~gumara/ubuntu-desktop-course/ubuntu-desktop-course-th-gumara

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<!DOCTYPE chapter PUBLIC "-//OASIS//DTD DocBook XML V4.3//EN" "http://docbook.org/xml/4.3/docbookx.dtd">
<chapter>
  <title>Using OpenOffice Applications</title>

  <formalpara>
    <title>Objectives</title>

    <para>In this lesson, you will learn how to:</para>
  </formalpara>

  <itemizedlist>
    <listitem>
      <para>Perform basic word-processing functions using OpenOffice.org
      Writer.</para>
    </listitem>

    <listitem>
      <para>Perform basic spreadsheet functions using OpenOffice.org
      Calc.</para>
    </listitem>

    <listitem>
      <para>Create and view multimedia presentations using OpenOffice.org
      Impress.</para>
    </listitem>

    <listitem>
      <para>Perform basic drawing operations using OpenOffice.org Draw.</para>
    </listitem>

    <listitem>
      <para>Create and edit formulae using OpenOffice.org Math.</para>
    </listitem>
  </itemizedlist>

  <note userlevel="instructor">
    <title>Instructor Notes:</title>

    <para><emphasis role="italic">It is recommended to cover all the topics in
    this lesson. However, if you are running short on time you can omit the
    following optional topics:</emphasis> <itemizedlist>
        <listitem>
          <para><emphasis role="italic">OpenOffice.org Draw</emphasis></para>
        </listitem>

        <listitem>
          <para><emphasis role="italic">OpenOffice.org Math</emphasis></para>
        </listitem>
      </itemizedlist></para>

    <para>Students, who are familiar with office applications, may want
    further exposure to these applications. However, ensure to conclude the
    lesson within the permitted time span.</para>
  </note>

  <sect1>
    <title>Introducing the OpenOffice.org Suite</title>

    <para>OpenOffice.org is the default office application suite provided with
    Ubuntu. This is a free, open source office software suite that comprises
    all the features normally expected in an office suite. It is not just a
    collection of separate software programmes; it has been designed as a
    complete office package, in which all applications have a similar look and
    feel and common tools.</para>

    <para>The OpenOffice.org suite is available in more than 30 languages and
    can run on many operating systems, including Linux, Microsoft Windows,
    Solaris and Mac OS X. It is also compatible with all other major office
    suites, including Microsoft Office, which makes it easy for you to create,
    open, save and exchange documents with friends and colleagues in Microsoft
    Office formats.</para>

    <para>Another key feature of the OpenOffice.org suite is that all the
    applications save in the OpenDocument format, which is the new
    international standard for office documents. This Extensible Markup
    Language (XML) based format enables you to access your data from any
    OpenDocument-compliant software.</para>

    <tip>
      <title>Nice to Know:</title>

      <para>For more information on the history and development of
      OpenOffice.org, please visit <ulink url="http://en.wikipedia.org/wiki/Openoffice.org">http://en.wikipedia.org/wiki/Openoffice.org</ulink>.</para>
    </tip>

    <para>The OpenOffice.org software suite includes the following
    applications to help you handle your work effectively: <itemizedlist>
        <listitem>
          <para>OpenOffice.org Writer</para>
        </listitem>

        <listitem>
          <para>OpenOffice.org Calc</para>
        </listitem>

        <listitem>
          <para>OpenOffice.org Impress</para>
        </listitem>

        <listitem>
          <para>OpenOffice.org Base</para>
        </listitem>

        <listitem>
          <para>OpenOffice.org Draw</para>
        </listitem>

        <listitem>
          <para>OpenOffice.org Math</para>
        </listitem>
      </itemizedlist></para>

    <itemizedlist>
      <title>To access the OpenOffice.org suite:</title>

      <listitem>
        <para>On the <emphasis role="strong">Applications</emphasis> menu,
        point to <emphasis role="strong">Office</emphasis> and then click the
        OpenOffice.org application you want.</para>

        <figure float="0">
          <title>Accessing OpenOffice.org</title>

          <mediaobject>
            <imageobject>
              <imagedata fileref="images/Lesson05_images_001.png" width="11cm" format="PNG"/>
            </imageobject>
          </mediaobject>
        </figure>
      </listitem>
    </itemizedlist>

    <sect2>
      <title>OpenOffice.org Writer</title>

      <para>Writer is the word processor of the OpenOffice.org suite. It
      provides powerful functions and tools to do anything from writing a
      small letter to creating an entire book that contains charts, graphics,
      images, tables and an index. Complex desktop publishing tasks, such as
      creating multicolumn newsletters and brochures are also on hand.</para>
    </sect2>

    <sect2>
      <title>OpenOffice.org Calc</title>

      <para>Calc is a powerful spreadsheet that contains all the tools
      necessary to calculate, analyse, summarise and present data in the form
      of reports or charts. It has a wide range of advanced functions such as
      entering complex formulae, pulling in external data and performing
      statistical analyses.</para>
    </sect2>

    <sect2>
      <title>OpenOffice.org Impress</title>

      <para>Impress is a presentation programme designed to create effective
      multimedia presentations. It provides a range of tools to create
      presentations with 2D and 3D graphics, clip art, graphics, special
      effects and animations.</para>
    </sect2>

    <sect2>
      <title>OpenOffice.org Base</title>

      <para>Base is a database programme used to store contact and account
      information, create and modify tables, forms, queries and reports.
      Accessing data stored in a wide variety of database file formats is also
      available. Base will not be covered in detail in this course. For more
      information on base, please refer to
      www.openoffice.org/product/base.html</para>
    </sect2>

    <sect2>
      <title>OpenOffice.org Draw</title>

      <para>Draw is a vector graphics editor that provides tools to create
      anything from simple graphics to dynamic 3D illustrations and special
      effects.</para>
    </sect2>

    <sect2>
      <title>OpenOffice.org Math</title>

      <para>You can use Math for creating and editing mathematical equations
      by using a graphic user interface or by directly typing the formula into
      the equation editor. The formula created in this manner can then be
      inserted into other OpenOffice.org programmes, such as Writer, Calc and
      Impress.</para>

      <note>
        <title>Note:</title>

        <para>Using a new OS and especially a new office application suite is
        not as daunting to pick up as you may think. With OpenOffice, most of
        the operations are very intuitive. Think of a new suite as moving to a
        new house; all your old cutlery, plates and dishes are in your kitchen
        cupboards, you just need to get used to the new kitchen
        arrangement!</para>
      </note>
    </sect2>
  </sect1>

  <sect1>
    <title>Using OpenOffice.org Writer</title>

    <sect2>
      <title>Key Features of OpenOffice.org Writer</title>

      <para>You may already be familiar with many of the features of this
      application so only a few of them are included here.</para>

      <formalpara>
        <title>Writing</title>

        <para>OpenOffice.org Writer offers a variety of useful features to
        help you create basic text documents as well as long and complex or
        multi-part documents that may include components such as
        bibliographies, reference tables and indexes. Some of these features
        are: <itemizedlist>
            <listitem>
              <para><emphasis role="strong">Spellchecker:</emphasis> The
              spellchecker feature facilitates error-free writing by enabling
              you to check your entire document, including the header, footer,
              index entries and footnotes, for spelling errors. It even allows
              you to identify a misspelled word from a specific selection of
              the document, lists suggested words for replacing the misspelled
              word and provides you the option to add a new word to the
              existing user dictionary.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Thesaurus:</emphasis> The thesaurus
              helps you enhance the quality of your writing and make it more
              effective by allowing you to find a more appropriate synonym for
              a selected word.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">
              Autocorrect:</emphasis> Autocorrect is a software function that
              enables you to reduce your typing effort by automatically
              correcting common spelling and typing errors. This feature also
              allows you to automatically apply correct formatting to the text
              or insert special characters by recognizing particular character
              usage.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Hyphenation:</emphasis> You can use
              the hyphenation feature to insert hyphens in words that are too
              long to fit at the end of a line. It searches the entire
              document and suggests hyphenation that you can either accept or
              reject.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Mail merge:</emphasis> The Mail
              merge feature allows you to create multiple personalised form
              letters, labels, envelopes, faxes and e-mail messages by using a
              form letter template and an address database.</para>
            </listitem>
          </itemizedlist></para>
      </formalpara>

      <formalpara>
        <title>Designing and Structuring</title>

        <para>OpenOffice.org enables you to design and structure your text
        document by using an assortment of features, including: <itemizedlist>
            <listitem>
              <para><emphasis role="strong">Style and Formatting
              window:</emphasis> The Style and Formatting window is one of the
              common features available in the OpenOffice. org package that
              can be used consistently in all the applications included in the
              package. You can use this window to create, assign and modify
              styles for paragraphs, lists, individual characters, frames and
              pages.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Navigator:</emphasis> Provides you
              with an outline view of the entire document and allows you to
              quickly navigate inside the document. You can also use Navigator
              to track the objects and elements that are already inserted and
              to insert new elements into the document.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Indexes and
              Tables:</emphasis> Enable you to insert an index, a table of
              contents or a bibliography reference in your text document. You
              can also customise the inserted tables and indexes by defining
              their structure and appearance.</para>
            </listitem>
          </itemizedlist></para>
      </formalpara>

      <formalpara>
        <title>Desktop Publishing</title>

        <para>The following features can help you create professionally styled
        documents, such as brochures, invitations and newsletters:
        <itemizedlist>
            <listitem>
              <para><emphasis role="strong">Text Frames:</emphasis> Acts as a
              container for text and graphics and can be placed anywhere in a
              document. You can also use these frames to apply a multi-column
              layout to your document and render a professional look and style
              to it.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Graphics:</emphasis> Allows you to
              insert a graphic object into your text document from a gallery,
              a file or any other OpenOffice.org application.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong"> Tables:</emphasis> OpenOffice.org
              Writer also enables you to create or insert a table into a text
              document.</para>
            </listitem>
          </itemizedlist></para>
      </formalpara>

      <formalpara>
        <title>Drawing</title>

        <para>The drawing functions make it easy for you to create many types
        of drawings and graphics directly in your text document. You can use
        the Drawing bar to add various shapes, lines, text and callouts to a
        current document.</para>
      </formalpara>

      <formalpara>
        <title>Drag and Drop</title>

        <para>This unique feature allows you to drag objects from one location
        to another in the same document, from one OpenOffice document to
        another and from the Gallery to your OpenOffice document.</para>
      </formalpara>

      <formalpara>
        <title>The Help Function</title>

        <para>This is a complete reference for your Writer.</para>
      </formalpara>
    </sect2>

    <sect2>
      <title>Performing Basic Word-Processing Tasks</title>

      <para>You can perform a number of word-processing tasks, such as
      writing, editing, formatting, reviewing and printing documents, using
      OpenOffice.org Writer. The word processor also allows you to use various
      templates, apply different styles to your document, control your page
      layout and insert, edit and create graphics inside your text document.
      Instructions to perform some of the basic word-processing tasks in
      Writer are described in the following sections.</para>

      <formalpara>
        <title>Entering and Formatting Text</title>

        <para>OpenOffice.org Writer is primarily used for writing and
        formatting text. You can enter text using your keyboard and then apply
        a variety of formats to the text, as per the document's
        requirements.</para>
      </formalpara>

      <procedure>
        <title>You can use the following steps to enter and format text using
        OpenOffice.org Writer:</title>

        <step performance="required">
          <para>On the <emphasis role="strong">Applications</emphasis> menu,
          point to <emphasis role="strong">Office</emphasis> and then click
          <emphasis role="strong">Openoffice.org Word Processor</emphasis>. A
          blank text document opens.</para>

          <figure float="0">
            <title>Launching Writer</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_002.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Depending on what you want to do, you can either create a
          letter, memo, note or an entire novel from scratch, or you may start
          with a predefined template or sample that is suitable for your
          requirements.</para>

          <para>To access the templates and samples, on the <emphasis role="strong">File</emphasis> menu, point to <emphasis role="strong">New</emphasis> and then click <emphasis role="strong">Templates and Documents</emphasis>. Alternatively, you
          can press SHIFT+CTRL+N. The <emphasis role="strong">Templates and
          Documents</emphasis> dialogue box opens.</para>

          <figure float="0">
            <title>Accessing Templates and Documents</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_003.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can view the various categories of available templates in
          the middle column of the Templates and Documents dialogue box. If
          you want to use a template to create your document, you can
          double-click a category. This will display the various templates
          associated with that category. Select a template of your choice and
          then start working on it.</para>

          <para>However, you may also decide to work with the default blank
          document. To continue working with the blank document, exit the
          <emphasis role="strong">Templates and Documents</emphasis> dialogue
          box by clicking <emphasis role="strong">Close</emphasis> in the
          top-right corner of the dialogue box.</para>

          <figure float="0">
            <title>Accessing Templates</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_004.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <note userlevel="instructor">
            <title>Instructor Notes:</title>

            <para><emphasis role="italic">If students need to know more about
            using samples and templates, you can tell them how to use various
            wizards, available under the File menu, to create user-defined
            templates, such as faxes and letters. These templates can later be
            used to create further documents.</emphasis></para>
          </note>
        </step>

        <step performance="required">
          <para>After you have created the document, you can use the various
          formatting features provided in Writer to change the text display or
          emphasise specific areas in your document. You can use the following
          options available on the <emphasis role="strong">Formatting</emphasis> toolbar to perform some of the
          most common formatting tasks.</para>

          <figure float="0">
            <title>The Formatting Toolbar</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_005.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can use the <emphasis role="strong">Style and
          Formatting</emphasis> window to perform a complete document
          makeover.</para>

          <para>To open the <emphasis role="strong">Style and
          Formatting</emphasis> window, on the <emphasis role="strong">Format</emphasis> menu, click <emphasis role="strong">Style and Formatting</emphasis>. The <emphasis role="strong">Style and Formatting</emphasis> window appears.</para>

          <figure float="0">
            <title>Accessing Style and Formatting Window</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_006.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can use this window to select and modify the existing
          style or create a new style. Clicking one of the icons below the
          title bar of the <emphasis role="strong">Style and
          Formatting</emphasis> window will display a list of styles in a
          particular category, such as a list or a paragraph.</para>

          <figure float="0">
            <title>The Style and Formatting Icons</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_007.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>By default, when you open the <emphasis role="strong">Style
          and Formatting</emphasis> window, the <emphasis role="strong">Paragraph</emphasis> <emphasis role="strong">Style</emphasis> icon is selected. All the styles
          listed in this category are displayed in the <emphasis role="strong">Style and Formatting</emphasis> window. You can start
          restyling individual parts of the current document by selecting
          specific parts of the document and applying an existing style by
          double-clicking that style.</para>

          <figure float="0">
            <title>Applying a Style</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_008.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>However, if you want to modify an existing style, you can
          simply right-click that style and select <emphasis role="strong">Modify.</emphasis> This displays a new pop-up window.
          You can redefine almost all aspects of the selected style using the
          various options available under the different tabs.</para>

          <para>Modify the specifications of the selected style, and click
          <emphasis role="strong">OK</emphasis> to apply the changes.</para>

          <figure float="0">
            <title>Modifying a Style</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_009.png" width="8cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Double-click the modified style to reflect the changes in the
          selected text.</para>

          <figure float="0">
            <title>Applying the Modified Style</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_010.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can customize all other parts of the document in the same
          way.</para>

