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System Functions in Summary

 

The following system functions are supported by Version 2.0 of iHRIS Manage. 

 

System administration functions

 

Install and configure system: The System Administrator installs the system files and accesses the configuration screen to set global system options, install and turn on modules, and set options for modules. 

 

Set up user accounts: The System Administrator creates password-protected user accounts for all authorized users of the system and assigns each user a role. If the user information changes, the System Administrator updates the user account. If the user no longer has access to the system, the System Administrator disables the user account. 

 

Database management functions

 

Set up standard data lists: The HR Manager determines which specific data items to track and report on in the system, and updates lists to include those items. These include: 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Position management functions

 

Set up job structure: The HR Manager creates a job structure to match the organizational structure that includes the following elements: 

 

 

 

 

 

 

 

Create positions: HR Staff or the HR Manager creates positions that exist in the organization. Each position is linked to a job, and there may be several positions for each generic job. A position is filled by one employee and represents one spot on the organizational chart. Positions marked as "open" are available to be filled by an existing employee or job applicant. 

 

Create position list: HR Staff, the HR Manager or any Executive Manager generates a list of all positions, which can be filtered to show only open positions and how long they have been open. 

 

Applicant management functions 

 

Add applicant: When a person applies for an open position at the organization, HR Staff add the applicant as a record in the system with the applicant's name, nationality, geographical area of residence and supporting information, including the following: 

 

 

 

 

 

 

Note that current employees may also apply for open positions.

 

Review applications: HR Staff, the HR Manager and Executive Managers review the applications for an open position and record notes about each applicant such as the following: 

 

 

 

Make job offer: Once an applicant has been hired to fill an open position, HR Staff convert the applicant to an employee and assign the position to the person. 

 

Employment management functions 

 

Add employee: At any time, HR Staff can add a person to the system as an employee. This includes recording the employee's name, nationality and geographical area of residence, as well as the following information: 

 

 

 

 

 

 

 

In addition, the employee's educational and employment history may be recorded as for a job application, and the employee may be listed as an applicant for any open position in the organization. 

 

Manage established employees: HR Staff record any updates or changes to an employee's information when they occur, including the following: 

 

 

 

 

 

 

Review history of name changes, position changes, salary changes and notes at any time 

 

Search 

 

HR Staff, HR Managers and Executive Managers can search the system for employee and applicant records. They may then review a person's record on the screen or print a copy. 

 

Reporting 

 

HR Staff, HR Managers and Executive Managers may generate various types of reports to analyze the employee data entered in the system. These reports include: