasis> The <emphasis role="strong">Toolbar

1499

</emphasis> list displays the toolbars available, with a check mark next to the

1500

toolbars that are displayed. To remove a toolbar from the Draw window, clear the

1501

corresponding check mark and click the toolbar without a check mark to add it to

1502

the window.</para></listitem>

1503

</orderedlist>

1504

</para>

1505

<para><emphasis role="strong">Creating Objects</emphasis></para>

1506

<para>To create an object by using the Drawing toolbar:

1507

1508

<listitem><para>Click a specific object button such as <emphasis role="strong">

1509

Rectangle</emphasis> or <emphasis role="strong">Ellipse</emphasis> on the

1510

<emphasis role="strong">Drawing</emphasis> toolbar, and place the mouse cursor

1511

at the point in the drawing area where you want the object to start.</para></listitem>

1512

<listitem><para>Press the left button on the mouse, drag the cursor to where you

1513

want the object to end and release the button. The object appears in the Drawing

1514

area.</para></listitem>

1515

</orderedlist>

1516

</para>

1517

<instructornote><title>Instructor Notes:</title>

1518

<para><emphasis role="italic">The Drawing toolbar is not discussed in detail because you use its

1519

options to draw only basic shapes. For novice users, demonstrate the creation of a few objects,

1520

such as square, rectangle and connector.

1521

Visit <ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>

1522

for more details on OpenOfice.org products.</emphasis></para>

1523

</instructornote>

1524

<para>Selecting Objects</para>

1525

<para>Before making any changes to an object, you need to select the object. Draw provides

1526

the following options to select an object:

1527

1528

<listitem><para>Direct Selection: Click the object to select it.</para></listitem>

1529

<listitem><para>Selection by Framing: On the <emphasis role="strong">Drawing

1530

</emphasis> toolbar, click the <emphasis role="strong">Select</emphasis> button and

1531

drag a large rectangle around the object to select it. This option is useful for

1532

selecting multiple objects in the drawing area.</para>

1533

<note>

1534

1535

<para>You have to enclose the object(s) completely in the rectangle to select

1536

them.</para>

1537

</note>

1538

<figure><title><emphasis role="italic">Selecting by Framing</emphasis></title>

1539

1540

1541

</imageobject></mediaobject>

1542

</figure>

1543

</listitem>

1544

<listitem><para>Selecting hidden objects: To select an object that is covered by

1545

another object, press Alt key and click the object you want to select.</para>

1546

<note>

1547

1548

<para>To be able to select a hidden object, you must know the position of that

1549

object relative to the objects on top.</para>

1550

</note>

1551

</listitem>

1552

</itemizedlist>

1553

</para>

1554

<para><emphasis role="strong">Editing Objects</emphasis></para>

1555

<para>When creating objects, you may have to edit them or change their properties to get the

1556

desired output. However, you may not always find that flexibility in the default software

1557

settings. For example, you cannot change the shape of the square to a rectangle or rotate the

1558

square on its own axis by using the default <emphasis role="strong">Drawing</emphasis>

1559

toolbar. To perform these tasks, Draw provides various other options with the required

1560

flexibility, such as:</para>

1561

<note>

1562

1563

<para>All the options covered in the subsequent sections apply to a

1564

selected object or a group of objects. You can identify a selected object from any other

1565

by the small, coloured square or circle around the object. These squares or circles are

1566

called handles and form a rectangular frame that is just big enough to contain the

1567

object.</para>

1568

</note>

1569

<para><emphasis role="strong">Modifying Object Size</emphasis></para>

1570

<para>To change the size of an object:

1571

1572

<listitem><para>In the Drawing area, select the created object by clicking it.

1573

Handles appear on the object.</para>

1574

<figure><title><emphasis role="italic">Selecting an Object</emphasis></title>

1575

1576

1577

</imageobject></mediaobject>

1578

</figure>

1579

</listitem>

1580

<listitem><para>Place the mouse cursor over one of the handles. When the cursor

1581

becomes a double-headed arrow, drag the cursor in the direction of the arrow to

1582

modify the size of the object. If you choose a corner handle, you will resize the

1583

object along two axes at the same time. If you use a side handle, the objects will

1584

only be resized along one axis. The outline of the resulting new object appears as

1585

a dotted line.</para></listitem>

1586

<listitem><para>Release the mouse button when the object is sized correctly. The

1587

dotted line disappears, and the resized object appears.</para>

1588

<figure><title><emphasis role="italic">Modifying the Object</emphasis></title>

1589

1590

1591

</imageobject></mediaobject>

1592

</figure>

1593

</listitem>

1594

</orderedlist>

1595

</para>

1596

<para><emphasis role="strong">Arranging Objects</emphasis></para>

1597

<para>If the document you are working on includes many overlapping objects, editing of

1598

individual objects (which may or may not be visible) might pose a challenge.

1599

Fortunately, Draw provides a way to rearrange objects without affecting their layout.</para>

1600

<para>To change the arrangement of objects:

1601

1602

<listitem><para>In the drawing area, right-click the object you want to rearrange,

1603

point to <emphasis role="strong">Arrange</emphasis> and select the appropriate option

1604

from the <emphasis role="strong">Arrange</emphasis> list.</para>

1605

<figure><title><emphasis role="italic">Rearranging the Object</emphasis></title>

1606

1607

1608

</imageobject></mediaobject>

1609

</figure>

1610

</listitem>

1611

<listitem><para>If you select the <emphasis role="strong">Send Backward</emphasis>

1612

option, the output is as shown in the following graphic:</para>

1613

<figure><title><emphasis role="italic">Object Sent Backwards</emphasis></title>

1614

1615

1616

</imageobject></mediaobject>

1617

</figure>

1618

<instructornote><title>Instructor Notes:</title>

1619

<para><emphasis role="italic">If time permits, ask the students to explore the other options

1620

in the Arrange list. In addition, explain which option to use under what circumstances.

1621

Specifically discuss the <emphasis role="strong">Behind Object </emphasis> option and the

1622

difference between the output from the <emphasis role="strong">Send to Back</emphasis>

1623

and <emphasis role="strong">Behind Object</emphasis> options.

1624

This is a low-priority activity.</emphasis></para></instructornote></listitem>

1625

</orderedlist>

1626

</para>

1627

<para><emphasis role="strong">Duplicating Objects</emphasis></para>

1628

<para>Often, you may need to create multiple objects of the same shape and size.

1629

In Draw, you can duplicate or make multiple copies of an object.

1630

The copies can be identical or differ in size, colour, orientation and location.</para>

1631

<para>To create multiple copies of an object:

1632

1633

<listitem><para>Click the object to be copied, click <emphasis role="strong">Edit

1634

</emphasis> and select the <emphasis role="strong">Duplicate</emphasis> option. The

1635

<emphasis role="strong">Duplicate</emphasis> dialogue box opens.</para></listitem>

1636

<listitem><para>Specify the appropriate values in the <emphasis role="strong">Duplicate

1637

</emphasis> dialogue box, and click <emphasis role="strong">OK</emphasis> to display

1638

the output in the drawing area.</para>

1639

<figure><title><emphasis role="italic">Duplicating Objects</emphasis></title>

1640

1641

1642

</imageobject></mediaobject>

1643

</figure>

1644

</listitem>

1645

</orderedlist>

1646

</para>

1647

<para><emphasis role="strong">Grouping and Combining Objects</emphasis></para>

1648

<para>When creating or editing an object, the object might be displaced from its original

1649

position. This change in location disturbs the relative position of the object to the others

1650

in the drawing. This could be critical where accuracy, in terms of position, is important

1651

such as in architectural drawings. Using Draw, you can combine drawing objects in two distinct

1652

ways, grouping and combining.</para>

1653

<para><emphasis role="strong">Grouping Objects</emphasis></para>

1654

<para>Grouping objects is like putting them into a container, where the objects are grouped

1655

with each other but retain their individual identities. You can move the group as one entity

1656

and apply changes to all the enclosed objects. A group can always be undone, and the objects

1657

that constitute the group can always be manipulated separately.</para>

1658

<para>To group objects:

1659

1660

<listitem><para>In the <emphasis role="strong">Drawing</emphasis> area, select all the

1661

objects you want to include in the group. Right click any selected object, and then

1662

select the <emphasis role="strong">Group</emphasis> option.</para></listitem>

1663

<listitem><para>Click any object in the group; handles appear around the entire group

1664

instead of around an object.</para></listitem>

1665

</orderedlist>

1666

</para>

1667

<para>You can now modify the entire group, without applying effects to objects individually.

1668

To resize a group:

1669

1670

<listitem><para>Place the mouse cursor over one of the handles. When the cursor

1671

becomes a double-headed arrow, drag the cursor to increase or decrease the size of the

1672

objects in the group. All the objects in the group are resized equally.</para></listitem>

1673

</itemizedlist>

1674

</para>

1675

<para>You can also edit a single object in the group without breaking it. To edit individual

1676

objects in a group:

1677

1678

<listitem><para>Double-click an object in the group. You can now enter the group and

1679

work on individual objects.</para></listitem>

1680

<listitem><para>Click the object you want to edit; the handles appear around that

1681

object. In this mode, you can edit, add or delete this object.</para></listitem>

1682

<listitem><para>To re-instate the group after modifying the object, double-click

1683

anywhere outside the selection frame.</para></listitem>

1684

</orderedlist>

1685

</para>

1686

<note>

1687

1688

<para>You can group objects of all shapes and sizes. You can group

1689

objects in 2D, 3D or a combination of both. However, you can combine only overlapping 2D

1690

objects.</para>

1691

</note>

1692

<para><emphasis role="strong">Combining Objects</emphasis></para>

1693

<para>Combining drawing objects is similar to grouping, except that combining creates a permanent

1694

fusion of objects, leading to the formation of a new object. The original objects are no longer

1695

available as individual entities, and you cannot enter the group to edit the individual objects.

1696

When you combine the objects, the group takes on the properties of the lower-most object in the

1697

arrangement.</para>

1698

<para>To combine objects:

1699

1700

<listitem><para>In the drawing area, select multiple 2D objects.</para>

1701

<note>

1702

1703

<para>The lower-most object in the following graphic is the blue object.</para>

1704

</note>

1705

<figure><title><emphasis role="italic">Combining Objects</emphasis></title>

1706

1707

1708

</imageobject></mediaobject>

1709

</figure>

1710

</listitem>

1711

<listitem><para>Right-click any of the objects in the selection and click the Combine

1712

option in the list. Where the objects overlap, the overlapping zone is either filled

1713

or empty, depending on the number of overlaps. When the number of overlaps is even,

1714

you get an empty space. When the number of overlaps is odd, you get a filled area.</para>

1715

<figure><title><emphasis role="italic">The Overlapping Zone</emphasis></title>

1716

1717

1718

</imageobject></mediaobject>

1719

</figure>

1720

</listitem>

1721

<listitem><para>After you have combined the objects, you can select the combined

1722

objects as an entity. However, you will not be able to select the empty area in

1723

the object.</para></listitem>

1724

</orderedlist>

1725

</para>

1726

<para>To split the objects:

1727

1728

<listitem><para>In the <emphasis role="strong">Drawing</emphasis> area, right-click

1729

the combination created in the previous procedure and select the

1730

<emphasis role="strong">Split</emphasis> option from the list.</para>

1731

<figure><title><emphasis role="italic">Splitting Objects</emphasis></title>

1732

1733

1734

</imageobject></mediaobject>

1735

</figure>

1736

<para>Note that the objects return to their original status. However, the

1737

properties of the objects have now changed as per the last object in the

1738

arrangement.</para></listitem>

1739

</itemizedlist>

1740

</para>

1741

<para><emphasis role="strong">Editing Colours and Textures</emphasis></para>

1742

<para>When creating a drawing, you may need to work with objects of variable colours and

1743

textures in the same drawing area. You can customise the area fill of an object by using the

1744

<emphasis role="strong">Line and Fill</emphasis> toolbar.</para>

1745

<note>

1746

1747

<para>The OpenOffice.org term for the inside of an object is area

1748

fill. The area fill of an object can be of uniform colour, a gradient or an image.</para>

1749

</note>

1750

<para><emphasis role="strong">Editing a Colour Fill</emphasis></para>

1751

<para>To edit the colour fill of an object:

1752

1753

<listitem><para>In the drawing area, select the object you want to edit and click

1754

the <emphasis role="strong">Area</emphasis> button on the <emphasis role="strong">

1755

Line and Fill</emphasis> toolbar. The <emphasis role="strong">Area</emphasis>

1756

dialogue box opens.</para>

1757

<figure><title><emphasis role="italic">Editing a Colour Fill</emphasis></title>

1758

1759

1760

</imageobject></mediaobject>

1761

</figure>

1762

</listitem>

1763

<listitem><para>The <emphasis role="strong">Area</emphasis> dialogue box provides

1764

the option to change the existing colour fill of the object. Click the

1765

<emphasis role="strong">Colours</emphasis> tab, select a colour listed under the

1766

<emphasis role="strong">Table</emphasis> category and click

1767

<emphasis role="strong">OK</emphasis> to apply the change.</para>

1768

<figure><title><emphasis role="italic">Selecting a Colour Fill</emphasis></title>

1769

1770

1771

</imageobject></mediaobject>

1772

</figure>

1773

</listitem>

1774

<listitem><para>The Table category lists the standard colours or the colours that are

1775

used most often. However, if you need a colour or shade that is not available in the

1776

list, go ahead and create it! To define a custom colour:</para>

1777

1778

<listitem><para>Click the standard colour closest to your needs, and specify

1779

the RGB ratio to change its tone and hue.</para>

1780

<note>

1781

1782

<para>Draw provides you two options to define a colour. You can

1783

specify the colour in the RGB or CMYK ratio. For CMYK, click RGB and

1784

then select CMYK from the options.</para>

1785

</note>

1786

</listitem>

1787

<listitem><para>If you want to add a new custom colour to the available list,

1788

type its name in the Name box, specify the RGB ratio and click Add. The

1789

standard list under the Table category displays the new colour.</para>

1790

<tip>

1791

1792

<para>Every colour is specified by a combination of the three primary

1793

colours, Red, Green and Blue, hence the notation RGB.</para>

1794

</tip>

1795

</listitem>

1796

<listitem><para>Click <emphasis role="strong">OK</emphasis> to apply the change.

1797

</para></listitem>

1798

</orderedlist>

1799

<figure><title><emphasis role="italic">The Customised Colour Fill</emphasis></title>

1800

1801

1802

</imageobject></mediaobject>

1803

</figure>

1804

</listitem>

1805

</orderedlist>

1806

</para>

1807

<para><emphasis role="strong">Editing a Gradient Fill</emphasis></para>

1808

<para>A gradient is a smooth transition between two different colours or shades of the

1809

same colour, which you can apply to a drawing object. To edit the gradient fill of an

1810

object:</para>

1811

<para>In the Drawing area, select the object you want to edit and click the Area button

1812

on the Line and Fill toolbar. The <emphasis role="strong">Area</emphasis> dialogue box

1813

opens.</para>

1814

<para>Click the <emphasis role="strong">Gradients</emphasis> tab, select a gradient from

1815

the gradient list and click <emphasis role="strong">OK</emphasis> to apply the change to

1816

the object.</para>

1817

<figure><title><emphasis role="italic">Editing a Gradient Fill</emphasis></title>

1818

1819

1820

</imageobject></mediaobject>

1821

</figure>

1822

<instructornote><title>Instructor Notes:</title>

1823

<para><emphasis role="italic">Mention that by using the Area dialogue box,

1824

students can also add or modify the other properties of objects such as using a shadow on an object,

1825

increasing or decreasing transparency, crosshatching the object or adding their own bitmap images

1826

as the area fill of the object.</emphasis></para></instructornote>

1827

<para><emphasis role="strong">Editing Text</emphasis></para>

1828

<para>Draw provides you the following options to insert text in the

1829

<emphasis role="strong">Drawing</emphasis> area:

1830

1831

<listitem><para><emphasis role="strong">The Text tool on the Drawing toolbar:

1832

</emphasis> You can create a text frame anywhere in the drawing area, and you

1833

can work with this text box like you do with any other object.</para></listitem>

1834

<listitem><para><emphasis role="strong">Callouts next to the object:</emphasis>

1835

You can use this when you want to relate the text to the object. Click the

1836

<emphasis role="strong">Callouts</emphasis> tool on the <emphasis role="strong">

1837

Drawing</emphasis> toolbar.</para></listitem>

1838

<listitem><para><emphasis role="strong">Text superimposed on a drawing object:

1839

</emphasis> Double-click the object. A text box opens. Type the necessary text in

1840

it.</para></listitem>

1841

</itemizedlist>

1842

</para>

1843

<para>The following graphic displays various options for inserting text relevant to an

1844

object in the Drawing area:</para>

1845

<figure><title><emphasis role="italic">Editing Text in the Drawing Area</emphasis></title>

1846

1847

1848

</imageobject></mediaobject>

1849

</figure>

1850

<para><emphasis role="strong">Visual Effects</emphasis></para>

1851

<para>Apart from offering the basic drawing tools, Draw provides scope for you to add

1852

some visual effects to your drawings.</para>

1853

<para><emphasis role="strong">Cross-Fading</emphasis></para>

1854

<para>The cross-fading feature in Draw transforms one shape into another. The result is

1855

a new group of objects, including the start and end objects and the intermediate

1856

shapes.</para>

1857

<para>To cross-fade:

1858

1859

<listitem><para>Create two objects of different shapes in the drawing area and

1860

select them.</para>

1861

<figure><title><emphasis role="italic">Applying Visual Effects</emphasis></title>

1862

1863

1864

</imageobject></mediaobject>

1865

</figure>

1866

</listitem>

1867

<listitem><para>On the <emphasis role="strong">Edit</emphasis> menu, click the

1868

<emphasis role="strong">Cross-fading</emphasis> option to display the

1869

<emphasis role="strong">Cross-fading</emphasis> dialogue box.</para></listitem>

1870

<listitem><para>In the <emphasis role="strong">Cross-fading</emphasis> dialogue

1871

box, select the number of incremental objects between the ends. Retain the default

1872

selection for smoother transition, and click OK to display the result in the drawing

1873

area.</para>

1874

<figure><title><emphasis role="italic">Cross-Faded Objects</emphasis></title>

1875

1876

1877

</imageobject></mediaobject>

1878

</figure>

1879

</listitem>

1880

</orderedlist>

1881

</para>

1882

<note>

1883

1884

<para>You can vary the order of the objects by changing their

1885

arrangement in the drawing area.</para>

1886

</note>

1887

<instructornote><title>Instructor Notes:</title>

1888

<para><emphasis role="italic">Draw provides many more features and tools.

1889

For more information on the detailed features of Draw and other OpenOffice.org applications,

1890

refer the students to

1891

<ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>.

1892

</emphasis></para></instructornote>

1893

</sect2>

1894

</sect1>

1895

<sect1>

1896

<title>Using OpenOffice.org Math</title>

1897

<para>Math is the equation writer component of OpenOffice.org office software suite.

1898

It contains a number of functions, operators and formatting assistants to help you

1899

create properly formatted equations and formulae. These formulae can then be

1900

imported for display in any other OpenOffice.org applications.</para>

1901

<sect2>

1902

<title>Key Features of OpenOffice.org Math</title>

1903

<para>Some of the important features and capabilities of Math are discussed in

1904

the following section:

1905

1906

<listitem><para><emphasis role="strong">Creating a Formula:</emphasis> Math

1907

offers you the convenience of creating formulae as objects within your document.

1908

You can invoke Math from inside a document whenever you need to

1909

insert a formula or equation into the document. With Math, you have a large selection

1910

of pre-defined symbols and functions at your disposal for creating, editing and

1911

formatting a formulae.</para></listitem>

1912

<listitem><para><emphasis role="strong">Typing a Formula Directly:</emphasis>If you are familiar with

1913

the Math markup language, you can also type an equation directly in your document

1914

and then invoke Math to convert the markup into a formatted formula.</para></listitem>

1915

<listitem><para><emphasis role="strong">Creating a Formula in the Commands Window:

1916

</emphasis> While you make entries in the commands window, you can simultaneously

1917

view the results in the document.</para></listitem>

1918

<listitem><para><emphasis role="strong">Creating Individual Symbols:</emphasis> Why not create or own

1919

symbols and import new characters from other fonts? You can add the new symbols in the basic math

1920

catalogue or create a new catalogue for the new symbols.</para></listitem>

1921

<listitem><para><emphasis role="strong">Creating Formulae in Context:</emphasis> Math

1922

provides you the ease of working with the context menus, which can be displayed at a right

1923

mouse-click. These context menus contain all commands that are found on the Selection

1924

window. Moreover, you can insert these into the document with just a mouse

1925

click.</para></listitem>

1926

</itemizedlist>

1927

</para>

1928

<note>

1929

1930

<para>Math is only used to create properly formatted equations in its

1931

symbolic form. It cannot be used for calculation purposes.</para>

1932

</note>

1933

</sect2>

1934

<sect2>

1935

<title>Creating and Editing Formulae</title>

1936

<para>Though Math can be used with all the OpenOffice.org applications, it is primarily used

1937

as an equation editor with text documents.</para>

1938

<para>To be able to use Math when working with Writer perform the following steps:

1939

1940

<listitem><para>Position the cursor on the document where you want to insert the

1941

formula. On the Insert menu, point to <emphasis role="strong">Object</emphasis>

1942

and then click <emphasis role="strong">Formula</emphasis>.</para>

1943

<figure><title><emphasis role="italic">Launching Math</emphasis></title>

1944

1945

1946

</imageobject></mediaobject>

1947

</figure>

1948

</listitem>

1949

<listitem><para>This invokes Math from inside the Writer window. Notice that the

1950

equation editor appears at the bottom of the document window. You can now access

1951

all the Math tools from inside the Writer window. A placeholder box appears besides

1952

the text where the equation is to be entered.</para>

1953

<para>The simplest method to enter an equation in your document is to use the

1954

<emphasis role="strong">Selection</emphasis> window. By default, the

1955

<emphasis role="strong">Selection</emphasis> window is not displayed. To display

1956

the <emphasis role="strong">Selection</emphasis> window, on the

1957

<emphasis role="strong">View</emphasis> menu, click <emphasis role="strong">

1958

Selection</emphasis>.</para>

1959

<figure><title><emphasis role="italic">Displaying the Selection Window</emphasis></title>

1960

1961

1962

</imageobject></mediaobject>

1963

</figure>

1964

</listitem>

1965

<listitem><para>The <emphasis role="strong">Selection</emphasis> window appears as

1966

a floating toolbar. Notice that the <emphasis role="strong">Selection</emphasis>

1967

window is divided into two halves. The upper half contains the symbol categories,

1968

and the lower half displays the symbols available in the selected category.

1969

You can now start inserting the equation by selecting the symbols from the

1970

<emphasis role="strong">Selection</emphasis> window.</para>

1971

<para>To insert a symbol, such as "a/b" select the appropriate category from the

1972

upper half and click the appropriate symbol from the lower half of the

1973

<emphasis role="strong">Selection</emphasis> window.</para>

1974

<figure><title><emphasis role="italic">Using the Selection Window</emphasis></title>

1975

1976

1977

</imageobject></mediaobject>

1978

</figure>

1979

</listitem>

1980

<listitem><para>You will notice that when you select the symbol on the

1981

<emphasis role="strong">Selection</emphasis> window, the markup for the selected

1982

symbol appears in the equation editor. Simultaneously, some grey boxes appear in

1983

the main text body.</para>

1984

<para>The <emphasis role="strong"><?></emphasis> symbols appearing in the

1985

equation editor are placeholders where you need to enter the actual text or

1986

symbol associated with your formula.</para>

1987

<figure><title><emphasis role="italic">Inserting Symbols</emphasis></title>

1988

1989

1990

</imageobject></mediaobject>

1991

</figure>

1992

</listitem>

1993

<listitem><para>As you enter the required text or symbol into the placeholders, the

1994

grey boxes are simultaneously updated with the equation. You can enter the rest of

1995

the equation in the same fashion.</para></listitem>

1996

<listitem><para>Once you enter the complete equation using the

1997

<emphasis role="strong">Selection</emphasis> window, the equation appears as an

1998

object in your document window and you can view the complete markup for the

1999

equation in the equation editor. Exit the formula editor by clicking anywhere on

2000

the document body.</para>

2001

<figure><title><emphasis role="italic">The Inserted Equation</emphasis></title>

2002

2003

2004

</imageobject></mediaobject>

2005

</figure>

2006

</listitem>

2007

<listitem><para>Once the formula is inserted in your document, you may want to

2008

modify it further. To edit a formula right-click once on it and select

2009

<emphasis role="strong">Edit</emphasis> from the short-cut menu.</para>

2010

<figure><title><emphasis role="italic">Editing Equation</emphasis></title>

2011

2012

2013

</imageobject></mediaobject>

2014

</figure>

2015

</listitem>

2016

<listitem><para>Now you can insert new symbols into your formula or delete ones you no longer need.</para>

2017

<figure><title><emphasis role="italic">Inserting New Symbols</emphasis></title>

2018

2019

2020

</imageobject></mediaobject>

2021

</figure>

2022

</listitem>

2023

<listitem><para>Though Greek characters are widely used in mathematical formulae,

2024

especially geometric formulae, these characters are not available in either the

2025

Selection window or the Context menu.</para></listitem>

2026

<listitem><para>You can enter Greek characters by typing the markup language for

2027

them in the equation editor. Alternatively, you can use the

2028

<emphasis role="strong">Catalog</emphasis> window. To display the Catalog window, on

2029

the Tools menu, click Catalog.</para>

2030

<figure><title><emphasis role="italic">Launching the Catalogue Window</emphasis></title>

2031

2032

2033

</imageobject></mediaobject>

2034

</figure>

2035

</listitem>

2036

<listitem><para>The <emphasis role="strong">Symbols</emphasis> dialogue box is displayed.

2037

Before selecting a character, ensure that <emphasis role="strong">Greek</emphasis> is

2038

selected under the <emphasis role="strong">Symbol</emphasis> set drop-down window.

2039

Select the required Greek character from the <emphasis role="strong">Symbols</emphasis>

2040

window and click <emphasis role="strong">Insert</emphasis>.</para>

2041

<figure><title><emphasis role="italic">Inserting Greek Symbols</emphasis></title>

2042

2043

2044

</imageobject></mediaobject>

2045

</figure>

2046

</listitem>

2047

<listitem><para>The character is inserted into your document and the markup is displayed

2048

in the equation editor. You can continue entering formulas into your document following

2049

the same procedure. Once you have entered all the required formulae, your document may

2050

appear like this:</para>

2051

<figure><title><emphasis role="italic">Final Equations</emphasis></title>

2052

2053

2054

</imageobject></mediaobject>

2055

</figure>

2056

</listitem>

2057

</orderedlist>

2058

</para>

2059

</sect2>

2060

</sect1>

2061

<sect1>

2062

<title>Additional Applications</title>

2063

<sect2>

2064

<title>GnuCash Accounting</title>

2065

<para>GnuCash is an application that helps you track home or small business finances.

2066

Instead of tracking all your expenses on paper, you can use GnuCash to ensure that

2067

you don't lose any information at the end of the month. All details of income and expenditure

2068

can be managed with this utility. Using GnuCash, a small business can track its customers as

2069

well as its vendors by entering their details. You can also create a monthly

2070

profit/loss report for your business.</para>

2071

<para>GnuCash can store and manage the details of all your bank accounts in one place.

