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<?xml version="1.0" encoding="UTF-8"?>
<!DOCTYPE chapter PUBLIC "-//OASIS//DTD DocBook XML V4.2//EN" "http://docbook.org/xml/4.2/docbookx.dtd">
<chapter>
<title>Using OpenOffice Applications</title>
<para><emphasis role="strong">Objectives</emphasis></para>
<para>In this lesson, you will learn how to:
<itemizedlist>
<listitem><para>Perform basic word-processing functions using
OpenOffice.org Writer.</para></listitem>
<listitem><para>Perform basic spreadsheet functions using
OpenOffice.org Calc.</para></listitem>
<listitem><para>Create and view multimedia presentations using
OpenOffice.org Impress.</para></listitem>
<listitem><para>Perform basic drawing operations using
OpenOffice.org Draw.</para></listitem>
<listitem><para>Create and edit formulae using OpenOffice.org
Math.</para></listitem>
</itemizedlist>
<instructornote><title>Instructor Notes:</title></instructornote>
<para><emphasis role="italic">It is recommended to cover all
the topics in this lesson. However, if you are running short on time you can omit the following optional topics:</emphasis>
<itemizedlist>
<listitem><para><emphasis role="italic">OpenOffice.org Draw</emphasis></para></listitem>
<listitem><para><emphasis role="italic">OpenOffice.org Math</emphasis></para></listitem>
</itemizedlist>
</para>
<para><emphasis role="italic">Students, who are familiar with office applications, may want further exposure to these applications. However, ensure to conclude the lesson within the permitted time span.</emphasis></para>
</para>
<sect1>
<title>Introducing the OpenOffice.org Suite</title>
<para>OpenOffice.org is the default office application suite provided
with Ubuntu. This is a free, open source office software suite that
comprises all the features normally expected in an office suite. It is not
just a collection of separate software programmes; it has been designed as a complete
office package, in which all applications have a similar look and feel and common
tools.</para>
<para>The OpenOffice.org suite is available in more than 30 languages
and can run on many operating systems, including Linux, Microsoft
Windows, Solaris and Mac OS X. It is also compatible with all
other major office suites, including Microsoft Office, which makes it
easy for you to create, open, save and exchange documents with friends and
colleagues in Microsoft Office formats.</para>
<para>Another key feature of the OpenOffice.org suite is that all the
applications save in the OpenDocument format, which is the new international
standard for office documents. This Extensible Markup Language (XML) based
format enables you to access your data from any OpenDocument-compliant
software.</para>
<tip>
<title>Nice to Know:</title>
<para>For more information on the history and development of
OpenOffice.org, please visit <ulink url="http://en.wikipedia.org/wiki/Openoffice.org">http://en.wikipedia.org/wiki/Openoffice.org</ulink>.</para>
</tip>
<para>The OpenOffice.org software suite includes the following
applications to help you handle your work effectively:
<itemizedlist>
<listitem><para>OpenOffice.org Writer</para></listitem>
<listitem><para>OpenOffice.org Calc</para></listitem>
<listitem><para>OpenOffice.org Impress</para></listitem>
<listitem><para>OpenOffice.org Base</para></listitem>
<listitem><para>OpenOffice.org Draw</para></listitem>
<listitem><para>OpenOffice.org Math</para></listitem>
</itemizedlist>
</para>
<para>To access the OpenOffice.org suite:
<itemizedlist>
<listitem><para>On the <emphasis role="strong">Applications</emphasis>
menu, point to <emphasis role="strong">Office</emphasis> and then click
the OpenOffice.org application you want.</para>
<figure><title><emphasis role="italic">Accessing OpenOffice.org</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_001.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</itemizedlist>
</para>
<sect2>
<title>OpenOffice.org Writer</title>