          <note userlevel="instructor">
            <title>Instructor Notes:</title>

            <para>If the students want to know more about the various
            formatting options available, you can give them the following
            information:</para>

            <para><emphasis role="italic">OpenOffice.org provides several ways
            to apply styles. These are:</emphasis> <itemizedlist>
                <listitem>
                  <para><emphasis role="italic">Using the Styles and
                  Formatting window.</emphasis></para>
                </listitem>

                <listitem>
                  <para><emphasis role="italic">Using Fill Format
                  mode.</emphasis></para>
                </listitem>

                <listitem>
                  <para><emphasis role="italic">Using the Apply Style list on
                  the Formatting bar.</emphasis></para>
                </listitem>

                <listitem>
                  <para><emphasis role="italic">Assigning styles to shortcut
                  keys.</emphasis></para>
                </listitem>

                <listitem>
                  <para><emphasis role="italic">Using
                  AutoFormat.</emphasis></para>
                </listitem>
              </itemizedlist></para>

            <para>In addition, describe the procedure to create a new style
            and add it to the Style and Formatting window.</para>
          </note>
        </step>
      </procedure>

      <procedure>
        <title>Inserting Tables</title>

        <para>To insert a table in a text document, position the cursor where
        you want the table to appear and then follow the procedure described
        below:</para>

        <step performance="required">
          <para>On the <emphasis role="strong">Table</emphasis> menu, point to
          <emphasis role="strong">Insert</emphasis> and then click <emphasis role="strong">Table.</emphasis> The <emphasis role="strong">Insert
          Table</emphasis> dialogue box opens.</para>

          <figure float="0">
            <title><emphasis role="italic">Inserting a
            Table</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_011.png" width="6cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can use the various options present in the dialogue box to
          specify some of the table properties.</para>

          <figure float="0">
            <title><emphasis role="italic">Specifying Table
            Properties</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_012.png" width="12cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <tip>
            <title>Nice to Know:</title>

            <para>To directly insert a table with the default properties,
            click the Table icon on the Standard toolbar and select the table
            size in the graphic that appears. To create the table, click the
            cell that you want to be on the last row of the last
            column.</para>
          </tip>
        </step>

        <step performance="required">
          <para>Specify the table properties and click <emphasis role="strong">OK.</emphasis> The table is inserted at the specified
          location in your text document. By default, Writer creates a table
          as wide as the page margins, with all the rows having the same
          height and all the columns having the same width. To adjust the
          column and rows and customise the table further, right-click the
          table and select <emphasis role="strong">Table</emphasis> from the
          short-cut menu. The <emphasis role="strong">Table
          Format</emphasis> dialogue box opens.</para>

          <para>Now you can use this dialogue box to define finer
          specifications for the table such as alignment, column width, text
          flow, borders and background.</para>

          <para>Define the table specifications as per your requirements and
          preferences, and click <emphasis role="strong">OK</emphasis> to apply
          the changes.</para>

          <figure float="0">
            <title><emphasis role="italic">Customising the Table
            Format</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_013.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The defined specifications are applied to the table. To
          arrange the data within one of the table cells into another table,
          you can create nested tables. Writer permits you to create as many
          layers of nested tables as you want.</para>

          <para>To create a nested table, click the cell in which you want the
          nested table to appear, then follow the procedure for inserting a
          new table. A nested table appears in the specified cell within the
          larger table.</para>

          <figure float="0">
            <title><emphasis role="italic">Creating a Nested
            Table</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_014.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can now define the finer specifications of the nested
          table using the Table Format dialogue box and then populate the
          table with data.</para>

          <figure float="0">
            <title><emphasis role="italic">The Nested Table</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_015.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <formalpara>
        <title>Inserting Images</title>

        <para>OpenOffice.org allows you to import images of various file
        formats, including the most common file types such as JPEG, PNG, BMP
        and GIF. Images can be inserted from a file, the OpenOffice.org
        Gallery, a scanner, the Internet, or a graphics programme.</para>
      </formalpara>

      <procedure>
        <title>To insert an image into your text document from a file:</title>

        <step performance="required">
          <para>Position the cursor at the location in the document where you
          want the picture to be inserted. On the <emphasis role="strong">Insert</emphasis> menu, point to <emphasis role="strong">Picture</emphasis> and then click <emphasis role="strong">From File</emphasis>. The <emphasis role="strong">Insert Picture</emphasis> dialogue box opens.</para>
        </step>

        <step performance="required">
          <para>To insert the file, navigate to the desired file and select
          it. You can select the <emphasis role="strong">Preview</emphasis> check box at the bottom of the
          <emphasis role="strong">Insert Picture</emphasis> dialogue box to
          preview the selected image in a pane and verify whether you have
          selected the correct image. Click <emphasis role="strong">Open</emphasis> to insert the image in your
          document.</para>

          <figure float="0">
            <title>Inserting Image</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_016.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <note userlevel="instructor">
            <title>Instructor Notes:</title>

            <para>Explain the following:</para>

            <para><emphasis role="italic">Selecting the Link check box creates
            a link of the selected file inside your text document, instead of
            saving a copy of the image in your document. As a result, though
            you'll be able to view the image in the document, when the image
            is saved, the document will contain only a reference to that image
            but not the image itself. Linking an image has the following
            advantages and disadvantages:</emphasis> <itemizedlist>
                <listitem>
                  <para><emphasis role="italic">It reduces the size of your
                  document when it is saved because the image is not included
                  in it.</emphasis></para>
                </listitem>

                <listitem>
                  <para><emphasis role="italic">You can edit or modify the
                  image separately without making any changes in the document
                  and can view the modified image the next time you open the
                  document.</emphasis></para>
                </listitem>

                <listitem>
                  <para><emphasis role="italic">When you wish to send the
                  document to someone, you need to send both the document and
                  the image otherwise, the receiver will not be able to view
                  the linked image.</emphasis></para>
                </listitem>
              </itemizedlist></para>
          </note>
        </step>

        <step performance="required">
          <para>The image is inserted at the specified location in your
          document. If the image does not fit perfectly into your document,
          you should resize it.</para>

          <para>To resize the image while maintaining its proportions, select
          the image and then press and hold the SHIFT key. When you select an
          image, some square points (known as "handles") appear along its
          perimeter. While holding down the SHIFT key, click and drag one of
          the handles on the image to modify its size.</para>

          <figure float="0">
            <title>Resizing the Inserted Image</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_017.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <note userlevel="instructor">
            <title>Instructor Notes:</title>

            <para>Explain the difference between a scaled and an unscaled
            resize, and emphasise the advantages of the scaled resize
            performed above.</para>
          </note>
        </step>

        <step performance="required">
          <para>After you have resized the image, you need to position the
          image appropriately in the document. You can arrange and align
          images using the tools on the <emphasis role="strong">Frame
          toolbar</emphasis>, which appears below the <emphasis role="strong">Standard toolbar</emphasis> when you select a graphic
          for the first time.</para>

          <para>Alternatively, you can right-click the image and then select
          from the available options, such as <emphasis role="strong">Arrange,
          Wrap</emphasis> or <emphasis role="strong">Anchor,</emphasis> on the
          short-cut menu.</para>

          <figure float="0">
            <title>Positioning the Inserted Image</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_018.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>After you have selected appropriate positioning options for
          the image, you may obtain a result similar to the following
          screenshot.</para>

          <figure float="0">
            <title>The Inserted Image</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_019.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <procedure>
        <title>Printing Documents</title>

        <step performance="required">
          <para>On the <emphasis role="strong">File</emphasis> menu, click
          <emphasis role="strong">Print</emphasis>. The <emphasis role="strong">Print</emphasis> dialogue box opens. You can use this
          dialogue box to specify the printer to be used (in case you have
          more than one printer installed on your system), the pages to be
          printed, and the number of copies to be printed. You can also click
          the <emphasis role="strong">Properties</emphasis> button in the
          <emphasis role="strong">Print</emphasis> dialogue box to define the
          properties of the printer, such as orientation, the paper tray to be
          used and the paper size to be printed.</para>

          <para>To define printer options for the current document, click the
          <emphasis role="strong">Options</emphasis> button in the <emphasis role="strong">Print</emphasis> dialogue box.</para>

          <figure float="0">
            <title><emphasis role="italic">Printing a
            Document</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_020.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">Printer Options</emphasis> dialogue
          box enables you to select specific sections from the current
          document for printing. For example, to save toner or ink, you may
          not want to print the background and the graphics in the document.
          You can specify these details under the <emphasis role="strong">Content</emphasis> section by selecting or clearing the
          appropriate check boxes.</para>

          <para>Similarly, you can define the required printing options in the
          <emphasis role="strong">Pages</emphasis> and <emphasis role="strong">Notes</emphasis> section. After specifying the details,
          click <emphasis role="strong">OK</emphasis> to save your
          settings.</para>

          <figure float="0">
            <title><emphasis role="italic">Defining Printer
            Options</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_021.png" width="10cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can now start printing the document by clicking <emphasis role="strong">OK</emphasis> on the <emphasis role="strong">Print</emphasis> dialogue box.</para>

          <note>
            <title>Note:</title>

            <para>Making changes in the Printer Options dialogue box will only
            apply to the current document and not change your default settings
            permanently.</para>
          </note>

          <note userlevel="instructor">
            <title>Instructor Notes:</title>

            <para><emphasis role="italic">If the students want to know about
            the procedure to select the default print options, provide them
            the following information:</emphasis></para>

            <para><emphasis role="italic">To select the default print options,
            On the Tools menu, click Options.</emphasis> <itemizedlist>
                <listitem>
                  <para><emphasis role="italic">The OpenOffice.org - Print
                  dialogue box opens.</emphasis></para>
                </listitem>

                <listitem>
                  <para><emphasis role="italic">In the left navigation panel,
                  expand OpenOffice.org Writer and then select
                  Print.</emphasis></para>
                </listitem>

                <listitem>
                  <para><emphasis role="italic">Select the required options
                  and click OK to apply the changes to the default print
                  settings.</emphasis></para>
                </listitem>
              </itemizedlist></para>
          </note>
        </step>
      </procedure>

      <procedure>
        <title>Saving Documents</title>

        <para>You can save your Writer document in the same way as you save
        any other document. To save a new text document:</para>

        <step performance="required">
          <para>On the <emphasis role="strong">File</emphasis> menu, click
          <emphasis role="strong">Save As</emphasis>. The <emphasis role="strong">Save</emphasis> dialogue box opens.</para>

          <figure float="0">
            <title><emphasis role="italic">Saving the
            Document</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_022.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Navigate to the directory where you want to save the file,
          enter the file name and click <emphasis role="strong">Save</emphasis> to save the file at the desired
          location.</para>

          <para>OpenOffice.org also allows you to save your document in a
          number of other file formats, including Microsoft Word, Rich Text,
          Star Writer and as an HTML document. This enables you to share your
          documents with other people who use other office applications, such
          as Office.</para>

          <para>If you would like to save your current document as a Word
          file, select the appropriate type of Word format from the drop-down
          menu at the bottom of the dialogue box. Then, click <emphasis role="strong">Save</emphasis> to save the file as a Word
          document.</para>

          <figure float="0">
            <title><emphasis role="italic">Saving in Word
            Format</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_023.png" width="8cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>
    </sect2>
  </sect1>

  <sect1>
    <title>Using OpenOffice.org Calc</title>

    <para>Calc is the spreadsheet component of the OpenOffice.org office
    software suite. The comprehensive range of advanced functions included in
    Calc helps professionals accomplish complex tasks. At the same time, Calc
    is user-friendly, which makes it easier for new users. This topic will
    familiarise you with its key features and teach you how to perform some
    basic spreadsheet functions.</para>

    <para>Similar to all other applications in the OpenOffice.org suite, Calc
    allows you to save spreadsheets in OASIS OpenDocument (ODF) format. This
    XML-based format enables you to access your spreadsheets from any
    OpenDocument-compliant software. In addition, Calc allows you to save
    spreadsheets directly as Portable Document Format (PDF) files without
    using any additional software.</para>

    <sect2>
      <title>Key Features of OpenOffice.org Calc</title>

      <para>Calc is a fully featured office application that includes all the
      advanced analysis, charting and decision-making features that you expect
      from a high-end spreadsheet. Some of the key features of OpenOffice.org
      Calc are: <itemizedlist>
          <listitem>
            <formalpara>
              <title>Calculation:</title>

              <para>OpenOffice.org Calc provides you with over 300 functions
              for financial, logical, statistical, mathematical and banking
              operations. This enables you to create formulae to perform
              complex calculations on your data. In addition, Calc provides
              you with Function wizard that guides you interactively through
              the creation of formulae.</para>
            </formalpara>

            <para>Another feature of OpenOffice.org Calc is that it allows you
            to create natural language formulae using words such as sales -
            costs.</para>
          </listitem>

          <listitem>
            <formalpara>
              <title>Scenario Manager:</title>

              <para>Allows you to perform 'what-if' analyses and view the
              result of changes made to any factor of the calculation. For
              example, when performing a loan calculation, you can change the
              period of the loan and can view the resulting calculations for
              the loan-repayment amount or the interest rate.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Data Pilot:</title>

              <para>Enables you to compare, combine and arrange large amounts
              of data. It helps you pull in raw data from corporate databases,
              cross-tabulate, summarise and convert the data into meaningful
              information. You can use Data Pilot to create interactive
              tables, which allows the data to be frequently arranged,
              rearranged or summarised according to different points of
              view.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Dynamic Charts:</title>

              <para>As the name suggests, these charts update automatically as
              the data in the spreadsheet changes.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Opening and Saving Microsoft Files:</title>

              <para>Calc allows you to use your old Microsoft spreadsheets and
              save your work in Microsoft Excel or a variety of other formats.
              This facilitates the easy sharing of data with others using
              Microsoft or similar applications.</para>
            </formalpara>
          </listitem>
        </itemizedlist></para>
    </sect2>

    <sect2>
      <title>Performing Basic Spreadsheet Tasks</title>

      <para>Similar to any other spreadsheet application, Calc is used to
      process numerical information or text in tabular form. It is primarily
      used for tabulating numerical figures. It also allows you to sort and
      manipulate data, apply arithmetic, mathematic and statistical functions
      to data sets and represent the datasets in charts or graphical forms.
      The following sections describe the instructions to perform some basic
      spreadsheet tasks in Calc.</para>

      <procedure>
        <title>Formatting Tables and Cells</title>

        <para>To format tables and cells in a Calc spreadsheet:</para>

        <step performance="required">
          <para>On the <emphasis role="strong">Applications</emphasis> menu,
          point to <emphasis role="strong">Office</emphasis> and then click
          <emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to open
          a Calc spreadsheet. A new Calc window opens.</para>

          <figure float="0">
            <title><emphasis role="italic">Launching Calc</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_024.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Some of the key components of the main Calc window are
          described below:</para>

          <figure float="0">
            <title><emphasis role="italic">The Calc Window</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_025.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <itemizedlist>
            <listitem>
              <para>The Name box contains the cell and the row number, called
              the cell reference, of the current or active cell.</para>
            </listitem>

            <listitem>
              <para>The active cell indicates the selected cell currently in
              use.</para>
            </listitem>

            <listitem>
              <para>The Function wizard opens the Function Wizard dialogue
              box.</para>
            </listitem>

            <listitem>
              <para>The Sum button allows you to calculate the sum of the
              numbers in the cells that are above the current cell.</para>
            </listitem>

