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Define a Job Structure

 

In iHRIS Manage, a job is defined as a general set of qualifications, duties and responsibilities that one person performs in the organization. Each job has a title, code and description. 

 

A job may be categorized by any of the following: 

 

 

 

 

All of these categorizations are optional. They are intended to organize jobs and track and report on data in ways that are meaningful for your organization. 

 

There may be multiple instances of the same job. Each instance, which is filled by a single employee performing that job function, is called a position. The position may have the same title as the job, or it may have an additional position title. 

 

Positions may be: 

 

 

 

 

Each position has one spot on the organizational chart and one supervisor. Each position is located at a particular office or facility. Each position may optionally be assigned a code, department and position type (such as permanent, temporary or part-time).

 

The following chart illustrates how job data are related in the system: 

 

 

This is an example of a specific job: 

 

 

Complete the following exercises to define all cadres, job classifications and salary bands in use in your organization. Then identify each job in the organization and link it to the appropriate cadre, job classification and salary band. This section should be completed by an HR Manager. 

 

Cadres

 

List all cadres in use in the organization. Cadres refer only to health professionals and should conform to international standards as much as possible. Cadres are optional. 

 

Action: Add all cadres to the system (see Add cadres). 

 

Job classifications 

 

List all job classifications in use in the organization, including a description and a code for each job classification. A job classification is a category used to group similar jobs. Job classifications may be the same as cadres but will also include non-health professionals. Job classifications are optional. 

 

Action: Add all job classifications and corresponding information to the system (see Add job classifications). 

 

Salary grades

 

List all salary grades in use in the organization. Include the currency, starting salary, midpoint (or market rate) and ending salary for each salary grade. A salary grade defines the pay range for one or more jobs. Salary grades are optional. 

 

Action: Add all salary grades and corresponding information to the system (see Add salary grades).

 

Currencies also need to be entered into the system (see Add a currency). 

 

Salary sources

 

List all salary sources. A salary source is any distinguishable source of an employee's salary or a special payment or benefit paid to an employee that needs to be tracked. Tracking salary sources is optional. 

 

Action: Enter all salary sources in the system (see Add salary sources).

 

Position types 

 

List all position types (such as permanent, temporary, consultant, part-time, etc.) to track in the system. Tracking position types is optional. 

 

Action: Enter all position types in the system (see Add position types). 

 

Jobs 

 

List all jobs that currently exist in the organization with their cadre, job classification, salary band, job code and job description. Remember that a job is not the same as a position. Several positions may exist for one job. Once the jobs are entered in the system, at least one position may be created for each job, which may then be linked to an employee. 

 

Action: Enter each job and its corresponding information into the system (see Add jobs).