2072

GnuCash is based on double-entry bookkeeping (the sort that trained, professional accountants use)

2073

to ensure balanced accounts and accurate reports.</para>

2074

<para>GnuCash is easy to use and can be tailored as per your needs.</para>

2075

<figure><title><emphasis role="italic">The GnuCash Accounting Application</emphasis></title>

2076

2077

2078

</imageobject></mediaobject>

2079

</figure>

2080

<para><emphasis role="strong">Key Features of the GnuCash Application</emphasis></para>

2081

<para>Using GnuCash is like filling your personal finance information in a register but in

2082

a more organised way. The following features make GnuCash a very useful,

2083

powerful, yet flexible software programme:

2084

2085

<listitem><para><emphasis role="strong">Easy-to-Use Interface:</emphasis> The

2086

interface of GnuCash is as simple to use as keeping records on a piece of paper. It

2087

also has a Quick-Fill feature, which means that as soon as you type a few characters,

2088

GnuCash scans its list and completes the entry automatically. If you use an entry on

2089

a regular basis, you don't need to type it every time.</para></listitem>

2090

<listitem><para><emphasis role="strong">Double Entry System:</emphasis> Following the

2091

principles of double-entry accounting, in GnuCash each transaction has to be mentioned in

2092

two places -- debit in one account and credit in another. This means that the

2093

difference between income and expenses exactly equals the sum of all assets and equity.

2094

This will help you verify that you have entered the details of the income and expenses

2095

accurately, which, in turn, will also help you track all expenses.</para></listitem>

2096

<listitem><para><emphasis role="strong">Reports:</emphasis> You can generate a vast

2097

range of reports using GnuCash. Home users can generate a Budget report, which will

2098

give them a clear view of the income and expenses for the month. You can also generate

2099

a Tax report for calculating tax based on tax-related income and expenses. A vast range

2100

of Business reports, such as Customer and Vendor reports, can also be generated. Another

2101

report that can be generated is the Assets and Liabilities report, which includes the

2102

balance sheet.</para></listitem>

2103

<listitem><para><emphasis role="strong">Multi-Currency Transaction Handling:</emphasis>

2104

You need not worry about transactions in different currencies;

2105

GnuCash automatically handles currency conversions.

2106

In addition, GnuCash provides menus and pop-up windows in different languages.

2107

</para></listitem>

2108

<listitem><para><emphasis role="strong">The Reconcile Window:</emphasis> GnuCash

2109

provides the Reconcile window, which contains the balances of all your accounts. As

2110

a result, you don't have to check the balances in various registers. Using this window,

2111

you can easily validate bank statements.</para></listitem>

2112

<listitem><para><emphasis role="strong">Split Transactions:</emphasis> The split

2113

transaction feature allows you to split a transaction into multiple amounts and

2114

categories. For example, you purchase a few things, which can be divided into different

2115

categories, from a store. Here, the main transaction is the amount spent on the

2116

purchase of these items, and the split transaction consists of the entries of all the

2117

items on the split transaction editor screen. You can re-check the main transaction at

2118

any time by simply displaying the split transaction entries.</para></listitem>

2119

<listitem><para><emphasis role="strong">HBCI Support:</emphasis> GnuCash also supports

2120

the German Home Banking Computer Information (HBCI) protocol. This feature is useful for

2121

German users who need not enter the details of their bank account manually. They can

2122

directly perform online bank account transfers, download bank statements and make direct

2123

debits.</para></listitem>

2124

<listitem><para><emphasis role="strong">Scheduled Transactions:</emphasis> Users can

2125

schedule transactions in GnuCash as per their requirements, and they can also set a

2126

reminder for the transactions. This feature does not require you to remember which

2127

transaction needs to run at what time. The software will automatically keep track

2128

of the transaction and run the transaction at the scheduled time. You can also

2129

re-schedule the transactions, when required.</para></listitem>

2130

<listitem><para><emphasis role="strong">Transaction Finder:</emphasis> The Transaction

2131

Finder dialogue box helps you locate even the smallest transaction. You can enter the

2132

relevant fields in the Transaction Finder window, and GnuCash will find the

2133

transaction for you. For example, you want to identify all expenses above a certain

2134

amount this month. GnuCash will be able to identify these transactions. You need to

2135

mention the transaction as greater than and the amount in the amount field.

2136

</para></listitem>

2137

<listitem><para><emphasis role="strong">New User Manual and Help:</emphasis> GnuCash

2138

provides a new Tutorial and Concepts guide to give an overview of the accounting

2139

principles to new users. This helps the users apply the principles effectively and

2140

gives them the exact procedure of each task.</para></listitem>

2141

</itemizedlist>

2142

</para>

2143

</sect2>

2144

<sect2>

2145

<title>Scribus</title>

2146

<instructornote><title>Instructor Notes:</title>

2147

<para><emphasis role="italic">Quickly illustrate the sections on Scribus and Evince.

2148

Show where they can be found and provide an overview.</emphasis></para>

2149

</instructornote>

2150

<para>Scribus is a programme used to produce documents that cannot be created easily

2151

with a word processor. For example, you will not be able to use a word processor to create a poster

2152

or a greeting card as the output will not be of professional print quality. Scribus enables easy alignment

2153

of text and graphics, which is not a simple task using a word processor. Scribus makes it easy

2154

to create PDF documents with professional features for commercial purposes; design brochures,

2155

newspapers, magazines, newsletters, posters and technical documentation.</para>

2156

2157

<para><emphasis role="strong">Key Features of Scribus</emphasis></para>

2158

<para>Use Scribus to design documents that have a great deal of graphical content. It

2159

is an application that allows the users to position images, logos and so on at the appropriate

2160

place.

2161

2162

<listitem><para><emphasis role="strong">Updatable page templates:</emphasis> Scribus

2163

provides page templates that contain common page properties, such as background,

2164

header and footer.</para></listitem>

2165

<listitem><para><emphasis role="strong">Style manager:</emphasis> Choose from a wide range of styling

2166

options, including style inheritance for paragraphs, character styles and line styles. The style manager

2167

gives you the advantage of viewing all the styling options at one place and makes it

2168

easier to use the appropriate styling option at the right place.</para></listitem>

2169

<listitem><para><emphasis role="strong">XML-based file format:</emphasis> Scribus uses an

2170

XML-based file format that is fully documented.</para></listitem>

2171

<listitem><para><emphasis role="strong">Font-handling features:</emphasis> Scribus

2172

includes a vast range of features for handling fonts. The features include rotating,

2173

flipping and scaling text. Both Type1 and TrueType fonts are supported by Scribus, so

2174

you can work on a document with any type of font.</para></listitem>

2175

<listitem><para><emphasis role="strong">Image-handling features:</emphasis> Scribus imports

2176

most common image formats, such as PNG, TIFF and JPEGs, so you can insert images of almost

2177

all the common formats.</para></listitem>

2178

</itemizedlist>

2179

</para>

2180

<para>In addition, Scribus supports:

2181

2182

<listitem><para><emphasis role="strong">Unicode text and fonts:</emphasis> Scribus

2183

imports most common text formats and supports Unicode text and fonts. It also supports

2184

right-to-left scripts, such as Arabic and Hebrew. This helps you open a document for

2185

page layout, without worrying about which font it is written in.</para></listitem>

2186

<listitem><para><emphasis role="strong">Direct file imports:</emphasis> If you want to

2187

add pictures and graphs to your document, you can use Draw, Impress and so on, and you

2188

can directly import the file from that application to Scribus.</para></listitem>

2189

<listitem><para><emphasis role="strong">CMYK:</emphasis> Scribus supports Cyan, Magenta,

2190

Yellow and Black (CMYK) layering, which is most important for professional use. Printing

2191

is done in the four CMYK layers. Because of the CMYK feature, there will be minimal

2192

difference between the on-screen and final printing. Scribus also provides enhanced

2193

colour management functions.</para></listitem>

2194

<listitem><para><emphasis role="strong">Functions related to PDF files:</emphasis> Even

2195

if your file is in PDF, you can export these files easily to Scribus. You can also add

2196

effects to these files and encrypt them. In addition, you can include keywords in an

2197

exported PDF file.</para></listitem>

2198

<listitem><para><emphasis role="strong">Vector formats:</emphasis> Scribus imports all

2199

the important vector formats, including Adobe Illustrator (AI), Encapsulated PostScript

2200

(EPS) EPS and Scalable Vector Graphics (SVG), so that you can open any vector graphic

2201

in Scribus effortlessly.</para></listitem>

2202

</itemizedlist>

2203

</para>

2204

</sect2>

2205

<sect2>

2206

<title>Evince</title>

2207

<para>Evince is a document viewer in Ubuntu. It supports multiple document formats, such as

2208

Portable Document Format (PDF), PostScript, djvu, tiff and dvi. This viewer makes reading

2209

documents a simple and hassle-free experience and has intuitive preview, index and search

2210

capabilities. You can also view documents in full-screen or presentation format, where

2211

each page is displayed like a slide in a slideshow.</para>

2212

<para>Because Evince can support multiple document formats, it can replace the various

2213

document viewers that were used previously to view the other document formats. Evince also

2214

supports multi-page formats.</para>

2215

<para>The following screenshot shows the main interface of Evince:</para>

2216

<figure><title><emphasis role="italic">Evince</emphasis></title>

2217

2218

2219

</imageobject></mediaobject>

2220

</figure>

2221

<para><emphasis role="strong">Key Features of Evince</emphasis></para>

2222

<para>Some key features of Evince are described below:

2223

2224

<listitem><para><emphasis role="strong">Enhanced search feature:</emphasis> Evince

2225

has an enhanced and integrated search feature that displays the number of results

2226

found and highlights the results on the page.</para></listitem>

2227

<listitem><para><emphasis role="strong">Thumbnails:</emphasis> Using this feature, you need

2228

not go through each page; you can quickly refer to the pages on the left sidebar of the window and

2229

click any of the thumbnails to easily navigate to that page.</para></listitem>

2230

<listitem><para><emphasis role="strong">Indexing:</emphasis> In the documents that

2231

support indexing, Evince allows easy navigation by showing a document index. This

2232

index allows you to move from one section to another.</para></listitem>

2233

<listitem><para><emphasis role="strong">Zoom:</emphasis> Evince allows you to zoom

2234

in and zoom out of the document. In addition, Evince remembers the zoom level of the

2235

document after closing it. The next time you open the document, it opens at the same

2236

zoom level.</para></listitem>

2237

<listitem><para><emphasis role="strong">Selection:</emphasis> Select the text in a PDF document,

2238

which is not possible in all other viewers.

2239

</para></listitem>

2240

</itemizedlist>

2241

</para>

2242

</sect2>

2243

</sect1>

2244

2245

<title>Lesson Summary</title>

2246

<para>In this lesson, you learned that:</para>

2247

2248

<listitem><para>OpenOffice.org is the default office application suite provided with Ubuntu.</para></listitem>

2249

<listitem><para>The OpenOffice.org sofware suite comprises five applications to help you handle your work effectively.</para></listitem>

2250

<listitem><para>Writer forms the word processor component of the OpenOffice.org office software suite and contains all the features that you expect from a modern, fully equipped word processor.</para></listitem>

2251

<listitem><para>Calc forms the spreadsheet component of the OpenOffice.org office software suite and offers a whole range of advanced functions to help accomplish complex tasks.</para></listitem>

2252

<listitem><para>Impress is a fully featured presentation tool included in the OpenOffice.org office software suite.</para></listitem>

2253

<listitem><para>Math is the equation writer component of OpenOffice.org office software suite.</para></listitem>

2254

<listitem><para>GnuCash is extremely useful application software for managing your home and/or small business finances.</para></listitem>

2255

<listitem><para>Scribus is a page layout application that you can use to create posters, cards, brochures and so on for commercial purposes.</para></listitem>

2256

<listitem><para>Evince is document viewer software that allows you to easily navigate a document. The document can also be viewed or searched.</para></listitem>

2257

</itemizedlist>

2258

</sect1>

2259

2260

<sect1>

2261

<title>Review Exercise</title>

2262

<para><emphasis role="strong">Question 1</emphasis></para>

2263

<para>List the applications included in the OpenOffice.org office software suite.</para>

2264

2265

<para><emphasis role="strong">Answer 1</emphasis></para>

2266

<para>The applications included in the OpenOffice.org office software suite are:

2267

2268

<listitem><para>OpenOffice.org Writer</para></listitem>

2269

<listitem><para>OpenOffice.org Calc</para></listitem>

2270

<listitem><para>OpenOffice.org Impress</para></listitem>

2271

<listitem><para>OpenOffice.org Draw</para></listitem>

2272

<listitem><para>OpenOffice.org Base</para></listitem>

2273

<listitem><para>OpenOffice.org Math</para></listitem>

2274

</itemizedlist>

2275

</para>

2276

</answer>

2277

<para><emphasis role="strong">Question 2</emphasis></para>

2278

<para>The applications in OpenOffice.org save files in which format, by default?</para>

2279

2280

2281

2282

2283

<para><emphasis role="strong">Answer 2</emphasis></para>

2284

<para>c) OpenDocument Format (ODF)</para>

2285

</answer>

2286

<para><emphasis role="strong">Question 3</emphasis></para>

2287

<para>Name the equation editor component of the OpenOffice.org software suite.</para>

2288

2289

<para><emphasis role="strong">Answer 3</emphasis></para>

2290

<para>OpenOffice.org Math.</para>

2291

</answer>

2292

<para><emphasis role="strong">Question 4</emphasis></para>

2293

<para>Which software feature help you create multiple personalised form letters?</para>

2294

2295

<para><emphasis role="strong">Answer 4</emphasis></para>

2296

<para>The Mail merge feature in Writer allows you to create multiple personalised form

2297

letters, labels, envelopes, faxes, e-mail messages by using a form letter template and

2298

an address database.</para>

2299

</answer>

2300

<para><emphasis role="strong">Question 5</emphasis></para>

2301

<para>Which software feature in available OpenOffice.org helps you navigate inside your

2302

document?</para>

2303

2304

<para><emphasis role="strong">Answer 5</emphasis></para>

2305

<para>The Navigator feature available in OpenOffice.org provides you an outline view of

2306

your entire document and allows you to quickly navigate inside your document.</para>

2307

</answer>

2308

<para><emphasis role="strong">Question 6</emphasis></para>

2309

<para>Name the feature in the Openoffice.org software suite that allows you to perform

2310

a complete document makeover?</para>

2311

2312

<para><emphasis role="strong">Answer 6</emphasis></para>

2313

<para>The Style and Formatting window.</para>

2314

</answer>

2315

<para><emphasis role="strong">Question 7</emphasis></para>

2316

<para>Do you require any additional software to convert a OpenOffice.org document into

2317

a PDF file?</para>

2318

2319

<para><emphasis role="strong">Answer 7</emphasis></para>

2320

<para>The OpenOffice.org software suite allows you to save your document directly as a

2321

Portable Document Format (PDF) file without the use of any additional expensive

2322

software.</para>

2323

</answer>

2324

<para><emphasis role="strong">Question 8</emphasis></para>

2325

<para>Name the software tool that guide you through the creation of a formula in

2326

OpenOffice.org Calc.</para>

2327

2328

<para><emphasis role="strong">Answer 8</emphasis></para>

2329

<para>The Function Wizard</para>

2330

</answer>

2331

<para><emphasis role="strong">Question 9</emphasis></para>

2332

<para>Math allows you to type your formula directly into the document if you are familiar

2333

with the_______________?</para>

2334

2335

<para><emphasis role="strong">Answer 9</emphasis></para>

2336

<para>Math markup language</para>

2337

</answer>

2338

<para><emphasis role="strong">Question 10</emphasis></para>

2339

<para>Name the feature available in OpenOffice.org Impress that allows you to create

2340

text</para>

2341

<para>with stunning 3D effects?</para>

2342

2343

<para><emphasis role="strong">Answer 10</emphasis></para>

2344

<para>The Fontwork Gallery</para>

2345

</answer>

2346

<para><emphasis role="strong">Question 11</emphasis></para>

2347

<para>Which feature of GnuCash helps you look for a transaction using a Query window?

2348

</para>

2349

<para>1. Split transaction</para>

2350

<para>2. Scheduled transaction</para>

2351

<para>3. Transaction finder</para>

2352

<para>4. Reconcile window</para>

2353

2354

<para><emphasis role="strong">Answer 11</emphasis></para>

2355

<para>3. Transaction finder</para>

2356

</answer>

2357

<para><emphasis role="strong">Question 12</emphasis></para>

2358

<para>What is Scribus?.</para>

2359

<para>a. An accounting application</para>

2360

<para>b. A word processor</para>

2361

<para>c. A document viewer</para>

2362

<para>d. Page layout software</para>

2363

2364

<para><emphasis role="strong">Answer 12</emphasis></para>

2365

<para>d)Page layout software</para>

2366

</answer>

2367

</sect1>

2368

</questions>

2369

<sect1>

2370

<title>Lab Exercises</title>

2371

<para><emphasis role="strong">Exercise 1: Performing BasicWord Processing Tasks Using

2372

Writer</emphasis></para>

2373

<para>As an employee in an interior decorating company, you have been asked to prepare

2374

an chapter on interior decoration that would feature in the company's e-newlsetter.

2375

You have been quite upbeat about the assignment as it would showcase your abilities to

2376

the fore. However, you will have to prepare the chapter in the most aesthetically pleasing

2377

manner as possible. You plan to include lots of text, equally supported by some graphics

2378

and tables all aligned to live up to the highly aesthetic sensibilities of the company

2379

employees.</para>

2380

<para>To complete your assignment, you need to perform the following tasks:

2381

2382

<listitem><para>Create and format a text document</para></listitem>

2383

<listitem><para>Insert tables in the document</para></listitem>

2384

<listitem><para>insert images in the document</para></listitem>

2385

<listitem><para>Save the document</para></listitem>

2386

</itemizedlist>

2387

</para>

2388

<para>To create and format a text document:

2389

2390

<listitem><para>On the <emphasis role="strong">Applications</emphasis> menu,

2391

point to <emphasis role="strong">Office</emphasis> and then click

2392

<emphasis role="strong">OpenOffice.org Word Processor</emphasis>.</para></listitem>

2393

<listitem><para>Enter the required text in the blank document.</para></listitem>

2394

<listitem><para>On the <emphasis role="strong">Format</emphasis> menu, click

2395

<emphasis role="strong">Style and Formatting</emphasis> to display the

2396

<emphasis role="strong">Style and Formatting</emphasis> window.</para></listitem>

2397

<listitem><para>On the <emphasis role="strong">Style and Formatting</emphasis>

2398

window, click a style category to reveal the various styles under that category.

2399

</para></listitem>

2400

<listitem><para>Select the text on which you want to apply the style and

2401

formatting.</para></listitem>

2402

<listitem><para>Double-click the desired style displayed in the

2403

<emphasis role="strong">Style and Formatting</emphasis> window to apply it on

2404

the selected text.</para></listitem>

2405

<listitem><para>Repeat the same procedure to apply different styles and formatting

2406

for different components of the document.</para>

2407

<para>You have created and formatted your document according to your

2408

requirements.</para></listitem>

2409

</orderedlist>

2410

</para>

2411

<para>To insert tables in the document:

2412

2413

<listitem><para>Position the cursor at the appropriate location in the document

2414

where you want to insert the table.</para></listitem>

2415

<listitem><para>On the <emphasis role="strong">Table</emphasis> menu, point to

2416

<emphasis role="strong">Insert</emphasis> and then click

2417

<emphasis role="strong">Table</emphasis>

2418

</para></listitem>

2419

<listitem><para>Specify the table properties and click

2420

2421

<listitem><para>To display the <emphasis role="strong">Table Format

2422

</emphasis> dialogue box, right-click the inserted table and select

2423

<emphasis role="strong">Table</emphasis> from the short-cut menu.

2424

</para></listitem>

2425

<listitem><para>Define the table specifications per your requirements and

2426

preferences in the <emphasis role="strong">Table Format</emphasis> dialogue box

2427

and click <emphasis role="strong">OK</emphasis> to apply the changes.</para>

2428

<para>You have successfully inserted tables in your text document. You can

2429

now populate the tables with the required data.</para></listitem>

2430

</orderedlist>

2431

</para>

2432

<para>To insert images in the document:

2433

2434

<listitem><para>Position the cursor at the appropriate location in the document

2435

where you want the picture to be inserted.</para></listitem>

2436

<listitem><para>On the <emphasis role="strong">Insert</emphasis> menu, point to

2437

<emphasis role="strong">Picture,</emphasis> then click <emphasis role="strong">From

2438

File</emphasis>.</para></listitem>

2439

<listitem><para>In the <emphasis role="strong">Insert Picture</emphasis> dialogue

2440

box, navigate to the desired file, select the file and then, click

2441

2442

</para></listitem>

2443

<listitem><para>To resize the inserted image, select the image, then press and

2444

hold the <emphasis role="strong">SHIFT</emphasis> key.</para></listitem>

2445

<listitem><para>Holding down the <emphasis role="strong">SHIFT</emphasis> key,

2446

click and drag one of the handles on the image to modify its size.</para></listitem>

2447

<listitem><para>To arrange and align the image properly, right-click the image, then

2448

select from the available options on the short-cut menu.</para></listitem>

2449

<listitem><para>Define the appropriate positioning options for the image.</para></listitem>

2450

<listitem><para>The image is now inserted properly into your text document.</para></listitem>

2451

</orderedlist>

2452

</para>

2453

<para>To save the document:

2454

2455

<listitem><para>On the <emphasis role="strong">File</emphasis> menu click

2456

2457

<listitem><para>In the <emphasis role="strong">Save</emphasis> dialogue box,

2458

Navigate to the directory where you want to save the file.</para></listitem>

2459

<listitem><para>Enter the file name in the <emphasis role="strong">Name

2460

</emphasis> field.</para></listitem>

2461

<listitem><para>Specify the file type by selecting from the drop-down menu

2462

at the bottom of the dialogue box.</para></listitem>

2463

<listitem><para>Click <emphasis role="strong">Save</emphasis> to save the

2464

file.</para>

2465

<para>You have successfully saved your document at the desired location.

2466

</para></listitem>

2467

</orderedlist>

2468

</para>

2469

<para><emphasis role="strong">Exercise 2: Performing Basic Spreadsheet Tasks Using

2470

Calc</emphasis></para>

2471

<para>As the accounts manager for your company, you are assigned with the task of

2472

preparing the quarterly accounts report for the company. You have been suddenly

2473

burdened with the task of collating a huge amount of data, analyzing the data to

2474

derive the required reports, present the data before the management and generate

2475

the reports in PDF format for documentation and future reference. In order to

2476

accomplish this feat, you shall have to perform the following tasks:

2477

2478

<listitem><para>Entering and format the data in a spreadsheet</para></listitem>

2479

<listitem><para>Apply formulas and functions on the data</para></listitem>

2480

<listitem><para>Present the data graphically</para></listitem>

2481

<listitem><para>Generate the report in PDF format</para></listitem>

2482

</itemizedlist>

2483

</para>

2484

<para>To enter and format the data in a spreadsheet:

2485

2486

<listitem><para>On the <emphasis role="strong">Applications</emphasis>

2487

menu, point to <emphasis role="strong">Office</emphasis> and then click

2488

<emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to open a

2489

Calc spreadsheet.</para></listitem>

2490

<listitem><para>Enter the required data in the spreadsheet.</para></listitem>

2491

<listitem><para>To apply desired formatting to a selected range of cells, on

2492

the <emphasis role="strong">Format</emphasis> menu, click

2493

<emphasis role="strong">Cells.</emphasis>

2494

</para></listitem>

2495

<listitem><para>The <emphasis role="strong">Format Cells</emphasis> dialogue

2496

box is displayed. Use the various options available under the

2497

<emphasis role="strong">Font, Font Effects</emphasis> and

2498

<emphasis role="strong">Alignment</emphasis> tabs to specify various formatting

2499

attributes for the selected text.</para></listitem>

2500

<listitem><para>Click <emphasis role="strong">Ok</emphasis> to apply the formatting

2501

effects.</para></listitem>

2502

<listitem><para>To apply Autoformat to a sheet or selected cell range, on the

2503

<emphasis role="strong">Format</emphasis> menu, click <emphasis role="strong">

2504

Autoformat.</emphasis>

2505

</para></listitem>

2506

<listitem><para>To assign a preset format to the selected cells, select one from the

2507

<emphasis role="strong">Format</emphasis> list and then click

2508

<emphasis role="strong">OK</emphasis> to apply the selected format on the selection.</para>

2509

<para>You have successfully entered your data in a spreadsheet and applied the

2510

desired formatting to it.</para></listitem>

2511

</itemizedlist>

2512

</para>

2513

<para>To apply formulas and functions on the data:

2514

2515

<listitem><para>Select the cell in your spreadsheet where you want the formula

2516

to be inserted.</para></listitem>

2517

<listitem><para>To create and apply a formula or function with the help of

2518

<emphasis role="strong">Function Wizard</emphasis>, click

2519

<emphasis role="strong">Function Wizard</emphasis> on the

2520

<emphasis role="strong">Formula Bar</emphasis>.</para></listitem>

2521

<listitem><para>Select the desired function category from the

2522

<emphasis role="strong">Category</emphasis> drop-down list to display the functions

2523

listed under that specific category.</para></listitem>

2524

<listitem><para>Find the desired function from the <emphasis role="strong">Functions

2525

</emphasis> list and click it once to select it.</para></listitem>

2526

<listitem><para>Click <emphasis role="strong">Next</emphasis> to proceed with the task

2527

of entering a formula.</para></listitem>

2528

<listitem><para>To specify the cell range on which you want to apply the formula,

2529

click the <emphasis role="strong">Shrink</emphasis> button. This shrinks the

2530

<emphasis role="strong">FunctionWizard</emphasis> dialogue box and you are returned

2531

to the main spreadsheet window.</para></listitem>

2532

<listitem><para>Select the cell range containing the desired data.</para></listitem>

2533

<listitem><para>After selecting the cells, go back to the Function Wizard by clicking

2534

the <emphasis role="strong">Maximize</emphasis> button.</para></listitem>

2535

<listitem><para>To complete the task of entering a formula, click

2536

2537

</para>

2538

<para>You have successfully applied a formula on the data. The solution appears

2539

in the cell where you had applied the formula.</para></listitem>

2540

</itemizedlist>

2541

</para>

2542

<para>To present your data graphically:</para>

2543

<para>On the <emphasis role="strong">Insert</emphasis> menu, select

2544

<emphasis role="strong">Chart.</emphasis>

2545

2546

<listitem><para>Define the data range, the labels and the target sheet where the

2547

chart would be displayed</para></listitem>

2548

<listitem><para>Click <emphasis role="strong">Next</emphasis> to continue.

2549

</para></listitem>

2550

<listitem><para>Select the chart type and click

2551

<emphasis role="strong">Next</emphasis> to continue with the procedure of

2552

inserting charts.</para></listitem>

2553

<listitem><para>Specify a variant for the selected graph type and click

2554

<emphasis role="strong">Next</emphasis> to continue</para></listitem>

2555

<listitem><para>Specify the main title for your chart and title and labels for

2556

the axes. After specifying the required information, click

2557

<emphasis role="strong">Create.</emphasis>

2558

</para></listitem>

2559

<listitem><para>A chart is inserted at the specified location in your spreadsheet.

2560

You have successfully displayed your data in the form of a chart.</para></listitem>

2561

</itemizedlist>

2562

</para>

2563

<para>To generate a PDF file of the report:

2564

2565

<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click

2566

<emphasis role="strong">Export as PDF</emphasis>.</para></listitem>

2567

<listitem><para>Enter a file name in the <emphasis role="strong">Name</emphasis>

2568

field on the <emphasis role="strong">Export</emphasis> dialogue box</para></listitem>

2569

<listitem><para>Navigate to the directory where you want to save the file.</para></listitem>

2570

<listitem><para>Click <emphasis role="strong">Save</emphasis> to continue.</para></listitem>

2571

<listitem><para>Define the desired options on the

2572

<emphasis role="strong">PDF Options</emphasis> dialogue box, then click

2573

2574

</para>

2575

<para>You have successfully exported your spreadsheet as a PDF file.</para></listitem>

2576

</itemizedlist>

2577

</para>

2578

<para><emphasis role="strong">Exercise 3: Creating Multimedia Presentation Using

2579

Impress</emphasis></para>

2580

<para>In your job profile as a trainer in an architecture firm, you are required to develop a

2581

presentation on architectural designs and plans, which shall be used as training material for

2582

the new joins. You want your training material to effectively demonstrate all the dimensional

2583

details of your architectural designs, which may include floor plans, elevations and siteplans.