            <listitem>
              <para>Clicking the Function button inserts an equals sign into
              the current cell as well as in the input line, making it ready
              to accept a formula.</para>
            </listitem>

            <listitem>
              <para>The sheet tabs at the bottom of the sheet indicate the
              number of worksheets present in the current spreadsheet. By
              default, a new spreadsheet includes three worksheets.</para>
            </listitem>
          </itemizedlist>
        </step>

        <step performance="required">
          <para>After you have entered the required data in the spreadsheet,
          you can apply different formatting styles to it by selecting from
          the wide range of options available in Calc. To apply desired
          formatting to a selected range of cells, on the <emphasis role="strong">Format</emphasis> menu, click <emphasis role="strong">Cells.</emphasis> The <emphasis role="strong">Format
          Cells</emphasis> dialogue box opens.</para>

          <figure float="0">
            <title><emphasis role="italic">Formatting Cells</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_026.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can use the various options available under the <emphasis role="strong">Font, Font Effects</emphasis> and <emphasis role="strong">Alignment</emphasis> tabs to specify various formatting
          attributes for the selected text. Similarly, for assigning
          formatting attributes to numbers, you can select from a number of
          pre-defined formats available on the <emphasis role="strong">Numbers</emphasis> tab page or define a new one based
          on your preferences.</para>

          <para>The <emphasis role="strong">Format Cells</emphasis> dialogue
          box also provides you with options to add smart borders and vibrant
          backgrounds to your spreadsheet. It also allows you to select a
          background colour, from a spectrum of colours, for your otherwise
          bland and dull spreadsheet.</para>

          <para>Define the specifications and click <emphasis role="strong">OK</emphasis> to apply the formatting effects.</para>

          <figure float="0">
            <title><emphasis role="italic">Defining Formatting
            Attributes</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_027.png" width="10cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>After you have selected formatting attributes for the selected
          cell range, you may get a result similar to this one.</para>

          <figure float="0">
            <title><emphasis role="italic">The Formatted
            Spreadsheet</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_028.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Calc provides you with another useful feature, called
          <emphasis role="strong">Autoformat,</emphasis> which enables you to
          create attractive and professional table designs without undergoing
          the time-consuming process of selecting cell groups and assigning
          different formats to them. The Autoformat feature allows you to
          quickly apply preset formats to an entire sheet or a selected cell
          range. To apply Autoformat to a sheet or selected cell range, on the
          <emphasis role="strong">Format</emphasis> menu, click <emphasis role="strong">Autoformat</emphasis>.</para>

          <figure float="0">
            <title><emphasis role="italic">Using Autoformat</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_029.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>This displays the AutoFormat dialogue box. To assign a pre-set
          format to the selected cells, select one from the <emphasis role="strong">Format</emphasis> list and then click <emphasis role="strong">OK</emphasis> to apply the selected format to the
          selection.</para>

          <figure float="0">
            <title><emphasis role="italic">Selecting a
            Format</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_030.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The format of your choice is immediately applied to the
          selection, and you get an attractive and fully formatted table with
          very little effort.</para>

          <figure float="0">
            <title><emphasis role="italic">The Formatted
            Table</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_031.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <formalpara>
        <title>Entering Values and Formulas</title>

        <para>A formula is a spreadsheet function, complete with arguments,
        entered in a cell. All formulae begin with an equal sign and may
        contain number, text and, in some cases, other data such as format
        details. The formulae may also contain arithmetic operators, logic
        operators or function starts.</para>
      </formalpara>

      <table>
        <blockinfo>
          <abstract>
            <para>This table lists some examples of OpenOffice.org
            formulae:</para>
          </abstract>
        </blockinfo>

        <title>Calc Formulae</title>

        <tgroup cols="2">
          <colspec align="left" colname="col1" colwidth="5cm"/>

          <colspec align="left" colname="col2" colwidth="10cm"/>

          <tbody>
            <row>
              <entry><para> <emphasis role="strong">Formulae</emphasis>
              </para></entry>

              <entry><para> <emphasis role="strong">Description</emphasis>
              </para></entry>
            </row>

            <row>
              <entry><para> <emphasis role="strong">=SUM(A1:A11)</emphasis>
              </para></entry>

              <entry><para>Calculates the sum of the cells
              A1:A11</para></entry>
            </row>

            <row>
              <entry><para> <emphasis role="strong">
              =EFFECTIVE(5%;12)</emphasis> </para></entry>

              <entry><para>Calculates the effective interest for 5% annual
              nominal interest with 12 payments a year</para></entry>
            </row>

            <row>
              <entry><para> <emphasis role="strong">=B1*B2</emphasis>
              </para></entry>

              <entry><para>Displays the result of the multiplication of B1 and
              B2</para></entry>
            </row>

            <row>
              <entry><para> <emphasis role="strong">
              =C4-SUM(C10:C14)</emphasis> </para></entry>

              <entry><para>Calculates C4 minus the sum of cells C10 to
              C14</para></entry>
            </row>
          </tbody>
        </tgroup>
      </table>

      <para>The quickest way to enter a formula is to type the formula either
      in the cell where you want the result to display or in the Input Line on
      the Formula bar. You can also use the Function wizard, which helps you
      interactively create formulae.</para>

      <procedure>
        <title>To enter a formula using the Function wizard:</title>

        <step performance="required">
          <para>In your spreadsheet, select the cell where you want the
          formula to be inserted. To allow the Function wizard to guide you
          through the creation and application of a formula, on the <emphasis role="strong">Formula bar</emphasis>, click <emphasis role="strong">Function Wizard</emphasis>. This opens the <emphasis role="strong">Function Wizard</emphasis> dialogue box.</para>

          <figure float="0">
            <title>Launching Function Wizard</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_032.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can see the entire range of functions listed in the
          <emphasis role="strong">Functions</emphasis> list box. You can also
          select one category from the Category drop-down list to display the
          functions listed under that category. Find the desired function from
          the <emphasis role="strong">Functions</emphasis> list, and click to
          select it. You notice that the <emphasis role="strong">Function
          Wizard</emphasis> dialogue box provides you some information about
          the selected function to guide you through your selection. After
          selecting the function, click <emphasis role="strong">Next</emphasis> to proceed with the task of entering a
          formula.</para>

          <figure float="0">
            <title>Selecting a Function</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_033.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Now, you need to specify the numbers to which you want to
          apply the formula. To select the numbers, you need to go back to the
          worksheet.</para>

          <para>Click the <emphasis role="strong">Shrink</emphasis> button to
          shrink this dialogue box and return to the worksheet.</para>

          <figure float="0">
            <title>Shrinking the Function Wizard Dialogue Box</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_034.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">Function Wizard</emphasis> dialogue
          box shrinks to allow you to view the worksheet. To select the cell
          range, hold down the <emphasis role="strong">SHIFT</emphasis> key and
          use the mouse to select the cell range containing the desired
          numbers.</para>

          <para>After selecting the cells, you can go back to the Function
          wizard by clicking the <emphasis role="strong">Maximize</emphasis> button.</para>

          <figure float="0">
            <title>Selecting the Cell Range</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_035.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The cell reference for the selected cell range automatically
          appears in the <emphasis role="strong">number 1</emphasis> box and
          the applied formula, complete with arguments, appears in the
          <emphasis role="strong">Formula</emphasis> box at the bottom of the
          dialogue box. To complete the task of entering a formula, click
          <emphasis role="strong">OK</emphasis>.</para>

          <figure float="0">
            <title>Applying the Formula</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_036.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The solution appears in the cell where you had applied the
          formula.</para>

          <figure float="0">
            <title>Final Output</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_037.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <formalpara>
        <title>Inserting Charts</title>

        <para>You can present your data in the form of charts or graphs to
        compare your data series visually and view trends in the data. Calc
        offers you a number of ways to represent spreadsheet data
        graphically.</para>
      </formalpara>

      <procedure>
        <title>To insert a chart in your spreadsheet:</title>

        <step performance="required">
          <para>Open a spreadsheet containing data and row and column
          headings, and select the data to be included in the chart. Then, on
          the <emphasis role="strong">Insert</emphasis> menu, select <emphasis role="strong">Chart</emphasis>. The <emphasis role="strong">Chart
          Wizard</emphasis> dialogue box appears.</para>

          <figure float="0">
            <title>Launching the Chart Wizard</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_038.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <note userlevel="instructor">
            <title>Instructor Notes:</title>

            <para>Advise students about the alternate way to insert a chart
            using the Insert Chart icon from the Standard toolbar.</para>
          </note>
        </step>

        <step performance="required">
          <para>On the first page of the <emphasis role="strong">Chart
          wizard</emphasis>, you can select the chart type and preview the
          chart output. Calc allows you to select from a wide range of 2D and
          3D charts. You may decide to follow the rest of the instructions of
          the Chart Wizard by clicking <emphasis role="strong">Next</emphasis> or you can click <emphasis role="strong">Finish</emphasis> to insert a chart in your
          document.</para>

          <figure float="0">
            <title>Selecting the Chart Type</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_039.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The chart is inserted at the specified location in your
          spreadsheet. You can now move and resize the chart and edit it
          further to suit your requirements.</para>

          <figure float="0">
            <title>The Inserted Chart</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_040.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <formalpara>
        <title>Exporting Spreadsheets to PDF</title>

        <para>Like the other OpenOffice.org applications, you can export your
        spreadsheets from Calc as PDF files. With OpenOffice.org you do not
        need any additional third party software to convert your documents
        into PDF format.</para>
      </formalpara>

      <procedure>
        <title>To export your spreadsheet as a PDF:</title>

        <step performance="required">
          <para>On the <emphasis role="strong">File</emphasis> menu, click
          <emphasis role="strong">Export as PDF</emphasis>. The <emphasis role="strong">Export</emphasis> dialogue box appears.</para>

          <figure float="0">
            <title>Exporting Spreadsheet as PDF</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_041.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The four tabbed pages in this dialogue box allow you to define
          options, such as the pages to be included in the PDF, the type of
          compression to be used and the level of security to be assigned to
          the file. After defining these specifications, click <emphasis role="strong">Export</emphasis> to continue.</para>

          <figure float="0">
            <title>Defining PDF Options</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_042.png" width="6cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Provide a file name for your spreadsheet and navigate to the
          directory where you want to save it. Click <emphasis role="strong">Save</emphasis> to export the spreadsheet as a PDF
          file.</para>

          <figure float="0">
            <title>Saving as PDF</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_043.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <tip>
            <title>Nice to Know:</title>

            <para>To discover an Easter Egg tucked away in Calc, click within
            any of the cells of your spreadsheet, type <emphasis role="strong">= GAME("StarWars")</emphasis> and start playing right
            away.</para>
          </tip>
        </step>

        <step performance="required">
          <para>Your spreadsheet is now displayed as a PDF file.</para>

          <figure float="0">
            <title>The PDF file</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_044.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>
    </sect2>
  </sect1>

  <sect1>
    <title>Using OpenOffice.org Impress</title>

    <para>Impress is a fully featured presentation tool of the OpenOffice.org
    office software suite. It enables you to create effective multimedia
    presentations by creating 2D and 3D clip art and images. It also allows
    you to create special effects and animations by using high-impact drawing
    tools.</para>

    <para>OpenOffice.org Impress is similar to Microsoft PowerPoint in its
    functionality. In addition to making it easy for you to create PDF files
    from presentations, Impress lets you export the presentations into
    ShockWave Flash (SWF) files. This enables you to run the output on any
    computer that has a Flash player installed.</para>

    <sect2>
      <title>Key Features of OpenOffice.org Impress</title>

      <para>Some of the many useful features of Impress are:</para>

      <formalpara>
        <title>Creating Vector Graphics:</title>

        <para>Impress comes bundled with various drawing tools that allow you
        to create vector graphics from within the application. You can also
        export vector graphics to bitmap pictures and, inversely, convert
        bitmap pictures into vector graphics.</para>
      </formalpara>

      <formalpara>
        <title>Creating Slides:</title>

        <para>Choose from ready-to-use templates or use the drawing and
        diagram tools to jazz up your slides. Master view adds the elements
        that you want to appear on all slides of your presentation.</para>
      </formalpara>

      <para>Further, Impress users have the option to install the Open ClipArt
      library, which contains a huge selection of images for free use.</para>

      <para>Animations and effects help add spice to your presentations. You
      can render stunning 2D and 3D effects to your text using Fontwork, which
      lets you create life-like 3D images easily.</para>

      <formalpara>
        <title>Publishing Presentations:</title>

        <para>Impress allows you to publish presentations as handouts, export
        them into PDF files, convert them into SWF files and publish them as
        HTML documents. This enables you to access your presentation from a
        variety of platforms.</para>
      </formalpara>

      <formalpara>
        <title>Saving Presentation in Other Formats:</title>

        <para>Similar to other OpenOffice.Org applications, Impress saves your
        work in the international OpenDocument format. It also allows you to
        save your work in other formats such as PowerPoint.</para>
      </formalpara>
    </sect2>

    <sect2>
      <title>Creating Multi-Media Presentations</title>

      <procedure>
        <title>Creating, Viewing and Printing a Presentation</title>

        <para>To create and view presentations using OpenOffice.org
        Impress:</para>

        <step performance="required">
          <para>On the <emphasis role="strong">Applications</emphasis> menu,
          point to <emphasis role="strong">Office</emphasis> and then click
          <emphasis role="strong">OpenOffice.org
          Presentation</emphasis>.</para>

          <figure float="0">
            <title><emphasis role="italic">Launching
            Impress</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_045.png" width="9cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">Presentation
          Wizard</emphasis> dialogue box appears. The <emphasis role="strong">Presentation wizard</emphasis> allows you to define the
          basic structure of a presentation in three brief steps. You can
          either continue defining the specifications as guided by the
          Presentation Wizard or immediately create a new blank presentation
          by clicking <emphasis role="strong">Create</emphasis>.</para>

          <figure float="0">
            <title><emphasis role="italic">Using the Presentation
            Wizard</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_046.png" width="12cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <tip>
            <title>Nice to Know:</title>

            <para>To be able to preview the slide template, slide design and
            slide transition effects, leave the Preview check box
            selected.</para>
          </tip>
        </step>

        <step performance="required">
          <para>This figure shows the main Impress window with an empty
          presentation. From the <emphasis role="strong">Task</emphasis> pane
          on the left, you can select a layout for your current slide.</para>

          <figure float="0">
            <title><emphasis role="italic">The Impress
            Window</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_047.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Enter the required text in the provided text boxes to create
          the first slide. To make your presentation more attractive and
          professional looking, you can either change the background and
          format the font size and colour for each slide or simply select a
          pre-defined template from the <emphasis role="strong">Master
          Pages</emphasis> panel.</para>

          <para>Click <emphasis role="strong">Master Pages</emphasis> to open
          the <emphasis role="strong">Master Pages</emphasis> panel.</para>

          <figure float="0">
            <title><emphasis role="italic">Opening the Master Pages
            Panel</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_048.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>A number of templates are available on the <emphasis role="strong">Master Pages</emphasis> panel. Select the template of
          your choice to apply a whole new look to your presentation. You can
          enhance the look of the presentation further by adding various
          elements, such as objects, pictures and animated images, from the
          <emphasis role="strong">Insert</emphasis> menu. Alternatively, you
          can start adding new slides to the presentation.</para>