<para>Writer is the word processor of the OpenOffice.org suite. It provides
powerful functions and tools to do anything from writing a small
letter to creating an entire book that contains charts, graphics, images,
tables and an index. Complex desktop publishing tasks, such as creating
multicolumn newsletters and brochures are also on hand.</para>
</sect2>
<sect2>
<title>OpenOffice.org Calc</title>
<para>Calc is a powerful spreadsheet that contains all the tools necessary
to calculate, analyse, summarise and present data in the form of reports
or charts. It has a wide range of advanced functions such as entering complex
formulae, pulling in external data and performing statistical analyses.</para>
</sect2>
<sect2>
<title>OpenOffice.org Impress</title>
<para>Impress is a presentation programme designed to create effective
multimedia presentations. It provides a range of tools to create presentations
with 2D and 3D graphics, clip art, graphics, special effects and
animations.</para>
</sect2>
<sect2>
<title>OpenOffice.org Base</title>
<para>Base is a database programme used to store contact and account information,
create and modify tables, forms, queries and
reports. Accessing data stored in a wide variety of database file formats is also
available. Base will not be covered in detail in this course. For
more information on base, please refer to www.openoffice.org/product/base.html
</para>
</sect2>
<sect2>
<title>OpenOffice.org Draw</title>
<para>Draw is a vector graphics editor that provides tools to create anything
from simple graphics to dynamic 3D illustrations and special effects.</para>
</sect2>
<sect2>
<title>OpenOffice.org Math</title>
<para>You can use Math for creating and editing mathematical equations by using
a graphic user interface or by directly typing the formula into the equation
editor. The formula created in this manner can then be inserted into other
OpenOffice.org programmes, such as Writer, Calc and Impress.</para>
<note><title><emphasis role="strong">Note:</emphasis></title>
<para>Using a new OS and especially a new office application suite is not as
daunting to pick up as you may think. With OpenOffice, most of the operations are very intuitive.
Think of a new suite as moving to a new house; all your old cutlery, plates
and dishes are in your kitchen cupboards, you just need to get used to the new
kitchen arrangement!</para></note>
</sect2>
</sect1>
<sect1>
<title>Using OpenOffice.org Writer</title>
<sect2>
<title>Key Features of OpenOffice.org Writer</title>
<para>You will no doubt be very familiar with most of the features of this
application so only a few of them are included here. The friendly graphical
user interface will assist with the rest.</para>
<para><emphasis role="strong">Writing</emphasis></para>
<para>OpenOffice.org Writer offers a variety of useful features to help you create
basic text documents as well as long and complex or multi-part documents that may
include components such as bibliographies, reference tables and indexes. Some of
these features are:
<itemizedlist>
<listitem><para><emphasis role="strong">Spellchecker:</emphasis> The
spellchecker feature facilitates error-free writing by enabling you to
check your entire document, including the header, footer, index entries
and footnotes, for spelling errors. It even allows you to identify a
misspelled word from a specific selection of the document, lists
suggested words for replacing the misspelled word and
provides you the option to add a new word to the existing user
dictionary.</para></listitem>
<listitem><para><emphasis role="strong">Thesaurus:</emphasis> The
thesaurus helps you enhance the quality of your writing and make it more
effective by allowing you to find a more appropriate synonym for a
selected word.</para></listitem>
<listitem><para><emphasis role="strong">Autocorrect:</emphasis>
Autocorrect is a software function that enables you to reduce your typing
effort by automatically correcting common spelling and typing errors.