2584

You would also like to infuse some life into your presentation by adding animations wherever

2585

required. Finally, you want to convert the presentation into a Flash file for easy future

2586

reference.</para>

2587

<para>To accomplish the task, you will need to:

2588

2589

<listitem><para>Create a presentation with the required text and images</para></listitem>

2590

<listitem><para>Add 3D graphics and animations in the presentation</para></listitem>

2591

<listitem><para>Configure and perform a slide show</para></listitem>

2592

<listitem><para>Export the presentation as a Flash file</para></listitem>

2593

</itemizedlist>

2594

</para>

2595

<para>To create a presentation with the required text and images:

2596

2597

<listitem><para>On the <emphasis role="strong">Applications</emphasis> menu, point

2598

to <emphasis role="strong">Office</emphasis> and then click

2599

<emphasis role="strong">OpenOffice.org Presentation</emphasis>.</para></listitem>

2600

<listitem><para>The <emphasis role="strong">Presentation Wizard</emphasis> dialogue

2601

box appears. To create a new blank presentation, retain the default selection and

2602

click <emphasis role="strong">Next.</emphasis>

2603

</para></listitem>

2604

<listitem><para>Select the slide design and output medium for the presentation and

2605

click <emphasis role="strong">Next.</emphasis>

2606

</para></listitem>

2607

<listitem><para>Define the transition effect to be applied on the slides and click

2608

<emphasis role="strong">Create</emphasis> to proceed.</para></listitem>

2609

<listitem><para>Select a layout for your current slide from the

2610

2611

<listitem><para>Enter the required text in the provided textboxes to create the

2612

first slide, then click <emphasis role="strong">Master Pages</emphasis> to open the

2613

<emphasis role="strong">Master Pages</emphasis> panel.</para></listitem>

2614

<listitem><para>Click once on the template of your choice to apply it to your

2615

presentation.</para></listitem>

2616

<listitem><para>Insert a new slide by clicking the

2617

<emphasis role="strong">Slide</emphasis> button on the

2618

<emphasis role="strong">Standard toolbar</emphasis>.</para></listitem>

2619

<listitem><para>Select a layout for the new slide.</para></listitem>

2620

<listitem><para>Enter the required text in the provided text box.</para></listitem>

2621

<listitem><para>To insert a picture in the presentation, on the

2622

<emphasis role="strong">Insert</emphasis> menu, click

2623

<emphasis role="strong">Picture.</emphasis>

2624

</para></listitem>

2625

<listitem><para>In the <emphasis role="strong">Insert Picture</emphasis>

2626

dialogue box, select the desired image and click

2627

<emphasis role="strong">Open</emphasis> to insert it.</para></listitem>

2628

</itemizedlist>

2629

</para>

2630

<para>Follow the same procedure to create the rest of the slides.</para>

2631

<para>You have successfully created a presentation with the required text and images.</para>

2632

<para>To add 3D graphics and animations:

2633

2634

<listitem><para>To render special 3D effects to a piece of text, on the

2635

<emphasis role="strong">Drawing</emphasis> toolbar, click the

2636

<emphasis role="strong">Fontwork Gallery</emphasis> button.</para></listitem>

2637

<listitem><para>Select the style in which you want the text to be displayed and click

2638

2639

</para></listitem>

2640

<listitem><para>Double-click the <emphasis role="strong">Fontwork</emphasis>

2641

object.</para></listitem>

2642

<listitem><para>Type the required text in place of the black '

2643

<emphasis role="strong">Fontwork'</emphasis> that appears over the object.</para></listitem>

2644

<listitem><para>Click once outside the object's selected area to exit the Fontwork

2645

edit mode.</para></listitem>

2646

<listitem><para>To display the <emphasis role="strong">3D-Objects</emphasis> toolbar,

2647

on the <emphasis role="strong">View</emphasis> menu, point to

2648

<emphasis role="strong">Toolbars</emphasis> and then select

2649

<emphasis role="strong">3D-Objects</emphasis>.</para></listitem>

2650

<listitem><para>To insert a <emphasis role="strong">3D-Object</emphasis> in your current

2651

slide, click the desired object on the 3D-Objects toolbar.</para></listitem>

2652

<listitem><para>Then move your mouse to the point where you want to insert the

2653

object.</para></listitem>

2654

<listitem><para>Holing down the left mouse button drag the mouse to insert the

2655

object on the slide.</para></listitem>

2656

<listitem><para>Change the proportion and size of the object by holding down the

2657

green handles.</para></listitem>

2658

<listitem><para>To apply 3D effects on the inserted graphic, right-click the object.

2659

On the short-cut menu, click <emphasis role="strong">3D Effects</emphasis>.</para></listitem>

2660

<listitem><para>Define the look and feel of the inserted object by selecting

2661

appropriate options in the <emphasis role="strong">3D Effects</emphasis> dialogue

2662

box.</para></listitem>

2663

<listitem><para>After defining the options, click the <emphasis role="strong">Assign

2664

</emphasis> icon on top right of the <emphasis role="strong">3D Effects</emphasis>

2665

dialogue box.</para></listitem>

2666

<listitem><para>Click <emphasis role="strong">Close</emphasis> to exit the

2667

<emphasis role="strong">3D Effects</emphasis> dialogue box.</para></listitem>

2668

<listitem><para>To add animations, to the various elements in your presentation, on the

2669

<emphasis role="strong">Slide Show</emphasis> menu, click

2670

<emphasis role="strong">Custom Animation</emphasis>.</para></listitem>

2671

<listitem><para>Select an element and click the <emphasis role="strong">Add</emphasis>

2672

button on the <emphasis role="strong">Custom Animation</emphasis> panel to display the

2673

<emphasis role="strong">Custom Animation</emphasis> dialogue box.</para></listitem>

2674

<listitem><para>After defining all the desired settings for the object, click

2675

<emphasis role="strong">OK</emphasis> to apply the animation effects.</para></listitem>

2676

</itemizedlist>

2677

</para>

2678

<para>Your have successfully added 3D graphics and animations in your presentation.

2679

2680

<listitem><para>To configure and perform a slide show:</para></listitem>

2681

<listitem><para>On the <emphasis role="strong">Slide Show</emphasis> menu, select

2682

<emphasis role="strong">Slide Show</emphasis> Settings.</para></listitem>

2683

<listitem><para>Select the desired options on the

2684

<emphasis role="strong">Slide Show</emphasis> dialogue box and click

2685

<emphasis role="strong">OK</emphasis> to apply the settings.</para></listitem>

2686

<listitem><para>To start the slide show, select

2687

<emphasis role="strong">Slide Show</emphasis> from the Slide Show menu or press

2688

2689

<para>Your presentation runs as a lively slide show.</para></listitem>

2690

</itemizedlist>

2691

</para>

2692

<para>To export the presentation as a Flash file:

2693

2694

<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click

2695

<emphasis role="strong">Export.</emphasis>

2696

</para></listitem>

2697

<listitem><para>Specify a file name in the <emphasis role="strong">File</emphasis>

2698

name field and navigate to the directory where you want to export the file.</para></listitem>

2699

<listitem><para>To export the presentation as a

2700

<emphasis role="strong">Flash</emphasis> file, select

2701

<emphasis role="strong">Macromedia Flash (SWF) (.swf)</emphasis> from the

2702

<emphasis role="strong">File</emphasis> format drop-down list.</para></listitem>

2703

<listitem><para>Click <emphasis role="strong">Save</emphasis> to export the file

2704

at the desired location.</para></listitem>

2705

</itemizedlist>

2706

</para>

2707

<para>The file is exported at the indicated location. You can now view the presentation as an

2708

SWF file.</para>

2709

<para><emphasis role="strong">Exercise 4: Creating Formulae Using Math</emphasis></para>

2710

<para>In your role as a high school mathematics teacher, you need to create a mathematics

2711

test paper that also contains geometrical and arithmetical equations. You have to find a way

2712

to display the mathematical equations properly in the text document.</para>

2713

<para><emphasis role="strong">Solution:</emphasis>

2714

2715

<listitem><para>Position the cursor on the document where you want to insert the

2716

formula.</para></listitem>

2717

<listitem><para>On the <emphasis role="strong">Insert</emphasis> menu, point to

2718

<emphasis role="strong">Object</emphasis> and then click

2719

<emphasis role="strong">Formula.</emphasis> The

2720

<emphasis role="strong">Equation editor</emphasis> appears at the bottom of the

2721

document window.</para></listitem>

2722

<listitem><para>To display the <emphasis role="strong">Selection</emphasis> window,

2723

on the <emphasis role="strong">View</emphasis> menu, click

2724

<emphasis role="strong">Selection.</emphasis>

2725

</para></listitem>

2726

<listitem><para>Start inserting the formula by selecting a symbol from the

2727

<emphasis role="strong">Selection</emphasis> window.</para></listitem>

2728

<listitem><para>Enter the required text in the placeholders that appear in the

2729

equation editor.</para></listitem>

2730

<listitem><para>Follow the same procedure to enter the rest of the equation.</para></listitem>

2731

<listitem><para>Click anywhere on the document body to exit the equation editor.</para></listitem>

2732

<listitem><para>To insert some formulas containing Greek characters, display the

2733

<emphasis role="strong">Catalog</emphasis> window by selecting it from the

2734

<emphasis role="strong">Tools</emphasis> menu.</para></listitem>

2735

<listitem><para>Ensure that <emphasis role="strong">Greek</emphasis>

2736

is selected under the <emphasis role="strong">Symbol</emphasis> set drop-down

2737

window.</para></listitem>

2738

<listitem><para>Select the required Greek symbol from the

2739

<emphasis role="strong">Symbols</emphasis> window and click

2740

<emphasis role="strong">Insert.</emphasis>

2741

</para></listitem>

2742

<listitem><para>Follow the same procedure to enter the rest of the formula.</para></listitem>

2743

</itemizedlist>

2744

</para>

2745

</sect1>

2746

</chapter>

5

<title>Using OpenOffice Applications</title>

6

7

8

<title>Objectives</title>

9

10

<para>In this lesson, you will learn how to:</para>

11

</formalpara>

12

13

14

15

<para>Perform basic word-processing functions using OpenOffice.org

16

Writer.</para>

17

</listitem>

18

19

20

<para>Perform basic spreadsheet functions using OpenOffice.org

21

Calc.</para>

22

</listitem>

23

24

25

<para>Create and view multimedia presentations using OpenOffice.org

26

Impress.</para>

27

</listitem>

28

29

30

<para>Perform basic drawing operations using OpenOffice.org Draw.</para>

31

</listitem>

32

33

34

<para>Create and edit formulae using OpenOffice.org Math.</para>

35

</listitem>

36

</itemizedlist>

37

38

39

<title>Instructor Notes:</title>

40

41

<para><emphasis role="italic">It is recommended to cover all the topics in

42

this lesson. However, if you are running short on time you can omit the

43

following optional topics:</emphasis> <itemizedlist>

44

45

<para><emphasis role="italic">OpenOffice.org Draw</emphasis></para>

46

</listitem>

47

48

49

<para><emphasis role="italic">OpenOffice.org Math</emphasis></para>

50

</listitem>

51

</itemizedlist></para>

52

53

<para>Students, who are familiar with office applications, may want

54

further exposure to these applications. However, ensure to conclude the

55

lesson within the permitted time span.</para>

56

</note>

57

58

<sect1>

59

<title>Introducing the OpenOffice.org Suite</title>

60

61

<para>OpenOffice.org is the default office application suite provided with

62

Ubuntu. This is a free, open source office software suite that comprises

63

all the features normally expected in an office suite. It is not just a

64

collection of separate software programmes; it has been designed as a

65

complete office package, in which all applications have a similar look and

66

feel and common tools.</para>

67

68

<para>The OpenOffice.org suite is available in more than 30 languages and

69

can run on many operating systems, including Linux, Microsoft Windows,

70

Solaris and Mac OS X. It is also compatible with all other major office

71

suites, including Microsoft Office, which makes it easy for you to create,

72

open, save and exchange documents with friends and colleagues in Microsoft

73

Office formats.</para>

74

75

<para>Another key feature of the OpenOffice.org suite is that all the

76

applications save in the OpenDocument format, which is the new

77

international standard for office documents. This Extensible Markup

78

Language (XML) based format enables you to access your data from any

79

OpenDocument-compliant software.</para>

80

81

<tip>

82

83

84

<para>For more information on the history and development of

85

OpenOffice.org, please visit <ulink

86

url="http://en.wikipedia.org/wiki/Openoffice.org">http://en.wikipedia.org/wiki/Openoffice.org</ulink>.</para>

87

</tip>

88

89

<para>The OpenOffice.org software suite includes the following

90

applications to help you handle your work effectively: <itemizedlist>

91

92

<para>OpenOffice.org Writer</para>

93

</listitem>

94

95

96

<para>OpenOffice.org Calc</para>

97

</listitem>

98

99

100

<para>OpenOffice.org Impress</para>

101

</listitem>

102

103

104

<para>OpenOffice.org Base</para>

105

</listitem>

106

107

108

<para>OpenOffice.org Draw</para>

109

</listitem>

110

111

112

<para>OpenOffice.org Math</para>

113

</listitem>

114

</itemizedlist></para>

115

116

117

<title>To access the OpenOffice.org suite:</title>

118

119

120

<para>On the <emphasis role="strong">Applications</emphasis> menu,

121

point to <emphasis role="strong">Office</emphasis> and then click the

122

OpenOffice.org application you want.</para>

123

124

125

<title>Accessing OpenOffice.org</title>

126

127

128

129

<imagedata fileref="images/Lesson05_images_001.png" format="PNG"

130

width="11cm" />

131

</imageobject>

132

</mediaobject>

133

</figure>

134

</listitem>

135

</itemizedlist>

136

137

<sect2>

138

<title>OpenOffice.org Writer</title>

139

140

<para>Writer is the word processor of the OpenOffice.org suite. It

141

provides powerful functions and tools to do anything from writing a

142

small letter to creating an entire book that contains charts, graphics,

143

images, tables and an index. Complex desktop publishing tasks, such as

144

creating multicolumn newsletters and brochures are also on hand.</para>

145

</sect2>

146

147

<sect2>

148

<title>OpenOffice.org Calc</title>

149

150

<para>Calc is a powerful spreadsheet that contains all the tools

151

necessary to calculate, analyse, summarise and present data in the form

152

of reports or charts. It has a wide range of advanced functions such as

153

entering complex formulae, pulling in external data and performing

154

statistical analyses.</para>

155

</sect2>

156

157

<sect2>

158

<title>OpenOffice.org Impress</title>

159

160

<para>Impress is a presentation programme designed to create effective

161

multimedia presentations. It provides a range of tools to create

162

presentations with 2D and 3D graphics, clip art, graphics, special

163

effects and animations.</para>

164

</sect2>

165

166

<sect2>

167

<title>OpenOffice.org Base</title>

168

169

<para>Base is a database programme used to store contact and account

170

information, create and modify tables, forms, queries and reports.

171

Accessing data stored in a wide variety of database file formats is also

172

available. Base will not be covered in detail in this course. For more

173

information on base, please refer to

174

www.openoffice.org/product/base.html</para>

175

</sect2>

176

177

<sect2>

178

<title>OpenOffice.org Draw</title>

179

180

<para>Draw is a vector graphics editor that provides tools to create

181

anything from simple graphics to dynamic 3D illustrations and special

182

effects.</para>

183

</sect2>

184

185

<sect2>

186

<title>OpenOffice.org Math</title>

187

188

<para>You can use Math for creating and editing mathematical equations

189

by using a graphic user interface or by directly typing the formula into

190

the equation editor. The formula created in this manner can then be

191

inserted into other OpenOffice.org programmes, such as Writer, Calc and

192

Impress.</para>

193

194

<note>

195

196

197

<para>Using a new OS and especially a new office application suite is

198

not as daunting to pick up as you may think. With OpenOffice, most of

199

the operations are very intuitive. Think of a new suite as moving to a

200

new house; all your old cutlery, plates and dishes are in your kitchen

201

cupboards, you just need to get used to the new kitchen

202

arrangement!</para>

203

</note>

204

</sect2>

205

</sect1>

206

207

<sect1>

208

<title>Using OpenOffice.org Writer</title>

209

210

<sect2>

211

<title>Key Features of OpenOffice.org Writer</title>

212

213

<para>You may already be familiar with many of the features of this

214

application so only a few of them are included here.</para>

215

216

217

<title>Writing</title>

218

219

<para>OpenOffice.org Writer offers a variety of useful features to

220

help you create basic text documents as well as long and complex or

221

multi-part documents that may include components such as

222

bibliographies, reference tables and indexes. Some of these features

223

are: <itemizedlist>

224

225

<para><emphasis role="strong">Spellchecker:</emphasis> The

226

spellchecker feature facilitates error-free writing by enabling

227

you to check your entire document, including the header, footer,

228

index entries and footnotes, for spelling errors. It even allows

229

you to identify a misspelled word from a specific selection of

230

the document, lists suggested words for replacing the misspelled

231

word and provides you the option to add a new word to the

232

existing user dictionary.</para>

233

</listitem>

234

235

236

<para><emphasis role="strong">Thesaurus:</emphasis> The

237

thesaurus helps you enhance the quality of your writing and make

238

it more effective by allowing you to find a more appropriate

239

synonym for a selected word.</para>

240

</listitem>

241

242

243

<para><emphasis role="strong"> Autocorrect:</emphasis>

244

Autocorrect is a software function that enables you to reduce

245

your typing effort by automatically correcting common spelling

246

and typing errors. This feature also allows you to automatically

247

apply correct formatting to the text or insert special

248

characters by recognizing particular character usage.</para>

249

</listitem>

250

251

252

<para><emphasis role="strong">Hyphenation:</emphasis> You can

253

use the hyphenation feature to insert hyphens in words that are

254

too long to fit at the end of a line. It searches the entire

255

document and suggests hyphenation that you can either accept or

256

reject.</para>

257

</listitem>

258

259

260

<para><emphasis role="strong">Mail merge:</emphasis> The Mail

261

merge feature allows you to create multiple personalised form

262

letters, labels, envelopes, faxes and e-mail messages by using a

263

form letter template and an address database.</para>

264

</listitem>

265

</itemizedlist></para>

266

</formalpara>

267

268

269

<title>Designing and Structuring</title>

270

271

<para>OpenOffice.org enables you to design and structure your text

272

document by using an assortment of features, including: <itemizedlist>

273

274

<para><emphasis role="strong">Style and Formatting

275

window:</emphasis> The Style and Formatting window is one of the

276

common features available in the OpenOffice. org package that

277

can be used consistently in all the applications included in the

278

package. You can use this window to create, assign and modify

279

styles for paragraphs, lists, individual characters, frames and

280

pages.</para>

281

</listitem>

282

283

284

<para><emphasis role="strong">Navigator:</emphasis> Provides you

285

with an outline view of the entire document and allows you to

286

quickly navigate inside the document. You can also use Navigator

287

to track the objects and elements that are already inserted and

288

to insert new elements into the document.</para>

289

</listitem>

290

291

292

<para><emphasis role="strong">Indexes and Tables:</emphasis>

293

Enable you to insert an index, a table of contents or a

294

bibliography reference in your text document. You can also

295

customise the inserted tables and indexes by defining their

296

structure and appearance.</para>

297

</listitem>

298

</itemizedlist></para>

299

</formalpara>

300

301

302

<title>Desktop Publishing</title>

303

304

<para>The following features can help you create professionally styled

305

documents, such as brochures, invitations and newsletters:

306

307

308

<para><emphasis role="strong">Text Frames:</emphasis> Acts as a

309

container for text and graphics and can be placed anywhere in a

310

document. You can also use these frames to apply a multi-column

311

layout to your document and render a professional look and style

312

to it.</para>

313

</listitem>

314

315

316

<para><emphasis role="strong">Graphics:</emphasis> Allows you to

317

insert a graphic object into your text document from a gallery,

318

a file or any other OpenOffice.org application.</para>

319

</listitem>

320

321

322

<para><emphasis role="strong"> Tables:</emphasis> OpenOffice.org

323

Writer also enables you to create or insert a table into a text

324

document.</para>

325

</listitem>

326

</itemizedlist></para>

327

</formalpara>

328

329

330

<title>Drawing</title>

331

332

<para>The drawing functions make it easy for you to create many types

333

of drawings and graphics directly in your text document. You can use

334

the Drawing bar to add various shapes, lines, text and callouts to a

335

current document.</para>

336

</formalpara>

337

338

339

340

341

<para>This unique feature allows you to drag objects from one location

342

to another in the same document, from one OpenOffice document to

343

another and from the Gallery to your OpenOffice document.</para>

344

</formalpara>

345

346

347

<title>The Help Function</title>

348

349

<para>This is a complete reference for your Writer.</para>

350

</formalpara>

351

</sect2>

352

353

<sect2>

354

<title>Performing Basic Word-Processing Tasks</title>

355

356

<para>You can perform a number of word-processing tasks, such as

357

writing, editing, formatting, reviewing and printing documents, using

358

OpenOffice.org Writer. The word processor also allows you to use various

359

templates, apply different styles to your document, control your page

360

layout and insert, edit and create graphics inside your text document.

361

Instructions to perform some of the basic word-processing tasks in

362

Writer are described in the following sections.</para>

363

364

365

<title>Entering and Formatting Text</title>

366

367

<para>OpenOffice.org Writer is primarily used for writing and

368

formatting text. You can enter text using your keyboard and then apply

369

a variety of formats to the text, as per the document's

370

requirements.</para>

371

</formalpara>

372

373

374

<title>You can use the following steps to enter and format text using

375

OpenOffice.org Writer:</title>

376

377

378

<para>On the <emphasis role="strong">Applications</emphasis> menu,

379

point to <emphasis role="strong">Office</emphasis> and then click

380

<emphasis role="strong">Openoffice.org Word Processor</emphasis>. A

381

blank text document opens.</para>

382

383

384

<title>Launching Writer</title>

385

386

387

388

<imagedata fileref="images/Lesson05_images_002.png"

389

format="PNG" width="11cm" />

390

</imageobject>

391

</mediaobject>

392

</figure>

393

</step>

394

395

396

<para>Depending on what you want to do, you can either create a

397

letter, memo, note or an entire novel from scratch, or you may start

398

with a predefined template or sample that is suitable for your

399

requirements.</para>

400

401

<para>To access the templates and samples, on the <emphasis

402

role="strong">File</emphasis> menu, point to <emphasis

403

role="strong">New</emphasis> and then click <emphasis

404

role="strong">Templates and Documents</emphasis>. Alternatively, you

405

can press SHIFT+CTRL+N. The <emphasis role="strong">Templates and

406

Documents</emphasis> dialogue box opens.</para>

407

408

409

<title>Accessing Templates and Documents</title>

410

411

412

413

<imagedata fileref="images/Lesson05_images_003.png"

414

format="PNG" width="11cm" />

415

</imageobject>

416

</mediaobject>

417

</figure>

418

</step>

419

420

421

<para>You can view the various categories of available templates in

422

the middle column of the Templates and Documents dialogue box. If

423

you want to use a template to create your document, you can

424

double-click a category. This will display the various templates

425

associated with that category. Select a template of your choice and

426

then start working on it.</para>

427

428

<para>However, you may also decide to work with the default blank

429

document. To continue working with the blank document, exit the

430

<emphasis role="strong">Templates and Documents</emphasis> dialogue

431

box by clicking <emphasis role="strong">Close</emphasis> in the

432

top-right corner of the dialogue box.</para>

433

434

435

<title>Accessing Templates</title>

436

437

438

439

<imagedata fileref="images/Lesson05_images_004.png"

440

format="PNG" width="13cm" />

441

</imageobject>

442

</mediaobject>

443

</figure>

444

445

446

<title>Instructor Notes:</title>

447

448

<para><emphasis role="italic">If students need to know more about

449

using samples and templates, you can tell them how to use various

450

wizards, available under the File menu, to create user-defined

451

templates, such as faxes and letters. These templates can later be

452

used to create further documents.</emphasis></para>

453

</note>

454

</step>

455

456

457

<para>After you have created the document, you can use the various

458

formatting features provided in Writer to change the text display or

459

emphasise specific areas in your document. You can use the following

460

options available on the <emphasis

461

role="strong">Formatting</emphasis> toolbar to perform some of the

462

most common formatting tasks.</para>

463

464

465

<title>The Formatting Toolbar</title>

466

467

468

469

<imagedata fileref="images/Lesson05_images_005.png"

470

format="PNG" width="12.2cm" />

471

</imageobject>

472

</mediaobject>

473

</figure>

474

</step>

475

476

477

<para>You can use the <emphasis role="strong">Style and

478

Formatting</emphasis> window to perform a complete document

479

makeover.</para>

480

481

<para>To open the <emphasis role="strong">Style and

482

Formatting</emphasis> window, on the <emphasis

483

role="strong">Format</emphasis> menu, click <emphasis

484

role="strong">Style and Formatting</emphasis>. The <emphasis

485

role="strong">Style and Formatting</emphasis> window appears.</para>

486

487

488

<title>Accessing Style and Formatting Window</title>

489

490

491

492

<imagedata fileref="images/Lesson05_images_006.png"

493

format="PNG" width="11cm" />

494

</imageobject>

495

</mediaobject>

496

</figure>

497

</step>

498

499

500

<para>You can use this window to select and modify the existing

501

style or create a new style. Clicking one of the icons below the

502

title bar of the <emphasis role="strong">Style and

503

Formatting</emphasis> window will display a list of styles in a

504

particular category, such as a list or a paragraph.</para>

505

506

507

<title>The Style and Formatting Icons</title>

508

509

510

511

<imagedata fileref="images/Lesson05_images_007.png"

512

format="PNG" width="13cm" />

513

</imageobject>

514

</mediaobject>

515

</figure>

516

</step>

517

518

519

<para>By default, when you open the <emphasis role="strong">Style

520

and Formatting</emphasis> window, the <emphasis

521

role="strong">Paragraph</emphasis> <emphasis

522

role="strong">Style</emphasis> icon is selected. All the styles

523

listed in this category are displayed in the <emphasis

524

role="strong">Style and Formatting</emphasis> window. You can start

525

restyling individual parts of the current document by selecting

526

specific parts of the document and applying an existing style by

527

double-clicking that style.</para>

528

529

530

<title>Applying a Style</title>

531

532

533

534

<imagedata fileref="images/Lesson05_images_008.png"

535

format="PNG" width="13cm" />

536

</imageobject>

537

</mediaobject>

538

</figure>

539

</step>

540

541

542

<para>However, if you want to modify an existing style, you can

543

simply right-click that style and select <emphasis

544

role="strong">Modify.</emphasis> This displays a new pop-up window.

545

You can redefine almost all aspects of the selected style using the

546

various options available under the different tabs.</para>

547

548

<para>Modify the specifications of the selected style, and click

549

<emphasis role="strong">OK</emphasis> to apply the changes.</para>

550

551

552

<title>Modifying a Style</title>

553

554

555

556

<imagedata fileref="images/Lesson05_images_009.png"

557

format="PNG" width="8cm" />

558

</imageobject>

559

</mediaobject>

560

</figure>

561

</step>

562

563

564

<para>Double-click the modified style to reflect the changes in the

565

selected text.</para>

566

567

568

<title>Applying the Modified Style</title>

569

570

571

572

<imagedata fileref="images/Lesson05_images_010.png"

573

format="PNG" width="13cm" />

574

</imageobject>

575

</mediaobject>

576

</figure>

577

</step>

578

579

580

<para>You can customize all other parts of the document in the same

581

way.</para>

582

583

584

<title>Instructor Notes:</title>

585

586

<para>If the students want to know more about the various

587

formatting options available, you can give them the following

588

information:</para>

589

590

<para><emphasis role="italic">OpenOffice.org provides several ways

591

to apply styles. These are:</emphasis> <itemizedlist>

592

593

<para><emphasis role="italic">Using the Styles and

594

Formatting window.</emphasis></para>

595

</listitem>

596

597

598

<para><emphasis role="italic">Using Fill Format

599

mode.</emphasis></para>

600

</listitem>

601

602

603

<para><emphasis role="italic">Using the Apply Style list on

604

the Formatting bar.</emphasis></para>

605

</listitem>

606

607

608

<para><emphasis role="italic">Assigning styles to shortcut

609

keys.</emphasis></para>

610

</listitem>

611

612

613

<para><emphasis role="italic">Using

614

AutoFormat.</emphasis></para>

615

</listitem>

616

</itemizedlist></para>

617

618

<para>In addition, describe the procedure to create a new style

619

and add it to the Style and Formatting window.</para>

620

</note>

621

</step>

622

</procedure>

623

624

625

<title>Inserting Tables</title>

626

627

<para>To insert a table in a text document, position the cursor where

628

you want the table to appear and then follow the procedure described

629

below:</para>

630

631

632

<para>On the <emphasis role="strong">Table</emphasis> menu, point to

633

<emphasis role="strong">Insert</emphasis> and then click <emphasis

634

role="strong">Table.</emphasis> The <emphasis role="strong">Insert

635

Table</emphasis> dialogue box opens.</para>

636

637

638

<title><emphasis role="italic">Inserting a

639

Table</emphasis></title>

640

641

642

643

<imagedata fileref="images/Lesson05_images_011.png"

644

format="PNG" width="6cm" />

645

</imageobject>

646

</mediaobject>

647

</figure>

648

</step>

649

650

651

<para>You can use the various options present in the dialogue box to

652

specify some of the table properties.</para>

653

654

655

<title><emphasis role="italic">Specifying Table

656

Properties</emphasis></title>

657

658

659

660

<imagedata fileref="images/Lesson05_images_012.png"

661

format="PNG" width="11.5cm" />

662

</imageobject>

663

</mediaobject>

664

</figure>

665

666

<tip>

667

668

669

<para>To directly insert a table with the default properties,

670

click the Table icon on the Standard toolbar and select the table

671

size in the graphic that appears. To create the table, click the

672

cell that you want to be on the last row of the last

673

column.</para>

674

</tip>

675

</step>

676

677

678

<para>Specify the table properties and click <emphasis

679

role="strong">OK.</emphasis> The table is inserted at the specified

680

location in your text document. By default, Writer creates a table

681

as wide as the page margins, with all the rows having the same

682

height and all the columns having the same width. To adjust the

683

column and rows and customise the table further, right-click the

684

table and select <emphasis role="strong">Table</emphasis> from the

685

short-cut menu. The <emphasis role="strong">Table Format</emphasis>

686

dialogue box opens.</para>

687

688

<para>Now you can use this dialogue box to define finer

689

specifications for the table such as alignment, column width, text

690

flow, borders and background.</para>

691

692

<para>Define the table specifications as per your requirements and

693

preferences, and click <emphasis role="strong">OK</emphasis> to

694

apply the changes.</para>

695

696

697

<title><emphasis role="italic">Customising the Table

698

Format</emphasis></title>

699

700

701

702

<imagedata fileref="images/Lesson05_images_013.png"

703

format="PNG" width="13cm" />

704

</imageobject>

705

</mediaobject>

706

</figure>

707

</step>

708

709

710

<para>The defined specifications are applied to the table. To

711

arrange the data within one of the table cells into another table,

712

you can create nested tables. Writer permits you to create as many

713

layers of nested tables as you want.</para>

714

715

<para>To create a nested table, click the cell in which you want the

716

nested table to appear, then follow the procedure for inserting a

717

new table. A nested table appears in the specified cell within the

718

larger table.</para>

719

720

721

<title><emphasis role="italic">Creating a Nested

722

Table</emphasis></title>

723

724

725

726

<imagedata fileref="images/Lesson05_images_014.png"

727

format="PNG" width="11cm" />

728

</imageobject>

729

</mediaobject>

730

</figure>

731

</step>

732

733

734

<para>You can now define the finer specifications of the nested

735

table using the Table Format dialogue box and then populate the

736

table with data.</para>

737

738

739

<title><emphasis role="italic">The Nested Table</emphasis></title>

740

741

742

743

<imagedata fileref="images/Lesson05_images_015.png"

744

format="PNG" width="14cm" />

745

</imageobject>

746

</mediaobject>

747

</figure>

748

</step>

749

</procedure>

750

751

752

<title>Inserting Images</title>

753

754

<para>OpenOffice.org allows you to import images of various file

755

formats, including the most common file types such as JPEG, PNG, BMP

756

and GIF. Images can be inserted from a file, the OpenOffice.org

757

Gallery, a scanner, the Internet, or a graphics programme.</para>

758

</formalpara>

759

760

761

<title>To insert an image into your text document from a file:</title>

762

763

764

<para>Position the cursor at the location in the document where you

765

want the picture to be inserted. On the <emphasis

766

role="strong">Insert</emphasis> menu, point to <emphasis

767

role="strong">Picture</emphasis> and then click <emphasis

768

role="strong">From File</emphasis>. The <emphasis

769

role="strong">Insert Picture</emphasis> dialogue box opens.</para>

770

</step>

771

772

773

<para>To insert the file, navigate to the desired file and select

774

it. You can select the <emphasis role="strong">Preview</emphasis>

775

check box at the bottom of the <emphasis role="strong">Insert

776

Picture</emphasis> dialogue box to preview the selected image in a

777

pane and verify whether you have selected the correct image. Click

778

<emphasis role="strong">Open</emphasis> to insert the image in your

779

document.</para>

780

781

782

<title>Inserting Image</title>

783

784

785

786

<imagedata fileref="images/Lesson05_images_016.png"

787

format="PNG" width="14cm" />

788

</imageobject>

789

</mediaobject>

790

</figure>

791

792

793

<title>Instructor Notes:</title>

794

795

<para>Explain the following:</para>

796

797

<para><emphasis role="italic">Selecting the Link check box creates

798

a link of the selected file inside your text document, instead of

799

saving a copy of the image in your document. As a result, though

800

you'll be able to view the image in the document, when the image

801

is saved, the document will contain only a reference to that image

802

but not the image itself. Linking an image has the following

803

advantages and disadvantages:</emphasis> <itemizedlist>

804

805

<para><emphasis role="italic">It reduces the size of your

806

document when it is saved because the image is not included

807

in it.</emphasis></para>

808

</listitem>

809

810

811

<para><emphasis role="italic">You can edit or modify the

812

image separately without making any changes in the document

813

and can view the modified image the next time you open the

814

document.</emphasis></para>

815

</listitem>

816

817

818

<para><emphasis role="italic">When you wish to send the

819

document to someone, you need to send both the document and

820

the image otherwise, the receiver will not be able to view

821

the linked image.</emphasis></para>

822

</listitem>

823

</itemizedlist></para>

824

</note>

825

</step>

826

827

828

<para>The image is inserted at the specified location in your

829

document. If the image does not fit perfectly into your document,

830

you should resize it.</para>

831

832

<para>To resize the image while maintaining its proportions, select

833

the image and then press and hold the SHIFT key. When you select an

834

image, some square points (known as "handles") appear along its

835

perimeter. While holding down the SHIFT key, click and drag one of

836

the handles on the image to modify its size.</para>

837

838

839

<title>Resizing the Inserted Image</title>

840

841

842

843

<imagedata fileref="images/Lesson05_images_017.png"

844

format="PNG" width="12.5cm" />

845

</imageobject>

846

</mediaobject>

847

</figure>

848

849

850

<title>Instructor Notes:</title>

851

852

<para>Explain the difference between a scaled and an unscaled

853

resize, and emphasise the advantages of the scaled resize

854

performed above.</para>

855

</note>

856

</step>

857

858

859

<para>After you have resized the image, you need to position the

860

image appropriately in the document. You can arrange and align

861

images using the tools on the <emphasis role="strong">Frame

862

toolbar</emphasis>, which appears below the <emphasis

863

role="strong">Standard toolbar</emphasis> when you select a graphic

864

for the first time.</para>

865

866

<para>Alternatively, you can right-click the image and then select

867

from the available options, such as <emphasis role="strong">Arrange,

868

Wrap</emphasis> or <emphasis role="strong">Anchor,</emphasis> on the

869

short-cut menu.</para>

870

871

872

<title>Positioning the Inserted Image</title>

873

874

875

876

<imagedata fileref="images/Lesson05_images_018.png"

877

format="PNG" width="10.5cm" />

878

</imageobject>

879

</mediaobject>

880

</figure>

881

</step>

882

883

884

<para>After you have selected appropriate positioning options for

885

the image, you may obtain a result similar to the following

886

screenshot.</para>

887

888

889

<title>The Inserted Image</title>

890

891

892

893

<imagedata fileref="images/Lesson05_images_019.png"

894

format="PNG" width="12cm" />

895

</imageobject>

896

</mediaobject>

897

</figure>

898

</step>

899

</procedure>

900

901

902

<title>Printing Documents</title>

903

904

905

<para>On the <emphasis role="strong">File</emphasis> menu, click

906

<emphasis role="strong">Print</emphasis>. The <emphasis

907

role="strong">Print</emphasis> dialogue box opens. You can use this

908

dialogue box to specify the printer to be used (in case you have

909

more than one printer installed on your system), the pages to be

910

printed, and the number of copies to be printed. You can also click

911

the <emphasis role="strong">Properties</emphasis> button in the

912

<emphasis role="strong">Print</emphasis> dialogue box to define the

913

properties of the printer, such as orientation, the paper tray to be

914

used and the paper size to be printed.</para>

915

916

<para>To define printer options for the current document, click the

917

<emphasis role="strong">Options</emphasis> button in the <emphasis

918

role="strong">Print</emphasis> dialogue box.</para>

919

920

921

<title><emphasis role="italic">Printing a

922

Document</emphasis></title>

923

924

925

926

<imagedata fileref="images/Lesson05_images_020.png"

927

format="PNG" vendor="" width="10.5cm" />

928

</imageobject>

929

</mediaobject>

930

</figure>

931

</step>

932

933

934

<para>The <emphasis role="strong">Printer Options</emphasis>

935

dialogue box enables you to select specific sections from the

936

current document for printing. For example, to save toner or ink,

937

you may not want to print the background and the graphics in the

938

document. You can specify these details under the <emphasis

939

role="strong">Content</emphasis> section by selecting or clearing

940

the appropriate check boxes.</para>

941

942

<para>Similarly, you can define the required printing options in the

943

<emphasis role="strong">Pages</emphasis> and <emphasis

944

role="strong">Notes</emphasis> section. After specifying the

945

details, click <emphasis role="strong">OK</emphasis> to save your

946

settings.</para>

947

948

949

<title><emphasis role="italic">Defining Printer

950

Options</emphasis></title>

951

952

953

954

<imagedata fileref="images/Lesson05_images_021.png"

955

format="PNG" width="9.6cm" />

956

</imageobject>

957

</mediaobject>

958

</figure>

959

</step>

960

961

962

<para>You can now start printing the document by clicking <emphasis

963

role="strong">OK</emphasis> on the <emphasis

964

role="strong">Print</emphasis> dialogue box.</para>

965

966

<note>

967

968

969

<para>Making changes in the Printer Options dialogue box will only

970

apply to the current document and not change your default settings

971

permanently.</para>

972

</note>

973

974

975

<title>Instructor Notes:</title>

976

977

<para><emphasis role="italic">If the students want to know about

978

the procedure to select the default print options, provide them

979

the following information:</emphasis></para>

980

981

<para><emphasis role="italic">To select the default print options,

982

On the Tools menu, click Options.</emphasis> <itemizedlist>

983

984

<para><emphasis role="italic">The OpenOffice.org - Print

985

dialogue box opens.</emphasis></para>

986

</listitem>

987

988

989

<para><emphasis role="italic">In the left navigation panel,

990

expand OpenOffice.org Writer and then select

991

Print.</emphasis></para>

992

</listitem>

993

994

995

<para><emphasis role="italic">Select the required options

996

and click OK to apply the changes to the default print

997

settings.</emphasis></para>

998

</listitem>

999

</itemizedlist></para>

1000

</note>

1001

</step>

1002

</procedure>

1003

1004

1005

<title>Saving Documents</title>

1006

1007

<para>You can save your Writer document in the same way as you save

1008

any other document. To save a new text document:</para>

1009

1010

1011

<para>On the <emphasis role="strong">File</emphasis> menu, click

1012

<emphasis role="strong">Save As</emphasis>. The <emphasis

1013

role="strong">Save</emphasis> dialogue box opens.</para>

1014

1015

1016

<title><emphasis role="italic">Saving the

1017

Document</emphasis></title>

1018

1019

1020

1021

<imagedata fileref="images/Lesson05_images_022.png"

1022

format="PNG" width="12cm" />

1023

</imageobject>

1024

</mediaobject>

1025

</figure>

1026

</step>

1027

1028

1029

<para>Navigate to the directory where you want to save the file,

1030

enter the file name and click <emphasis

1031

role="strong">Save</emphasis> to save the file at the desired

1032

location.</para>

1033

1034

<para>OpenOffice.org also allows you to save your document in a

1035

number of other file formats, including Microsoft Word, Rich Text,

1036

Star Writer and as an HTML document. This enables you to share your

1037

documents with other people who use other office applications, such

1038

as Office.</para>

1039

1040

<para>If you would like to save your current document as a Word

1041

file, select the appropriate type of Word format from the drop-down

1042

menu at the bottom of the dialogue box. Then, click <emphasis

1043

role="strong">Save</emphasis> to save the file as a Word

1044

document.</para>

1045

1046

1047

<title><emphasis role="italic">Saving in Word

1048

Format</emphasis></title>

1049

1050

1051

1052

<imagedata fileref="images/Lesson05_images_023.png"

1053

format="PNG" width="8cm" />

1054

</imageobject>

1055

</mediaobject>

1056

</figure>

1057

</step>

1058

</procedure>

1059

</sect2>

1060

</sect1>

1061

1062

<sect1>

1063

<title>Using OpenOffice.org Calc</title>

1064

1065

<para>Calc is the spreadsheet component of the OpenOffice.org office

1066

software suite. The comprehensive range of advanced functions included in

1067

Calc helps professionals accomplish complex tasks. At the same time, Calc

1068

is user-friendly, which makes it easier for new users. This topic will

1069

familiarise you with its key features and teach you how to perform some

1070

basic spreadsheet functions.</para>

1071

1072

<para>Similar to all other applications in the OpenOffice.org suite, Calc

1073

allows you to save spreadsheets in OASIS OpenDocument (ODF) format. This

1074

XML-based format enables you to access your spreadsheets from any

1075

OpenDocument-compliant software. In addition, Calc allows you to save

1076

spreadsheets directly as Portable Document Format (PDF) files without

1077

using any additional software.</para>

1078

1079

<sect2>

1080

<title>Key Features of OpenOffice.org Calc</title>

1081

1082

<para>Calc is a fully featured office application that includes all the

1083

advanced analysis, charting and decision-making features that you expect

1084

from a high-end spreadsheet. Some of the key features of OpenOffice.org

1085

Calc are: <itemizedlist>

1086

1087

1088

<title>Calculation:</title>

1089

1090

<para>OpenOffice.org Calc provides you with over 300 functions

1091

for financial, logical, statistical, mathematical and banking

1092

operations. This enables you to create formulae to perform

1093

complex calculations on your data. In addition, Calc provides

1094

you with Function wizard that guides you interactively through

1095

the creation of formulae.</para>

1096

</formalpara>

1097

1098

<para>Another feature of OpenOffice.org Calc is that it allows you

1099

to create natural language formulae using words such as sales -

1100

costs.</para>

1101

</listitem>

1102

1103

1104

1105

<title>Scenario Manager:</title>

1106

1107

<para>Allows you to perform 'what-if' analyses and view the

1108

result of changes made to any factor of the calculation. For

1109

example, when performing a loan calculation, you can change the

1110

period of the loan and can view the resulting calculations for

1111

the loan-repayment amount or the interest rate.</para>

1112

</formalpara>

1113

</listitem>

1114

1115

1116

1117

<title>Data Pilot:</title>

1118

1119

<para>Enables you to compare, combine and arrange large amounts

1120

of data. It helps you pull in raw data from corporate databases,

1121

cross-tabulate, summarise and convert the data into meaningful

1122

information. You can use Data Pilot to create interactive

1123

tables, which allows the data to be frequently arranged,

1124

rearranged or summarised according to different points of

1125

view.</para>

1126

</formalpara>

1127

</listitem>

1128

1129

1130

1131

<title>Dynamic Charts:</title>

1132

1133

<para>As the name suggests, these charts update automatically as

1134

the data in the spreadsheet changes.</para>

1135

</formalpara>

1136

</listitem>

1137

1138

1139

1140

<title>Opening and Saving Microsoft Files:</title>

1141

1142

<para>Calc allows you to use your old Microsoft spreadsheets and

1143

save your work in Microsoft Excel or a variety of other formats.

1144

This facilitates the easy sharing of data with others using

1145

Microsoft or similar applications.</para>

1146

</formalpara>

1147

</listitem>

1148

</itemizedlist></para>

1149

</sect2>

1150

1151

<sect2>

1152

<title>Performing Basic Spreadsheet Tasks</title>

1153

1154

<para>Similar to any other spreadsheet application, Calc is used to

1155

process numerical information or text in tabular form. It is primarily

1156

used for tabulating numerical figures. It also allows you to sort and

1157

manipulate data, apply arithmetic, mathematic and statistical functions

1158

to data sets and represent the datasets in charts or graphical forms.

1159

The following sections describe the instructions to perform some basic

1160

spreadsheet tasks in Calc.</para>

1161

1162

1163

<title>Formatting Tables and Cells</title>

1164

1165

<para>To format tables and cells in a Calc spreadsheet:</para>

1166

1167

1168

<para>On the <emphasis role="strong">Applications</emphasis> menu,

1169

point to <emphasis role="strong">Office</emphasis> and then click

1170

<emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to

1171

open a Calc spreadsheet. A new Calc window opens.</para>

1172

1173

1174

<title><emphasis role="italic">Launching Calc</emphasis></title>

1175

1176

1177

1178

<imagedata fileref="images/Lesson05_images_024.png"

1179

format="PNG" width="11cm" />

1180

</imageobject>

1181

</mediaobject>

1182

</figure>

1183

</step>

1184

1185

1186

<para>Some of the key components of the main Calc window are

1187

described below:</para>

1188

1189

1190

<title><emphasis role="italic">The Calc Window</emphasis></title>

1191

1192

1193

1194

<imagedata fileref="images/Lesson05_images_025.png"

1195

format="PNG" width="11cm" />

1196

</imageobject>

1197

</mediaobject>

1198

</figure>

1199

1200

1201

1202

<para>The Name box contains the cell and the row number, called

1203

the cell reference, of the current or active cell.</para>

1204

</listitem>

1205

1206

1207

<para>The active cell indicates the selected cell currently in

1208

use.</para>

1209

</listitem>

1210

1211

1212

<para>The Function wizard opens the Function Wizard dialogue

1213

box.</para>

1214

</listitem>

1215

1216

1217

<para>The Sum button allows you to calculate the sum of the

1218

numbers in the cells that are above the current cell.</para>

1219

</listitem>

1220

1221

1222

<para>Clicking the Function button inserts an equals sign into

1223

the current cell as well as in the input line, making it ready

1224

to accept a formula.</para>

1225

</listitem>

1226

1227

1228

<para>The sheet tabs at the bottom of the sheet indicate the

1229

number of worksheets present in the current spreadsheet. By

1230

default, a new spreadsheet includes three worksheets.</para>

1231

</listitem>

1232

</itemizedlist>

1233

</step>

1234

1235

1236

<para>After you have entered the required data in the spreadsheet,

1237

you can apply different formatting styles to it by selecting from

1238

the wide range of options available in Calc. To apply desired

1239

formatting to a selected range of cells, on the <emphasis

1240

role="strong">Format</emphasis> menu, click <emphasis

1241

role="strong">Cells.</emphasis> The <emphasis role="strong">Format

1242

Cells</emphasis> dialogue box opens.</para>

1243

1244

1245

<title><emphasis role="italic">Formatting Cells</emphasis></title>

1246

1247

1248

1249

<imagedata fileref="images/Lesson05_images_026.png"

1250

format="PNG" vendor="" width="9.6cm" />

1251

</imageobject>

1252

</mediaobject>

1253

</figure>

1254

</step>

1255

1256

1257

<para>You can use the various options available under the <emphasis

1258

role="strong">Font, Font Effects</emphasis> and <emphasis

1259

role="strong">Alignment</emphasis> tabs to specify various

1260

formatting attributes for the selected text. Similarly, for

1261

assigning formatting attributes to numbers, you can select from a

1262

number of pre-defined formats available on the <emphasis

1263

role="strong">Numbers</emphasis> tab page or define a new one based

1264

on your preferences.</para>

1265

1266

<para>The <emphasis role="strong">Format Cells</emphasis> dialogue

1267

box also provides you with options to add smart borders and vibrant

1268

backgrounds to your spreadsheet. It also allows you to select a

1269

background colour, from a spectrum of colours, for your otherwise

1270

bland and dull spreadsheet.</para>

1271

1272

<para>Define the specifications and click <emphasis

1273

role="strong">OK</emphasis> to apply the formatting effects.</para>

1274

1275

1276

<title><emphasis role="italic">Defining Formatting

1277

Attributes</emphasis></title>

1278

1279

1280

1281

<imagedata fileref="images/Lesson05_images_027.png"

1282

format="PNG" vendor="" width="9.2cm" />

1283

</imageobject>

1284

</mediaobject>

1285

</figure>

1286

</step>

1287

1288

1289

<para>After you have selected formatting attributes for the selected

1290

cell range, you may get a result similar to this one.</para>

1291

1292

1293

<title><emphasis role="italic">The Formatted

1294

Spreadsheet</emphasis></title>

1295

1296

1297

1298

<imagedata fileref="images/Lesson05_images_028.png"

1299

format="PNG" width="14cm" />

1300

</imageobject>

1301

</mediaobject>

1302

</figure>

1303

</step>

1304

1305

1306

<para>Calc provides you with another useful feature, called

1307

<emphasis role="strong">Autoformat,</emphasis> which enables you to

1308

create attractive and professional table designs without undergoing

1309

the time-consuming process of selecting cell groups and assigning

1310

different formats to them. The Autoformat feature allows you to

1311

quickly apply preset formats to an entire sheet or a selected cell

1312

range. To apply Autoformat to a sheet or selected cell range, on the

1313

<emphasis role="strong">Format</emphasis> menu, click <emphasis

1314

role="strong">Autoformat</emphasis>.</para>

1315

1316

1317

<title><emphasis role="italic">Using Autoformat</emphasis></title>

1318

1319

1320

1321

<imagedata fileref="images/Lesson05_images_029.png"

1322

format="PNG" width="11cm" />

1323

</imageobject>

1324

</mediaobject>

1325

</figure>

1326

</step>

1327

1328

1329

<para>This displays the AutoFormat dialogue box. To assign a pre-set

1330

format to the selected cells, select one from the <emphasis

1331

role="strong">Format</emphasis> list and then click <emphasis

1332

role="strong">OK</emphasis> to apply the selected format to the

1333

selection.</para>

1334

1335

1336

<title><emphasis role="italic">Selecting a

1337

Format</emphasis></title>

1338

1339

1340

1341

<imagedata fileref="images/Lesson05_images_030.png"

1342

format="PNG" width="11cm" />

1343

</imageobject>

1344

</mediaobject>

1345

</figure>

1346

</step>

1347

1348

1349

<para>The format of your choice is immediately applied to the

1350

selection, and you get an attractive and fully formatted table with

1351

very little effort.</para>

1352

1353

1354

<title><emphasis role="italic">The Formatted

1355

Table</emphasis></title>

1356

1357

1358

1359

<imagedata fileref="images/Lesson05_images_031.png"

1360

format="PNG" width="14cm" />

1361

</imageobject>

1362

</mediaobject>

1363

</figure>

1364

</step>

1365

</procedure>

1366

1367

1368

<title>Entering Values and Formulas</title>

1369

1370

<para>A formula is a spreadsheet function, complete with arguments,

1371

entered in a cell. All formulae begin with an equal sign and may

1372

contain number, text and, in some cases, other data such as format

1373

details. The formulae may also contain arithmetic operators, logic

1374

operators or function starts.</para>

1375

</formalpara>

1376

1377

<table>

1378

1379

1380

<para>This table lists some examples of OpenOffice.org

1381

formulae:</para>

1382

</abstract>

1383

</blockinfo>

1384

1385

<title>Calc Formulae</title>

1386

1387

1388

1389

1390

1391

1392

<tbody>

1393

<row>

1394

<entry><para> <emphasis role="strong">Formulae</emphasis>

1395

</para></entry>

1396

1397

<entry><para> <emphasis role="strong">Description</emphasis>

1398

</para></entry>

1399

</row>

1400

1401

<row>

1402

1403

</para></entry>

1404

1405

<entry><para>Calculates the sum of the cells

1406

A1:A11</para></entry>

1407

</row>

1408

1409

<row>

1410

1411

=EFFECTIVE(5%;12)</emphasis> </para></entry>

1412

1413

<entry><para>Calculates the effective interest for 5% annual

1414

nominal interest with 12 payments a year</para></entry>

1415

</row>

1416

1417

<row>

1418

1419

</para></entry>

1420

1421

<entry><para>Displays the result of the multiplication of B1 and

1422

B2</para></entry>

1423

</row>

1424

1425

<row>

1426

1427

=C4-SUM(C10:C14)</emphasis> </para></entry>

1428

1429

<entry><para>Calculates C4 minus the sum of cells C10 to

1430

C14</para></entry>

1431

</row>

1432

</tbody>

1433

</tgroup>

1434

</table>

1435

1436

<para>The quickest way to enter a formula is to type the formula either

1437

in the cell where you want the result to display or in the Input Line on

1438

the Formula bar. You can also use the Function wizard, which helps you

1439

interactively create formulae.</para>

1440

1441

1442

<title>To enter a formula using the Function wizard:</title>

1443

1444

1445

<para>In your spreadsheet, select the cell where you want the

1446

formula to be inserted. To allow the Function wizard to guide you

1447

through the creation and application of a formula, on the <emphasis

1448

role="strong">Formula bar</emphasis>, click <emphasis

1449

role="strong">Function Wizard</emphasis>. This opens the <emphasis

1450

role="strong">Function Wizard</emphasis> dialogue box.</para>

1451

1452

1453

<title>Launching Function Wizard</title>

1454

1455

1456

1457

<imagedata fileref="images/Lesson05_images_032.png"

1458

format="PNG" width="14cm" />

1459

</imageobject>

1460

</mediaobject>

1461

</figure>

1462

</step>

1463

1464

1465

<para>You can see the entire range of functions listed in the

1466

<emphasis role="strong">Functions</emphasis> list box. You can also

1467

select one category from the Category drop-down list to display the

1468

functions listed under that category. Find the desired function from

1469

the <emphasis role="strong">Functions</emphasis> list, and click to

1470

select it. You notice that the <emphasis role="strong">Function

1471

Wizard</emphasis> dialogue box provides you some information about

1472

the selected function to guide you through your selection. After

1473

selecting the function, click <emphasis

1474

role="strong">Next</emphasis> to proceed with the task of entering a

1475

formula.</para>

1476

1477

1478

<title>Selecting a Function</title>

1479

1480

1481

1482

<imagedata fileref="images/Lesson05_images_033.png"

