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Set Up Current Positions and Employees
Once the standard data lists have been configured in the iHRIS Manage system according to the worksheets "Data Setup Checklist", "Define Geographical Locations" and "Define a Job Structure", you are ready to begin the initial data entry. This involves populating the iHRIS Manage system with all current position and employee information. Print and complete the following checklist first to ensure that all the data is available before entering data into the system. This checklist should be completed by an HR Manager or HR Staff.
Gather position information
A position is an instance of a job that is filled by one employee, is located at one office or facility and has one supervisor. Each position represents a box on the organizational chart. A position may be open or closed. An open position is one for which the organization is currently seeking applicants. A closed position is one to which an employee is currently assigned.
Compile a complete list of all current positions, both open and closed. For all closed positions, you will also need to gather additional information about the employee filling the position.
For each position, gather the following required information:
In addition, gather as much of the following information about each position as possible (all of these fields are optional):
Action: Enter all positions into the system (see Add, update or discontinue positions).
Gather employee information
For each employee, gather the following required information:
In addition, gather as much of the following information about each employee as possible (all of these fields are optional):
iHRIS Manage also supports storing the following information about each employee (you may or may not choose to enter this information during the initial data entry process):
Action: Enter all employees in the system (see Manage People).