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Add an Office or Facility

 

If your organization has multiple offices or facilities, you may add each one to the system in order to link positions to the offices or facilities where they are located. You may also update information about an office or facility if it changes. Enter at least one office or facility, preferably the location of your organization's headquarters. Only the HR Manager can add or edit offices and facilities. 

 

1. From the home page or left menu, click Administer Database under Configure System

 

2. In the "Organization Lists" section, select Office/Facility

 

3. From the menu select Add New Office/Facility and click the Add button. 

 

4. Enter the Name of the office or facility. 

 

5. Select a Facility Type for the office or facility. 

 

6. Enter the Contact Information for the office or facility. 

 

7. In the first menu under "Geographical Location," select the Country where the office or facility is located; a list of districts in that country displays in the selection menu underneath the country. 

 

8. If known, select the District where the office or facility is located; a list of counties in that district displays in the selection menu underneath the district. 

 

9. If known, select the County where the office or facility is located (optional). 

 

10. Click Confirm and confirm that the information entered is correct. If it is not correct, click Edit to change it. If it is, click Save to save it. 

 

Troubleshooting 

 

An error message appears when the Confirm button is clicked.

 

Make sure that all required fields have been completed and that the name of the office or facility has not already been entered. Required fields are outlined in red. Fill in any missing information and try saving again. If you do not want to add the office or facility after all, click Return (do not save changes)

 

The correct facility type is not available for selection. 

 

Click Add New under the "Facility Type" menu and enter the name of the facility type. Then click Administer Database and follow the steps above to add the new office or facility. You will have to re-enter any information you previously entered for the office or facility. 

 

The correct country, district or county is not available for selection. 

 

Click Add New under the "Country," "District" or "County" selection menu and enter the name of the location. Then click Administer Database and follow the steps above to add the new office or facility. You will have to re-enter any information you previously entered for the office or facility. 

 

The office or facility has already been entered but needs to be updated.

 

Select the office/facility to edit from the dropdown menu and click the View button. Click Update This Information to change any field.