1483

format="PNG" width="11cm" />

1484

</imageobject>

1485

</mediaobject>

1486

</figure>

1487

</step>

1488

1489

1490

<para>Now, you need to specify the numbers to which you want to

1491

apply the formula. To select the numbers, you need to go back to the

1492

worksheet.</para>

1493

1494

<para>Click the <emphasis role="strong">Shrink</emphasis> button to

1495

shrink this dialogue box and return to the worksheet.</para>

1496

1497

1498

<title>Shrinking the Function Wizard Dialogue Box</title>

1499

1500

1501

1502

<imagedata fileref="images/Lesson05_images_034.png"

1503

format="PNG" width="11cm" />

1504

</imageobject>

1505

</mediaobject>

1506

</figure>

1507

</step>

1508

1509

1510

<para>The <emphasis role="strong">Function Wizard</emphasis>

1511

dialogue box shrinks to allow you to view the worksheet. To select

1512

the cell range, hold down the <emphasis

1513

role="strong">SHIFT</emphasis> key and use the mouse to select the

1514

cell range containing the desired numbers.</para>

1515

1516

<para>After selecting the cells, you can go back to the Function

1517

wizard by clicking the <emphasis role="strong">Maximize</emphasis>

1518

button.</para>

1519

1520

1521

<title>Selecting the Cell Range</title>

1522

1523

1524

1525

<imagedata fileref="images/Lesson05_images_035.png"

1526

format="PNG" width="14cm" />

1527

</imageobject>

1528

</mediaobject>

1529

</figure>

1530

</step>

1531

1532

1533

<para>The cell reference for the selected cell range automatically

1534

appears in the <emphasis role="strong">number 1</emphasis> box and

1535

the applied formula, complete with arguments, appears in the

1536

<emphasis role="strong">Formula</emphasis> box at the bottom of the

1537

dialogue box. To complete the task of entering a formula, click

1538

1539

1540

1541

<title>Applying the Formula</title>

1542

1543

1544

1545

<imagedata fileref="images/Lesson05_images_036.png"

1546

format="PNG" width="11cm" />

1547

</imageobject>

1548

</mediaobject>

1549

</figure>

1550

</step>

1551

1552

1553

<para>The solution appears in the cell where you had applied the

1554

formula.</para>

1555

1556

1557

<title>Final Output</title>

1558

1559

1560

1561

<imagedata fileref="images/Lesson05_images_037.png"

1562

format="PNG" width="13cm" />

1563

</imageobject>

1564

</mediaobject>

1565

</figure>

1566

</step>

1567

</procedure>

1568

1569

1570

<title>Inserting Charts</title>

1571

1572

<para>You can present your data in the form of charts or graphs to

1573

compare your data series visually and view trends in the data. Calc

1574

offers you a number of ways to represent spreadsheet data

1575

graphically.</para>

1576

</formalpara>

1577

1578

1579

<title>To insert a chart in your spreadsheet:</title>

1580

1581

1582

<para>Open a spreadsheet containing data and row and column

1583

headings, and select the data to be included in the chart. Then, on

1584

the <emphasis role="strong">Insert</emphasis> menu, select <emphasis

1585

role="strong">Chart</emphasis>. The <emphasis role="strong">Chart

1586

Wizard</emphasis> dialogue box appears.</para>

1587

1588

1589

<title>Launching the Chart Wizard</title>

1590

1591

1592

1593

<imagedata fileref="images/Lesson05_images_038.png"

1594

format="PNG" width="10.4cm" />

1595

</imageobject>

1596

</mediaobject>

1597

</figure>

1598

1599

1600

<title>Instructor Notes:</title>

1601

1602

<para>Advise students about the alternate way to insert a chart

1603

using the Insert Chart icon from the Standard toolbar.</para>

1604

</note>

1605

</step>

1606

1607

1608

<para>On the first page of the <emphasis role="strong">Chart

1609

wizard</emphasis>, you can select the chart type and preview the

1610

chart output. Calc allows you to select from a wide range of 2D and

1611

3D charts. You may decide to follow the rest of the instructions of

1612

the Chart Wizard by clicking <emphasis role="strong">Next</emphasis>

1613

or you can click <emphasis role="strong">Finish</emphasis> to insert

1614

a chart in your document.</para>

1615

1616

1617

<title>Selecting the Chart Type</title>

1618

1619

1620

1621

<imagedata fileref="images/Lesson05_images_039.png"

1622

format="PNG" width="14cm" />

1623

</imageobject>

1624

</mediaobject>

1625

</figure>

1626

</step>

1627

1628

1629

<para>The chart is inserted at the specified location in your

1630

spreadsheet. You can now move and resize the chart and edit it

1631

further to suit your requirements.</para>

1632

1633

1634

<title>The Inserted Chart</title>

1635

1636

1637

1638

<imagedata fileref="images/Lesson05_images_040.png"

1639

format="PNG" width="14cm" />

1640

</imageobject>

1641

</mediaobject>

1642

</figure>

1643

</step>

1644

</procedure>

1645

1646

1647

<title>Exporting Spreadsheets to PDF</title>

1648

1649

<para>Like the other OpenOffice.org applications, you can export your

1650

spreadsheets from Calc as PDF files. With OpenOffice.org you do not

1651

need any additional third party software to convert your documents

1652

into PDF format.</para>

1653

</formalpara>

1654

1655

1656

<title>To export your spreadsheet as a PDF:</title>

1657

1658

1659

<para>On the <emphasis role="strong">File</emphasis> menu, click

1660

<emphasis role="strong">Export as PDF</emphasis>. The <emphasis

1661

role="strong">Export</emphasis> dialogue box appears.</para>

1662

1663

1664

<title>Exporting Spreadsheet as PDF</title>

1665

1666

1667

1668

<imagedata fileref="images/Lesson05_images_041.png"

1669

format="PNG" width="11cm" />

1670

</imageobject>

1671

</mediaobject>

1672

</figure>

1673

</step>

1674

1675

1676

<para>The four tabbed pages in this dialogue box allow you to define

1677

options, such as the pages to be included in the PDF, the type of

1678

compression to be used and the level of security to be assigned to

1679

the file. After defining these specifications, click <emphasis

1680

role="strong">Export</emphasis> to continue.</para>

1681

1682

1683

<title>Defining PDF Options</title>

1684

1685

1686

1687

<imagedata fileref="images/Lesson05_images_042.png"

1688

format="PNG" width="6cm" />

1689

</imageobject>

1690

</mediaobject>

1691

</figure>

1692

</step>

1693

1694

1695

<para>Provide a file name for your spreadsheet and navigate to the

1696

directory where you want to save it. Click <emphasis

1697

role="strong">Save</emphasis> to export the spreadsheet as a PDF

1698

file.</para>

1699

1700

1701

<title>Saving as PDF</title>

1702

1703

1704

1705

<imagedata fileref="images/Lesson05_images_043.png"

1706

format="PNG" width="11cm" />

1707

</imageobject>

1708

</mediaobject>

1709

</figure>

1710

1711

<tip>

1712

1713

1714

<para>To discover an Easter Egg tucked away in Calc, click within

1715

any of the cells of your spreadsheet, type <emphasis

1716

role="strong">= GAME("StarWars")</emphasis> and start playing

1717

right away.</para>

1718

</tip>

1719

</step>

1720

1721

1722

<para>Your spreadsheet is now displayed as a PDF file.</para>

1723

1724

1725

1726

1727

1728

1729

<imagedata fileref="images/Lesson05_images_044.png"

1730

format="PNG" width="11cm" />

1731

</imageobject>

1732

</mediaobject>

1733

</figure>

1734

</step>

1735

</procedure>

1736

</sect2>

1737

</sect1>

1738

1739

<sect1>

1740

<title>Using OpenOffice.org Impress</title>

1741

1742

<para>Impress is a fully featured presentation tool of the OpenOffice.org

1743

office software suite. It enables you to create effective multimedia

1744

presentations by creating 2D and 3D clip art and images. It also allows

1745

you to create special effects and animations by using high-impact drawing

1746

tools.</para>

1747

1748

<para>OpenOffice.org Impress is similar to Microsoft PowerPoint in its

1749

functionality. In addition to making it easy for you to create PDF files

1750

from presentations, Impress lets you export the presentations into

1751

ShockWave Flash (SWF) files. This enables you to run the output on any

1752

computer that has a Flash player installed.</para>

1753

1754

<sect2>

1755

<title>Key Features of OpenOffice.org Impress</title>

1756

1757

<para>Some of the many useful features of Impress are:</para>

1758

1759

1760

<title>Creating Vector Graphics:</title>

1761

1762

<para>Impress comes bundled with various drawing tools that allow you

1763

to create vector graphics from within the application. You can also

1764

export vector graphics to bitmap pictures and, inversely, convert

1765

bitmap pictures into vector graphics.</para>

1766

</formalpara>

1767

1768

1769

<title>Creating Slides:</title>

1770

1771

<para>Choose from ready-to-use templates or use the drawing and

1772

diagram tools to jazz up your slides. Master view adds the elements

1773

that you want to appear on all slides of your presentation.</para>

1774

</formalpara>

1775

1776

<para>Further, Impress users have the option to install the Open ClipArt

1777

library, which contains a huge selection of images for free use.</para>

1778

1779

<para>Animations and effects help add spice to your presentations. You

1780

can render stunning 2D and 3D effects to your text using Fontwork, which

1781

lets you create life-like 3D images easily.</para>

1782

1783

1784

<title>Publishing Presentations:</title>

1785

1786

<para>Impress allows you to publish presentations as handouts, export

1787

them into PDF files, convert them into SWF files and publish them as

1788

HTML documents. This enables you to access your presentation from a

1789

variety of platforms.</para>

1790

</formalpara>

1791

1792

1793

<title>Saving Presentation in Other Formats:</title>

1794

1795

<para>Similar to other OpenOffice.Org applications, Impress saves your

1796

work in the international OpenDocument format. It also allows you to

1797

save your work in other formats such as PowerPoint.</para>

1798

</formalpara>

1799

</sect2>

1800

1801

<sect2>

1802

<title>Creating Multi-Media Presentations</title>

1803

1804

1805

<title>Creating, Viewing and Printing a Presentation</title>

1806

1807

<para>To create and view presentations using OpenOffice.org

1808

Impress:</para>

1809

1810

1811

<para>On the <emphasis role="strong">Applications</emphasis> menu,

1812

point to <emphasis role="strong">Office</emphasis> and then click

1813

<emphasis role="strong">OpenOffice.org

1814

Presentation</emphasis>.</para>

1815

1816

1817

<title><emphasis role="italic">Launching

1818

Impress</emphasis></title>

1819

1820

1821

1822

<imagedata fileref="images/Lesson05_images_045.png"

1823

format="PNG" width="9cm" />

1824

</imageobject>

1825

</mediaobject>

1826

</figure>

1827

</step>

1828

1829

1830

<para>The <emphasis role="strong">Presentation Wizard</emphasis>

1831

dialogue box appears. The <emphasis role="strong">Presentation

1832

wizard</emphasis> allows you to define the basic structure of a

1833

presentation in three brief steps. You can either continue defining

1834

the specifications as guided by the Presentation Wizard or

1835

immediately create a new blank presentation by clicking <emphasis

1836

role="strong">Create</emphasis>.</para>

1837

1838

1839

<title><emphasis role="italic">Using the Presentation

1840

Wizard</emphasis></title>

1841

1842

1843

1844

<imagedata fileref="images/Lesson05_images_046.png"

1845

format="PNG" width="12cm" />

1846

</imageobject>

1847

</mediaobject>

1848

</figure>

1849

1850

<tip>

1851

1852

1853

<para>To be able to preview the slide template, slide design and

1854

slide transition effects, leave the Preview check box

1855

selected.</para>

1856

</tip>

1857

</step>

1858

1859

1860

<para>This figure shows the main Impress window with an empty

1861

presentation. From the <emphasis role="strong">Task</emphasis> pane

1862

on the left, you can select a layout for your current slide.</para>

1863

1864

1865

<title><emphasis role="italic">The Impress

1866

Window</emphasis></title>

1867

1868

1869

1870

<imagedata fileref="images/Lesson05_images_047.png"

1871

format="PNG" width="11cm" />

1872

</imageobject>

1873

</mediaobject>

1874

</figure>

1875

</step>

1876

1877

1878

<para>Enter the required text in the provided text boxes to create

1879

the first slide. To make your presentation more attractive and

1880

professional looking, you can either change the background and

1881

format the font size and colour for each slide or simply select a

1882

pre-defined template from the <emphasis role="strong">Master

1883

Pages</emphasis> panel.</para>

1884

1885

<para>Click <emphasis role="strong">Master Pages</emphasis> to open

1886

the <emphasis role="strong">Master Pages</emphasis> panel.</para>

1887

1888

1889

<title><emphasis role="italic">Opening the Master Pages

1890

Panel</emphasis></title>

1891

1892

1893

1894

<imagedata fileref="images/Lesson05_images_048.png"

1895

format="PNG" width="11cm" />

1896

</imageobject>

1897

</mediaobject>

1898

</figure>

1899

</step>

1900

1901

1902

<para>A number of templates are available on the <emphasis

1903

role="strong">Master Pages</emphasis> panel. Select the template of

1904

your choice to apply a whole new look to your presentation. You can

1905

enhance the look of the presentation further by adding various

1906

elements, such as objects, pictures and animated images, from the

1907

<emphasis role="strong">Insert</emphasis> menu. Alternatively, you

1908

can start adding new slides to the presentation.</para>

1909

1910

<para>You can add a new slide by clicking the <emphasis

1911

role="strong">Slide</emphasis> button on the <emphasis

1912

role="strong">Standard toolbar</emphasis>. Alternatively, click

1913

<emphasis role="strong">Slide</emphasis> on the <emphasis

1914

role="strong">Insert</emphasis> menu.</para>

1915

1916

1917

<title><emphasis role="italic">Selecting a Slide

1918

Template</emphasis></title>

1919

1920

1921

1922

<imagedata fileref="images/Lesson05_images_049.png"

1923

format="PNG" width="11cm" />

1924

</imageobject>

1925

</mediaobject>

1926

</figure>

1927

</step>

1928

1929

1930

<para>The inserted slide is also formatted as the first slide

1931

because that is the layout you selected last. According to the

1932

requirements of your presentation, you can select a new format from

1933

the <emphasis role="strong">Layout</emphasis> pane. The new layout

1934

has two columns, one for text and the other for images. This allows

1935

you to display text along with an associated image on the same

1936

slide. Enter the textual content in the provided text boxes, then

1937

double-click the house icon to insert a graphic in the provided

1938

placeholder.</para>

1939

1940

1941

<title><emphasis role="italic">Selecting a Slide

1942

Layout</emphasis></title>

1943

1944

1945

1946

<imagedata fileref="images/Lesson05_images_050.png"

1947

format="PNG" width="11cm" />

1948

</imageobject>

1949

</mediaobject>

1950

</figure>

1951

</step>

1952

1953

1954

<para>In the <emphasis role="strong">Insert Picture</emphasis>

1955

dialogue box, select the desired image and click <emphasis

1956

role="strong">Open</emphasis> to insert it into your slide.</para>

1957

1958

1959

<title><emphasis role="italic">Inserting Picture in a

1960

Slide</emphasis></title>

1961

1962

1963

1964

<imagedata fileref="images/Lesson05_images_051.png"

1965

format="PNG" width="10cm" />

1966

</imageobject>

1967

</mediaobject>

1968

</figure>

1969

</step>

1970

1971

1972

<para>Notice that the inserted picture is automatically resized to

1973

fit into the provided space. You can also insert an image by

1974

selecting <emphasis role="strong">Picture</emphasis> from the

1975

<emphasis role="strong">Insert</emphasis> menu. A picture inserted

1976

in this way is not automatically resized, but you can move and

1977

resize it as needed. You can insert new slides in a similar

1978

fashion.</para>

1979

1980

<para>Now, you are ready to display your presentation as a slide

1981

show. To configure the basic slide show setting, select <emphasis

1982

role="strong">Slide Show Settings</emphasis> from the <emphasis

1983

role="strong">Slide Show</emphasis> menu.</para>

1984

1985

1986

<title><emphasis role="italic">Setting up a Slide

1987

Show</emphasis></title>

1988

1989

1990

1991

<imagedata fileref="images/Lesson05_images_052.png"

1992

format="PNG" width="10.5cm" />

1993

</imageobject>

1994

</mediaobject>

1995

</figure>

1996

</step>

1997

1998

1999

<para>The <emphasis role="strong">Slide Show</emphasis> dialogue box

2000

helps you define the basic settings for your slide show. In the

2001

<emphasis role="strong">Range</emphasis> section, you can specify

2002

the slides to be included in the presentation and their order of

2003

display. In the <emphasis role="strong">Type</emphasis> section, you

2004

can define how to display the slides. Similarly, the <emphasis

2005

role="strong">Options</emphasis> section allows you to define

2006

various other settings for your presentation.</para>

2007

2008

<para>After selecting the desired options, click <emphasis

2009

role="strong">OK</emphasis> to apply the settings.</para>

2010

2011

2012

<title><emphasis role="italic">Configuring the Slide Show

2013

Settings</emphasis></title>

2014

2015

2016

2017

<imagedata fileref="images/Lesson05_images_053.png"

2018

format="PNG" width="7.6cm" />

2019

</imageobject>

2020

</mediaobject>

2021

</figure>

2022

</step>

2023

2024

2025

<para>To start the slide show select <emphasis role="strong">Slide

2026

Show</emphasis> from the <emphasis role="strong">Slide

2027

Show</emphasis> menu or press <emphasis

2028

role="strong">F5</emphasis>.</para>

2029

2030

2031

<title><emphasis role="italic">Starting the Slide

2032

Show</emphasis></title>

2033

2034

2035

2036

<imagedata fileref="images/Lesson05_images_054.png"

2037

format="PNG" width="6.8cm" />

2038

</imageobject>

2039

</mediaobject>

2040

</figure>

2041

</step>

2042

2043

2044

<para>The presentation can be viewed as a running slide show. When

2045

you reach the last slide of the presentation, you are prompted to

2046

exit the presentation by clicking once. However, you can exit a

2047

slide show at any point of time by pressing <emphasis

2048

role="strong">ESC</emphasis>.</para>

2049

</step>

2050

2051

2052

<para>You can choose to print your slides with notes, as an outline,

2053

with page numbers, with date and time and so on. To do this, select

2054

<emphasis role="strong">Print</emphasis> from the <emphasis

2055

role="strong">File</emphasis> menu.</para>

2056

2057

2058

<title><emphasis role="italic">Printing the

2059

Presentation</emphasis></title>

2060

2061

2062

2063

<imagedata fileref="images/Lesson05_images_055.png"

2064

format="PNG" width="11cm" />

2065

</imageobject>

2066

</mediaobject>

2067

</figure>

2068

</step>

2069

2070

2071

<para>You can use the <emphasis role="strong">Print</emphasis>

2072

dialogue box to further define printer settings or accept the

2073

default settings, and click <emphasis role="strong">OK</emphasis> to

2074

start printing your presentation.</para>

2075

2076

2077

<title><emphasis role="italic">Defining Printer

2078

Settings</emphasis></title>

2079

2080

2081

2082

<imagedata fileref="images/Lesson05_images_056.png"

2083

format="PNG" width="9cm" />

2084

</imageobject>

2085

</mediaobject>

2086

</figure>

2087

</step>

2088

</procedure>

2089

2090

2091

<title>Animating Objects and 3D Objects</title>

2092

2093

<para>To create a presentation with 3D effects and animations:</para>

2094

2095

2096

<para>Open a new presentation in which you want to use 3D graphics

2097

and animations, and select a suitable template from the Master pages

2098

panel. Now, you can start adding elements to your presentation to

2099

spice it up. Begin with placing the title of your presentation on

2100

the first slide.</para>

2101

2102

<para>To create an eye-catching display for the title text, you can

2103

use one of the many wonderful text tools available in Impress. One

2104

of these is Fontwork, which enables you to create special 3D effects

2105

to your text. To start using Fontwork, on the <emphasis

2106

role="strong">Drawing</emphasis> toolbar, click the <emphasis

2107

role="strong">Fontwork Gallery</emphasis> button. The <emphasis

2108

role="strong">Fontwork Gallery</emphasis> window appears.</para>

2109

2110

2111

<title><emphasis role="italic">Opening Fontwork

2112

Gallery</emphasis></title>

2113

2114

2115

2116

<imagedata fileref="images/Lesson05_images_057.png"

2117

format="PNG" width="11cm" />

2118

</imageobject>

2119

</mediaobject>

2120

</figure>

2121

</step>

2122

2123

2124

<para>Select the style in which you want the title text to be

2125

displayed, and click <emphasis role="strong">OK.</emphasis></para>

2126

2127

2128

<title><emphasis role="italic">Selecting a Fontwork

2129

Style</emphasis></title>

2130

2131

2132

2133

<imagedata fileref="images/Lesson05_images_058.png"

2134

format="PNG" width="8cm" />

2135

</imageobject>

2136

</mediaobject>

2137

</figure>

2138

</step>

2139

2140

2141

<para>The text <emphasis role="strong">Fontwork,</emphasis> in the

2142

selected style, appears on the slide as an object. To display the

2143

title text in place of the <emphasis

2144

role="strong">Fontwork</emphasis> object, double-click the object

2145

and type the title text in place of the black Fontwork that appears

2146

over the object. Click outside the object's selected area to exit

2147

the <emphasis role="strong">Fontwork</emphasis> edit mode.</para>

2148

2149

2150

<title><emphasis role="italic">Editing the Fontwork

2151

Object</emphasis></title>

2152

2153

2154

2155

<imagedata fileref="images/Lesson05_images_059.png"

2156

format="PNG" width="14cm" />

2157

</imageobject>

2158

</mediaobject>

2159

</figure>

2160

</step>

2161

2162

2163

<para>You can go ahead and do the same on the other slides too by

2164

inserting 3D images and animating them.</para>

2165

2166

2167

2168

2169

2170

2171

<imagedata fileref="images/Lesson05_images_060.png"

2172

format="PNG" width="13cm" />

2173

</imageobject>

2174

</mediaobject>

2175

</figure>

2176

</step>

2177

2178

2179

<para>You can insert 3D graphic objects in your presentation from

2180

the 3D-Objects toolbar. By default, this toolbar is not displayed on

2181

the Drawing toolbar. To display the 3D-Objects toolbar, on the

2182

<emphasis role="strong">View</emphasis> menu, point to <emphasis

2183

role="strong">Toolbars</emphasis> and then click <emphasis

2184

role="strong">3D-Objects</emphasis>.</para>

2185

2186

2187

<title><emphasis role="italic">Inserting 3D

2188

Graphics</emphasis></title>

2189

2190

2191

2192

<imagedata fileref="images/Lesson05_images_061.png"

2193

format="PNG" width="13cm" />

2194

</imageobject>

2195

</mediaobject>

2196

</figure>

2197

2198

<tip>

2199

2200

2201

<para>You can also display the 3D-Objects toolbar by clicking the

2202

small arrow at the end of the Drawing toolbar and selecting it

2203

from the Visible Buttons list.</para>

2204

</tip>

2205

</step>

2206

2207

2208

<para>The <emphasis role="strong">3D-Objects toolbar</emphasis>

2209

appears as a floating toolbar. If you do not like floating toolbars,

2210

you can place it on one of the existing toolbars. To dock the

2211

<emphasis role="strong">3D-Objects toolbar</emphasis>, drag the

2212

title bar of the toolbar to the desired location and release the

2213

mouse button.</para>

2214

2215

2216

<title><emphasis role="italic">The 3D-Objects

2217

Toolbar</emphasis></title>

2218

2219

2220

2221

<imagedata fileref="images/Lesson05_images_062.png"

2222

format="PNG" width="2cm" />

2223

</imageobject>

2224

</mediaobject>

2225

</figure>

2226

</step>

2227

2228

2229

<para>The <emphasis role="strong">3D-Objects toolbar</emphasis> is

2230

now attached to the <emphasis role="strong">Line and Filling

2231

toolbar</emphasis>. You can pick up objects from this toolbar and

2232

insert them into your slides. To insert a 3D Object on your current

2233

slide, click the desired object on the 3 <emphasis

2234

role="strong">D-Objects toolbar</emphasis>. Then, move your mouse to

2235

the point where you want to insert the object. You can see a plus

2236

sign in place of the mouse tip. Holding down the left mouse button,

2237

drag the mouse to insert the object on the slide. The selected 3D

2238

object appears on the slide.</para>

2239

2240

2241

<title><emphasis role="italic">Inserting a 3D

2242

Object</emphasis></title>

2243

2244

2245

2246

<imagedata fileref="images/Lesson05_images_063.png"

2247

format="PNG" width="13cm" />

2248

</imageobject>

2249

</mediaobject>

2250

</figure>

2251

</step>

2252

2253

2254

<para>You can change the proportion and size of the object by

2255

holding the green handles that appear around it. Impress also

2256

provides you tools to apply a number of 3D effects on the object to

2257

modify its look and feel as per your requirements. To apply 3D

2258

effects on the inserted graphic, right-click the object. On the

2259

short-cut menu, click <emphasis role="strong">3D Effects</emphasis>.

