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Add an Application

 

A job application can be added for any person in the system. Adding a job application puts the person in consideration for any open position. Records with a completed job application but that do not already have a set position are considered "applicants" rather than employees of the organization. Employees with a set position can also have a job application on file for open positions, to manage internal hiring efforts. Until the applicant has applied for an open position, the applicant will not appear in any applicant lists. The applicant may only apply for positions that have been created in the system and have been designated as open (the position is not filled by another employee or discontinued). 

 

1. In the person's record, click Application in the left menu to jump to the "Application" section of the record. 

 

2. Click Add Application

 

3. Under Position(s), select the open position that the applicant is applying for; select more than one position by holding down the CTRL key while clicking each position. 

 

4. Complete as many of the other Applicant Questions as are applicable. 

 

5. Click Confirm and confirm that the information entered is correct. If it is not correct, click Edit to change it. If it is, click Save to save the application. The completed application will appear in the applicant's record. 

 

Troubleshooting 

 

An error message appears when Confirm is clicked. 

 

Make certain that a position has been selected for the application. The position is required. Other applicant questions may also be required. All required fields are outlined in red. Fill in the missing information and try saving again. If you do not want to add an application after all, click Return (do not save changes)

 

The application information has changed. 

 

Click Update This Information under the "Application" section of the person's record to change or update any of the application fields.