This feature also allows you to
automatically apply correct formatting to the text or insert special
characters by recognizing particular character usage.</para></listitem>
<listitem><para><emphasis role="strong">Hyphenation:</emphasis> You can
use the hyphenation feature to insert hyphens in words that are too long
to fit at the end of a line. It searches the entire document and suggests
hyphenation that you can
either accept or reject.</para></listitem>
<listitem><para><emphasis role="strong">Mail merge:</emphasis> The Mail
merge feature allows you to create multiple personalised form letters,
labels, envelopes, faxes and e-mail messages by using a form letter
template and an address database.</para></listitem>
</itemizedlist>
</para>
<para><emphasis role="strong">Designing and Structuring</emphasis></para>
<para>OpenOffice.org enables you to design and structure your text document by
using an assortment of features, including:
<itemizedlist>
<listitem><para><emphasis role="strong">Style and Formatting window:</emphasis>
The Style and Formatting window is one of the common features available
in the OpenOffice. org package that can be used consistently in all the
applications included in the package. You can use this window to create,
assign and modify styles for paragraphs, lists, individual characters,
frames and pages.</para></listitem>
<listitem><para><emphasis role="strong">Navigator:</emphasis> Provides you
with an outline view of the entire document and allows you to quickly
navigate inside the document. You can also use Navigator to track the
objects and elements that are already inserted and to insert new elements
into the document.</para></listitem>
<listitem><para><emphasis role="strong">Indexes and Tables:</emphasis>
Enable you to insert an index, a table of contents or a bibliography
reference in your text document. You can also customise the inserted
tables and indexes by defining their structure and appearance.</para>
</listitem>
</itemizedlist>
</para>
<para><emphasis role="strong">Desktop Publishing</emphasis></para>
<para>The following features can help you create professionally styled
documents, such as brochures, invitations and newsletters:
<itemizedlist>
<listitem><para><emphasis role="strong">Text Frames:</emphasis> Acts as a container for text and graphics and can be placed anywhere in a document.
You can also use these frames to apply a multi-column layout to your document and
render a professional look and style to it.</para></listitem>
<listitem><para><emphasis role="strong">Graphics:</emphasis> Allows you to insert a
graphic object into your text document from a gallery, a file or any other OpenOffice.org application.</para></listitem>
<listitem><para><emphasis role="strong">Tables:</emphasis> OpenOffice.org Writer
also enables you to create or insert a table into a text document.</para></listitem>
</itemizedlist>
</para>
<para><emphasis role="strong">Drawing</emphasis></para>
<para>The drawing functions make it easy for you to create many types of drawings and graphics directly
in your text document. You can use the Drawing bar to add various shapes, lines, text and callouts to a current document.</para>
<para><emphasis role="strong">Drag and Drop</emphasis></para>
<para>This unique feature allows you to drag objects from one location to another in the same document, from one OpenOffice
document to another and from the Gallery to your OpenOffice document.</para>
<para><emphasis role="strong">The Help Function</emphasis></para>
<para>This is a complete reference for your Writer.</para>
</sect2>
<sect2>
<title>Performing Basic Word-Processing Tasks</title>
<para>You can perform a number of word-processing tasks, such as writing, editing,
formatting, reviewing and printing documents, using OpenOffice.org Writer. The word
processor also allows you to use various templates, apply different styles to your
document, control your page layout and insert, edit and create graphics inside your
text document. Instructions to perform some of the basic word-processing tasks in
Writer are described in the following sections.</para>
<para><emphasis role="strong">Entering and Formatting Text</emphasis></para>
<para>OpenOffice.org Writer is primarily used for writing and formatting text. You can
enter text using your keyboard and then apply a variety of formats to the text, as per
the document's requirements.</para>
<para>You can use the following steps to enter and format text using OpenOffice.org Writer:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">Applications</emphasis> menu, point
to <emphasis role="strong">Office</emphasis> and then click
<emphasis role="strong">Openoffice.org Word Processor</emphasis>. A blank text
document opens.</para>
<figure><title><emphasis role="italic">Launching Writer</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_002.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Depending on what you want to do, you can either create a letter, memo,
note or an entire novel from scratch, or you may start with a predefined template or sample that is
suitable for your requirements.</para>
<para>To access the templates and samples, on the <emphasis role="strong">File
</emphasis> menu, point to <emphasis role="strong">New</emphasis> and then click
<emphasis role="strong">Templates and Documents</emphasis>. Alternatively, you
can press SHIFT+CTRL+N. The <emphasis role="strong">Templates and Documents
</emphasis> dialogue box opens.</para>
<figure><title><emphasis role="italic">Accessing Templates and Documents</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_003.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can view the various categories of available templates in the
middle column of the Templates and Documents dialogue box. If you want to use a
template to create your document, you can double-click a category. This will display
the various templates associated with that category. Select a template of
your choice and then start working on it.</para>
<para>However, you may also decide to work with the default blank document.