          <para>You can add a new slide by clicking the <emphasis role="strong">Slide</emphasis> button on the <emphasis role="strong">Standard toolbar</emphasis>. Alternatively, click
          <emphasis role="strong">Slide</emphasis> on the <emphasis role="strong">Insert</emphasis> menu.</para>

          <figure float="0">
            <title><emphasis role="italic">Selecting a Slide
            Template</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_049.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The inserted slide is also formatted as the first slide
          because that is the layout you selected last. According to the
          requirements of your presentation, you can select a new format from
          the <emphasis role="strong">Layout</emphasis> pane. The new layout
          has two columns, one for text and the other for images. This allows
          you to display text along with an associated image on the same
          slide. Enter the textual content in the provided text boxes, then
          double-click the house icon to insert a graphic in the provided
          placeholder.</para>

          <figure float="0">
            <title><emphasis role="italic">Selecting a Slide
            Layout</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_050.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>In the <emphasis role="strong">Insert
          Picture</emphasis> dialogue box, select the desired image and click
          <emphasis role="strong">Open</emphasis> to insert it into your
          slide.</para>

          <figure float="0">
            <title><emphasis role="italic">Inserting Picture in a
            Slide</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_051.png" width="10cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Notice that the inserted picture is automatically resized to
          fit into the provided space. You can also insert an image by
          selecting <emphasis role="strong">Picture</emphasis> from the
          <emphasis role="strong">Insert</emphasis> menu. A picture inserted in
          this way is not automatically resized, but you can move and resize
          it as needed. You can insert new slides in a similar fashion.</para>

          <para>Now, you are ready to display your presentation as a slide
          show. To configure the basic slide show setting, select <emphasis role="strong">Slide Show Settings</emphasis> from the <emphasis role="strong">Slide Show</emphasis> menu.</para>

          <figure float="0">
            <title><emphasis role="italic">Setting up a Slide
            Show</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_052.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">Slide Show</emphasis> dialogue box
          helps you define the basic settings for your slide show. In the
          <emphasis role="strong">Range</emphasis> section, you can specify the
          slides to be included in the presentation and their order of
          display. In the <emphasis role="strong">Type</emphasis> section, you
          can define how to display the slides. Similarly, the <emphasis role="strong">Options</emphasis> section allows you to define various
          other settings for your presentation.</para>

          <para>After selecting the desired options, click <emphasis role="strong">OK</emphasis> to apply the settings.</para>

          <figure float="0">
            <title><emphasis role="italic">Configuring the Slide Show
            Settings</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_053.png" width="8cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>To start the slide show select <emphasis role="strong">Slide
          Show</emphasis> from the <emphasis role="strong">Slide
          Show</emphasis> menu or press <emphasis role="strong">F5</emphasis>.</para>

          <figure float="0">
            <title><emphasis role="italic">Starting the Slide
            Show</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_054.png" width="7cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The presentation can be viewed as a running slide show. When
          you reach the last slide of the presentation, you are prompted to
          exit the presentation by clicking once. However, you can exit a
          slide show at any point of time by pressing <emphasis role="strong">ESC</emphasis>.</para>
        </step>

        <step performance="required">
          <para>You can choose to print your slides with notes, as an outline,
          with page numbers, with date and time and so on. To do this, select
          <emphasis role="strong">Print</emphasis> from the <emphasis role="strong">File</emphasis> menu.</para>

          <figure float="0">
            <title><emphasis role="italic">Printing the
            Presentation</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_055.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can use the <emphasis role="strong">Print</emphasis> dialogue box to further define printer
          settings or accept the default settings, and click <emphasis role="strong">OK</emphasis> to start printing your
          presentation.</para>

          <figure float="0">
            <title><emphasis role="italic">Defining Printer
            Settings</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_056.png" width="9cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <procedure>
        <title>Animating Objects and 3D Objects</title>

        <para>To create a presentation with 3D effects and animations:</para>

        <step performance="required">
          <para>Open a new presentation in which you want to use 3D graphics
          and animations, and select a suitable template from the Master pages
          panel. Now, you can start adding elements to your presentation to
          spice it up. Begin with placing the title of your presentation on
          the first slide.</para>

          <para>To create an eye-catching display for the title text, you can
          use one of the many wonderful text tools available in Impress. One
          of these is Fontwork, which enables you to create special 3D effects
          to your text. To start using Fontwork, on the <emphasis role="strong">Drawing</emphasis> toolbar, click the <emphasis role="strong">Fontwork Gallery</emphasis> button. The <emphasis role="strong">Fontwork Gallery</emphasis> window appears.</para>

          <figure float="0">
            <title><emphasis role="italic">Opening Fontwork
            Gallery</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_057.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Select the style in which you want the title text to be
          displayed, and click <emphasis role="strong">OK.</emphasis></para>

          <figure float="0">
            <title><emphasis role="italic">Selecting a Fontwork
            Style</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_058.png" width="8cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The text <emphasis role="strong">Fontwork,</emphasis> in the
          selected style, appears on the slide as an object. To display the
          title text in place of the <emphasis role="strong">Fontwork</emphasis> object, double-click the object and
          type the title text in place of the black Fontwork that appears over
          the object. Click outside the object's selected area to exit the
          <emphasis role="strong">Fontwork</emphasis> edit mode.</para>

          <figure float="0">
            <title><emphasis role="italic">Editing the Fontwork
            Object</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_059.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can go ahead and do the same on the other slides too by
          inserting 3D images and animating them.</para>

          <figure float="0">
            <title><emphasis role="italic">The 3D Text</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_060.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can insert 3D graphic objects in your presentation from
          the 3D-Objects toolbar. By default, this toolbar is not displayed on
          the Drawing toolbar. To display the 3D-Objects toolbar, on the
          <emphasis role="strong">View</emphasis> menu, point to <emphasis role="strong">Toolbars</emphasis> and then click <emphasis role="strong">3D-Objects</emphasis>.</para>

          <figure float="0">
            <title><emphasis role="italic">Inserting 3D
            Graphics</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_061.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <tip>
            <title>Nice to Know:</title>

            <para>You can also display the 3D-Objects toolbar by clicking the
            small arrow at the end of the Drawing toolbar and selecting it
            from the Visible Buttons list.</para>
          </tip>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">3D-Objects
          toolbar</emphasis> appears as a floating toolbar. If you do not like
          floating toolbars, you can place it on one of the existing toolbars.
          To dock the <emphasis role="strong">3D-Objects toolbar</emphasis>,
          drag the title bar of the toolbar to the desired location and
          release the mouse button.</para>

          <figure float="0">
            <title><emphasis role="italic">The 3D-Objects
            Toolbar</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_062.png" width="2cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">3D-Objects toolbar</emphasis> is
          now attached to the <emphasis role="strong">Line and Filling
          toolbar</emphasis>. You can pick up objects from this toolbar and
          insert them into your slides. To insert a 3D Object on your current
          slide, click the desired object on the 3 <emphasis role="strong">D-Objects toolbar</emphasis>. Then, move your mouse to
          the point where you want to insert the object. You can see a plus
          sign in place of the mouse tip. Holding down the left mouse button,
          drag the mouse to insert the object on the slide. The selected 3D
          object appears on the slide.</para>

          <figure float="0">
            <title><emphasis role="italic">Inserting a 3D
            Object</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_063.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can change the proportion and size of the object by
          holding the green handles that appear around it. Impress also
          provides you tools to apply a number of 3D effects on the object to
          modify its look and feel as per your requirements. To apply 3D
          effects on the inserted graphic, right-click the object. On the
          short-cut menu, click <emphasis role="strong">3D Effects</emphasis>.
          The <emphasis role="strong">3D Effects</emphasis> dialogue box
          opens.</para>

          <figure float="0">
            <title><emphasis role="italic">Applying 3D
            Effects</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_064.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can use the options available under the different buttons
          in this dialogue box to define the look and feel of the inserted
          object. Click the <emphasis role="strong">Illumination</emphasis> button to fine- tune the
          illumination effect on the object. You can select the appropriate
          options from the drop-down lists to render the desired illumination
          effect to the object. Alternatively, you can simply drag the white
          dot in the graphic at the bottom of the dialogue box and move it to
          get the desired effect.</para>
        </step>

        <step performance="required">
          <para>After specifying the desired options, click the <emphasis role="strong">Assign</emphasis> icon on the top right of the dialogue
          box to apply the effects on the selected object. Click <emphasis role="strong">Close</emphasis> to exit the <emphasis role="strong">3D
          Effects</emphasis> dialogue box.</para>

          <figure float="0">
            <title><emphasis role="italic">Defining 3D
            Effects</emphasis></title>

            <mediaobject>
              <imageobject>
		<imagedata fileref="images/Lesson05_images_065.png" width="5cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <note userlevel="instructor">
            <title>Instructor Notes:</title>

            <para><emphasis role="italic">If you have enough time, you can
            also demonstrate the procedure of converting 2D objects into 3D
            objects and applying the finer 3D effects to it.</emphasis></para>
          </note>
        </step>

        <step performance="required">
          <para>Notice that with a couple of mouse clicks, the 3D object takes
          on a completely new look. In a similar fashion, you can add many
          more 3D and 2D elements to your presentation and apply various 3D
          effects to jazz it up. Impress also offers some animation
          functionality to help you bring life to your presentations. To
          display the animation options available in Impress, on the <emphasis role="strong">Slide Show</emphasis> menu, click <emphasis role="strong">Custom Animation</emphasis>.</para>

          <para>The <emphasis role="strong">Custom Animations</emphasis> panel
          now appears on the right edge of the presentation window.</para>

          <figure float="0">
            <title><emphasis role="italic">Applying Custom
            Animation</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_066.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>To apply an animation effect on an individual element in your
          slide, select that element and click the <emphasis role="strong">Add
          </emphasis> button on the <emphasis role="strong">Custom
          Animation</emphasis> panel. The Custom Animation dialogue box
          opens.</para>

          <figure float="0">
            <title><emphasis role="italic">Animating
            Objects</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_067.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You can now apply various animations to the selected object,
          define the entrance and exit animation for it and chart a motion
          path for the object. Similarly, you can specify animation effects
          for other elements on the slides.</para>

          <para>After defining all the desired settings for the object, click
          <emphasis role="strong">OK </emphasis> to apply the animation
          effects.</para>

          <figure float="0">
            <title><emphasis role="italic">Customising Animation
            Effects</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_068.png" width="5cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The specified animations can be viewed at the bottom of the
          <emphasis role="strong">Custom Animations</emphasis> panel. You can
          now view the animation effects in a slide show. Click the <emphasis role="strong">Slide Show</emphasis> button to view the presentation
          as a slide show.</para>

          <figure float="0">
            <title><emphasis role="italic">Launching a Slide
            Show</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_069.png" width="14cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Your presentation runs as a spectacular and lively slide
          show.</para>

          <figure float="0">
            <title><emphasis role="italic">The spectacular Slide
            Show</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_070.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <formalpara>
        <title>Exporting a Presentation</title>

        <para>As stated earlier, another useful feature associated with
        Impress is that it has the built-in capacity to export presentations
        directly into several other file formats. As a result, Impress allows
        you to export your slide shows directly as Flash (SWF) files.</para>
      </formalpara>

      <procedure>
        <title>To export your presentation as an SWF file:</title>

        <step performance="required">
          <para>On the <emphasis role="strong">File</emphasis> menu, click
          <emphasis role="strong">Export.</emphasis> This opens the <emphasis role="strong">Export</emphasis> dialogue box.</para>

          <figure float="0">
            <title>Exporting a Presentation</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_071.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Here, you need to specify a file name in the <emphasis role="strong">Name</emphasis> field and navigate to the directory
          where you want to export the file. To export the presentation as a
          Flash file, select <emphasis role="strong">Macromedia Flash (SWF)
          (.swf)</emphasis> from the file type drop-down list and click
          <emphasis role="strong">Save</emphasis>. The file is exported to the
          indicated location. You can now view the presentation as a Flash
          file.</para>

          <figure float="0">
            <title>Exporting Presentation as a Flash File</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_072.png" width="10cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>
    </sect2>
  </sect1>

  <sect1>
    <title>Using OpenOffice.org Draw</title>

    <para>Draw is a vector graphics drawing tool that enables you to create
    simple and complex drawings and export them in a number of common image
    formats. Draw also allows you to insert tables, charts, formulas and other
    items created in OpenOffice.org programmes into your drawings.</para>

    <note>
      <title>Note:</title>

      <para>Graphics that are created using a vector graphics drawing tool do
      not blur when resized.</para>
    </note>

    <para>Draw is integrated with the OpenOffice.org suite, making it easy
    toexchange of graphics with other components of the suite. For example, if
    you create an image in Draw, reusing it in Writer is as simple as copying
    and pasting the image. A subset of the functions in Draw are also
    available in Writer and Impress, so you do not have to switch back and
    forth between them and Draw to perform basic image manipulations.</para>

    <sect2>
      <title>Key Features of OpenOffice.org Draw</title>

      <note>
        <title>Note:</title>

        <para>Vector drawing software follows a common notation for referring
        to all shapes, whether simple lines, rectangles or more complicated
        shapes, as objects.</para>
      </note>

      <para>Draw provides extensive functionality that integrates more
      functions than the majority of drawing tools available in office suites.
      Some of the key features of Draw are: <itemizedlist>
          <listitem>
            <formalpara>
              <title>Vector Graphics Creation</title>

              <para>: You can create vector graphics in Draw by using the
              lines and curves defined by mathematical vectors. Vectors
              describe lines, ellipses and polygons according to their
              geometry.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>3D Objects Creation</title>

              <para>: In Draw, you can create simple 3D objects, such as
              cubes, spheres and cylinders, and modify the light source of the
              objects.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Grids and Guides:</title>

              <para>You can align objects in your drawing by using grids and
              guides as visual cues. You can also snap an object to a grid
              line, a guide or to the edge of another object.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Connecting Objects to Show Relationships:</title>

              <para>You can attach objects to each other using special lines
              called connectors to show the relationship between those
              objects. Connectors attach to glue points on drawing objects and
              remain attached when those objects move. These are useful for
              creating things like organisation charts and technical
              diagrams.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Displaying Dimensions:</title>

              <para>You can use dimension lines to calculate and display
              linear dimensions in technical diagrams, which often show the
              dimensions of the objects in the drawing.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Gallery:</title>

              <para>You can insert and use images, animations, sounds and
              other items from the OpenOffice.org gallery in your drawings as
              well as in other OpenOffice.org programmes.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Graphic File Formats:</title>

              <para>Export your creation to many common graphic file formats,
              such as BMP, GIF, JPG and PNG.</para>
            </formalpara>
          </listitem>
        </itemizedlist></para>
    </sect2>

    <sect2>
      <title>Performing Basic Drawing Operations</title>

      <procedure>
        <title>To launch OpenOffice.org Draw:</title>

        <step performance="required">
          <para>On the <emphasis role="strong">Applications</emphasis> menu,
          point to <emphasis role="strong">Accessories</emphasis> and click
          <emphasis role="strong">Terminal</emphasis> to display the <emphasis role="strong">Terminal</emphasis> window. In the <emphasis role="strong">Terminal</emphasis> window, type oodraw to launch
          OpenOffice.org Draw.</para>

          <para>The main components of the <emphasis role="strong">Draw</emphasis> window are shown in the following
          graphic:</para>

          <figure float="0">
            <title>The Draw Window</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_073.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The drawings are created in the drawing area, which is
          surrounded by the following toolbars:</para>

