~mistrynitesh/kubuntu-docs/fixes-two-bugs : revision 156

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<!ENTITY language "en">

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<title>Managing Printers and Printing in &kubuntu;</title>

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&legalnotice;

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<title>Printing</title>

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<para>

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A majority of printers are supported by Kubuntu.

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<application>KDEPrint</application> allows you to add printers, modify their

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settings, monitor printing jobs, disable or restart a printer, as well as

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printer sharing.

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Most printers are supported by &kubuntu;. System Settings > Printer

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Configuration provides the ability to add printers, modify their

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settings, monitor printing jobs, suspend or restart printers, and set up printer

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sharing.

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</para>

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<title>HP Device Manager</title>

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<para>

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The <application>HP Device

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Manager</application> eases the configuration of <acronym>HP</acronym>

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Multifunction Devices (<acronym>MFD</acronym>s), printers that function as

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copiers and scanners, as well as other <acronym>HP</acronym> printers. It is

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recommended that if you have a direct connection via <acronym>USB</acronym>,

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<acronym>LPT</acronym> (parallel port), or network (direct connection or

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JetDirect) that you use this application. This application does not work with

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printers set up on a shared network printer using

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<application>Samba</application>, if your printer is configured this way, it is

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recommended that you see <xref linkend="print-network"/>.

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The <application>HP Device Manager</application> simplifies the configuration

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of <acronym>printers</acronym>, including <acronym>HP</acronym> Multifunction

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Devices (<acronym>MFD</acronym>s)--printers that also copy and scan. This

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application should be used if there is a direct connection from the

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computer to the printer via <acronym>USB</acronym>, <acronym>LPT</acronym>

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(parallel port), or network (direct connection or JetDirect). The

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<application>HP Device Manager</application> does not work with printers on a

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shared network using <application>Samba</application>. If the printer

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is configured with <application>Samba</application>, <xref

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linkend="print-network"/> is recommended.

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</para>

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<para>

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To open the <application>HP Device Manager</application>, press

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<keycombo><keycap>Alt</keycap><keycap>F2</keycap></keycombo> and when prompted

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with the <guilabel>Run Command</guilabel> dialog, type in

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<userinput>printer toolbox</userinput> followed by pressing the

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<keycombo><keycap>Alt</keycap><keycap>F2</keycap></keycombo>. In the

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<guilabel>Run Command</guilabel> dialog, type <userinput>printer

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toolbox</userinput> followed by pressing the

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<guibutton>OK</guibutton> button or pressing the <keycap>Enter</keycap> key. If

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it is your first time opening the application, you will receive the

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<guilabel>No Installed HP Devices Found</guilabel> dialog. You will be

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presented with three choices; <guibutton>Setup Device...</guibutton>,

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<guibutton>CUPS Web Interface</guibutton>, and <guibutton>Close</guibutton>. To

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setup your printer select the <guibutton>Setup Device...</guibutton> button.

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When prompted for a password, enter your user password and then press the

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<guibutton>OK</guibutton> button. At this point you would select the option

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that suits your configuration and follow through with the setup. The

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<application>HP Device Manager</application> has the ability to automatically

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detect any attached devices, or to scan your network for any compatible devices.

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this is the first time opening the application, the <guilabel>No Installed HP

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Devices Found</guilabel> dialog will appear. Three choices will be presented:

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<guibutton>Setup Device...</guibutton>, <guibutton>CUPS Web

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Interface</guibutton>, and <guibutton>Close</guibutton>. To

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set up the printer, select the <guibutton>Setup Device...</guibutton> button.

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When prompted for a password, enter the correct password and then press the

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<guibutton>OK</guibutton> button. Select the option that suits the printer

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configuration and complete the setup. The <application>HP Device

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Manager</application> has the ability to automatically

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detect any attached devices, or to scan a network for any compatible devices.

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</para>

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<para>

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For more information on the <application>HP Device Manager</application>, you

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can install the <application>hplip-docs</application> package. Please refer to

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For more information on the <application>HP Device Manager</application>,

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install the <application>hplip-docs</application> package. Please refer to

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the <ulink type="help" url="help:/kubuntu/add-applications/">Adding

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Applications</ulink> documentation for more information on installing extra

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applications. Once the <application>hplip-docs</application> are installed,

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they can be accessed by going to either

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they can be accessed by going to

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<menuchoice><guimenu>Help</guimenu><guimenuitem>Contents...</guimenuitem>

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</menuchoice> or directing your browser to <ulink

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</menuchoice> or browsing to <ulink

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url="file:///usr/share/doc/hplip-doc/HTML/index.html"/>.