2260

The <emphasis role="strong">3D Effects</emphasis> dialogue box

2261

opens.</para>

2262

2263

2264

<title><emphasis role="italic">Applying 3D

2265

Effects</emphasis></title>

2266

2267

2268

2269

<imagedata fileref="images/Lesson05_images_064.png"

2270

format="PNG" width="13cm" />

2271

</imageobject>

2272

</mediaobject>

2273

</figure>

2274

</step>

2275

2276

2277

<para>You can use the options available under the different buttons

2278

in this dialogue box to define the look and feel of the inserted

2279

object. Click the <emphasis role="strong">Illumination</emphasis>

2280

button to fine- tune the illumination effect on the object. You can

2281

select the appropriate options from the drop-down lists to render

2282

the desired illumination effect to the object. Alternatively, you

2283

can simply drag the white dot in the graphic at the bottom of the

2284

dialogue box and move it to get the desired effect.</para>

2285

</step>

2286

2287

2288

<para>After specifying the desired options, click the <emphasis

2289

role="strong">Assign</emphasis> icon on the top right of the

2290

dialogue box to apply the effects on the selected object. Click

2291

<emphasis role="strong">Close</emphasis> to exit the <emphasis

2292

role="strong">3D Effects</emphasis> dialogue box.</para>

2293

2294

2295

<title><emphasis role="italic">Defining 3D

2296

Effects</emphasis></title>

2297

2298

2299

2300

<imagedata fileref="images/Lesson05_images_065.png"

2301

format="PNG" width="5cm" />

2302

</imageobject>

2303

</mediaobject>

2304

</figure>

2305

2306

2307

<title>Instructor Notes:</title>

2308

2309

<para><emphasis role="italic">If you have enough time, you can

2310

also demonstrate the procedure of converting 2D objects into 3D

2311

objects and applying the finer 3D effects to it.</emphasis></para>

2312

</note>

2313

</step>

2314

2315

2316

<para>Notice that with a couple of mouse clicks, the 3D object takes

2317

on a completely new look. In a similar fashion, you can add many

2318

more 3D and 2D elements to your presentation and apply various 3D

2319

effects to jazz it up. Impress also offers some animation

2320

functionality to help you bring life to your presentations. To

2321

display the animation options available in Impress, on the <emphasis

2322

role="strong">Slide Show</emphasis> menu, click <emphasis

2323

role="strong">Custom Animation</emphasis>.</para>

2324

2325

<para>The <emphasis role="strong">Custom Animations</emphasis> panel

2326

now appears on the right edge of the presentation window.</para>

2327

2328

2329

<title><emphasis role="italic">Applying Custom

2330

Animation</emphasis></title>

2331

2332

2333

2334

<imagedata fileref="images/Lesson05_images_066.png"

2335

format="PNG" width="14cm" />

2336

</imageobject>

2337

</mediaobject>

2338

</figure>

2339

</step>

2340

2341

2342

<para>To apply an animation effect on an individual element in your

2343

slide, select that element and click the <emphasis role="strong">Add

2344

</emphasis> button on the <emphasis role="strong">Custom

2345

Animation</emphasis> panel. The Custom Animation dialogue box

2346

opens.</para>

2347

2348

2349

<title><emphasis role="italic">Animating

2350

Objects</emphasis></title>

2351

2352

2353

2354

<imagedata fileref="images/Lesson05_images_067.png"

2355

format="PNG" width="14cm" />

2356

</imageobject>

2357

</mediaobject>

2358

</figure>

2359

</step>

2360

2361

2362

<para>You can now apply various animations to the selected object,

2363

define the entrance and exit animation for it and chart a motion

2364

path for the object. Similarly, you can specify animation effects

2365

for other elements on the slides.</para>

2366

2367

<para>After defining all the desired settings for the object, click

2368

<emphasis role="strong">OK </emphasis> to apply the animation

2369

effects.</para>

2370

2371

2372

<title><emphasis role="italic">Customising Animation

2373

Effects</emphasis></title>

2374

2375

2376

2377

<imagedata fileref="images/Lesson05_images_068.png"

2378

format="PNG" width="5cm" />

2379

</imageobject>

2380

</mediaobject>

2381

</figure>

2382

</step>

2383

2384

2385

<para>The specified animations can be viewed at the bottom of the

2386

<emphasis role="strong">Custom Animations</emphasis> panel. You can

2387

now view the animation effects in a slide show. Click the <emphasis

2388

role="strong">Slide Show</emphasis> button to view the presentation

2389

as a slide show.</para>

2390

2391

2392

<title><emphasis role="italic">Launching a Slide

2393

Show</emphasis></title>

2394

2395

2396

2397

<imagedata fileref="images/Lesson05_images_069.png"

2398

format="PNG" width="14cm" />

2399

</imageobject>

2400

</mediaobject>

2401

</figure>

2402

</step>

2403

2404

2405

<para>Your presentation runs as a spectacular and lively slide

2406

show.</para>

2407

2408

2409

<title><emphasis role="italic">The spectacular Slide

2410

Show</emphasis></title>

2411

2412

2413

2414

<imagedata fileref="images/Lesson05_images_070.png"

2415

format="PNG" width="11cm" />

2416

</imageobject>

2417

</mediaobject>

2418

</figure>

2419

</step>

2420

</procedure>

2421

2422

2423

<title>Exporting a Presentation</title>

2424

2425

<para>As stated earlier, another useful feature associated with

2426

Impress is that it has the built-in capacity to export presentations

2427

directly into several other file formats. As a result, Impress allows

2428

you to export your slide shows directly as Flash (SWF) files.</para>

2429

</formalpara>

2430

2431

2432

<title>To export your presentation as an SWF file:</title>

2433

2434

2435

<para>On the <emphasis role="strong">File</emphasis> menu, click

2436

<emphasis role="strong">Export.</emphasis> This opens the <emphasis

2437

role="strong">Export</emphasis> dialogue box.</para>

2438

2439

2440

<title>Exporting a Presentation</title>

2441

2442

2443

2444

<imagedata fileref="images/Lesson05_images_071.png"

2445

format="PNG" width="11.8cm" />

2446

</imageobject>

2447

</mediaobject>

2448

</figure>

2449

</step>

2450

2451

2452

<para>Here, you need to specify a file name in the <emphasis

2453

role="strong">Name</emphasis> field and navigate to the directory

2454

where you want to export the file. To export the presentation as a

2455

Flash file, select <emphasis role="strong">Macromedia Flash (SWF)

2456

(.swf)</emphasis> from the file type drop-down list and click

2457

<emphasis role="strong">Save</emphasis>. The file is exported to the

2458

indicated location. You can now view the presentation as a Flash

2459

file.</para>

2460

2461

2462

<title>Exporting Presentation as a Flash File</title>

2463

2464

2465

2466

<imagedata fileref="images/Lesson05_images_072.png"

2467

format="PNG" width="9cm" />

2468

</imageobject>

2469

</mediaobject>

2470

</figure>

2471

</step>

2472

</procedure>

2473

</sect2>

2474

</sect1>

2475

2476

<sect1>

2477

<title>Using OpenOffice.org Draw</title>

2478

2479

<para>Draw is a vector graphics drawing tool that enables you to create

2480

simple and complex drawings and export them in a number of common image

2481

formats. Draw also allows you to insert tables, charts, formulas and other

2482

items created in OpenOffice.org programmes into your drawings.</para>

2483

2484

<note>

2485

2486

2487

<para>Graphics that are created using a vector graphics drawing tool do

2488

not blur when resized.</para>

2489

</note>

2490

2491

<para>Draw is integrated with the OpenOffice.org suite, making it easy

2492

toexchange of graphics with other components of the suite. For example, if

2493

you create an image in Draw, reusing it in Writer is as simple as copying

2494

and pasting the image. A subset of the functions in Draw are also

2495

available in Writer and Impress, so you do not have to switch back and

2496

forth between them and Draw to perform basic image manipulations.</para>

2497

2498

<sect2>

2499

<title>Key Features of OpenOffice.org Draw</title>

2500

2501

<note>

2502

2503

2504

<para>Vector drawing software follows a common notation for referring

2505

to all shapes, whether simple lines, rectangles or more complicated

2506

shapes, as objects.</para>

2507

</note>

2508

2509

<para>Draw provides extensive functionality that integrates more

2510

functions than the majority of drawing tools available in office suites.

2511

Some of the key features of Draw are: <itemizedlist>

2512

2513

2514

<title>Vector Graphics Creation</title>

2515

2516

<para>: You can create vector graphics in Draw by using the

2517

lines and curves defined by mathematical vectors. Vectors

2518

describe lines, ellipses and polygons according to their

2519

geometry.</para>

2520

</formalpara>

2521

</listitem>

2522

2523

2524

2525

<title>3D Objects Creation</title>

2526

2527

<para>: In Draw, you can create simple 3D objects, such as

2528

cubes, spheres and cylinders, and modify the light source of the

2529

objects.</para>

2530

</formalpara>

2531

</listitem>

2532

2533

2534

2535

<title>Grids and Guides:</title>

2536

2537

<para>You can align objects in your drawing by using grids and

2538

guides as visual cues. You can also snap an object to a grid

2539

line, a guide or to the edge of another object.</para>

2540

</formalpara>

2541

</listitem>

2542

2543

2544

2545

<title>Connecting Objects to Show Relationships:</title>

2546

2547

<para>You can attach objects to each other using special lines

2548

called connectors to show the relationship between those

2549

objects. Connectors attach to glue points on drawing objects and

2550

remain attached when those objects move. These are useful for

2551

creating things like organisation charts and technical

2552

diagrams.</para>

2553

</formalpara>

2554

</listitem>

2555

2556

2557

2558

<title>Displaying Dimensions:</title>

2559

2560

<para>You can use dimension lines to calculate and display

2561

linear dimensions in technical diagrams, which often show the

2562

dimensions of the objects in the drawing.</para>

2563

</formalpara>

2564

</listitem>

2565

2566

2567

2568

<title>Gallery:</title>

2569

2570

<para>You can insert and use images, animations, sounds and

2571

other items from the OpenOffice.org gallery in your drawings as

2572

well as in other OpenOffice.org programmes.</para>

2573

</formalpara>

2574

</listitem>

2575

2576

2577

2578

<title>Graphic File Formats:</title>

2579

2580

<para>Export your creation to many common graphic file formats,

2581

such as BMP, GIF, JPG and PNG.</para>

2582

</formalpara>

2583

</listitem>

2584

</itemizedlist></para>

2585

</sect2>

2586

2587

<sect2>

2588

<title>Performing Basic Drawing Operations</title>

2589

2590

2591

<title>To launch OpenOffice.org Draw:</title>

2592

2593

2594

<para>On the <emphasis role="strong">Applications</emphasis> menu,

2595

point to <emphasis role="strong">Accessories</emphasis> and click

2596

<emphasis role="strong">Terminal</emphasis> to display the <emphasis

2597

role="strong">Terminal</emphasis> window. In the <emphasis

2598

role="strong">Terminal</emphasis> window, type oodraw to launch

2599

OpenOffice.org Draw.</para>

2600

2601

<para>The main components of the <emphasis

2602

role="strong">Draw</emphasis> window are shown in the following

2603

graphic:</para>

2604

2605

2606

<title>The Draw Window</title>

2607

2608

2609

2610

<imagedata fileref="images/Lesson05_images_073.png"

2611

format="PNG" width="13cm" />

2612

</imageobject>

2613

</mediaobject>

2614

</figure>

2615

</step>

2616

2617

2618

<para>The drawings are created in the drawing area, which is

2619

surrounded by the following toolbars:</para>

2620

2621

2622

2623

<para>The <emphasis role="strong">Menu</emphasis> bar lists the

2624

main menus available in Draw. It includes options to manage,

2625

edit and view the format of your drawings.</para>

2626

</listitem>

2627

2628

2629

<para>The <emphasis role="strong">Function</emphasis> bar

2630

displays icons to perform tasks such as Open, Save, Copy, Cut

2631

and Paste.</para>

2632

</listitem>

2633

2634

2635

<para>The <emphasis role="strong">Line and Filling</emphasis>

2636

bar includes specific drawing tools to modify the appearance of

2637

a selected object such as line style, colour and thickness; fill

2638

style and colour.</para>

2639

</listitem>

2640

2641

2642

<para>The <emphasis role="strong">Drawing</emphasis> toolbar is

2643

the most important toolbar in Draw. It contains all the

2644

necessary functions for drawing various geometric and freehand

2645

shapes. Creating basic shapes in Draw requires the extensive use

2646

of this toolbar. However, you have to further edit, combine and

2647

manipulate them to create complex objects.</para>

2648

2649

<para>You can vary the number and position of the visible tools

2650

to make the interface look a bit different. To add or remove a

2651

toolbar from the Draw window:</para>

2652

</listitem>

2653

</itemizedlist>

2654

</step>

2655

2656

2657

<para>On the <emphasis role="strong">View</emphasis> menu, point to

2658

<emphasis role="strong">Toolbars.</emphasis> The <emphasis

2659

role="strong">Toolbar</emphasis> list displays the toolbars

2660

available, with a check mark next to the toolbars that are

2661

displayed. To remove a toolbar from the Draw window, clear the

2662

corresponding check mark and click the toolbar without a check mark

2663

to add it to the window.</para>

2664

</step>

2665

</procedure>

2666

2667

2668

<title>Creating Objects</title>

2669

2670

<para>To create an object by using the Drawing toolbar:</para>

2671

2672

2673

<para>Click a specific object button such as <emphasis

2674

role="strong">Rectangle</emphasis> or <emphasis

2675

role="strong">Ellipse</emphasis> on the <emphasis

2676

role="strong">Drawing</emphasis> toolbar, and place the mouse cursor

2677

at the point in the drawing area where you want the object to

2678

start.</para>

2679

</step>

2680

2681

2682

<para>Press the left button on the mouse, drag the cursor to where

2683

you want the object to end and release the button. The object

2684

appears in the Drawing area.</para>

2685

</step>

2686

</procedure>

2687

2688

2689

<title>Instructor Notes:</title>

2690

2691

<para>The Drawing toolbar is not discussed in detail because you use

2692

its options to draw only basic shapes. For novice users, demonstrate

2693

the creation of a few objects, such as square, rectangle and

2694

connector. Visit <ulink

2695

url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>

2696

for more details on OpenOfice.org products.</para>

2697

</note>

2698

2699

2700

<title>Selecting Objects</title>

2701

2702

<para>Before making any changes to an object, you need to select the

2703

object. Draw provides the following options to select an

2704

object:</para>

2705

</formalpara>

2706

2707

2708

2709

<para>Direct Selection: Click the object to select it.</para>

2710

</listitem>

2711

2712

2713

<para>Selection by Framing: On the <emphasis

2714

role="strong">Drawing</emphasis> toolbar, click the <emphasis

2715

role="strong">Select</emphasis> button and drag a large rectangle

2716

around the object to select it. This option is useful for selecting

2717

multiple objects in the drawing area.</para>

2718

2719

<note>

2720

2721

2722

<para>You have to enclose the object(s) completely in the

2723

rectangle to select them.</para>

2724

</note>

2725

2726

2727

<title>Selecting by Framing</title>

2728

2729

2730

2731

<imagedata fileref="images/Lesson05_images_074.png"

2732

format="PNG" width="2cm" />

2733

</imageobject>

2734

</mediaobject>

2735

</figure>

2736

</listitem>

2737

2738

2739

<para>Selecting hidden objects: To select an object that is covered

2740

by another object, press Alt key and click the object you want to

2741

select.</para>

2742

2743

<note>

2744

2745

2746

<para>To be able to select a hidden object, you must know the

2747

position of that object relative to the objects on top.</para>

2748

</note>

2749

</listitem>

2750

</itemizedlist>

2751

2752

2753

<title>Editing Objects</title>

2754

2755

<para>When creating objects, you may have to edit them or change their

2756

properties to get the desired output. However, you may not always find

2757

that flexibility in the default software settings. For example, you

2758

cannot change the shape of the square to a rectangle or rotate the

2759

square on its own axis by using the default <emphasis

2760

role="strong">Drawing</emphasis> toolbar. To perform these tasks, Draw

2761

provides various other options with the required flexibility, such

2762

as:</para>

2763

</formalpara>

2764

2765

<note>

2766

2767

2768

<para>All the options covered in the subsequent sections apply to a

2769

selected object or a group of objects. You can identify a selected

2770

object from any other by the small, coloured square or circle around

2771

the object. These squares or circles are called handles and form a

2772

rectangular frame that is just big enough to contain the

2773

object.</para>

2774

</note>

2775

2776

2777

<title>Modifying Object Size</title>

2778

2779

2780

<para>In the Drawing area, select the created object by clicking it.

2781

Handles appear on the object.</para>

2782

2783

2784

<title><emphasis role="italic">Selecting an

2785

Object</emphasis></title>

2786

2787

2788

2789

<imagedata fileref="images/Lesson05_images_075.png"

2790

format="PNG" width="5cm" />

2791

</imageobject>

2792

</mediaobject>

2793

</figure>

2794

</step>

2795

2796

2797

<para>Place the mouse cursor over one of the handles. When the

2798

cursor becomes a double-headed arrow, drag the cursor in the

2799

direction of the arrow to modify the size of the object. If you

2800

choose a corner handle, you will resize the object along two axes at

2801

the same time. If you use a side handle, the objects will only be

2802

resized along one axis. The outline of the resulting new object

2803

appears as a dotted line.</para>

2804

</step>

2805

2806

2807

<para>Release the mouse button when the object is sized correctly.

2808

The dotted line disappears, and the resized object appears.</para>

2809

2810

2811

<title><emphasis role="italic">Modifying the

2812

Object</emphasis></title>

2813

2814

2815

2816

<imagedata fileref="images/Lesson05_images_076.png"

2817

format="PNG" width="13cm" />

2818

</imageobject>

2819

</mediaobject>

2820

</figure>

2821

</step>

2822

</procedure>

2823

2824

2825

<title>Arranging Objects</title>

2826

2827

<para>If the document you are working on includes many overlapping

2828

objects, editing of individual objects (which may or may not be

2829

visible) might pose a challenge. Fortunately, Draw provides a way to

2830

rearrange objects without affecting their layout.</para>

2831

</formalpara>

2832

2833

2834

<title>To change the arrangement of objects:</title>

2835

2836

2837

<para>In the drawing area, right-click the object you want to

2838

rearrange, point to <emphasis role="strong">Arrange</emphasis> and

2839

select the appropriate option from the <emphasis

2840

role="strong">Arrange</emphasis> list.</para>

2841

2842

2843

<title>Rearranging the Object</title>

2844

2845

2846

2847

<imagedata fileref="images/Lesson05_images_077.png"

2848

format="PNG" width="11cm" />

2849

</imageobject>

2850

</mediaobject>

2851

</figure>

2852

</step>

2853

2854

2855

<para>If you select the <emphasis role="strong">Send

2856

Backward</emphasis> option, the output is as shown in the following

2857

graphic:</para>

2858

2859

2860

<title>Object Sent Backwards</title>

2861

2862

2863

2864

<imagedata fileref="images/Lesson05_images_078.png"

2865

format="PNG" width="5cm" />

2866

</imageobject>

2867

</mediaobject>

2868

</figure>

2869

2870

2871

<title>Instructor Notes:</title>

2872

2873

<para>If time permits, ask the students to explore the other

2874

options in the Arrange list. In addition, explain which option to

2875

use under what circumstances. Specifically discuss the <emphasis

2876

role="strong">Behind Object</emphasis> option and the difference

2877

between the output from the <emphasis role="strong">Send to

2878

Back</emphasis> and <emphasis role="strong">Behind

2879

Object</emphasis> options. This is a low-priority activity.</para>

2880

</note>

2881

</step>

2882

</procedure>

2883

2884

2885

<title>Duplicating Objects</title>

2886

2887

<para>Often, you may need to create multiple objects of the same shape

2888

and size. In Draw, you can duplicate or make multiple copies of an

2889

object. The copies can be identical or differ in size, colour,

2890

orientation and location.</para>

2891

</formalpara>

2892

2893

2894

<title>To create multiple copies of an object:</title>

2895

2896

2897

<para>Click the object to be copied, click <emphasis

2898

role="strong">Edit</emphasis> and select the <emphasis

2899

role="strong">Duplicate</emphasis> option. The <emphasis

2900

role="strong">Duplicate</emphasis> dialogue box opens.</para>

2901

</step>

2902

2903

2904

<para>Specify the appropriate values in the <emphasis

2905

role="strong">Duplicate</emphasis> dialogue box, and click <emphasis

2906

role="strong">OK</emphasis> to display the output in the drawing

2907

area.</para>

2908

2909

2910

<title>Duplicating Objects</title>

2911

2912

2913

2914

<imagedata fileref="images/Lesson05_images_079.png"

2915

format="PNG" width="12cm" />

2916

</imageobject>

2917

</mediaobject>

2918

</figure>

2919

</step>

2920

</procedure>

2921

2922

2923

<title>Grouping and Combining Objects</title>

2924

2925

<para>When creating or editing an object, the object might be

2926

displaced from its original position. This change in location disturbs

2927

the relative position of the object to the others in the drawing. This

2928

could be critical where accuracy, in terms of position, is important

2929

such as in architectural drawings. Using Draw, you can combine drawing

2930

objects in two distinct ways, grouping and combining.</para>

2931

</formalpara>

2932

2933

2934

<title>Grouping Objects</title>

2935

2936

<para>Grouping objects is like putting them into a container, where

2937

the objects are grouped with each other but retain their individual

2938

identities. You can move the group as one entity and apply changes to

2939

all the enclosed objects. A group can always be undone, and the

2940

objects that constitute the group can always be manipulated

2941

separately.</para>

2942

</formalpara>

2943

2944

2945

<title>To group objects:</title>

2946

2947

2948

<para>In the <emphasis role="strong">Drawing</emphasis> area, select

2949

all the objects you want to include in the group. Right click any

2950

selected object, and then select the <emphasis

2951

role="strong">Group</emphasis> option.</para>

2952

</step>

2953

2954

2955

<para>Click any object in the group; handles appear around the

2956

entire group instead of around an object.</para>

2957

</step>

2958

</procedure>

2959

2960

<para>You can now modify the entire group, without applying effects to

2961

objects individually. To resize a group: <itemizedlist>

2962

2963

<para>Place the mouse cursor over one of the handles. When the

2964

cursor becomes a double-headed arrow, drag the cursor to increase

2965

or decrease the size of the objects in the group. All the objects

2966

in the group are resized equally.</para>

2967

</listitem>

2968

</itemizedlist></para>

2969

2970

2971

<title>You can also edit a single object in the group without breaking

2972

it. To edit individual objects in a group:</title>

2973

2974

2975

<para>Double-click an object in the group. You can now enter the

2976

group and work on individual objects.</para>

2977

</step>

2978

2979

2980

<para>Click the object you want to edit; the handles appear around

2981

that object. In this mode, you can edit, add or delete this

2982

object.</para>

2983

</step>

2984

2985

2986

<para>To re-instate the group after modifying the object,

2987

double-click anywhere outside the selection frame.</para>

2988

</step>

2989

</procedure>

2990

2991

<note>

2992

2993

2994

<para>You can group objects of all shapes and sizes. You can group

2995

objects in 2D, 3D or a combination of both. However, you can combine

2996

only overlapping 2D objects.</para>

2997

</note>

2998

2999

3000

<title>Combining Objects</title>

3001

3002

<para>Combining drawing objects is similar to grouping, except that

3003

combining creates a permanent fusion of objects, leading to the

3004

formation of a new object. The original objects are no longer

3005

available as individual entities, and you cannot enter the group to

3006

edit the individual objects. When you combine the objects, the group

3007

takes on the properties of the lower-most object in the

3008

arrangement.</para>

3009

</formalpara>

3010

3011

3012

<title>To combine objects:</title>

3013

3014

3015

<para>In the drawing area, select multiple 2D objects.</para>

3016

3017

<note>

3018

3019

3020

<para>The lower-most object in the following graphic is the blue

3021

object.</para>

3022

</note>

3023

3024

3025

<title>Combining Objects</title>

3026

3027

3028

3029

<imagedata fileref="images/Lesson05_images_080.png"

3030

format="PNG" width="4cm" />

3031

</imageobject>

3032

</mediaobject>

3033

</figure>

3034

</step>

3035

3036

3037

<para>Right-click any of the objects in the selection and click the

3038

Combine option in the list. Where the objects overlap, the

3039

overlapping zone is either filled or empty, depending on the number

3040

of overlaps. When the number of overlaps is even, you get an empty

3041

space. When the number of overlaps is odd, you get a filled

3042

area.</para>

3043

3044

3045

<title>The Overlapping Zone</title>

3046

3047

3048

3049

<imagedata fileref="images/Lesson05_images_081.png"

3050

format="PNG" width="4cm" />

3051

</imageobject>

3052

</mediaobject>

3053

</figure>

3054

</step>

3055

3056

3057

<para>After you have combined the objects, you can select the

3058

combined objects as an entity. However, you will not be able to

3059

select the empty area in the object.</para>

3060

</step>

3061

</procedure>

3062

3063

3064

<title>To split the objects:</title>

3065

3066

3067

<para>In the <emphasis role="strong">Drawing</emphasis> area,

3068

right-click the combination created in the previous procedure and

3069

select the <emphasis role="strong">Split</emphasis> option from the

3070

list.</para>

3071

3072

3073

<title>Splitting Objects</title>

3074

3075

3076

3077

<imagedata fileref="images/Lesson05_images_082.png"

3078

format="PNG" width="4cm" />

3079

</imageobject>

3080

</mediaobject>

3081

</figure>

3082

3083

<para>Note that the objects return to their original status.

3084

However, the properties of the objects have now changed as per the

3085

last object in the arrangement.</para>

3086

</listitem>

3087

</itemizedlist>

3088

3089

3090

<title>Editing Colours and Textures</title>

3091

3092

<para>When creating a drawing, you may need to work with objects of

3093

variable colours and textures in the same drawing area. You can

3094

customise the area fill of an object by using the <emphasis

3095

role="strong">Line and Fill</emphasis> toolbar.</para>

3096

</formalpara>

3097

3098

<note>

3099

3100

3101

<para>The OpenOffice.org term for the inside of an object is area

3102

fill. The area fill of an object can be of uniform colour, a gradient

3103

or an image.</para>

3104

</note>

3105

3106

3107

<title>Editing a Colour Fill</title>

3108

3109

<para>To edit the colour fill of an object:</para>

3110

3111

3112

<para>In the drawing area, select the object you want to edit and

3113

click the <emphasis role="strong">Area</emphasis> button on the

3114

<emphasis role="strong">Line and Fill</emphasis> toolbar. The

3115

<emphasis role="strong">Area</emphasis> dialogue box opens.</para>

3116

3117

3118

<title><emphasis role="italic">Editing a Colour

3119

Fill</emphasis></title>

3120

3121

3122

3123

<imagedata fileref="images/Lesson05_images_083.png"

3124

format="PNG" width="11cm" />

3125

</imageobject>

3126

</mediaobject>

3127

</figure>

3128

</step>

3129

3130

3131

<para>The <emphasis role="strong">Area</emphasis> dialogue box

3132

provides the option to change the existing colour fill of the

3133

object. Click the <emphasis role="strong">Colours</emphasis> tab,

3134

select a colour listed under the <emphasis

3135

role="strong">Table</emphasis> category and click <emphasis

3136

role="strong">OK</emphasis> to apply the change.</para>

3137

3138

3139

<title><emphasis role="italic">Selecting a Colour

3140

Fill</emphasis></title>

3141

3142

3143

3144

<imagedata fileref="images/Lesson05_images_084.png"

3145

format="PNG" width="11cm" />

3146

</imageobject>

3147

</mediaobject>

3148

</figure>

3149

</step>

3150

3151

3152

<para>The Table category lists the standard colours or the colours

3153

that are used most often. However, if you need a colour or shade

3154

that is not available in the list, go ahead and create it! To define

3155

a custom colour:</para>

3156

3157

3158

3159

<para>Click the standard colour closest to your needs, and

3160

specify the RGB ratio to change its tone and hue.</para>

3161

3162

<note>

3163

3164

3165

<para>Draw provides you two options to define a colour. You

3166

can specify the colour in the RGB or CMYK ratio. For CMYK,

3167

click RGB and then select CMYK from the options.</para>

3168

</note>

3169

</step>

3170

3171

3172

<para>If you want to add a new custom colour to the available

3173

list, type its name in the Name box, specify the RGB ratio and

3174

click Add. The standard list under the Table category displays

3175

the new colour.</para>

3176

3177

<tip>

3178

3179

3180

<para>Every colour is specified by a combination of the three

3181

primary colours, Red, Green and Blue, hence the notation

3182

RGB.</para>

3183

</tip>

3184

</step>

3185

3186

3187

<para>Click <emphasis role="strong">OK</emphasis> to apply the

3188

change.</para>

3189

3190

3191

<title><emphasis role="italic">The Customised Colour

3192

Fill</emphasis></title>

3193

3194

3195

3196

<imagedata fileref="images/Lesson05_images_085.png"

3197

format="PNG" width="3cm" />

3198

</imageobject>

3199

</mediaobject>

3200

</figure>

3201

</step>

3202

</substeps>

3203

</step>

3204

</procedure>

3205

3206

3207

<title>Editing a Gradient Fill</title>

3208

3209

<para>A gradient is a smooth transition between two different colours

3210

or shades of the same colour, which you can apply to a drawing object.