          <itemizedlist>
            <listitem>
              <para>The <emphasis role="strong">Menu</emphasis> bar lists the
              main menus available in Draw. It includes options to manage,
              edit and view the format of your drawings.</para>
            </listitem>

            <listitem>
              <para>The <emphasis role="strong">Function</emphasis> bar
              displays icons to perform tasks such as Open, Save, Copy, Cut
              and Paste.</para>
            </listitem>

            <listitem>
              <para>The <emphasis role="strong">Line and Filling</emphasis> bar
              includes specific drawing tools to modify the appearance of a
              selected object such as line style, colour and thickness; fill
              style and colour.</para>
            </listitem>

            <listitem>
              <para>The <emphasis role="strong">Drawing</emphasis> toolbar is
              the most important toolbar in Draw. It contains all the
              necessary functions for drawing various geometric and freehand
              shapes. Creating basic shapes in Draw requires the extensive use
              of this toolbar. However, you have to further edit, combine and
              manipulate them to create complex objects.</para>

              <para>You can vary the number and position of the visible tools
              to make the interface look a bit different. To add or remove a
              toolbar from the Draw window:</para>
            </listitem>
          </itemizedlist>
        </step>

        <step performance="required">
          <para>On the <emphasis role="strong">View</emphasis> menu, point to
          <emphasis role="strong">Toolbars.</emphasis> The <emphasis role="strong">Toolbar</emphasis> list displays the toolbars
          available, with a check mark next to the toolbars that are
          displayed. To remove a toolbar from the Draw window, clear the
          corresponding check mark and click the toolbar without a check mark
          to add it to the window.</para>
        </step>
      </procedure>

      <procedure>
        <title>Creating Objects</title>

        <para>To create an object by using the Drawing toolbar:</para>

        <step performance="required">
          <para>Click a specific object button such as <emphasis role="strong">Rectangle</emphasis> or <emphasis role="strong">Ellipse</emphasis> on the <emphasis role="strong">Drawing</emphasis> toolbar, and place the mouse cursor
          at the point in the drawing area where you want the object to
          start.</para>
        </step>

        <step performance="required">
          <para>Press the left button on the mouse, drag the cursor to where
          you want the object to end and release the button. The object
          appears in the Drawing area.</para>
        </step>
      </procedure>

      <note userlevel="instructor">
        <title>Instructor Notes:</title>

        <para>The Drawing toolbar is not discussed in detail because you use
        its options to draw only basic shapes. For novice users, demonstrate
        the creation of a few objects, such as square, rectangle and
        connector. Visit <ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink> for more details on
        OpenOfice.org products.</para>
      </note>

      <formalpara>
        <title>Selecting Objects</title>

        <para>Before making any changes to an object, you need to select the
        object. Draw provides the following options to select an
        object:</para>
      </formalpara>

      <itemizedlist>
        <listitem>
          <para>Direct Selection: Click the object to select it.</para>
        </listitem>

        <listitem>
          <para>Selection by Framing: On the <emphasis role="strong">Drawing</emphasis> toolbar, click the <emphasis role="strong">Select</emphasis> button and drag a large rectangle
          around the object to select it. This option is useful for selecting
          multiple objects in the drawing area.</para>

          <note>
            <title>Note:</title>

            <para>You have to enclose the object(s) completely in the
            rectangle to select them.</para>
          </note>

          <figure float="0">
            <title>Selecting by Framing</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_074.png" width="2cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </listitem>

        <listitem>
          <para>Selecting hidden objects: To select an object that is covered
          by another object, press Alt key and click the object you want to
          select.</para>

          <note>
            <title>Note:</title>

            <para>To be able to select a hidden object, you must know the
            position of that object relative to the objects on top.</para>
          </note>
        </listitem>
      </itemizedlist>

      <formalpara>
        <title>Editing Objects</title>

        <para>When creating objects, you may have to edit them or change their
        properties to get the desired output. However, you may not always find
        that flexibility in the default software settings. For example, you
        cannot change the shape of the square to a rectangle or rotate the
        square on its own axis by using the default <emphasis role="strong">Drawing</emphasis> toolbar. To perform these tasks, Draw
        provides various other options with the required flexibility, such
        as:</para>
      </formalpara>

      <note>
        <title>Note:</title>

        <para>All the options covered in the subsequent sections apply to a
        selected object or a group of objects. You can identify a selected
        object from any other by the small, coloured square or circle around
        the object. These squares or circles are called handles and form a
        rectangular frame that is just big enough to contain the
        object.</para>
      </note>

      <procedure>
        <title>Modifying Object Size</title>

        <step performance="required">
          <para>In the Drawing area, select the created object by clicking it.
          Handles appear on the object.</para>

          <figure float="0">
            <title><emphasis role="italic">Selecting an
            Object</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_075.png" width="5cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Place the mouse cursor over one of the handles. When the
          cursor becomes a double-headed arrow, drag the cursor in the
          direction of the arrow to modify the size of the object. If you
          choose a corner handle, you will resize the object along two axes at
          the same time. If you use a side handle, the objects will only be
          resized along one axis. The outline of the resulting new object
          appears as a dotted line.</para>
        </step>

        <step performance="required">
          <para>Release the mouse button when the object is sized correctly.
          The dotted line disappears, and the resized object appears.</para>

          <figure float="0">
            <title><emphasis role="italic">Modifying the
            Object</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_076.png" width="13cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <formalpara>
        <title>Arranging Objects</title>

        <para>If the document you are working on includes many overlapping
        objects, editing of individual objects (which may or may not be
        visible) might pose a challenge. Fortunately, Draw provides a way to
        rearrange objects without affecting their layout.</para>
      </formalpara>

      <procedure>
        <title>To change the arrangement of objects:</title>

        <step performance="required">
          <para>In the drawing area, right-click the object you want to
          rearrange, point to <emphasis role="strong">Arrange</emphasis> and
          select the appropriate option from the <emphasis role="strong">Arrange</emphasis> list.</para>

          <figure float="0">
            <title>Rearranging the Object</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_077.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>If you select the <emphasis role="strong">Send
          Backward</emphasis> option, the output is as shown in the following
          graphic:</para>

          <figure float="0">
            <title>Object Sent Backwards</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_078.png" width="5cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <note userlevel="instructor">
            <title>Instructor Notes:</title>

            <para>If time permits, ask the students to explore the other
            options in the Arrange list. In addition, explain which option to
            use under what circumstances. Specifically discuss the <emphasis role="strong">Behind Object</emphasis> option and the difference
            between the output from the <emphasis role="strong">Send to
            Back</emphasis> and <emphasis role="strong">Behind
            Object</emphasis> options. This is a low-priority activity.</para>
          </note>
        </step>
      </procedure>

      <formalpara>
        <title>Duplicating Objects</title>

        <para>Often, you may need to create multiple objects of the same shape
        and size. In Draw, you can duplicate or make multiple copies of an
        object. The copies can be identical or differ in size, colour,
        orientation and location.</para>
      </formalpara>

      <procedure>
        <title>To create multiple copies of an object:</title>

        <step performance="required">
          <para>Click the object to be copied, click <emphasis role="strong">Edit</emphasis> and select the <emphasis role="strong">Duplicate</emphasis> option. The <emphasis role="strong">Duplicate</emphasis> dialogue box opens.</para>
        </step>

        <step performance="required">
          <para>Specify the appropriate values in the <emphasis role="strong">Duplicate</emphasis> dialogue box, and click <emphasis role="strong">OK</emphasis> to display the output in the drawing
          area.</para>

          <figure float="0">
            <title>Duplicating Objects</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_079.png" width="12cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <formalpara>
        <title>Grouping and Combining Objects</title>

        <para>When creating or editing an object, the object might be
        displaced from its original position. This change in location disturbs
        the relative position of the object to the others in the drawing. This
        could be critical where accuracy, in terms of position, is important
        such as in architectural drawings. Using Draw, you can combine drawing
        objects in two distinct ways, grouping and combining.</para>
      </formalpara>

      <formalpara>
        <title>Grouping Objects</title>

        <para>Grouping objects is like putting them into a container, where
        the objects are grouped with each other but retain their individual
        identities. You can move the group as one entity and apply changes to
        all the enclosed objects. A group can always be undone, and the
        objects that constitute the group can always be manipulated
        separately.</para>
      </formalpara>

      <procedure>
        <title>To group objects:</title>

        <step performance="required">
          <para>In the <emphasis role="strong">Drawing</emphasis> area, select
          all the objects you want to include in the group. Right click any
          selected object, and then select the <emphasis role="strong">Group</emphasis> option.</para>
        </step>

        <step performance="required">
          <para>Click any object in the group; handles appear around the
          entire group instead of around an object.</para>
        </step>
      </procedure>

      <para>You can now modify the entire group, without applying effects to
      objects individually. To resize a group: <itemizedlist>
          <listitem>
            <para>Place the mouse cursor over one of the handles. When the
            cursor becomes a double-headed arrow, drag the cursor to increase
            or decrease the size of the objects in the group. All the objects
            in the group are resized equally.</para>
          </listitem>
        </itemizedlist></para>

      <procedure>
        <title>You can also edit a single object in the group without breaking
        it. To edit individual objects in a group:</title>

        <step performance="required">
          <para>Double-click an object in the group. You can now enter the
          group and work on individual objects.</para>
        </step>

        <step performance="required">
          <para>Click the object you want to edit; the handles appear around
          that object. In this mode, you can edit, add or delete this
          object.</para>
        </step>

        <step performance="required">
          <para>To re-instate the group after modifying the object,
          double-click anywhere outside the selection frame.</para>
        </step>
      </procedure>

      <note>
        <title>Note:</title>

        <para>You can group objects of all shapes and sizes. You can group
        objects in 2D, 3D or a combination of both. However, you can combine
        only overlapping 2D objects.</para>
      </note>

      <formalpara>
        <title>Combining Objects</title>

        <para>Combining drawing objects is similar to grouping, except that
        combining creates a permanent fusion of objects, leading to the
        formation of a new object. The original objects are no longer
        available as individual entities, and you cannot enter the group to
        edit the individual objects. When you combine the objects, the group
        takes on the properties of the lower-most object in the
        arrangement.</para>
      </formalpara>

      <procedure>
        <title>To combine objects:</title>

        <step performance="required">
          <para>In the drawing area, select multiple 2D objects.</para>

          <note>
            <title>Note:</title>

            <para>The lower-most object in the following graphic is the blue
            object.</para>
          </note>

          <figure float="0">
            <title>Combining Objects</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_080.png" width="4cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Right-click any of the objects in the selection and click the
          Combine option in the list. Where the objects overlap, the
          overlapping zone is either filled or empty, depending on the number
          of overlaps. When the number of overlaps is even, you get an empty
          space. When the number of overlaps is odd, you get a filled
          area.</para>

          <figure float="0">
            <title>The Overlapping Zone</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_081.png" width="4cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>After you have combined the objects, you can select the
          combined objects as an entity. However, you will not be able to
          select the empty area in the object.</para>
        </step>
      </procedure>

      <itemizedlist>
        <title>To split the objects:</title>

        <listitem>
          <para>In the <emphasis role="strong">Drawing</emphasis> area,
          right-click the combination created in the previous procedure and
          select the <emphasis role="strong">Split</emphasis> option from the
          list.</para>

          <figure float="0">
            <title>Splitting Objects</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_082.png" width="4cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>

          <para>Note that the objects return to their original status.
          However, the properties of the objects have now changed as per the
          last object in the arrangement.</para>
        </listitem>
      </itemizedlist>

      <formalpara>
        <title>Editing Colours and Textures</title>

        <para>When creating a drawing, you may need to work with objects of
        variable colours and textures in the same drawing area. You can
        customise the area fill of an object by using the <emphasis role="strong">Line and Fill</emphasis> toolbar.</para>
      </formalpara>

      <note>
        <title>Note:</title>

        <para>The OpenOffice.org term for the inside of an object is area
        fill. The area fill of an object can be of uniform colour, a gradient
        or an image.</para>
      </note>

      <procedure>
        <title>Editing a Colour Fill</title>

        <para>To edit the colour fill of an object:</para>

        <step performance="required">
          <para>In the drawing area, select the object you want to edit and
          click the <emphasis role="strong">Area</emphasis> button on the
          <emphasis role="strong">Line and Fill</emphasis> toolbar. The
          <emphasis role="strong">Area</emphasis> dialogue box opens.</para>

          <figure float="0">
            <title><emphasis role="italic">Editing a Colour
            Fill</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_083.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">Area</emphasis> dialogue box
          provides the option to change the existing colour fill of the
          object. Click the <emphasis role="strong">Colours</emphasis> tab,
          select a colour listed under the <emphasis role="strong">Table</emphasis> category and click <emphasis role="strong">OK</emphasis> to apply the change.</para>

          <figure float="0">
            <title><emphasis role="italic">Selecting a Colour
            Fill</emphasis></title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_084.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The Table category lists the standard colours or the colours
          that are used most often. However, if you need a colour or shade
          that is not available in the list, go ahead and create it! To define
          a custom colour:</para>

          <substeps performance="required">
            <step performance="required">
              <para>Click the standard colour closest to your needs, and
              specify the RGB ratio to change its tone and hue.</para>

              <note>
                <title>Note:</title>

                <para>Draw provides you two options to define a colour. You
                can specify the colour in the RGB or CMYK ratio. For CMYK,
                click RGB and then select CMYK from the options.</para>
              </note>
            </step>

            <step performance="required">
              <para>If you want to add a new custom colour to the available
              list, type its name in the Name box, specify the RGB ratio and
              click Add. The standard list under the Table category displays
              the new colour.</para>

              <tip>
                <title>Nice to Know:</title>

                <para>Every colour is specified by a combination of the three
                primary colours, Red, Green and Blue, hence the notation
                RGB.</para>
              </tip>
            </step>

            <step performance="required">
              <para>Click <emphasis role="strong">OK</emphasis> to apply the
              change.</para>

              <figure float="0">
                <title><emphasis role="italic">The Customised Colour
                Fill</emphasis></title>

                <mediaobject>
                  <imageobject>
                    <imagedata fileref="images/Lesson05_images_085.png" width="3cm" format="PNG"/>
                  </imageobject>
                </mediaobject>
              </figure>
            </step>
          </substeps>
        </step>
      </procedure>

      <formalpara>
        <title>Editing a Gradient Fill</title>

        <para>A gradient is a smooth transition between two different colours
        or shades of the same colour, which you can apply to a drawing object.
        To edit the gradient fill of an object:</para>
      </formalpara>

      <para>In the Drawing area, select the object you want to edit and click
      the Area button on the Line and Fill toolbar. The <emphasis role="strong">Area</emphasis> dialogue box opens.</para>

      <para>Click the <emphasis role="strong">Gradients</emphasis> tab, select
      a gradient from the gradient list and click <emphasis role="strong">OK</emphasis> to apply the change to the object.</para>

      <figure float="0">
        <title>Editing a Gradient Fill</title>

        <mediaobject>
          <imageobject>
            <imagedata fileref="images/Lesson05_images_086.png" width="4cm" format="PNG"/>
          </imageobject>
        </mediaobject>
      </figure>

      <note userlevel="instructor">
        <title>Instructor Notes:</title>

        <para>Mention that by using the Area dialogue box, students can also
        add or modify the other properties of objects such as using a shadow
        on an object, increasing or decreasing transparency, crosshatching the
        object or adding their own bitmap images as the area fill of the
        object.</para>
      </note>

      <formalpara>
        <title>Editing Text</title>

        <para>Draw provides you the following options to insert text in the
        <emphasis role="strong">Drawing</emphasis> area: <itemizedlist>
            <listitem>
              <para><emphasis role="strong">The Text tool on the Drawing
              toolbar:</emphasis> You can create a text frame anywhere in the
              drawing area, and you can work with this text box like you do
              with any other object.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Callouts next to the
              object:</emphasis> You can use this when you want to relate the
              text to the object. Click the <emphasis role="strong">Callouts</emphasis> tool on the <emphasis role="strong"> Drawing</emphasis> toolbar.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Text superimposed on a drawing
              object:</emphasis> Double-click the object. A text box opens.
              Type the necessary text in it.</para>
            </listitem>
          </itemizedlist></para>
      </formalpara>

      <para>The following graphic displays various options for inserting text
      relevant to an object in the Drawing area:</para>

      <figure float="0">
        <title>Editing Text in the Drawing Area</title>

        <mediaobject>
          <imageobject>
            <imagedata fileref="images/Lesson05_images_087.png" width="6cm" format="PNG"/>
          </imageobject>
        </mediaobject>
      </figure>

      <formalpara>
        <title>Visual Effects</title>

        <para>Apart from offering the basic drawing tools, Draw provides scope
        for you to add some visual effects to your drawings.</para>
      </formalpara>

      <formalpara>
        <title>Cross-Fading</title>

        <para>The cross-fading feature in Draw transforms one shape into
        another. The result is a new group of objects, including the start and
        end objects and the intermediate shapes.</para>
      </formalpara>

      <procedure>
        <title>To cross-fade:</title>

        <step performance="required">
          <para>Create two objects of different shapes in the drawing area and
          select them.</para>

          <figure float="0">
            <title>Applying Visual Effects</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_088.png" width="4cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>On the <emphasis role="strong">Edit</emphasis> menu, click the
          <emphasis role="strong">Cross-fading</emphasis> option to display the
          <emphasis role="strong">Cross-fading</emphasis> dialogue box.</para>
        </step>

        <step performance="required">
          <para>In the <emphasis role="strong">Cross-fading</emphasis> dialogue
          box, select the number of incremental objects between the ends.
          Retain the default selection for smoother transition, and click OK
          to display the result in the drawing area.</para>

          <figure float="0">
            <title>Cross-Faded Objects</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_089.png" width="4cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>

      <note>
        <title>Note:</title>

        <para>You can vary the order of the objects by changing their
        arrangement in the drawing area.</para>
      </note>

      <note userlevel="instructor">
        <title>Instructor Notes:</title>

        <para>Draw provides many more features and tools. For more information
        on the detailed features of Draw and other OpenOffice.org
        applications, refer the students to <ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>.</para>
      </note>
    </sect2>
  </sect1>

  <sect1>
    <title>Using OpenOffice.org Math</title>

    <para>Math is the equation writer component of OpenOffice.org office
    software suite. It contains a number of functions, operators and
    formatting assistants to help you create properly formatted equations and
    formulae. These formulae can then be imported for display in any other
    OpenOffice.org applications.</para>

    <sect2>
      <title>Key Features of OpenOffice.org Math</title>

      <para>Some of the important features and capabilities of Math are
      discussed in the following section: <itemizedlist>
          <listitem>
            <formalpara>
              <title>Creating a Formula:</title>

              <para>Math offers you the convenience of creating formulae as
              objects within your document. You can invoke Math from inside a
              document whenever you need to insert a formula or equation into
              the document. With Math, you have a large selection of
              pre-defined symbols and functions at your disposal for creating,
              editing and formatting a formulae.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Typing a Formula Directly:</title>

              <para>If you are familiar with the Math markup language, you can
              also type an equation directly in your document and then invoke
              Math to convert the markup into a formatted formula.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Creating a Formula in the Commands Window:</title>

              <para>While you make entries in the commands window, you can
              simultaneously view the results in the document.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Creating Individual Symbols:</title>

              <para>Why not create or own symbols and import new characters
              from other fonts? You can add the new symbols in the basic math
              catalogue or create a new catalogue for the new symbols.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Creating Formulae in Context:</title>

              <para>Math provides you the ease of working with the context
              menus, which can be displayed at a right mouse-click. These
              context menus contain all commands that are found on the
              Selection window. Moreover, you can insert these into the
              document with just a mouse click.</para>
            </formalpara>
          </listitem>
        </itemizedlist></para>

      <note>
        <title>Note:</title>

        <para>Math is only used to create properly formatted equations in its
        symbolic form. It cannot be used for calculation purposes.</para>
      </note>
    </sect2>

    <sect2>
      <title>Creating and Editing Formulae</title>

      <para>Though Math can be used with all the OpenOffice.org applications,
      it is primarily used as an equation editor with text documents.</para>

      <procedure>
        <title>To be able to use Math when working with Writer perform the
        following steps:</title>

        <step performance="required">
          <para>Position the cursor on the document where you want to insert
          the formula. On the Insert menu, point to <emphasis role="strong">Object</emphasis> and then click <emphasis role="strong">Formula</emphasis>.</para>

          <figure float="0">
            <title>Launching Math</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_090.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>This invokes Math from inside the Writer window. Notice that
          the equation editor appears at the bottom of the document window.
          You can now access all the Math tools from inside the Writer window.
          A placeholder box appears besides the text where the equation is to
          be entered.</para>

          <para>The simplest method to enter an equation in your document is
          to use the <emphasis role="strong">Selection</emphasis> window. By
          default, the <emphasis role="strong">Selection</emphasis> window is
          not displayed. To display the <emphasis role="strong">Selection</emphasis> window, on the <emphasis role="strong">View</emphasis> menu, click <emphasis role="strong">Selection</emphasis>.</para>

          <figure float="0">
            <title>Displaying the Selection Window</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_091.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">Selection</emphasis> window appears
          as a floating toolbar. Notice that the <emphasis role="strong">Selection</emphasis> window is divided into two halves.
          The upper half contains the symbol categories, and the lower half
          displays the symbols available in the selected category. You can now
          start inserting the equation by selecting the symbols from the
          <emphasis role="strong"> Selection</emphasis> window.</para>

          <para>To insert a symbol, such as "a/b" select the appropriate
          category from the upper half and click the appropriate symbol from
          the lower half of the <emphasis role="strong">
          Selection</emphasis> window.</para>

          <figure float="0">
            <title>Using the Selection Window</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_092.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>You will notice that when you select the symbol on the
          <emphasis role="strong">Selection</emphasis> window, the markup for
          the selected symbol appears in the equation editor. Simultaneously,
          some grey boxes appear in the main text body.</para>

          <para>The <emphasis role="strong">&lt;?&gt;</emphasis> symbols
          appearing in the equation editor are placeholders where you need to
          enter the actual text or symbol associated with your formula.</para>

          <figure float="0">
            <title>Inserting Symbols</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_093.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>As you enter the required text or symbol into the
          placeholders, the grey boxes are simultaneously updated with the
          equation. You can enter the rest of the equation in the same
          fashion.</para>
        </step>

        <step performance="required">
          <para>Once you enter the complete equation using the <emphasis role="strong">Selection</emphasis> window, the equation appears as an
          object in your document window and you can view the complete markup
          for the equation in the equation editor. Exit the formula editor by
          clicking anywhere on the document body.</para>

          <figure float="0">
            <title>The Inserted Equation</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_094.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Once the formula is inserted in your document, you may want to
          modify it further. To edit a formula right-click once on it and
          select <emphasis role="strong">Edit</emphasis> from the short-cut
          menu.</para>

          <figure float="0">
            <title>Editing Equation</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_095.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Now you can insert new symbols into your formula or delete
          ones you no longer need.</para>

          <figure float="0">
            <title>Inserting New Symbols</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_096.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>Though Greek characters are widely used in mathematical
          formulae, especially geometric formulae, these characters are not
          available in either the Selection window or the Context menu.</para>
        </step>

        <step performance="required">
          <para>You can enter Greek characters by typing the markup language
          for them in the equation editor. Alternatively, you can use the
          <emphasis role="strong">Catalog</emphasis> window. To display the
          Catalog window, on the Tools menu, click Catalog.</para>

          <figure float="0">
            <title>Launching the Catalogue Window</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_097.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The <emphasis role="strong">Symbols </emphasis> dialogue box is
          displayed. Before selecting a character, ensure that <emphasis role="strong">Greek </emphasis> is selected under the <emphasis role="strong">Symbol</emphasis> set drop-down window. Select the
          required Greek character from the <emphasis role="strong">Symbols
          </emphasis> window and click <emphasis role="strong">Insert</emphasis>.</para>

          <figure float="0">
            <title>Inserting Greek Symbols</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_098.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>

        <step performance="required">
          <para>The character is inserted into your document and the markup is
          displayed in the equation editor. You can continue entering formulas
          into your document following the same procedure. Once you have
          entered all the required formulae, your document may appear like
          this:</para>

          <figure float="0">
            <title>Final Equations</title>

            <mediaobject>
              <imageobject>
                <imagedata fileref="images/Lesson05_images_099.png" width="11cm" format="PNG"/>
              </imageobject>
            </mediaobject>
          </figure>
        </step>
      </procedure>
    </sect2>
  </sect1>

  <sect1>
    <title>Additional Applications</title>

    <sect2>
      <title>GnuCash Accounting</title>

      <para>GnuCash is an application that helps you track home or small
      business finances. Instead of tracking all your expenses on paper, you
      can use GnuCash to ensure that you don't lose any information at the end
      of the month. All details of income and expenditure can be managed with
      this utility. Using GnuCash, a small business can track its customers as
      well as its vendors by entering their details. You can also create a
      monthly profit/loss report for your business.</para>

      <para>GnuCash can store and manage the details of all your bank accounts
      in one place. GnuCash is based on double-entry bookkeeping (the sort
      that trained, professional accountants use) to ensure balanced accounts
      and accurate reports.</para>

      <para>GnuCash is easy to use and can be tailored as per your
      needs.</para>

      <figure float="0">
        <title>The GnuCash Accounting Application</title>

        <mediaobject>
          <imageobject>
            <imagedata fileref="images/Lesson05_images_100.png" width="11cm" format="PNG"/>
          </imageobject>
        </mediaobject>
      </figure>

      <formalpara>
        <title>Key Features of the GnuCash Application</title>

        <para>Using GnuCash is like filling your personal finance information
        in a register but in a more organised way. The following features make
        GnuCash a very useful, powerful, yet flexible software programme:
        <itemizedlist>
            <listitem>
              <para><emphasis role="strong">Easy-to-Use
              Interface:</emphasis> The interface of GnuCash is as simple to
              use as keeping records on a piece of paper. It also has a
              Quick-Fill feature, which means that as soon as you type a few
              characters, GnuCash scans its list and completes the entry
              automatically. If you use an entry on a regular basis, you don't
              need to type it every time.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Double Entry
              System:</emphasis> Following the principles of double-entry
              accounting, in GnuCash each transaction has to be mentioned in
              two places -- debit in one account and credit in another. This
              means that the difference between income and expenses exactly
              equals the sum of all assets and equity. This will help you
              verify that you have entered the details of the income and
              expenses accurately, which, in turn, will also help you track
              all expenses.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Reports:</emphasis> You can
              generate a vast range of reports using GnuCash. Home users can
              generate a Budget report, which will give them a clear view of
              the income and expenses for the month. You can also generate a
              Tax report for calculating tax based on tax-related income and
              expenses. A vast range of Business reports, such as Customer and
              Vendor reports, can also be generated. Another report that can
              be generated is the Assets and Liabilities report, which
              includes the balance sheet.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Multi-Currency Transaction
              Handling:</emphasis> You need not worry about transactions in
              different currencies; GnuCash automatically handles currency
              conversions. In addition, GnuCash provides menus and pop-up
              windows in different languages.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">The Reconcile
              Window:</emphasis> GnuCash provides the Reconcile window, which
              contains the balances of all your accounts. As a result, you
              don't have to check the balances in various registers. Using
              this window, you can easily validate bank statements.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Split Transactions:</emphasis> The
              split transaction feature allows you to split a transaction into
              multiple amounts and categories. For example, you purchase a few
              things, which can be divided into different categories, from a
              store. Here, the main transaction is the amount spent on the
              purchase of these items, and the split transaction consists of
              the entries of all the items on the split transaction editor
              screen. You can re-check the main transaction at any time by
              simply displaying the split transaction entries.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">HBCI Support:</emphasis> GnuCash
              also supports the German Home Banking Computer Information
              (HBCI) protocol. This feature is useful for German users who
              need not enter the details of their bank account manually. They
              can directly perform online bank account transfers, download
              bank statements and make direct debits.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Scheduled
              Transactions:</emphasis> Users can schedule transactions in
              GnuCash as per their requirements, and they can also set a
              reminder for the transactions. This feature does not require you
              to remember which transaction needs to run at what time. The
              software will automatically keep track of the transaction and
              run the transaction at the scheduled time. You can also
              re-schedule the transactions, when required.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Transaction Finder:</emphasis> The
              Transaction Finder dialogue box helps you locate even the
              smallest transaction. You can enter the relevant fields in the
              Transaction Finder window, and GnuCash will find the transaction
              for you. For example, you want to identify all expenses above a
              certain amount this month. GnuCash will be able to identify
              these transactions. You need to mention the transaction as
              greater than and the amount in the amount field.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">New User Manual and
              Help:</emphasis> GnuCash provides a new Tutorial and Concepts
              guide to give an overview of the accounting principles to new
              users. This helps the users apply the principles effectively and
              gives them the exact procedure of each task.</para>
            </listitem>
          </itemizedlist></para>
      </formalpara>
    </sect2>

    <sect2>
      <title>Scribus</title>

      <note userlevel="instructor">
        <title>Instructor Notes:</title>

        <para>Quickly illustrate the sections on Scribus and Evince. Show
        where they can be found and provide an overview.</para>
      </note>

      <para>Scribus is a programme used to produce documents that cannot be
      created easily with a word processor. For example, you will not be able
      to use a word processor to create a poster or a greeting card as the
      output will not be of professional print quality. Scribus enables easy
      alignment of text and graphics, which is not a simple task using a word
      processor. Scribus makes it easy to create PDF documents with
      professional features for commercial purposes; design brochures,
      newspapers, magazines, newsletters, posters and technical
      documentation.</para>

      <formalpara>
        <title>Key Features of Scribus</title>

        <para>Use Scribus to design documents that have a great deal of
        graphical content. It is an application that allows the users to
        position images, logos and so on at the appropriate place.
        <itemizedlist>
            <listitem>
              <para><emphasis role="strong">Updatable page
              templates:</emphasis> Scribus provides page templates that
              contain common page properties, such as background, header and
              footer.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Style manager:</emphasis> Choose
              from a wide range of styling options, including style
              inheritance for paragraphs, character styles and line styles.
              The style manager gives you the advantage of viewing all the
              styling options at one place and makes it easier to use the
              appropriate styling option at the right place.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">XML-based file
              format:</emphasis> Scribus uses an XML-based file format that is
              fully documented.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Font-handling
              features:</emphasis> Scribus includes a vast range of features
              for handling fonts. The features include rotating, flipping and
              scaling text. Both Type1 and TrueType fonts are supported by
              Scribus, so you can work on a document with any type of
              font.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Image-handling
              features:</emphasis> Scribus imports most common image formats,
              such as PNG, TIFF and JPEGs, so you can insert images of almost
              all the common formats.</para>
            </listitem>
          </itemizedlist></para>
      </formalpara>