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</para>

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</sect2>

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<title>Local Printing</title>

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<para>

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A local printer is one that is directly attached to your computer (as opposed

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to a network printer, discussed in the following section). To setup a new local

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A local printer is one that is directly attached to the computer (network

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printers are discussed in the following section). To set up a new local

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printer:

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</para>

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<step>

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<para>

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Obtain the model name of your printer and ensure the printer is powered on.

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Determine the model name of the printer and ensure the printer is powered on.

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</para>

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</step>

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<step>

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<para>

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Choose <menuchoice><guimenu>Kickoff Application Launcher</guimenu><guimenuitem>System

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Settings</guimenuitem></menuchoice> and select <guilabel>Printer Configuration</guilabel>.

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This will open the <application>system-settings-config-printers</application> system dialog.

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</para>

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</step>

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<step>

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<para>

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Now choose <menuchoice><guimenu>Add</guimenu><guimenuitem>Add

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Printer/Class...</guimenuitem></menuchoice>

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</para>

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</step>

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<step>

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<para>

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Your printer should be automatically detected. If so, simply click

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<guibutton>Next ></guibutton> and then <guibutton>Finish</guibutton>.

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</para>

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</step>

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<step>

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<para>

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Finally, you can enter in a description and location for your printer

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Settings</guimenuitem></menuchoice> and select <guilabel>Printer

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Configuration</guilabel> to open the

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<application>system-settings-config-printers</application> system dialog.

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</para>

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</step>

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<step>

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<para>

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Choose

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<menuchoice><guimenu>Add</guimenu><guimenuitem>Add

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Printer/Class...</guimenuitem> </menuchoice>

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</para>

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</step>

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<step>

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<para>

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The printer should be detected automatically. If so, click <guibutton>Next

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></guibutton> and then <guibutton>Finish</guibutton>.

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</para>

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</step>

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<step>

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<para>

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To finish, enter a description and location for the printer.

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</para>

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</step>

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</procedure>

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<para>

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If your printer was not automatically detected, you can try to select the port

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and printer driver manually. Some printers need further setup. Search the

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databases at <ulink

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Some printers may need further set up steps. If the printer was not

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automatically detected, try to select the port and printer driver manually.

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Search the databases at <ulink

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url="http://www.linuxprinting.org">LinuxPrinting.org</ulink> or check the

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<ulink url="https://wiki.ubuntu.com/HardwareSupportComponentsPrinters">Kubuntu

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Wiki's Printer Page</ulink> for possible information on your printer.

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Wiki's Printer Page</ulink> for possible information on the printer.

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</para>

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</sect2>

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<title>Network Printing</title>

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<para>

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You can also configure your Kubuntu system to send print jobs to a remote print

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server. Remote printers are hosted or attached somewhere else on your network.

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To configure a remote printer:

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&kubuntu; can be configured to send print jobs to a remote print server. Remote

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printers are attached through a network. To configure a remote printer:

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</para>

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<step>

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<para>

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Obtain the model name of your printer and ensure the printer is powered on.

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</para>

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</step>

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<step>

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<para>

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Choose <menuchoice><guimenu>Kickoff Application Launcher</guimenu><guimenuitem>System

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Settings</guimenuitem></menuchoice> and select <guilabel>Printer Configuration</guilabel>.

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This will open the <application>system-settings-config-printer</application> system dialog.

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</para>

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</step>

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<step>

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<para>

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Now choose <menuchoice><guimenu>Add</guimenu><guimenuitem>Add

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Printer/Class...</guimenuitem></menuchoice>

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Determine the model name of the printer and ensure the printer is powered on.

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</para>

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</step>

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<step>

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<para>

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Choose <menuchoice><guimenu>Kickoff Application

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Launcher</guimenu><guimenuitem>System Settings</guimenuitem></menuchoice> and

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select <guilabel>Printer Configuration</guilabel> to open the

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<application>system-settings-config-printers</application> system dialog.

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</para>

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</step>

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<step>

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<para>

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Choose

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<menuchoice><guimenu>New Printer</guimenu><guimenuitem>New Printer

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Class</guimenuitem></menuchoice>

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>User Identification</guilabel> dialog, select the type of

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authentication that is used by either the remote printer or the system that is

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sharing the remote printer. <emphasis role="bold">TIP:</emphasis> if you are

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unsure, try with <guilabel>Anonymous (no login/password)</guilabel> and press

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sharing the remote printer. <emphasis role="bold">TIP:</emphasis> if there is a

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question, try <guilabel>Anonymous (no login/password)</guilabel> and press

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the <guibutton>Next ></guibutton>. If this fails, try with <guilabel>Guest

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account (login="guest")</guilabel> and so on.

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account (login="guest")</guilabel>.

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>Printer Settings</guilabel> dialog, press the

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<guibutton>Scan</guibutton> button. If you receive any authentication errors,

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<guibutton>Scan</guibutton> button. If there are any authentication errors,

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press the <guibutton>< Back</guibutton> button and try the previous step

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with a different authentication setting. If all goes well, select the remote

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printer and press <guibutton>Next ></guibutton>.

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<step>

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<para>

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After KDE builds the driver database, the <guilabel>Printer Model

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Selection</guilabel> dialog will appear with a list of

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Selection</guilabel> dialog will appear with a list with

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<guilabel>Manufacturer</guilabel> and <guilabel>Model</guilabel> information.

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Locate your printer and highlight the corresponding drivers and press

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<guibutton>Next ></guibutton>. If no information pertaining to your printer

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Locate the printer, highlight the corresponding drivers, and press

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<guibutton>Next ></guibutton>. If no information pertaining to the printer

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is found, please search the databases at <ulink

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url="http://www.linuxprinting.org">LinuxPrinting.org</ulink> or check the

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<ulink url="https://wiki.ubuntu.com/HardwareSupportComponentsPrinters">Kubuntu

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Wiki's Printer Page</ulink> for possible information on your printer.

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Wiki's Printer Page</ulink> for possible information on the printer.

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</para>

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</step>

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<step>

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<para>

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For this step, there are two possible choices concerning the dialog you will

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see. If the drivers were automatically setup, then you will see the

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<guilabel>Printer Test</guilabel> dialog. If the drivers weren't automatically

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setup, then you will be shown the <guilabel>Driver Selection</guilabel> dialog.

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For this step, there are two possible choices concerning the dialog. If the

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drivers were set up automatically, then the <guilabel>Printer Test</guilabel>

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dialog will appear. If the drivers weren't automatically setup, then the

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<guilabel>Driver Selection</guilabel> dialog will be displayed.

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</para>

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<step>

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<para>

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At the <guilabel>Printer Test</guilabel> dialog, you can either test print to

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verify operation of your printer or move on. Which ever decision you make, when

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complete press the <guibutton>Next ></guibutton> button.

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At the <guilabel>Printer Test</guilabel> dialog, do a testprint to verify the

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operation of the printer or move on. When complete, press the <guibutton>Next

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></guibutton> button.

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>Driver Selection</guilabel> dialog, you will be prompted to

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select an appropriate driver. If there is a driver with

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<emphasis>[recommended]</emphasis>, select this printer and press

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<guibutton>Next ></guibutton>. If there isn't a recommended driver, try each

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driver until you find one that is suitable for your printer.

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At the <guilabel>Driver Selection</guilabel> dialog, there will be a prompt to

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select an appropriate driver. If there is a <emphasis>[recommended]</emphasis>

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driver, select this printer and press <guibutton>Next ></guibutton>. If there

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isn't a recommended driver, try each driver to find one that is suitable for

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your printer.

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</para>

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</step>

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</substeps>

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</step>

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<step>

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<para>

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At the <guilabel>Banner Selection</guilabel> dialog, you can select the default

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<guilabel>Starting</guilabel> and <guilabel>Ending</guilabel> banners. These

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are the header and footer of the page printed. Once complete press

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<guibutton>Next ></guibutton>.

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>Printer Quota Settings</guilabel> dialog, you can setup the

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size of the quota you wish to enable for the printer. This would be the maximum

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file size or maximum amount of pages you want to allow at any one time through

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the printer. Once complete press <guibutton>Next ></guibutton>.

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>User Access Settings</guilabel> dialog, you can enforce access

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to the printer to certain users or groups. Once complete press <guibutton>Next

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At the <guilabel>Banner Selection</guilabel> dialog, select the default

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<guilabel>Starting</guilabel> and <guilabel>Ending</guilabel> banners.

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When complete, press <guibutton>Next ></guibutton>.

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>Printer Quota Settings</guilabel> dialog, set the

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size of the quota to be enabled for the printer. This is the maximum file size

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or maximum number of pages that will be allowed at any one time. When complete,

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press <guibutton>Next ></guibutton>.

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>User Access Settings</guilabel> dialog, access rules can be

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set for users or groups. When complete, press <guibutton>Next

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></guibutton>.

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>General Information</guilabel> dialog, you must insert at

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least a <guilabel>Name</guilabel> for the printer. Once complete press

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At the <guilabel>General Information</guilabel> dialog, insert at

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least one <guilabel>Name</guilabel> for the printer. When complete, press

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<guibutton>Next ></guibutton>.

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</para>

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</step>

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<step>

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<para>

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<guilabel>Confirmation</guilabel> is the final dialog you will be presented.

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Verify the information is correct and then press <guibutton>Finish</guibutton>

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to complete the installation.

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<guilabel>Confirmation</guilabel> is the final dialog presented. Verify that the

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information is correct, and press <guibutton>Finish</guibutton> to complete the

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installation.

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</para>

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</step>

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</procedure>

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<title>Samba Print Server</title>

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<para>

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Another common use of Samba is to configure it to share printers installed, either locally or over the network, on

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an Ubuntu server. Similar to <ulink type="help" url="help:/kubuntu/sharing/"> Samba-fileserver</ulink> this section will configure Samba to allow any client

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on the local network to use the installed printers without prompting for a username and password.

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</para>

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<para>

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For a more secure configuration see <ulink type="help" url="help:/kubuntu/sharing/"> Samba-fileprint-security</ulink>

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</para>

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<title>Installation</title>

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<para>

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Before installing and configuring Samba it is best to already have a working <application>CUPS</application>

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installation. See the<ulink url="https://help.ubuntu.com/9.10/serverguide/C/cups.html"> wiki</ulink> for details.

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</para>

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<para>

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To install the <application>samba</application> package, from a terminal enter:

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</para>

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<title>Samba Print Server</title>

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<para>

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Samba is commonly used to configure printer sharing, installed locally or over

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the network, on a Ubuntu server. Similar to <ulink type="help"

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url="help:/kubuntu/sharing/"> Samba-fileserver</ulink>, this section will show

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how to configure Samba to allow any client on the local network to use the

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installed printers without prompting for a username and password.

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</para>

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<para>

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For a more secure configuration, see <ulink type="help"

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url="help:/kubuntu/sharing/"> Samba-fileprint-security</ulink>

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</para>

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<title>Installation</title>

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<para>

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Before installing and configuring Samba, it is best to have a working

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<application>CUPS</application> installation. See the <ulink

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url="https://help.ubuntu.com/9.10/serverguide/C/cups.html"> wiki</ulink> for

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details.

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</para>

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<para>

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To install the <application>samba</application> package, from a terminal

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enter:

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</para>

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<command>sudo apt-get install samba</command>

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</screen>

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</sect3>

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<title>Configuration</title>

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<para>

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After installing samba edit <filename>/etc/samba/smb.conf</filename>. Change the <emphasis>workgroup</emphasis>

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attribute to what is appropriate for your network, and change <emphasis>security</emphasis> to

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<emphasis role="italic">share</emphasis>:

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</para>

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workgroup = EXAMPLE

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...

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security = user

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</programlisting>

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<para>

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In the <emphasis>[printers]</emphasis> section change the <emphasis>guest ok</emphasis> option to <emphasis role="italic">yes</emphasis>:

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</para>

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browsable = yes

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guest ok = yes

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</programlisting>

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<para>

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After editing <filename>smb.conf</filename> restart Samba:

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</para>

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</sect3>

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<title>Configuration</title>

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<para>

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After installing samba, edit <filename>/etc/samba/smb.conf</filename>. Change

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the <emphasis>workgroup</emphasis> attribute to what is appropriate for the

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network, and change <emphasis>security</emphasis> to <emphasis

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role="italic">share</emphasis>:

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</para>

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workgroup = EXAMPLE

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...

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security = user

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</programlisting>

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<para>

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In the <emphasis>[printers]</emphasis> section, change the <emphasis>guest

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ok</emphasis> option to <emphasis role="italic">yes</emphasis>:

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</para>

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browsable = yes

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guest ok = yes

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</programlisting>

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<para>

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After editing <filename>smb.conf</filename>, restart Samba:

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</para>

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<command>sudo /etc/init.d/samba restart</command>

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</screen>

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<para>

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The default Samba configuration will automatically share any printers installed. Simply install the printer locally

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on your Windows clients.

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</para>

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</sect3>

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<para>

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The default Samba configuration will automatically share any printers

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installed. Simply install printers locally on the Windows clients.

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</para>

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</sect3>

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<title>Resources</title>

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<title>Resources</title>

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<para>

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For in depth Samba configurations see the

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<ulink url="http://samba.org/samba/docs/man/Samba-HOWTO-Collection/">Samba HOWTO Collection</ulink>

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</para>

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</listitem>

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<para>

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The guide is also available in

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<ulink url="http://www.amazon.com/exec/obidos/tg/detail/-/0131882228">printed format</ulink>.

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</para>

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</listitem>

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<para>

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O'Reilly's <ulink url="http://www.oreilly.com/catalog/9780596007690/">Using Samba</ulink> is another good

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reference.