3211

To edit the gradient fill of an object:</para>

3212

</formalpara>

3213

3214

<para>In the Drawing area, select the object you want to edit and click

3215

the Area button on the Line and Fill toolbar. The <emphasis

3216

role="strong">Area</emphasis> dialogue box opens.</para>

3217

3218

<para>Click the <emphasis role="strong">Gradients</emphasis> tab, select

3219

a gradient from the gradient list and click <emphasis

3220

role="strong">OK</emphasis> to apply the change to the object.</para>

3221

3222

3223

<title>Editing a Gradient Fill</title>

3224

3225

3226

3227

<imagedata fileref="images/Lesson05_images_086.png" format="PNG"

3228

width="4cm" />

3229

</imageobject>

3230

</mediaobject>

3231

</figure>

3232

3233

3234

<title>Instructor Notes:</title>

3235

3236

<para>Mention that by using the Area dialogue box, students can also

3237

add or modify the other properties of objects such as using a shadow

3238

on an object, increasing or decreasing transparency, crosshatching the

3239

object or adding their own bitmap images as the area fill of the

3240

object.</para>

3241

</note>

3242

3243

3244

<title>Editing Text</title>

3245

3246

<para>Draw provides you the following options to insert text in the

3247

<emphasis role="strong">Drawing</emphasis> area: <itemizedlist>

3248

3249

<para><emphasis role="strong">The Text tool on the Drawing

3250

toolbar:</emphasis> You can create a text frame anywhere in the

3251

drawing area, and you can work with this text box like you do

3252

with any other object.</para>

3253

</listitem>

3254

3255

3256

<para><emphasis role="strong">Callouts next to the

3257

object:</emphasis> You can use this when you want to relate the

3258

text to the object. Click the <emphasis

3259

role="strong">Callouts</emphasis> tool on the <emphasis

3260

role="strong"> Drawing</emphasis> toolbar.</para>

3261

</listitem>

3262

3263

3264

<para><emphasis role="strong">Text superimposed on a drawing

3265

object:</emphasis> Double-click the object. A text box opens.

3266

Type the necessary text in it.</para>

3267

</listitem>

3268

</itemizedlist></para>

3269

</formalpara>

3270

3271

<para>The following graphic displays various options for inserting text

3272

relevant to an object in the Drawing area:</para>

3273

3274

3275

<title>Editing Text in the Drawing Area</title>

3276

3277

3278

3279

<imagedata fileref="images/Lesson05_images_087.png" format="PNG"

3280

width="6cm" />

3281

</imageobject>

3282

</mediaobject>

3283

</figure>

3284

3285

3286

<title>Visual Effects</title>

3287

3288

<para>Apart from offering the basic drawing tools, Draw provides scope

3289

for you to add some visual effects to your drawings.</para>

3290

</formalpara>

3291

3292

3293

<title>Cross-Fading</title>

3294

3295

<para>The cross-fading feature in Draw transforms one shape into

3296

another. The result is a new group of objects, including the start and

3297

end objects and the intermediate shapes.</para>

3298

</formalpara>

3299

3300

3301

<title>To cross-fade:</title>

3302

3303

3304

<para>Create two objects of different shapes in the drawing area and

3305

select them.</para>

3306

3307

3308

<title>Applying Visual Effects</title>

3309

3310

3311

3312

<imagedata fileref="images/Lesson05_images_088.png"

3313

format="PNG" width="4cm" />

3314

</imageobject>

3315

</mediaobject>

3316

</figure>

3317

</step>

3318

3319

3320

<para>On the <emphasis role="strong">Edit</emphasis> menu, click the

3321

<emphasis role="strong">Cross-fading</emphasis> option to display

3322

the <emphasis role="strong">Cross-fading</emphasis> dialogue

3323

box.</para>

3324

</step>

3325

3326

3327

<para>In the <emphasis role="strong">Cross-fading</emphasis>

3328

dialogue box, select the number of incremental objects between the

3329

ends. Retain the default selection for smoother transition, and

3330

click OK to display the result in the drawing area.</para>

3331

3332

3333

<title>Cross-Faded Objects</title>

3334

3335

3336

3337

<imagedata fileref="images/Lesson05_images_089.png"

3338

format="PNG" width="4cm" />

3339

</imageobject>

3340

</mediaobject>

3341

</figure>

3342

</step>

3343

</procedure>

3344

3345

<note>

3346

3347

3348

<para>You can vary the order of the objects by changing their

3349

arrangement in the drawing area.</para>

3350

</note>

3351

3352

3353

<title>Instructor Notes:</title>

3354

3355

<para>Draw provides many more features and tools. For more information

3356

on the detailed features of Draw and other OpenOffice.org

3357

applications, refer the students to <ulink

3358

url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>.</para>

3359

</note>

3360

</sect2>

3361

</sect1>

3362

3363

<sect1>

3364

<title>Using OpenOffice.org Math</title>

3365

3366

<para>Math is the equation writer component of OpenOffice.org office

3367

software suite. It contains a number of functions, operators and

3368

formatting assistants to help you create properly formatted equations and

3369

formulae. These formulae can then be imported for display in any other

3370

OpenOffice.org applications.</para>

3371

3372

<sect2>

3373

<title>Key Features of OpenOffice.org Math</title>

3374

3375

<para>Some of the important features and capabilities of Math are

3376

discussed in the following section: <itemizedlist>

3377

3378

3379

<title>Creating a Formula:</title>

3380

3381

<para>Math offers you the convenience of creating formulae as

3382

objects within your document. You can invoke Math from inside a

3383

document whenever you need to insert a formula or equation into

3384

the document. With Math, you have a large selection of

3385

pre-defined symbols and functions at your disposal for creating,

3386

editing and formatting a formulae.</para>

3387

</formalpara>

3388

</listitem>

3389

3390

3391

3392

<title>Typing a Formula Directly:</title>

3393

3394

<para>If you are familiar with the Math markup language, you can

3395

also type an equation directly in your document and then invoke

3396

Math to convert the markup into a formatted formula.</para>

3397

</formalpara>

3398

</listitem>

3399

3400

3401

3402

<title>Creating a Formula in the Commands Window:</title>

3403

3404

<para>While you make entries in the commands window, you can

3405

simultaneously view the results in the document.</para>

3406

</formalpara>

3407

</listitem>

3408

3409

3410

3411

<title>Creating Individual Symbols:</title>

3412

3413

<para>Why not create or own symbols and import new characters

3414

from other fonts? You can add the new symbols in the basic math

3415

catalogue or create a new catalogue for the new symbols.</para>

3416

</formalpara>

3417

</listitem>

3418

3419

3420

3421

<title>Creating Formulae in Context:</title>

3422

3423

<para>Math provides you the ease of working with the context

3424

menus, which can be displayed at a right mouse-click. These

3425

context menus contain all commands that are found on the

3426

Selection window. Moreover, you can insert these into the

3427

document with just a mouse click.</para>

3428

</formalpara>

3429

</listitem>

3430

</itemizedlist></para>

3431

3432

<note>

3433

3434

3435

<para>Math is only used to create properly formatted equations in its

3436

symbolic form. It cannot be used for calculation purposes.</para>

3437

</note>

3438

</sect2>

3439

3440

<sect2>

3441

<title>Creating and Editing Formulae</title>

3442

3443

<para>Though Math can be used with all the OpenOffice.org applications,

3444

it is primarily used as an equation editor with text documents.</para>

3445

3446

3447

<title>To be able to use Math when working with Writer perform the

3448

following steps:</title>

3449

3450

3451

<para>Position the cursor on the document where you want to insert

3452

the formula. On the Insert menu, point to <emphasis

3453

role="strong">Object</emphasis> and then click <emphasis

3454

role="strong">Formula</emphasis>.</para>

3455

3456

3457

<title>Launching Math</title>

3458

3459

3460

3461

<imagedata fileref="images/Lesson05_images_090.png"

3462

format="PNG" width="11cm" />

3463

</imageobject>

3464

</mediaobject>

3465

</figure>

3466

</step>

3467

3468

3469

<para>This invokes Math from inside the Writer window. Notice that

3470

the equation editor appears at the bottom of the document window.

3471

You can now access all the Math tools from inside the Writer window.

3472

A placeholder box appears besides the text where the equation is to

3473

be entered.</para>

3474

3475

<para>The simplest method to enter an equation in your document is

3476

to use the <emphasis role="strong">Selection</emphasis> window. By

3477

default, the <emphasis role="strong">Selection</emphasis> window is

3478

not displayed. To display the <emphasis

3479

role="strong">Selection</emphasis> window, on the <emphasis

3480

role="strong">View</emphasis> menu, click <emphasis

3481

role="strong">Selection</emphasis>.</para>

3482

3483

3484

<title>Displaying the Selection Window</title>

3485

3486

3487

3488

<imagedata fileref="images/Lesson05_images_091.png"

3489

format="PNG" width="11cm" />

3490

</imageobject>

3491

</mediaobject>

3492

</figure>

3493

</step>

3494

3495

3496

<para>The <emphasis role="strong">Selection</emphasis> window

3497

appears as a floating toolbar. Notice that the <emphasis

3498

role="strong">Selection</emphasis> window is divided into two

3499

halves. The upper half contains the symbol categories, and the lower

3500

half displays the symbols available in the selected category. You

3501

can now start inserting the equation by selecting the symbols from

3502

the <emphasis role="strong"> Selection</emphasis> window.</para>

3503

3504

<para>To insert a symbol, such as "a/b" select the appropriate

3505

category from the upper half and click the appropriate symbol from

3506

the lower half of the <emphasis role="strong"> Selection</emphasis>

3507

window.</para>

3508

3509

3510

<title>Using the Selection Window</title>

3511

3512

3513

3514

<imagedata fileref="images/Lesson05_images_092.png"

3515

format="PNG" width="11cm" />

3516

</imageobject>

3517

</mediaobject>

3518

</figure>

3519

</step>

3520

3521

3522

<para>You will notice that when you select the symbol on the

3523

<emphasis role="strong">Selection</emphasis> window, the markup for

3524

the selected symbol appears in the equation editor. Simultaneously,

3525

some grey boxes appear in the main text body.</para>

3526

3527

<para>The <emphasis role="strong"><?></emphasis> symbols

3528

appearing in the equation editor are placeholders where you need to

3529

enter the actual text or symbol associated with your formula.</para>

3530

3531

3532

<title>Inserting Symbols</title>

3533

3534

3535

3536

<imagedata fileref="images/Lesson05_images_093.png"

3537

format="PNG" width="11cm" />

3538

</imageobject>

3539

</mediaobject>

3540

</figure>

3541

</step>

3542

3543

3544

<para>As you enter the required text or symbol into the

3545

placeholders, the grey boxes are simultaneously updated with the

3546

equation. You can enter the rest of the equation in the same

3547

fashion.</para>

3548

</step>

3549

3550

3551

<para>Once you enter the complete equation using the <emphasis

3552

role="strong">Selection</emphasis> window, the equation appears as

3553

an object in your document window and you can view the complete

3554

markup for the equation in the equation editor. Exit the formula

3555

editor by clicking anywhere on the document body.</para>

3556

3557

3558

<title>The Inserted Equation</title>

3559

3560

3561

3562

<imagedata fileref="images/Lesson05_images_094.png"

3563

format="PNG" width="11cm" />

3564

</imageobject>

3565

</mediaobject>

3566

</figure>

3567

</step>

3568

3569

3570

<para>Once the formula is inserted in your document, you may want to

3571

modify it further. To edit a formula right-click once on it and

3572

select <emphasis role="strong">Edit</emphasis> from the short-cut

3573

menu.</para>

3574

3575

3576

<title>Editing Equation</title>

3577

3578

3579

3580

<imagedata fileref="images/Lesson05_images_095.png"

3581

format="PNG" width="11cm" />

3582

</imageobject>

3583

</mediaobject>

3584

</figure>

3585

</step>

3586

3587

3588

<para>Now you can insert new symbols into your formula or delete

3589

ones you no longer need.</para>

3590

3591

3592

<title>Inserting New Symbols</title>

3593

3594

3595

3596

<imagedata fileref="images/Lesson05_images_096.png"

3597

format="PNG" width="11cm" />

3598

</imageobject>

3599

</mediaobject>

3600

</figure>

3601

</step>

3602

3603

3604

<para>Though Greek characters are widely used in mathematical

3605

formulae, especially geometric formulae, these characters are not

3606

available in either the Selection window or the Context menu.</para>

3607

</step>

3608

3609

3610

<para>You can enter Greek characters by typing the markup language

3611

for them in the equation editor. Alternatively, you can use the

3612

<emphasis role="strong">Catalog</emphasis> window. To display the

3613

Catalog window, on the Tools menu, click Catalog.</para>

3614

3615

3616

<title>Launching the Catalogue Window</title>

3617

3618

3619

3620

<imagedata fileref="images/Lesson05_images_097.png"

3621

format="PNG" width="11cm" />

3622

</imageobject>

3623

</mediaobject>

3624

</figure>

3625

</step>

3626

3627

3628

<para>The <emphasis role="strong">Symbols </emphasis> dialogue box

3629

is displayed. Before selecting a character, ensure that <emphasis

3630

role="strong">Greek </emphasis> is selected under the <emphasis

3631

role="strong">Symbol</emphasis> set drop-down window. Select the

3632

required Greek character from the <emphasis role="strong">Symbols

3633

</emphasis> window and click <emphasis

3634

role="strong">Insert</emphasis>.</para>

3635

3636

3637

<title>Inserting Greek Symbols</title>

3638

3639

3640

3641

<imagedata fileref="images/Lesson05_images_098.png"

3642

format="PNG" width="11cm" />

3643

</imageobject>

3644

</mediaobject>

3645

</figure>

3646

</step>

3647

3648

3649

<para>The character is inserted into your document and the markup is

3650

displayed in the equation editor. You can continue entering formulas

3651

into your document following the same procedure. Once you have

3652

entered all the required formulae, your document may appear like

3653

this:</para>

3654

3655

3656

<title>Final Equations</title>

3657

3658

3659

3660

<imagedata fileref="images/Lesson05_images_099.png"

3661

format="PNG" width="11cm" />

3662

</imageobject>

3663

</mediaobject>

3664

</figure>

3665

</step>

3666

</procedure>

3667

</sect2>

3668

</sect1>

3669

3670

<sect1>

3671

<title>Additional Applications</title>

3672

3673

<sect2>

3674

<title>GnuCash Accounting</title>

3675

3676

<para>GnuCash is an application that helps you track home or small

3677

business finances. Instead of tracking all your expenses on paper, you

3678

can use GnuCash to ensure that you don't lose any information at the end

3679

of the month. All details of income and expenditure can be managed with

3680

this utility. Using GnuCash, a small business can track its customers as

3681

well as its vendors by entering their details. You can also create a

3682

monthly profit/loss report for your business.</para>

3683

3684

<para>GnuCash can store and manage the details of all your bank accounts

3685

in one place. GnuCash is based on double-entry bookkeeping (the sort

3686

that trained, professional accountants use) to ensure balanced accounts

3687

and accurate reports.</para>

3688

3689

<para>GnuCash is easy to use and can be tailored as per your

3690

needs.</para>

3691

3692

3693

<title>The GnuCash Accounting Application</title>

3694

3695

3696

3697

<imagedata fileref="images/Lesson05_images_100.png" format="PNG"

3698

width="11cm" />

3699

</imageobject>

3700

</mediaobject>

3701

</figure>

3702

3703

3704

<title>Key Features of the GnuCash Application</title>

3705

3706

<para>Using GnuCash is like filling your personal finance information

3707

in a register but in a more organised way. The following features make

3708

GnuCash a very useful, powerful, yet flexible software programme:

3709

3710

3711

<para><emphasis role="strong">Easy-to-Use Interface:</emphasis>

3712

The interface of GnuCash is as simple to use as keeping records

3713

on a piece of paper. It also has a Quick-Fill feature, which

3714

means that as soon as you type a few characters, GnuCash scans

3715

its list and completes the entry automatically. If you use an

3716

entry on a regular basis, you don't need to type it every

3717

time.</para>

3718

</listitem>

3719

3720

3721

<para><emphasis role="strong">Double Entry System:</emphasis>

3722

Following the principles of double-entry accounting, in GnuCash

3723

each transaction has to be mentioned in two places -- debit in

3724

one account and credit in another. This means that the

3725

difference between income and expenses exactly equals the sum of

3726

all assets and equity. This will help you verify that you have

3727

entered the details of the income and expenses accurately,

3728

which, in turn, will also help you track all expenses.</para>

3729

</listitem>

3730

3731

3732

<para><emphasis role="strong">Reports:</emphasis> You can

3733

generate a vast range of reports using GnuCash. Home users can

3734

generate a Budget report, which will give them a clear view of

3735

the income and expenses for the month. You can also generate a

3736

Tax report for calculating tax based on tax-related income and

3737

expenses. A vast range of Business reports, such as Customer and

3738

Vendor reports, can also be generated. Another report that can

3739

be generated is the Assets and Liabilities report, which

3740

includes the balance sheet.</para>

3741

</listitem>

3742

3743

3744

<para><emphasis role="strong">Multi-Currency Transaction

3745

Handling:</emphasis> You need not worry about transactions in

3746

different currencies; GnuCash automatically handles currency

3747

conversions. In addition, GnuCash provides menus and pop-up

3748

windows in different languages.</para>

3749

</listitem>

3750

3751

3752

<para><emphasis role="strong">The Reconcile Window:</emphasis>

3753

GnuCash provides the Reconcile window, which contains the

3754

balances of all your accounts. As a result, you don't have to

3755

check the balances in various registers. Using this window, you

3756

can easily validate bank statements.</para>

3757

</listitem>

3758

3759

3760

<para><emphasis role="strong">Split Transactions:</emphasis> The

3761

split transaction feature allows you to split a transaction into

3762

multiple amounts and categories. For example, you purchase a few

3763

things, which can be divided into different categories, from a

3764

store. Here, the main transaction is the amount spent on the

3765

purchase of these items, and the split transaction consists of

3766

the entries of all the items on the split transaction editor

3767

screen. You can re-check the main transaction at any time by

3768

simply displaying the split transaction entries.</para>

3769

</listitem>

3770

3771

3772

<para><emphasis role="strong">HBCI Support:</emphasis> GnuCash

3773

also supports the German Home Banking Computer Information

3774

(HBCI) protocol. This feature is useful for German users who

3775

need not enter the details of their bank account manually. They

3776

can directly perform online bank account transfers, download

3777

bank statements and make direct debits.</para>

3778

</listitem>

3779

3780

3781

<para><emphasis role="strong">Scheduled Transactions:</emphasis>

3782

Users can schedule transactions in GnuCash as per their

3783

requirements, and they can also set a reminder for the

3784

transactions. This feature does not require you to remember

3785

which transaction needs to run at what time. The software will

3786

automatically keep track of the transaction and run the

3787

transaction at the scheduled time. You can also re-schedule the

3788

transactions, when required.</para>

3789

</listitem>

3790

3791

3792

<para><emphasis role="strong">Transaction Finder:</emphasis> The

3793

Transaction Finder dialogue box helps you locate even the

3794

smallest transaction. You can enter the relevant fields in the

3795

Transaction Finder window, and GnuCash will find the transaction

3796

for you. For example, you want to identify all expenses above a

3797

certain amount this month. GnuCash will be able to identify

3798

these transactions. You need to mention the transaction as

3799

greater than and the amount in the amount field.</para>

3800

</listitem>

3801

3802

3803

<para><emphasis role="strong">New User Manual and

3804

Help:</emphasis> GnuCash provides a new Tutorial and Concepts

3805

guide to give an overview of the accounting principles to new

3806

users. This helps the users apply the principles effectively and

3807

gives them the exact procedure of each task.</para>

3808

</listitem>

3809

</itemizedlist></para>

3810

</formalpara>

3811

</sect2>

3812

3813

<sect2>

3814

<title>Scribus</title>

3815

3816

3817

<title>Instructor Notes:</title>

3818

3819

<para>Quickly illustrate the sections on Scribus and Evince. Show

3820

where they can be found and provide an overview.</para>

3821

</note>

3822

3823

<para>Scribus is a programme used to produce documents that cannot be

3824

created easily with a word processor. For example, you will not be able

3825

to use a word processor to create a poster or a greeting card as the

3826

output will not be of professional print quality. Scribus enables easy

3827

alignment of text and graphics, which is not a simple task using a word

3828

processor. Scribus makes it easy to create PDF documents with

3829

professional features for commercial purposes; design brochures,

3830

newspapers, magazines, newsletters, posters and technical

3831

documentation.</para>

3832

3833

3834

<title>Key Features of Scribus</title>

3835

3836

<para>Use Scribus to design documents that have a great deal of

3837

graphical content. It is an application that allows the users to

3838

position images, logos and so on at the appropriate place.

3839

3840

3841

<para><emphasis role="strong">Updatable page

3842

templates:</emphasis> Scribus provides page templates that

3843

contain common page properties, such as background, header and

3844

footer.</para>

3845

</listitem>

3846

3847

3848

<para><emphasis role="strong">Style manager:</emphasis> Choose

3849

from a wide range of styling options, including style

3850

inheritance for paragraphs, character styles and line styles.

3851

The style manager gives you the advantage of viewing all the

3852

styling options at one place and makes it easier to use the

3853

appropriate styling option at the right place.</para>

3854

</listitem>

3855

3856

3857

<para><emphasis role="strong">XML-based file format:</emphasis>

3858

Scribus uses an XML-based file format that is fully

3859

documented.</para>

3860

</listitem>

3861

3862

3863

<para><emphasis role="strong">Font-handling features:</emphasis>

3864

Scribus includes a vast range of features for handling fonts.

3865

The features include rotating, flipping and scaling text. Both

3866

Type1 and TrueType fonts are supported by Scribus, so you can

3867

work on a document with any type of font.</para>

3868

</listitem>

3869

3870

3871

<para><emphasis role="strong">Image-handling

3872

features:</emphasis> Scribus imports most common image formats,

3873

such as PNG, TIFF and JPEGs, so you can insert images of almost

3874

all the common formats.</para>

3875

</listitem>

3876

</itemizedlist></para>

3877

</formalpara>

3878

3879

<para>In addition, Scribus supports: <itemizedlist>

3880

3881

3882

<title>Unicode text and fonts:</title>

3883

3884

<para>Scribus imports most common text formats and supports

3885

Unicode text and fonts. It also supports right-to-left scripts,

3886

such as Arabic and Hebrew. This helps you open a document for

3887

page layout, without worrying about which font it is written

3888

in.</para>

3889

</formalpara>

3890

</listitem>

3891

3892

3893

3894

<title>Direct file imports:</title>

3895

3896

<para>If you want to add pictures and graphs to your document,

3897

you can use Draw, Impress and so on, and you can directly import

3898

the file from that application to Scribus.</para>

3899

</formalpara>

3900

</listitem>

3901

3902

3903

3904

3905

3906

<para>Scribus supports Cyan, Magenta, Yellow and Black (CMYK)

3907

layering, which is most important for professional use. Printing

3908

is done in the four CMYK layers. Because of the CMYK feature,

3909

there will be minimal difference between the on-screen and final

3910

printing. Scribus also provides enhanced colour management

3911

functions.</para>

3912

</formalpara>

3913

</listitem>

3914

3915

3916

3917

<title>Functions related to PDF files:</title>

3918

3919

<para>Even if your file is in PDF, you can export these files

3920

easily to Scribus. You can also add effects to these files and

3921

encrypt them. In addition, you can include keywords in an

3922

exported PDF file.</para>

3923

</formalpara>

3924

</listitem>

3925

3926

3927

3928

<title>Vector formats:</title>

3929

3930

<para>Scribus imports all the important vector formats,

3931

including Adobe Illustrator (AI), Encapsulated PostScript (EPS)

3932

EPS and Scalable Vector Graphics (SVG), so that you can open any

3933

vector graphic in Scribus effortlessly.</para>

3934

</formalpara>

3935

</listitem>

3936

</itemizedlist></para>

3937

</sect2>

3938

3939

<sect2>

3940

<title>Evince</title>

3941

3942

<para>Evince is a document viewer in Ubuntu. It supports multiple

3943

document formats, such as Portable Document Format (PDF), PostScript,

3944

djvu, tiff and dvi. This viewer makes reading documents a simple and

3945

hassle-free experience and has intuitive preview, index and search

3946

capabilities. You can also view documents in full-screen or presentation

3947

format, where each page is displayed like a slide in a slideshow.</para>

3948

3949

<para>Because Evince can support multiple document formats, it can

3950

replace the various document viewers that were used previously to view

3951

the other document formats. Evince also supports multi-page

3952

formats.</para>

3953

3954

<para>The following screenshot shows the main interface of

3955

Evince:</para>

3956

3957

3958

<title>Evince</title>

3959

3960

3961

3962

<imagedata fileref="images/Lesson05_images_101.png" format="PNG"