      <para>In addition, Scribus supports: <itemizedlist>
          <listitem>
            <formalpara>
              <title>Unicode text and fonts:</title>

              <para>Scribus imports most common text formats and supports
              Unicode text and fonts. It also supports right-to-left scripts,
              such as Arabic and Hebrew. This helps you open a document for
              page layout, without worrying about which font it is written
              in.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Direct file imports:</title>

              <para>If you want to add pictures and graphs to your document,
              you can use Draw, Impress and so on, and you can directly import
              the file from that application to Scribus.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>CMYK:</title>

              <para>Scribus supports Cyan, Magenta, Yellow and Black (CMYK)
              layering, which is most important for professional use. Printing
              is done in the four CMYK layers. Because of the CMYK feature,
              there will be minimal difference between the on-screen and final
              printing. Scribus also provides enhanced colour management
              functions.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Functions related to PDF files:</title>

              <para>Even if your file is in PDF, you can export these files
              easily to Scribus. You can also add effects to these files and
              encrypt them. In addition, you can include keywords in an
              exported PDF file.</para>
            </formalpara>
          </listitem>

          <listitem>
            <formalpara>
              <title>Vector formats:</title>

              <para>Scribus imports all the important vector formats,
              including Adobe Illustrator (AI), Encapsulated PostScript (EPS)
              EPS and Scalable Vector Graphics (SVG), so that you can open any
              vector graphic in Scribus effortlessly.</para>
            </formalpara>
          </listitem>
        </itemizedlist></para>
    </sect2>

    <sect2>
      <title>Evince</title>

      <para>Evince is a document viewer in Ubuntu. It supports multiple
      document formats, such as Portable Document Format (PDF), PostScript,
      djvu, tiff and dvi. This viewer makes reading documents a simple and
      hassle-free experience and has intuitive preview, index and search
      capabilities. You can also view documents in full-screen or presentation
      format, where each page is displayed like a slide in a slideshow.</para>

      <para>Because Evince can support multiple document formats, it can
      replace the various document viewers that were used previously to view
      the other document formats. Evince also supports multi-page
      formats.</para>

      <para>The following screenshot shows the main interface of
      Evince:</para>

      <figure float="0">
        <title>Evince</title>

        <mediaobject>
          <imageobject>
            <imagedata fileref="images/Lesson05_images_101.png" width="14cm" format="PNG"/>
          </imageobject>
        </mediaobject>
      </figure>

      <formalpara>
        <title>Key Features of Evince</title>

        <para>Some key features of Evince are described below: <itemizedlist>
            <listitem>
              <para><emphasis role="strong">Enhanced search
              feature:</emphasis> Evince has an enhanced and integrated search
              feature that displays the number of results found and highlights
              the results on the page.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Thumbnails:</emphasis> Using this
              feature, you need not go through each page; you can quickly
              refer to the pages on the left sidebar of the window and click
              any of the thumbnails to easily navigate to that page.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Indexing:</emphasis> In the
              documents that support indexing, Evince allows easy navigation
              by showing a document index. This index allows you to move from
              one section to another.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Zoom:</emphasis> Evince allows you
              to zoom in and zoom out of the document. In addition, Evince
              remembers the zoom level of the document after closing it. The
              next time you open the document, it opens at the same zoom
              level.</para>
            </listitem>

            <listitem>
              <para><emphasis role="strong">Selection:</emphasis> Select the
              text in a PDF document, which is not possible in all other
              viewers.</para>
            </listitem>
          </itemizedlist></para>
      </formalpara>
    </sect2>
  </sect1>

  <sect1 id="lesson5-summary">
    <title>Lesson Summary</title>

    <para>In this lesson, you learned that:</para>

    <itemizedlist>
      <listitem>
        <para>OpenOffice.org is the default office application suite provided
        with Ubuntu.</para>
      </listitem>

      <listitem>
        <para>The OpenOffice.org sofware suite comprises five applications to
        help you handle your work effectively.</para>
      </listitem>

      <listitem>
        <para>Writer forms the word processor component of the OpenOffice.org
        office software suite and contains all the features that you expect
        from a modern, fully equipped word processor.</para>
      </listitem>

      <listitem>
        <para>Calc forms the spreadsheet component of the OpenOffice.org
        office software suite and offers a whole range of advanced functions
        to help accomplish complex tasks.</para>
      </listitem>

      <listitem>
        <para>Impress is a fully featured presentation tool included in the
        OpenOffice.org office software suite.</para>
      </listitem>

      <listitem>
        <para>Math is the equation writer component of OpenOffice.org office
        software suite.</para>
      </listitem>

      <listitem>
        <para>GnuCash is extremely useful application software for managing
        your home and/or small business finances.</para>
      </listitem>

      <listitem>
        <para>Scribus is a page layout application that you can use to create
        posters, cards, brochures and so on for commercial purposes.</para>
      </listitem>

      <listitem>
        <para>Evince is document viewer software that allows you to easily
        navigate a document. The document can also be viewed or
        searched.</para>
      </listitem>
    </itemizedlist>
  </sect1>

  <sect1 role="questions">
    <title>Review Exercise</title>

    <qandaset>
      <qandaentry>
        <question>
          <para>List the applications included in the OpenOffice.org office
          software suite.</para>
        </question>

        <answer>
          <para>The applications included in the OpenOffice.org office
          software suite are: <itemizedlist>
              <listitem>
                <para>OpenOffice.org Writer</para>
              </listitem>

              <listitem>
                <para>OpenOffice.org Calc</para>
              </listitem>

              <listitem>
                <para>OpenOffice.org Impress</para>
              </listitem>

              <listitem>
                <para>OpenOffice.org Draw</para>
              </listitem>

              <listitem>
                <para>OpenOffice.org Base</para>
              </listitem>

              <listitem>
                <para>OpenOffice.org Math</para>
              </listitem>
            </itemizedlist></para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>The applications in OpenOffice.org save files in which format,
          by default?</para>

          <para>a) SWF</para>

          <para>b) PDF</para>

          <para>c) ODF</para>
        </question>

        <answer>
          <para>c) OpenDocument Format (ODF)</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Name the equation editor component of the OpenOffice.org
          software suite.</para>
        </question>

        <answer>
          <para>OpenOffice.org Math.</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Which software feature help you create multiple personalised
          form letters?</para>
        </question>

        <answer>
          <para>The Mail merge feature in Writer allows you to create multiple
          personalised form letters, labels, envelopes, faxes, e-mail messages
          by using a form letter template and an address database.</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Which software feature in available OpenOffice.org helps you
          navigate inside your document?</para>
        </question>

        <answer>
          <para>The Navigator feature available in OpenOffice.org provides you
          an outline view of your entire document and allows you to quickly
          navigate inside your document.</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Name the feature in the Openoffice.org software suite that
          allows you to perform a complete document makeover?</para>
        </question>

        <answer>
          <para>The Style and Formatting window.</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Do you require any additional software to convert a
          OpenOffice.org document into a PDF file?</para>
        </question>

        <answer>
          <para>The OpenOffice.org software suite allows you to save your
          document directly as a Portable Document Format (PDF) file without
          the use of any additional expensive software.</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Name the software tool that guide you through the creation of
          a formula in OpenOffice.org Calc.</para>
        </question>

        <answer>
          <para>The Function Wizard</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Math allows you to type your formula directly into the
          document if you are familiar with the_______________?</para>
        </question>

        <answer>
          <para>Math markup language</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Name the feature available in OpenOffice.org Impress that
          allows you to create text</para>

          <para>with stunning 3D effects?</para>
        </question>

        <answer>
          <para>The Fontwork Gallery</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>Which feature of GnuCash helps you look for a transaction
          using a Query window?</para>

          <para>1. Split transaction</para>

          <para>2. Scheduled transaction</para>

          <para>3. Transaction finder</para>

          <para>4. Reconcile window</para>
        </question>

        <answer>
          <para>3. Transaction finder</para>
        </answer>
      </qandaentry>

      <qandaentry>
        <question>
          <para>What is Scribus?.</para>

          <para>a. An accounting application</para>

          <para>b. A word processor</para>

          <para>c. A document viewer</para>

          <para>d. Page layout software</para>
        </question>

        <answer>
          <para>d)Page layout software</para>
        </answer>
      </qandaentry>
    </qandaset>
  </sect1>

  <sect1>
    <title>Lab Exercise</title>

    <formalpara>
      <title>Exercise 1: Performing BasicWord Processing Tasks Using
      Writer</title>

      <para>As an employee in an interior decorating company, you have been
      asked to prepare an chapter on interior decoration that would feature in
      the company's e-newlsetter. You have been quite upbeat about the
      assignment as it would showcase your abilities to the fore. However, you
      will have to prepare the chapter in the most aesthetically pleasing
      manner as possible. You plan to include lots of text, equally supported
      by some graphics and tables all aligned to live up to the highly
      aesthetic sensibilities of the company employees.</para>
    </formalpara>

    <para>To complete your assignment, you need to perform the following
    tasks: <itemizedlist>
        <listitem>
          <para>Create and format a text document</para>
        </listitem>

        <listitem>
          <para>Insert tables in the document</para>
        </listitem>

        <listitem>
          <para>insert images in the document</para>
        </listitem>

        <listitem>
          <para>Save the document</para>
        </listitem>
      </itemizedlist></para>

    <procedure>
      <title>To create and format a text document:</title>

      <step performance="required">
        <para>On the <emphasis role="strong">Applications</emphasis> menu,
        point to <emphasis role="strong">Office</emphasis> and then click
        <emphasis role="strong">OpenOffice.org Word
        Processor</emphasis>.</para>
      </step>

      <step performance="required">
        <para>Enter the required text in the blank document.</para>
      </step>

      <step performance="required">
        <para>On the <emphasis role="strong">Format</emphasis> menu, click
        <emphasis role="strong">Style and Formatting</emphasis> to display the
        <emphasis role="strong">Style and Formatting</emphasis> window.</para>
      </step>

      <step performance="required">
        <para>On the <emphasis role="strong">Style and
        Formatting</emphasis> window, click a style category to reveal the
        various styles under that category.</para>
      </step>

      <step performance="required">
        <para>Select the text on which you want to apply the style and
        formatting.</para>
      </step>

      <step performance="required">
        <para>Double-click the desired style displayed in the <emphasis role="strong">Style and Formatting</emphasis> window to apply it on the
        selected text.</para>
      </step>

      <step performance="required">
        <para>Repeat the same procedure to apply different styles and
        formatting for different components of the document.</para>

        <para>You have created and formatted your document according to your
        requirements.</para>
      </step>
    </procedure>

    <procedure>
      <title>To insert tables in the document:</title>

      <step performance="required">
        <para>Position the cursor at the appropriate location in the document
        where you want to insert the table.</para>
      </step>

      <step performance="required">
        <para>On the <emphasis role="strong">Table</emphasis> menu, point to
        <emphasis role="strong">Insert</emphasis> and then click <emphasis role="strong">Table</emphasis></para>
      </step>

      <step performance="required">
        <para>Specify the table properties and click <emphasis role="strong">OK</emphasis>.</para>
      </step>

      <step performance="required">
        <para>To display the <emphasis role="strong">Table
        Format</emphasis> dialogue box, right-click the inserted table and
        select <emphasis role="strong">Table</emphasis> from the short-cut
        menu.</para>
      </step>

      <step performance="required">
        <para>Define the table specifications per your requirements and
        preferences in the <emphasis role="strong">Table
        Format</emphasis> dialogue box and click <emphasis role="strong">OK</emphasis> to apply the changes.</para>

        <para>You have successfully inserted tables in your text document. You
        can now populate the tables with the required data.</para>
      </step>
    </procedure>

    <procedure>
      <title>To insert images in the document:</title>

      <step performance="required">
        <para>Position the cursor at the appropriate location in the document
        where you want the picture to be inserted.</para>
      </step>

      <step performance="required">
        <para>On the <emphasis role="strong">Insert</emphasis> menu, point to
        <emphasis role="strong">Picture,</emphasis> then click <emphasis role="strong">From File</emphasis>.</para>
      </step>

      <step performance="required">
        <para>In the <emphasis role="strong">Insert Picture</emphasis> dialogue
        box, navigate to the desired file, select the file and then, click
        <emphasis role="strong">Open.</emphasis></para>
      </step>

      <step performance="required">
        <para>To resize the inserted image, select the image, then press and
        hold the <emphasis role="strong">SHIFT</emphasis> key.</para>
      </step>

      <step performance="required">
        <para>Holding down the <emphasis role="strong">SHIFT</emphasis> key,
        click and drag one of the handles on the image to modify its
        size.</para>
      </step>

      <step performance="required">
        <para>To arrange and align the image properly, right-click the image,
        then select from the available options on the short-cut menu.</para>
      </step>

      <step performance="required">
        <para>Define the appropriate positioning options for the image.</para>
      </step>

      <step performance="required">
        <para>The image is now inserted properly into your text
        document.</para>
      </step>
    </procedure>

    <procedure>
      <title>To save the document:</title>

      <step performance="required">
        <para>On the <emphasis role="strong">File</emphasis> menu click
        <emphasis role="strong">Save As</emphasis>.</para>
      </step>

      <step performance="required">
        <para>In the <emphasis role="strong">Save</emphasis> dialogue box,
        Navigate to the directory where you want to save the file.</para>
      </step>

      <step performance="required">
        <para>Enter the file name in the <emphasis role="strong">Name</emphasis> field.</para>
      </step>

      <step performance="required">
        <para>Specify the file type by selecting from the drop-down menu at
        the bottom of the dialogue box.</para>
      </step>

      <step performance="required">
        <para>Click <emphasis role="strong">Save</emphasis> to save the
        file.</para>

        <para>You have successfully saved your document at the desired
        location.</para>
      </step>
    </procedure>

    <formalpara>
      <title>Exercise 2: Performing Basic Spreadsheet Tasks Using Calc</title>

      <para>As the accounts manager for your company, you are assigned with
      the task of preparing the quarterly accounts report for the company. You
      have been suddenly burdened with the task of collating a huge amount of
      data, analyzing the data to derive the required reports, present the
      data before the management and generate the reports in PDF format for
      documentation and future reference. In order to accomplish this feat,
      you shall have to perform the following tasks: <itemizedlist>
          <listitem>
            <para>Entering and format the data in a spreadsheet</para>
          </listitem>

          <listitem>
            <para>Apply formulas and functions on the data</para>
          </listitem>

          <listitem>
            <para>Present the data graphically</para>
          </listitem>

          <listitem>
            <para>Generate the report in PDF format</para>
          </listitem>
        </itemizedlist></para>
    </formalpara>

    <para>To enter and format the data in a spreadsheet: <itemizedlist>
        <listitem>
          <para>On the <emphasis role="strong">Applications</emphasis> menu,
          point to <emphasis role="strong">Office</emphasis> and then click
          <emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to open
          a Calc spreadsheet.</para>
        </listitem>

        <listitem>
          <para>Enter the required data in the spreadsheet.</para>
        </listitem>

        <listitem>
          <para>To apply desired formatting to a selected range of cells, on
          the <emphasis role="strong">Format</emphasis> menu, click <emphasis role="strong">Cells.</emphasis></para>
        </listitem>

        <listitem>
          <para>The <emphasis role="strong">Format Cells</emphasis> dialogue
          box is displayed. Use the various options available under the
          <emphasis role="strong">Font, Font Effects</emphasis> and <emphasis role="strong">Alignment</emphasis> tabs to specify various formatting
          attributes for the selected text.</para>
        </listitem>

        <listitem>
          <para>Click <emphasis role="strong">Ok</emphasis> to apply the
          formatting effects.</para>
        </listitem>

        <listitem>
          <para>To apply Autoformat to a sheet or selected cell range, on the
          <emphasis role="strong">Format</emphasis> menu, click <emphasis role="strong">Autoformat.</emphasis></para>
        </listitem>

        <listitem>
          <para>To assign a preset format to the selected cells, select one
          from the <emphasis role="strong">Format</emphasis> list and then
          click <emphasis role="strong">OK</emphasis> to apply the selected
          format on the selection.</para>

          <para>You have successfully entered your data in a spreadsheet and
          applied the desired formatting to it.</para>
        </listitem>
      </itemizedlist></para>

    <para>To apply formulas and functions on the data: <itemizedlist>
        <listitem>
          <para>Select the cell in your spreadsheet where you want the formula
          to be inserted.</para>
        </listitem>

        <listitem>
          <para>To create and apply a formula or function with the help of
          <emphasis role="strong">Function Wizard</emphasis>, click <emphasis role="strong">Function Wizard</emphasis> on the <emphasis role="strong">Formula Bar</emphasis>.</para>
        </listitem>

        <listitem>
          <para>Select the desired function category from the <emphasis role="strong">Category</emphasis> drop-down list to display the
          functions listed under that specific category.</para>
        </listitem>

        <listitem>
          <para>Find the desired function from the <emphasis role="strong">Functions</emphasis> list and click it once to select
          it.</para>
        </listitem>

        <listitem>
          <para>Click <emphasis role="strong">Next</emphasis> to proceed with
          the task of entering a formula.</para>
        </listitem>

        <listitem>
          <para>To specify the cell range on which you want to apply the
          formula, click the <emphasis role="strong">Shrink</emphasis> button.
          This shrinks the <emphasis role="strong">FunctionWizard</emphasis> dialogue box and you are
          returned to the main spreadsheet window.</para>
        </listitem>

        <listitem>
          <para>Select the cell range containing the desired data.</para>
        </listitem>

        <listitem>
          <para>After selecting the cells, go back to the Function Wizard by
          clicking the <emphasis role="strong">Maximize</emphasis> button.</para>
        </listitem>

        <listitem>
          <para>To complete the task of entering a formula, click <emphasis role="strong">OK.</emphasis></para>

          <para>You have successfully applied a formula on the data. The
          solution appears in the cell where you had applied the
          formula.</para>
        </listitem>
      </itemizedlist></para>

    <para>To present your data graphically:</para>

    <para>On the <emphasis role="strong">Insert</emphasis> menu, select
    <emphasis role="strong">Chart.</emphasis> <itemizedlist>
        <listitem>
          <para>Define the data range, the labels and the target sheet where
          the chart would be displayed</para>
        </listitem>

        <listitem>
          <para>Click <emphasis role="strong">Next</emphasis> to
          continue.</para>
        </listitem>

        <listitem>
          <para>Select the chart type and click <emphasis role="strong">Next</emphasis> to continue with the procedure of
          inserting charts.</para>
        </listitem>

        <listitem>
          <para>Specify a variant for the selected graph type and click
          <emphasis role="strong">Next</emphasis> to continue</para>
        </listitem>

        <listitem>
          <para>Specify the main title for your chart and title and labels for
          the axes. After specifying the required information, click <emphasis role="strong">Create.</emphasis></para>
        </listitem>

        <listitem>
          <para>A chart is inserted at the specified location in your
          spreadsheet. You have successfully displayed your data in the form
          of a chart.</para>
        </listitem>
      </itemizedlist></para>

    <para>To generate a PDF file of the report: <itemizedlist>
        <listitem>
          <para>On the <emphasis role="strong">File</emphasis> menu, click
          <emphasis role="strong">Export as PDF</emphasis>.</para>
        </listitem>

        <listitem>
          <para>Enter a file name in the <emphasis role="strong">Name</emphasis> field on the <emphasis role="strong">Export</emphasis> dialogue box</para>
        </listitem>

        <listitem>
          <para>Navigate to the directory where you want to save the
          file.</para>
        </listitem>

        <listitem>
          <para>Click <emphasis role="strong">Save</emphasis> to
          continue.</para>
        </listitem>

        <listitem>
          <para>Define the desired options on the <emphasis role="strong">PDF
          Options</emphasis> dialogue box, then click <emphasis role="strong">OK.</emphasis></para>

          <para>You have successfully exported your spreadsheet as a PDF
          file.</para>
        </listitem>
      </itemizedlist></para>

    <formalpara>
      <title>Exercise 3: Creating Multimedia Presentation Using
      Impress</title>

      <para>In your job profile as a trainer in an architecture firm, you are
      required to develop a presentation on architectural designs and plans,
      which shall be used as training material for the new joins. You want
      your training material to effectively demonstrate all the dimensional
      details of your architectural designs, which may include floor plans,
      elevations and siteplans. You would also like to infuse some life into
      your presentation by adding animations wherever required. Finally, you
      want to convert the presentation into a Flash file for easy future
      reference.</para>
    </formalpara>

    <para>To accomplish the task, you will need to: <itemizedlist>
        <listitem>
          <para>Create a presentation with the required text and images</para>
        </listitem>

        <listitem>
          <para>Add 3D graphics and animations in the presentation</para>
        </listitem>

        <listitem>
          <para>Configure and perform a slide show</para>
        </listitem>

        <listitem>
          <para>Export the presentation as a Flash file</para>
        </listitem>
      </itemizedlist></para>

    <para>To create a presentation with the required text and images:
    <itemizedlist>
        <listitem>
          <para>On the <emphasis role="strong">Applications</emphasis> menu,
          point to <emphasis role="strong">Office</emphasis> and then click
          <emphasis role="strong">OpenOffice.org
          Presentation</emphasis>.</para>
        </listitem>

        <listitem>
          <para>The <emphasis role="strong">Presentation
          Wizard</emphasis> dialogue box appears. To create a new blank
          presentation, retain the default selection and click <emphasis role="strong">Next.</emphasis></para>
        </listitem>

        <listitem>
          <para>Select the slide design and output medium for the presentation
          and click <emphasis role="strong">Next.</emphasis></para>
        </listitem>

        <listitem>
          <para>Define the transition effect to be applied on the slides and
          click <emphasis role="strong">Create</emphasis> to proceed.</para>
        </listitem>

        <listitem>
          <para>Select a layout for your current slide from the <emphasis role="strong">Task</emphasis> pane on the left.</para>
        </listitem>

        <listitem>
          <para>Enter the required text in the provided textboxes to create
          the first slide, then click <emphasis role="strong">Master
          Pages</emphasis> to open the <emphasis role="strong">Master
          Pages</emphasis> panel.</para>
        </listitem>

        <listitem>
          <para>Click once on the template of your choice to apply it to your
          presentation.</para>
        </listitem>

        <listitem>
          <para>Insert a new slide by clicking the <emphasis role="strong">Slide</emphasis> button on the <emphasis role="strong">Standard toolbar</emphasis>.</para>
        </listitem>

        <listitem>
          <para>Select a layout for the new slide.</para>
        </listitem>

        <listitem>
          <para>Enter the required text in the provided text box.</para>
        </listitem>

        <listitem>
          <para>To insert a picture in the presentation, on the <emphasis role="strong">Insert</emphasis> menu, click <emphasis role="strong">Picture.</emphasis></para>
        </listitem>

        <listitem>
          <para>In the <emphasis role="strong">Insert
          Picture</emphasis> dialogue box, select the desired image and click
          <emphasis role="strong">Open</emphasis> to insert it.</para>
        </listitem>
      </itemizedlist></para>

    <para>Follow the same procedure to create the rest of the slides.</para>

    <para>You have successfully created a presentation with the required text
    and images.</para>

    <para>To add 3D graphics and animations: <itemizedlist>
        <listitem>
          <para>To render special 3D effects to a piece of text, on the
          <emphasis role="strong">Drawing</emphasis> toolbar, click the
          <emphasis role="strong">Fontwork Gallery</emphasis> button.</para>
        </listitem>

        <listitem>
          <para>Select the style in which you want the text to be displayed
          and click <emphasis role="strong">OK.</emphasis></para>
        </listitem>

        <listitem>
          <para>Double-click the <emphasis role="strong">Fontwork</emphasis> object.</para>
        </listitem>

        <listitem>
          <para>Type the required text in place of the black ' <emphasis role="strong">Fontwork'</emphasis> that appears over the
          object.</para>
        </listitem>

        <listitem>
          <para>Click once outside the object's selected area to exit the
          Fontwork edit mode.</para>
        </listitem>

        <listitem>
          <para>To display the <emphasis role="strong">3D-Objects</emphasis> toolbar, on the <emphasis role="strong">View</emphasis> menu, point to <emphasis role="strong">Toolbars</emphasis> and then select <emphasis role="strong">3D-Objects</emphasis>.</para>
        </listitem>

        <listitem>
          <para>To insert a <emphasis role="strong">3D-Object</emphasis> in
          your current slide, click the desired object on the 3D-Objects
          toolbar.</para>
        </listitem>

        <listitem>
          <para>Then move your mouse to the point where you want to insert the
          object.</para>
        </listitem>

        <listitem>
          <para>Holing down the left mouse button drag the mouse to insert the
          object on the slide.</para>
        </listitem>

        <listitem>
          <para>Change the proportion and size of the object by holding down
          the green handles.</para>
        </listitem>

        <listitem>
          <para>To apply 3D effects on the inserted graphic, right-click the
          object. On the short-cut menu, click <emphasis role="strong">3D
          Effects</emphasis>.</para>
        </listitem>

        <listitem>
          <para>Define the look and feel of the inserted object by selecting
          appropriate options in the <emphasis role="strong">3D
          Effects</emphasis> dialogue box.</para>
        </listitem>

        <listitem>
          <para>After defining the options, click the <emphasis role="strong">Assign</emphasis> icon on top right of the <emphasis role="strong">3D Effects</emphasis> dialogue box.</para>
        </listitem>

        <listitem>
          <para>Click <emphasis role="strong">Close</emphasis> to exit the
          <emphasis role="strong">3D Effects</emphasis> dialogue box.</para>
        </listitem>

        <listitem>
          <para>To add animations, to the various elements in your
          presentation, on the <emphasis role="strong">Slide
          Show</emphasis> menu, click <emphasis role="strong">Custom
          Animation</emphasis>.</para>
        </listitem>

        <listitem>
          <para>Select an element and click the <emphasis role="strong">Add</emphasis> button on the <emphasis role="strong">Custom Animation</emphasis> panel to display the
          <emphasis role="strong">Custom Animation</emphasis> dialogue
          box.</para>
        </listitem>

        <listitem>
          <para>After defining all the desired settings for the object, click
          <emphasis role="strong">OK</emphasis> to apply the animation
          effects.</para>
        </listitem>
      </itemizedlist></para>

    <para>Your have successfully added 3D graphics and animations in your
    presentation. <itemizedlist>
        <listitem>
          <para>To configure and perform a slide show:</para>
        </listitem>

        <listitem>
          <para>On the <emphasis role="strong">Slide Show</emphasis> menu,
          select <emphasis role="strong">Slide Show</emphasis> Settings.</para>
        </listitem>

        <listitem>
          <para>Select the desired options on the <emphasis role="strong">Slide Show</emphasis> dialogue box and click <emphasis role="strong">OK</emphasis> to apply the settings.</para>
        </listitem>

        <listitem>
          <para>To start the slide show, select <emphasis role="strong">Slide
          Show</emphasis> from the Slide Show menu or press <emphasis role="strong">F5</emphasis>.</para>

          <para>Your presentation runs as a lively slide show.</para>
        </listitem>
      </itemizedlist></para>

    <para>To export the presentation as a Flash file: <itemizedlist>
        <listitem>
          <para>On the <emphasis role="strong">File</emphasis> menu, click
          <emphasis role="strong">Export.</emphasis></para>
        </listitem>

        <listitem>
          <para>Specify a file name in the <emphasis role="strong">File</emphasis> name field and navigate to the
          directory where you want to export the file.</para>
        </listitem>

        <listitem>
          <para>To export the presentation as a <emphasis role="strong">Flash</emphasis> file, select <emphasis role="strong">Macromedia Flash (SWF) (.swf)</emphasis> from the
          <emphasis role="strong">File</emphasis> format drop-down list.</para>
        </listitem>

        <listitem>
          <para>Click <emphasis role="strong">Save</emphasis> to export the
          file at the desired location.</para>
        </listitem>
      </itemizedlist></para>

    <para>The file is exported at the indicated location. You can now view the
    presentation as an SWF file.</para>

    <formalpara>
      <title>Exercise 4: Creating Formulae Using Math</title>

      <para>In your role as a high school mathematics teacher, you need to
      create a mathematics test paper that also contains geometrical and
      arithmetical equations. You have to find a way to display the
      mathematical equations properly in the text document.</para>
    </formalpara>

    <formalpara>
      <title>Solution:</title>

      <para><itemizedlist>
          <listitem>
            <para>Position the cursor on the document where you want to insert
            the formula.</para>
          </listitem>

          <listitem>
            <para>On the <emphasis role="strong">Insert</emphasis> menu, point
            to <emphasis role="strong">Object</emphasis> and then click
            <emphasis role="strong">Formula.</emphasis> The <emphasis role="strong">Equation editor</emphasis> appears at the bottom of
            the document window.</para>
          </listitem>

          <listitem>
            <para>To display the <emphasis role="strong">Selection</emphasis> window, on the <emphasis role="strong">View</emphasis> menu, click <emphasis role="strong">Selection.</emphasis></para>
          </listitem>

          <listitem>
            <para>Start inserting the formula by selecting a symbol from the
            <emphasis role="strong"> Selection</emphasis> window.</para>
          </listitem>

          <listitem>
            <para>Enter the required text in the placeholders that appear in
            the equation editor.</para>
          </listitem>

          <listitem>
            <para>Follow the same procedure to enter the rest of the
            equation.</para>
          </listitem>

          <listitem>
            <para>Click anywhere on the document body to exit the equation
            editor.</para>
          </listitem>

          <listitem>
            <para>To insert some formulas containing Greek characters, display
            the <emphasis role="strong">Catalog</emphasis> window by selecting
            it from the <emphasis role="strong">Tools</emphasis> menu.</para>
          </listitem>

          <listitem>
            <para>Ensure that <emphasis role="strong">Greek</emphasis> is
            selected under the <emphasis role="strong">Symbol</emphasis> set
            drop-down window.</para>
          </listitem>

          <listitem>
            <para>Select the required Greek symbol from the <emphasis role="strong">Symbols</emphasis> window and click <emphasis role="strong">Insert.</emphasis></para>
          </listitem>

          <listitem>
            <para>Follow the same procedure to enter the rest of the
            formula.</para>
          </listitem>
        </itemizedlist></para>
    </formalpara>
  </sect1>
</chapter>