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</para>

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</listitem>

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<para>

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Also, see the <ulink url="http://www.cups.org/">CUPS Website</ulink> for more information on configuring CUPS.

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</para>

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</listitem>

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</itemizedlist>

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</sect3>

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</sect2>

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<para>

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For in depth Samba configurations see the <ulink

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url="http://samba.org/samba/docs/man/Samba-HOWTO-Collection/">Samba HOWTO

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Collection</ulink>

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</para>

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</listitem>

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<para>

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The guide is also available in <ulink

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url="http://www.amazon.com/exec/obidos/tg/detail/-/0131882228">printed

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format</ulink>.

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</para>

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</listitem>

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<para>

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O'Reilly's <ulink url="http://www.oreilly.com/catalog/9780596007690/">Using

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Samba</ulink> is another good reference.

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</para>

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</listitem>

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<para>

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See the <ulink url="http://www.cups.org/">CUPS Website</ulink> for more

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information on configuring CUPS.

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</para>

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</listitem>

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</itemizedlist>

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</sect3>

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</sect2>

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</step>

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<step>

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<para>

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<mousebutton>Right</mousebutton> click the printer you wish to test and select

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<mousebutton>Right</mousebutton> click the printer to be test and select

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<guimenuitem>Test Printer...</guimenuitem>

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>Warning</guilabel> dialog press the <guibutton>Print Test

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At the <guilabel>Warning</guilabel> dialog, press the <guibutton>Print Test

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Page</guibutton> button.

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</para>

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</step>

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</step>

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<step>

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<para>

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Highlight or select the printer that you want to share.

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Highlight or select the printer to be shared.

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</para>

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</step>

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<step>

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<para>

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Once highlighted go to <menuchoice><guimenu>Print

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Once highlighted, go to <menuchoice><guimenu>Print

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Server</guimenu><guimenuitem>Share Printers on Local

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Network</guimenuitem></menuchoice>.

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</para>

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</step>

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<step>

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<para>

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At the <guilabel>Run as root - KDE su</guilabel> dialog, enter your user

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At the <guilabel>Run as root - KDE su</guilabel> dialog, enter the proper

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password and press the <guibutton>OK</guibutton> button.

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</para>

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</step>

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<title>Scanning</title>

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<para>

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Kubuntu offers support for a variety of scanners. Want to know if your scanner

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is supported? If so then review the <ulink

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&kubuntu; offers support for a variety of scanners. To see if a particular

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scanner is supported, review the <ulink

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url="https://wiki.ubuntu.com/HardwareSupportComponentsScanners">Scanner

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Hardware Support</ulink> wiki page as well as the <ulink

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url="http://www.sane-project.org/sane-backends.html">SANE Projects list of

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supported scanners</ulink>.

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</para>

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<para>

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Software wise Kubuntu comes with the application

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<application>Kooka</application>, the KDE scanning and <acronym>OCR</acronym>,

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installed. To access <application>Kooka</application> go to &menukooka;. More

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information on <application>kooka</application> can be located in <ulink

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&kubuntu; comes installed with the software application

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<application>Kooka</application>, KDE scanning and <acronym>OCR</acronym>. To

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access <application>Kooka</application> go to &menukooka;. More

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information on <application>Kooka</application> can be located in <ulink

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type="help" url="help:/kooka">The Kooka Manual</ulink>.

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</para>

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<title>Scanner Installation and Configuration</title>

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<para>

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Once you have researched and found out that your scanner is supported,

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installation is the next step. A majority of the supported

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<acronym>USB</acronym> scanners will automatically get installed. If your

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scanner does not automatically install and is listed as supported, or even if

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it isn't listed, refer to the following installation instructions.

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If the scanner is supported, installation is the next step. Most supported

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<acronym>USB</acronym> scanners will be installed automatically. If the

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scanner is not automatically installed, refer to the following installation

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instructions.

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</para>

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<note>

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<title>Installation Help</title>

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<para>

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Please refer to the <ulink type="help"

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url="help:/kubuntu/manage-software/">Adding Applications</ulink> documentation

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for Kubuntu.

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for &kubuntu;.

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</para>

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</note>

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<note>

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</step>

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<step>

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<para>

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Locate your the correct driver for your scanner and uncomment it by

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Locate the correct driver for the scanner and uncomment it by

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removing/deleting the <filename>#</filename>.

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</para>

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</step>

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</step>

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<step>

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<para>

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You are now ready to use <application>Kooka</application> to start scanning.

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Use <application>Kooka</application> to start scanning.

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</para>

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</step>

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</procedure>