To continue working with the blank document, exit the
<emphasis role="strong">Templates and Documents</emphasis> dialogue box by
clicking <emphasis role="strong">Close</emphasis> in the top-right corner of
the dialogue box.</para>
<figure><title><emphasis role="italic">Accessing Templates</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_004.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">If students need to know more about using samples and templates,
you can tell them how to use various wizards, available under the File menu,
to create user-defined templates, such as faxes and letters.
These templates can later be used to create further documents.</emphasis> </para></instructornote>
</listitem>
<listitem><para>After you have created the document, you can use the various formatting
features provided in Writer to change the text display or emphasise specific areas in your document.
You can use the following options available on the <emphasis role="strong">Formatting</emphasis> toolbar to perform some of the most
common formatting tasks.</para>
<figure><title><emphasis role="italic">The Formatting Toolbar</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_005.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can use the<emphasis role="strong">Style and
Formatting</emphasis> window to perform a complete document makeover.</para>
<para>To open the <emphasis role="strong">Style and Formatting</emphasis> window,
on the <emphasis role="strong">Format</emphasis> menu, click
<emphasis role="strong">Style and Formatting</emphasis>. The
<emphasis role="strong">Style and Formatting</emphasis> window appears.</para>
<figure><title><emphasis role="italic">Accessing Style and Formatting Window</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_006.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can use this window to select and modify the existing style or
create a new style. Clicking one of the icons below the title bar of the
<emphasis role="strong">Style and Formatting</emphasis> window will display a list
of styles in a particular category, such as a list or a paragraph.</para>
<figure><title><emphasis role="italic">The Style and Formatting Icons</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_007.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>By default, when you open the <emphasis role="strong">Style and
Formatting</emphasis> window, the <emphasis role="strong">Paragraph</emphasis>
<emphasis role="strong">Style</emphasis> icon is selected. All the styles
listed in this category are displayed in the <emphasis role="strong">Style
and Formatting</emphasis> window. You can start restyling individual parts
of the current document by selecting specific parts of the document and
applying an existing style by double-clicking that style.</para>
<figure><title><emphasis role="italic">Applying a Style</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_008.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>However, if you want to modify an existing style, you can simply
right-click that style and select <emphasis role="strong">Modify.</emphasis> This
displays a new pop-up window. You can redefine almost all aspects of the selected
style using the various options available under the different tabs.</para>
<para>Modify the specifications of the selected style, and click
<emphasis role="strong">OK</emphasis> to apply the changes.</para>
<figure><title><emphasis role="italic">Modifying a Style</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_009.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Double-click the modified style to reflect the changes in the
selected text.</para>
<figure><title><emphasis role="italic">Applying the Modified Style</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_010.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can go on to customise all other parts of the document in the same way.</para>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">If the students want to know more about the various formatting options available, you can give them the following information:</emphasis></para>
<para><emphasis role="italic">OpenOffice.org provides several ways to apply styles. These are:</emphasis>
<itemizedlist>
<listitem><para><emphasis role="italic">Using the Styles and Formatting
window.</emphasis></para></listitem>
<listitem><para><emphasis role="italic">Using Fill Format mode.
</emphasis></para></listitem>
<listitem><para><emphasis role="italic">Using the Apply Style list on the
Formatting bar.</emphasis></para></listitem>
<listitem><para><emphasis role="italic">Assigning styles to shortcut
keys.</emphasis></para></listitem>
<listitem><para><emphasis role="italic">Using AutoFormat.
</emphasis></para></listitem>
</itemizedlist>
</para>
<para><emphasis role="italic">In addition, describe the procedure to create a new style and add it to the Style and Formatting window. </emphasis></para>
</instructornote>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Inserting Tables</emphasis></para>
<para>To insert a table in a text document, position the cursor where you want the table
to appear and then follow the procedure described below:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">Table</emphasis> menu, point to
<emphasis role="strong">Insert</emphasis> and then click <emphasis role="strong">
Table.</emphasis> The <emphasis role="strong">Insert Table</emphasis> dialogue box
opens.</para>
<figure><title><emphasis role="italic">Inserting a Table</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_011.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can use the various options present in the dialogue box to
specify some of the table properties.</para>
<figure><title><emphasis role="italic">Specifying Table Properties</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_012.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<tip>
<title>Nice to Know:</title>
<para>To directly insert a table with the default properties, click the
Table icon on the Standard toolbar and select the table size in the graphic
that appears. To create the table, click the cell that you want to be on
the last row of the last column.</para>
</tip>
</listitem>
<listitem><para>Specify the table properties and click <emphasis role="strong">OK.