3963

width="14cm" />

3964

</imageobject>

3965

</mediaobject>

3966

</figure>

3967

3968

3969

<title>Key Features of Evince</title>

3970

3971

<para>Some key features of Evince are described below: <itemizedlist>

3972

3973

<para><emphasis role="strong">Enhanced search

3974

feature:</emphasis> Evince has an enhanced and integrated search

3975

feature that displays the number of results found and highlights

3976

the results on the page.</para>

3977

</listitem>

3978

3979

3980

<para><emphasis role="strong">Thumbnails:</emphasis> Using this

3981

feature, you need not go through each page; you can quickly

3982

refer to the pages on the left sidebar of the window and click

3983

any of the thumbnails to easily navigate to that page.</para>

3984

</listitem>

3985

3986

3987

<para><emphasis role="strong">Indexing:</emphasis> In the

3988

documents that support indexing, Evince allows easy navigation

3989

by showing a document index. This index allows you to move from

3990

one section to another.</para>

3991

</listitem>

3992

3993

3994

<para><emphasis role="strong">Zoom:</emphasis> Evince allows you

3995

to zoom in and zoom out of the document. In addition, Evince

3996

remembers the zoom level of the document after closing it. The

3997

next time you open the document, it opens at the same zoom

3998

level.</para>

3999

</listitem>

4000

4001

4002

<para><emphasis role="strong">Selection:</emphasis> Select the

4003

text in a PDF document, which is not possible in all other

4004

viewers.</para>

4005

</listitem>

4006

</itemizedlist></para>

4007

</formalpara>

4008

</sect2>

4009

</sect1>

4010

4011

4012

<title>Lesson Summary</title>

4013

4014

<para>In this lesson, you learned that:</para>

4015

4016

4017

4018

<para>OpenOffice.org is the default office application suite provided

4019

with Ubuntu.</para>

4020

</listitem>

4021

4022

4023

<para>The OpenOffice.org sofware suite comprises five applications to

4024

help you handle your work effectively.</para>

4025

</listitem>

4026

4027

4028

<para>Writer forms the word processor component of the OpenOffice.org

4029

office software suite and contains all the features that you expect

4030

from a modern, fully equipped word processor.</para>

4031

</listitem>

4032

4033

4034

<para>Calc forms the spreadsheet component of the OpenOffice.org

4035

office software suite and offers a whole range of advanced functions

4036

to help accomplish complex tasks.</para>

4037

</listitem>

4038

4039

4040

<para>Impress is a fully featured presentation tool included in the

4041

OpenOffice.org office software suite.</para>

4042

</listitem>

4043

4044

4045

<para>Math is the equation writer component of OpenOffice.org office

4046

software suite.</para>

4047

</listitem>

4048

4049

4050

<para>GnuCash is extremely useful application software for managing

4051

your home and/or small business finances.</para>

4052

</listitem>

4053

4054

4055

<para>Scribus is a page layout application that you can use to create

4056

posters, cards, brochures and so on for commercial purposes.</para>

4057

</listitem>

4058

4059

4060

<para>Evince is document viewer software that allows you to easily

4061

navigate a document. The document can also be viewed or

4062

searched.</para>

4063

</listitem>

4064

</itemizedlist>

4065

</sect1>

4066

4067

4068

<title>Review Exercise</title>

4069

4070

4071

4072

4073

<para>List the applications included in the OpenOffice.org office

4074

software suite.</para>

4075

</question>

4076

4077

4078

<para>The applications included in the OpenOffice.org office

4079

software suite are: <itemizedlist>

4080

4081

<para>OpenOffice.org Writer</para>

4082

</listitem>

4083

4084

4085

<para>OpenOffice.org Calc</para>

4086

</listitem>

4087

4088

4089

<para>OpenOffice.org Impress</para>

4090

</listitem>

4091

4092

4093

<para>OpenOffice.org Draw</para>

4094

</listitem>

4095

4096

4097

<para>OpenOffice.org Base</para>

4098

</listitem>

4099

4100

4101

<para>OpenOffice.org Math</para>

4102

</listitem>

4103

</itemizedlist></para>

4104

</answer>

4105

</qandaentry>

4106

4107

4108

4109

<para>The applications in OpenOffice.org save files in which format,

4110

by default?</para>

4111

4112

4113

4114

4115

4116

4117

</question>

4118

4119

4120

<para>c) OpenDocument Format (ODF)</para>

4121

</answer>

4122

</qandaentry>

4123

4124

4125

4126

<para>Name the equation editor component of the OpenOffice.org

4127

software suite.</para>

4128

</question>

4129

4130

4131

<para>OpenOffice.org Math.</para>

4132

</answer>

4133

</qandaentry>

4134

4135

4136

4137

<para>Which software feature help you create multiple personalised

4138

form letters?</para>

4139

</question>

4140

4141

4142

<para>The Mail merge feature in Writer allows you to create multiple

4143

personalised form letters, labels, envelopes, faxes, e-mail messages

4144

by using a form letter template and an address database.</para>

4145

</answer>

4146

</qandaentry>

4147

4148

4149

4150

<para>Which software feature in available OpenOffice.org helps you

4151

navigate inside your document?</para>

4152

</question>

4153

4154

4155

<para>The Navigator feature available in OpenOffice.org provides you

4156

an outline view of your entire document and allows you to quickly

4157

navigate inside your document.</para>

4158

</answer>

4159

</qandaentry>

4160

4161

4162

4163

<para>Name the feature in the Openoffice.org software suite that

4164

allows you to perform a complete document makeover?</para>

4165

</question>

4166

4167

4168

<para>The Style and Formatting window.</para>

4169

</answer>

4170

</qandaentry>

4171

4172

4173

4174

<para>Do you require any additional software to convert a

4175

OpenOffice.org document into a PDF file?</para>

4176

</question>

4177

4178

4179

<para>The OpenOffice.org software suite allows you to save your

4180

document directly as a Portable Document Format (PDF) file without

4181

the use of any additional expensive software.</para>

4182

</answer>

4183

</qandaentry>

4184

4185

4186

4187

<para>Name the software tool that guide you through the creation of

4188

a formula in OpenOffice.org Calc.</para>

4189

</question>

4190

4191

4192

<para>The Function Wizard</para>

4193

</answer>

4194

</qandaentry>

4195

4196

4197

4198

<para>Math allows you to type your formula directly into the

4199

document if you are familiar with the_______________?</para>

4200

</question>

4201

4202

4203

<para>Math markup language</para>

4204

</answer>

4205

</qandaentry>

4206

4207

4208

4209

<para>Name the feature available in OpenOffice.org Impress that

4210

allows you to create text</para>

4211

4212

<para>with stunning 3D effects?</para>

4213

</question>

4214

4215

4216

<para>The Fontwork Gallery</para>

4217

</answer>

4218

</qandaentry>

4219

4220

4221

4222

<para>Which feature of GnuCash helps you look for a transaction

4223

using a Query window?</para>

4224

4225

<para>1. Split transaction</para>

4226

4227

<para>2. Scheduled transaction</para>

4228

4229

<para>3. Transaction finder</para>

4230

4231

<para>4. Reconcile window</para>

4232

</question>

4233

4234

4235

<para>3. Transaction finder</para>

4236

</answer>

4237

</qandaentry>

4238

4239

4240

4241

<para>What is Scribus?.</para>

4242

4243

<para>a. An accounting application</para>

4244

4245

<para>b. A word processor</para>

4246

4247

<para>c. A document viewer</para>

4248

4249

<para>d. Page layout software</para>

4250

</question>

4251

4252

4253

<para>d)Page layout software</para>

4254

</answer>

4255

</qandaentry>

4256

</qandaset>

4257

</sect1>

4258

4259

<sect1>

4260

<title>Lab Exercise</title>

4261

4262

4263

<title>Exercise 1: Performing BasicWord Processing Tasks Using

4264

Writer</title>

4265

4266

<para>As an employee in an interior decorating company, you have been

4267

asked to prepare an chapter on interior decoration that would feature in

4268

the company's e-newlsetter. You have been quite upbeat about the

4269

assignment as it would showcase your abilities to the fore. However, you

4270

will have to prepare the chapter in the most aesthetically pleasing

4271

manner as possible. You plan to include lots of text, equally supported

4272

by some graphics and tables all aligned to live up to the highly

4273

aesthetic sensibilities of the company employees.</para>

4274

</formalpara>

4275

4276

<para>To complete your assignment, you need to perform the following

4277

tasks: <itemizedlist>

4278

4279

<para>Create and format a text document</para>

4280

</listitem>

4281

4282

4283

<para>Insert tables in the document</para>

4284

</listitem>

4285

4286

4287

<para>insert images in the document</para>

4288

</listitem>

4289

4290

4291

<para>Save the document</para>

4292

</listitem>

4293

</itemizedlist></para>

4294

4295

4296

<title>To create and format a text document:</title>

4297

4298

4299

<para>On the <emphasis role="strong">Applications</emphasis> menu,

4300

point to <emphasis role="strong">Office</emphasis> and then click

4301

<emphasis role="strong">OpenOffice.org Word

4302

Processor</emphasis>.</para>

4303

</step>

4304

4305

4306

<para>Enter the required text in the blank document.</para>

4307

</step>

4308

4309

4310

<para>On the <emphasis role="strong">Format</emphasis> menu, click

4311

<emphasis role="strong">Style and Formatting</emphasis> to display the

4312

<emphasis role="strong">Style and Formatting</emphasis> window.</para>

4313

</step>

4314

4315

4316

<para>On the <emphasis role="strong">Style and Formatting</emphasis>

4317

window, click a style category to reveal the various styles under that

4318

category.</para>

4319

</step>

4320

4321

4322

<para>Select the text on which you want to apply the style and

4323

formatting.</para>

4324

</step>

4325

4326

4327

<para>Double-click the desired style displayed in the <emphasis

4328

role="strong">Style and Formatting</emphasis> window to apply it on

4329

the selected text.</para>

4330

</step>

4331

4332

4333

<para>Repeat the same procedure to apply different styles and

4334

formatting for different components of the document.</para>

4335

4336

<para>You have created and formatted your document according to your

4337

requirements.</para>

4338

</step>

4339

</procedure>

4340

4341

4342

<title>To insert tables in the document:</title>

4343

4344

4345

<para>Position the cursor at the appropriate location in the document

4346

where you want to insert the table.</para>

4347

</step>

4348

4349

4350

<para>On the <emphasis role="strong">Table</emphasis> menu, point to

4351

<emphasis role="strong">Insert</emphasis> and then click <emphasis

4352

role="strong">Table</emphasis></para>

4353

</step>

4354

4355

4356

<para>Specify the table properties and click <emphasis

4357

role="strong">OK</emphasis>.</para>

4358

</step>

4359

4360

4361

<para>To display the <emphasis role="strong">Table Format</emphasis>

4362

dialogue box, right-click the inserted table and select <emphasis

4363

role="strong">Table</emphasis> from the short-cut menu.</para>

4364

</step>

4365

4366

4367

<para>Define the table specifications per your requirements and

4368

preferences in the <emphasis role="strong">Table Format</emphasis>

4369

dialogue box and click <emphasis role="strong">OK</emphasis> to apply

4370

the changes.</para>

4371

4372

<para>You have successfully inserted tables in your text document. You

4373

can now populate the tables with the required data.</para>

4374

</step>

4375

</procedure>

4376

4377

4378

<title>To insert images in the document:</title>

4379

4380

4381

<para>Position the cursor at the appropriate location in the document

4382

where you want the picture to be inserted.</para>

4383

</step>

4384

4385

4386

<para>On the <emphasis role="strong">Insert</emphasis> menu, point to

4387

<emphasis role="strong">Picture,</emphasis> then click <emphasis

4388

role="strong">From File</emphasis>.</para>

4389

</step>

4390

4391

4392

<para>In the <emphasis role="strong">Insert Picture</emphasis>

4393

dialogue box, navigate to the desired file, select the file and then,

4394

click <emphasis role="strong">Open.</emphasis></para>

4395

</step>

4396

4397

4398

<para>To resize the inserted image, select the image, then press and

4399

hold the <emphasis role="strong">SHIFT</emphasis> key.</para>

4400

</step>

4401

4402

4403

<para>Holding down the <emphasis role="strong">SHIFT</emphasis> key,

4404

click and drag one of the handles on the image to modify its

4405

size.</para>

4406

</step>

4407

4408

4409

<para>To arrange and align the image properly, right-click the image,

4410

then select from the available options on the short-cut menu.</para>

4411

</step>

4412

4413

4414

<para>Define the appropriate positioning options for the image.</para>

4415

</step>

4416

4417

4418

<para>The image is now inserted properly into your text

4419

document.</para>

4420

</step>

4421

</procedure>

4422

4423

4424

<title>To save the document:</title>

4425

4426

4427

<para>On the <emphasis role="strong">File</emphasis> menu click

4428

4429

</step>

4430

4431

4432

<para>In the <emphasis role="strong">Save</emphasis> dialogue box,

4433

Navigate to the directory where you want to save the file.</para>

4434

</step>

4435

4436

4437

<para>Enter the file name in the <emphasis

4438

role="strong">Name</emphasis> field.</para>

4439

</step>

4440

4441

4442

<para>Specify the file type by selecting from the drop-down menu at

4443

the bottom of the dialogue box.</para>

4444

</step>

4445

4446

4447

<para>Click <emphasis role="strong">Save</emphasis> to save the

4448

file.</para>

4449

4450

<para>You have successfully saved your document at the desired

4451

location.</para>

4452

</step>

4453

</procedure>

4454

4455

4456

<title>Exercise 2: Performing Basic Spreadsheet Tasks Using Calc</title>

4457

4458

<para>As the accounts manager for your company, you are assigned with

4459

the task of preparing the quarterly accounts report for the company. You

4460

have been suddenly burdened with the task of collating a huge amount of

4461

data, analyzing the data to derive the required reports, present the

4462

data before the management and generate the reports in PDF format for

4463

documentation and future reference. In order to accomplish this feat,

4464

you shall have to perform the following tasks: <itemizedlist>

4465

4466

<para>Entering and format the data in a spreadsheet</para>

4467

</listitem>

4468

4469

4470

<para>Apply formulas and functions on the data</para>

4471

</listitem>

4472

4473

4474

<para>Present the data graphically</para>

4475

</listitem>

4476

4477

4478

<para>Generate the report in PDF format</para>

4479

</listitem>

4480

</itemizedlist></para>

4481

</formalpara>

4482

4483

<para>To enter and format the data in a spreadsheet: <itemizedlist>

4484

4485

<para>On the <emphasis role="strong">Applications</emphasis> menu,

4486

point to <emphasis role="strong">Office</emphasis> and then click

4487

<emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to

4488

open a Calc spreadsheet.</para>

4489

</listitem>

4490

4491

4492

<para>Enter the required data in the spreadsheet.</para>

4493

</listitem>

4494

4495

4496

<para>To apply desired formatting to a selected range of cells, on

4497

the <emphasis role="strong">Format</emphasis> menu, click <emphasis

4498

role="strong">Cells.</emphasis></para>

4499

</listitem>

4500

4501

4502

<para>The <emphasis role="strong">Format Cells</emphasis> dialogue

4503

box is displayed. Use the various options available under the

4504

<emphasis role="strong">Font, Font Effects</emphasis> and <emphasis

4505

role="strong">Alignment</emphasis> tabs to specify various

4506

formatting attributes for the selected text.</para>

4507

</listitem>

4508

4509

4510

<para>Click <emphasis role="strong">Ok</emphasis> to apply the

4511

formatting effects.</para>

4512

</listitem>

4513

4514

4515

<para>To apply Autoformat to a sheet or selected cell range, on the

4516

<emphasis role="strong">Format</emphasis> menu, click <emphasis

4517

role="strong">Autoformat.</emphasis></para>

4518

</listitem>

4519

4520

4521

<para>To assign a preset format to the selected cells, select one

4522

from the <emphasis role="strong">Format</emphasis> list and then

4523

click <emphasis role="strong">OK</emphasis> to apply the selected

4524

format on the selection.</para>

4525

4526

<para>You have successfully entered your data in a spreadsheet and

4527

applied the desired formatting to it.</para>

4528

</listitem>

4529

</itemizedlist></para>

4530

4531

<para>To apply formulas and functions on the data: <itemizedlist>

4532

4533

<para>Select the cell in your spreadsheet where you want the formula

4534

to be inserted.</para>

4535

</listitem>

4536

4537

4538

<para>To create and apply a formula or function with the help of

4539

<emphasis role="strong">Function Wizard</emphasis>, click <emphasis

4540

role="strong">Function Wizard</emphasis> on the <emphasis

4541

role="strong">Formula Bar</emphasis>.</para>

4542

</listitem>

4543

4544

4545

<para>Select the desired function category from the <emphasis

4546

role="strong">Category</emphasis> drop-down list to display the

4547

functions listed under that specific category.</para>

4548

</listitem>

4549

4550

4551

<para>Find the desired function from the <emphasis

4552

role="strong">Functions</emphasis> list and click it once to select

4553

it.</para>

4554

</listitem>

4555

4556

4557

<para>Click <emphasis role="strong">Next</emphasis> to proceed with

4558

the task of entering a formula.</para>

4559

</listitem>

4560

4561

4562

<para>To specify the cell range on which you want to apply the

4563

formula, click the <emphasis role="strong">Shrink</emphasis> button.

4564

This shrinks the <emphasis role="strong">FunctionWizard</emphasis>

4565

dialogue box and you are returned to the main spreadsheet

4566

window.</para>

4567

</listitem>

4568

4569

4570

<para>Select the cell range containing the desired data.</para>

4571

</listitem>

4572

4573

4574

<para>After selecting the cells, go back to the Function Wizard by

4575

clicking the <emphasis role="strong">Maximize</emphasis>

4576

button.</para>

4577

</listitem>

4578

4579

4580

<para>To complete the task of entering a formula, click <emphasis

4581

role="strong">OK.</emphasis></para>

4582

4583

<para>You have successfully applied a formula on the data. The

4584

solution appears in the cell where you had applied the

4585

formula.</para>

4586

</listitem>

4587

</itemizedlist></para>

4588

4589

<para>To present your data graphically:</para>

4590

4591

<para>On the <emphasis role="strong">Insert</emphasis> menu, select

4592

<emphasis role="strong">Chart.</emphasis> <itemizedlist>

4593

4594

<para>Define the data range, the labels and the target sheet where

4595

the chart would be displayed</para>

4596

</listitem>

4597

4598

4599

<para>Click <emphasis role="strong">Next</emphasis> to

4600

continue.</para>

4601

</listitem>

4602

4603

4604

<para>Select the chart type and click <emphasis

4605

role="strong">Next</emphasis> to continue with the procedure of

4606

inserting charts.</para>

4607

</listitem>

4608

4609

4610

<para>Specify a variant for the selected graph type and click

4611

<emphasis role="strong">Next</emphasis> to continue</para>

4612

</listitem>

4613

4614

4615

<para>Specify the main title for your chart and title and labels for

4616

the axes. After specifying the required information, click <emphasis

4617

role="strong">Create.</emphasis></para>

4618

</listitem>

4619

4620

4621

<para>A chart is inserted at the specified location in your

4622

spreadsheet. You have successfully displayed your data in the form

4623

of a chart.</para>

4624

</listitem>

4625

</itemizedlist></para>

4626

4627

<para>To generate a PDF file of the report: <itemizedlist>

4628

4629

<para>On the <emphasis role="strong">File</emphasis> menu, click

4630

<emphasis role="strong">Export as PDF</emphasis>.</para>

4631

</listitem>

4632

4633

4634

<para>Enter a file name in the <emphasis

4635

role="strong">Name</emphasis> field on the <emphasis

4636

role="strong">Export</emphasis> dialogue box</para>

4637

</listitem>

4638

4639

4640

<para>Navigate to the directory where you want to save the

4641

file.</para>

4642

</listitem>

4643

4644

4645

<para>Click <emphasis role="strong">Save</emphasis> to

4646

continue.</para>

4647

</listitem>

4648

4649

4650

<para>Define the desired options on the <emphasis role="strong">PDF

4651

Options</emphasis> dialogue box, then click <emphasis

4652

role="strong">OK.</emphasis></para>

4653

4654

<para>You have successfully exported your spreadsheet as a PDF

4655

file.</para>

4656

</listitem>

4657

</itemizedlist></para>

4658

4659

4660

<title>Exercise 3: Creating Multimedia Presentation Using

4661

Impress</title>

4662

4663

<para>In your job profile as a trainer in an architecture firm, you are

4664

required to develop a presentation on architectural designs and plans,

4665

which shall be used as training material for the new joins. You want

4666

your training material to effectively demonstrate all the dimensional

4667

details of your architectural designs, which may include floor plans,

4668

elevations and siteplans. You would also like to infuse some life into

4669

your presentation by adding animations wherever required. Finally, you

4670

want to convert the presentation into a Flash file for easy future

4671

reference.</para>

4672

</formalpara>

4673

4674

<para>To accomplish the task, you will need to: <itemizedlist>

4675

4676

<para>Create a presentation with the required text and images</para>

4677

</listitem>

4678

4679

4680

<para>Add 3D graphics and animations in the presentation</para>

4681

</listitem>

4682

4683

4684

<para>Configure and perform a slide show</para>

4685

</listitem>

4686

4687

4688

<para>Export the presentation as a Flash file</para>

4689

</listitem>

4690

</itemizedlist></para>

4691

4692

<para>To create a presentation with the required text and images:

4693

4694

4695

<para>On the <emphasis role="strong">Applications</emphasis> menu,

4696

point to <emphasis role="strong">Office</emphasis> and then click

4697

<emphasis role="strong">OpenOffice.org

4698

Presentation</emphasis>.</para>

4699

</listitem>

4700

4701

4702

<para>The <emphasis role="strong">Presentation Wizard</emphasis>

4703

dialogue box appears. To create a new blank presentation, retain the

4704

default selection and click <emphasis

4705

role="strong">Next.</emphasis></para>

4706

</listitem>

4707

4708

4709

<para>Select the slide design and output medium for the presentation

4710

and click <emphasis role="strong">Next.</emphasis></para>

4711

</listitem>

4712

4713

4714

<para>Define the transition effect to be applied on the slides and

4715

click <emphasis role="strong">Create</emphasis> to proceed.</para>

4716

</listitem>

4717

4718

4719

<para>Select a layout for your current slide from the <emphasis

4720

role="strong">Task</emphasis> pane on the left.</para>

4721

</listitem>

4722

4723

4724

<para>Enter the required text in the provided textboxes to create

4725

the first slide, then click <emphasis role="strong">Master

4726

Pages</emphasis> to open the <emphasis role="strong">Master

4727

Pages</emphasis> panel.</para>

4728

</listitem>

4729

4730

4731

<para>Click once on the template of your choice to apply it to your

4732

presentation.</para>

4733

</listitem>

4734

4735

4736

<para>Insert a new slide by clicking the <emphasis

4737

role="strong">Slide</emphasis> button on the <emphasis

4738

role="strong">Standard toolbar</emphasis>.</para>

4739

</listitem>

4740

4741

4742

<para>Select a layout for the new slide.</para>

4743

</listitem>

4744

4745

4746

<para>Enter the required text in the provided text box.</para>

4747

</listitem>

4748

4749

4750

<para>To insert a picture in the presentation, on the <emphasis

4751

role="strong">Insert</emphasis> menu, click <emphasis

4752

role="strong">Picture.</emphasis></para>

4753

</listitem>

4754

4755

4756

<para>In the <emphasis role="strong">Insert Picture</emphasis>

4757

dialogue box, select the desired image and click <emphasis

4758

role="strong">Open</emphasis> to insert it.</para>

4759

</listitem>

4760

</itemizedlist></para>

4761

4762

<para>Follow the same procedure to create the rest of the slides.</para>

4763

4764

<para>You have successfully created a presentation with the required text

4765

and images.</para>

4766

4767

<para>To add 3D graphics and animations: <itemizedlist>

4768

4769

<para>To render special 3D effects to a piece of text, on the

4770

<emphasis role="strong">Drawing</emphasis> toolbar, click the

4771

<emphasis role="strong">Fontwork Gallery</emphasis> button.</para>

4772

</listitem>

4773

4774

4775

<para>Select the style in which you want the text to be displayed

4776

and click <emphasis role="strong">OK.</emphasis></para>

4777

</listitem>

4778

4779

4780

<para>Double-click the <emphasis role="strong">Fontwork</emphasis>

4781

object.</para>

4782

</listitem>

4783

4784

4785

<para>Type the required text in place of the black ' <emphasis

4786

role="strong">Fontwork'</emphasis> that appears over the

4787

object.</para>

4788

</listitem>

4789

4790

4791

<para>Click once outside the object's selected area to exit the

4792

Fontwork edit mode.</para>

4793

</listitem>

4794

4795

4796

<para>To display the <emphasis role="strong">3D-Objects</emphasis>

4797

toolbar, on the <emphasis role="strong">View</emphasis> menu, point

4798

to <emphasis role="strong">Toolbars</emphasis> and then select

4799

<emphasis role="strong">3D-Objects</emphasis>.</para>

4800

</listitem>

4801

4802

4803

<para>To insert a <emphasis role="strong">3D-Object</emphasis> in

4804

your current slide, click the desired object on the 3D-Objects

4805

toolbar.</para>

4806

</listitem>

4807

4808

4809

<para>Then move your mouse to the point where you want to insert the

4810

object.</para>

4811

</listitem>

4812

4813

4814

<para>Holing down the left mouse button drag the mouse to insert the

4815

object on the slide.</para>

4816

</listitem>

4817

4818

4819

<para>Change the proportion and size of the object by holding down

4820

the green handles.</para>

4821

</listitem>

4822

4823

4824

<para>To apply 3D effects on the inserted graphic, right-click the

4825

object. On the short-cut menu, click <emphasis role="strong">3D

4826

Effects</emphasis>.</para>

4827

</listitem>

4828

4829

4830

<para>Define the look and feel of the inserted object by selecting

4831

appropriate options in the <emphasis role="strong">3D

4832

Effects</emphasis> dialogue box.</para>

4833

</listitem>

4834

4835

4836

<para>After defining the options, click the <emphasis

4837

role="strong">Assign</emphasis> icon on top right of the <emphasis

4838

role="strong">3D Effects</emphasis> dialogue box.</para>

4839

</listitem>

4840

4841

4842

<para>Click <emphasis role="strong">Close</emphasis> to exit the

4843

<emphasis role="strong">3D Effects</emphasis> dialogue box.</para>

4844

</listitem>

4845

4846

4847

<para>To add animations, to the various elements in your

4848

presentation, on the <emphasis role="strong">Slide Show</emphasis>

4849

menu, click <emphasis role="strong">Custom

4850

Animation</emphasis>.</para>

4851

</listitem>

4852

4853

4854

<para>Select an element and click the <emphasis

4855

role="strong">Add</emphasis> button on the <emphasis

4856

role="strong">Custom Animation</emphasis> panel to display the

4857

<emphasis role="strong">Custom Animation</emphasis> dialogue

4858

box.</para>

4859

</listitem>

4860

4861

4862

<para>After defining all the desired settings for the object, click

4863

<emphasis role="strong">OK</emphasis> to apply the animation

4864

effects.</para>

4865

</listitem>

4866

</itemizedlist></para>

4867

4868

<para>Your have successfully added 3D graphics and animations in your

4869

presentation. <itemizedlist>

4870

4871

<para>To configure and perform a slide show:</para>

4872

</listitem>

4873

4874

4875

<para>On the <emphasis role="strong">Slide Show</emphasis> menu,

4876

select <emphasis role="strong">Slide Show</emphasis>

4877

Settings.</para>

4878

</listitem>

4879

4880

4881

<para>Select the desired options on the <emphasis

4882

role="strong">Slide Show</emphasis> dialogue box and click <emphasis

4883

role="strong">OK</emphasis> to apply the settings.</para>

4884

</listitem>

4885

4886

4887

<para>To start the slide show, select <emphasis role="strong">Slide

4888

Show</emphasis> from the Slide Show menu or press <emphasis

4889

role="strong">F5</emphasis>.</para>

4890

4891

<para>Your presentation runs as a lively slide show.</para>

4892

</listitem>

4893

</itemizedlist></para>

4894

4895

<para>To export the presentation as a Flash file: <itemizedlist>

4896

4897

<para>On the <emphasis role="strong">File</emphasis> menu, click

4898

<emphasis role="strong">Export.</emphasis></para>

4899

</listitem>

4900

4901

4902

<para>Specify a file name in the <emphasis

4903

role="strong">File</emphasis> name field and navigate to the

4904

directory where you want to export the file.</para>

4905

</listitem>

4906

4907

4908

<para>To export the presentation as a <emphasis

4909

role="strong">Flash</emphasis> file, select <emphasis

4910

role="strong">Macromedia Flash (SWF) (.swf)</emphasis> from the

4911

<emphasis role="strong">File</emphasis> format drop-down

4912

list.</para>

4913

</listitem>

4914

4915

4916

<para>Click <emphasis role="strong">Save</emphasis> to export the

4917

file at the desired location.</para>

4918

</listitem>

4919

</itemizedlist></para>

4920

4921

<para>The file is exported at the indicated location. You can now view the

4922

presentation as an SWF file.</para>

4923

4924

4925

<title>Exercise 4: Creating Formulae Using Math</title>

4926

4927

<para>In your role as a high school mathematics teacher, you need to

4928

create a mathematics test paper that also contains geometrical and

4929

arithmetical equations. You have to find a way to display the

4930

mathematical equations properly in the text document.</para>

4931

</formalpara>

4932

4933

4934

<title>Solution:</title>

4935

4936

4937

4938

<para>Position the cursor on the document where you want to insert

4939

the formula.</para>

4940

</listitem>

4941

4942

4943

<para>On the <emphasis role="strong">Insert</emphasis> menu, point

4944

to <emphasis role="strong">Object</emphasis> and then click

4945

<emphasis role="strong">Formula.</emphasis> The <emphasis

4946

role="strong">Equation editor</emphasis> appears at the bottom of

4947

the document window.</para>

4948

</listitem>

4949

4950

4951

<para>To display the <emphasis role="strong">Selection</emphasis>

4952

window, on the <emphasis role="strong">View</emphasis> menu, click

4953

<emphasis role="strong">Selection.</emphasis></para>

4954

</listitem>

4955

4956

4957

<para>Start inserting the formula by selecting a symbol from the

4958

<emphasis role="strong"> Selection</emphasis> window.</para>

4959

</listitem>

4960

4961

4962

<para>Enter the required text in the placeholders that appear in

4963

the equation editor.</para>

4964

</listitem>

4965

4966

4967

<para>Follow the same procedure to enter the rest of the

4968

equation.</para>

4969

</listitem>

4970

4971

4972

<para>Click anywhere on the document body to exit the equation

4973

editor.</para>

4974

</listitem>

4975

4976

4977

<para>To insert some formulas containing Greek characters, display

4978

the <emphasis role="strong">Catalog</emphasis> window by selecting

4979

it from the <emphasis role="strong">Tools</emphasis> menu.</para>

4980

</listitem>

4981

4982

4983

<para>Ensure that <emphasis role="strong">Greek</emphasis> is

4984

selected under the <emphasis role="strong">Symbol</emphasis> set

4985

drop-down window.</para>

4986

</listitem>

4987

4988

4989

<para>Select the required Greek symbol from the <emphasis

4990

role="strong">Symbols</emphasis> window and click <emphasis

4991

role="strong">Insert.</emphasis></para>

4992

</listitem>

4993

4994

4995

<para>Follow the same procedure to enter the rest of the

4996

formula.</para>

4997

</listitem>

4998

</itemizedlist></para>

4999

</formalpara>

5000

</sect1>

5001

</chapter>

b'\\ No newline at end of file'