</emphasis> The table is inserted at the specified location in your text document.
By default, Writer creates a table as wide as the page margins,
with all the rows having the same height and all the columns having the same width.
To adjust the column and rows and customise the table further, right-click the
table and select <emphasis role="strong">Table</emphasis> from the short-cut menu.
The <emphasis role="strong">Table Format</emphasis> dialogue box opens.</para>
<para>Now you can use this dialogue box to define finer specifications for
the table such as alignment, column width, text flow, borders and
background.</para>
<para>Define the table specifications as per your requirements and preferences,
and click <emphasis role="strong">OK</emphasis> to apply the changes.</para>
<figure><title><emphasis role="italic">Customising the Table Format</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_013.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The defined specifications are applied to the table. In case the
data in one of the table cells needs to be arranged in the form of a table, you
can create another layer of tables inside the current table. These tables are
called nested tables. Writer permits you to create as many layers of nested
tables as you want.</para>
<para>To create a nested table, click the cell in which you want the nested
table to appear, then follow the procedure for inserting a
new table. A nested table appears in the specified cell within the larger
table.</para>
<figure><title><emphasis role="italic">Creating a Nested Table</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_014.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can now define the finer specifications of the nested table
using the Table Format dialogue box and then populate the table with data.</para>
<figure><title><emphasis role="italic">The Nested Table</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_015.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Inserting Images</emphasis></para>
<para>OpenOffice.org allows you to import images of various file formats, including the
most common file types such as JPEG, PNG, BMP and GIF. Images can be inserted from a file,
the OpenOffice.org Gallery, a scanner, the Internet, or a graphics programme.</para>
<para>To insert an image into your text document from a file:
<orderedlist numeration="arabic">
<listitem><para>Position the cursor at the location in the document
where you want the picture to be inserted. On the <emphasis role="strong">Insert
</emphasis> menu, point to <emphasis role="strong">Picture</emphasis> and then
click <emphasis role="strong">From File</emphasis>. The <emphasis role="strong">
Insert Picture</emphasis> dialogue box opens.</para>
</listitem>
<listitem><para>To insert the file, navigate to the desired file and select it.
You can select the <emphasis role="strong">Preview</emphasis> check box at the
bottom of the <emphasis role="strong">Insert Picture</emphasis> dialogue box
to preview the selected image in a pane and verify whether you have selected
the correct image. Click <emphasis role="strong">Open</emphasis> to insert the
image in your document.</para>
<figure><title><emphasis role="italic">Inserting Image</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_016.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">Explain the following:</emphasis></para>
<para><emphasis role="italic">Selecting the Link check box creates a link
of the selected file inside your text document, instead of saving a copy
of the image in your document. As a result, though you'll be able to view
the image in the document, when the image is saved, the document will
contain only a reference to that image but not the image itself. Linking
an image has the following advantages and disadvantages:</emphasis>
<itemizedlist>
<listitem><para><emphasis role="italic">It reduces the size of your document when it is saved because the image is not included in it. </emphasis></para></listitem>
<listitem><para><emphasis role="italic">You can edit or modify the image separately without making any changes in the document and can view the modified image the next time you open the document.</emphasis></para></listitem>
<listitem><para><emphasis role="italic">When you wish to send the document to someone, you need to send both the document and the image otherwise, the receiver will not be able to view the linked image.</emphasis></para></listitem>
</itemizedlist></para>
</instructornote>
</listitem>
<listitem>
<para>The image is inserted at the specified location in your document.
If the image does not fit perfectly into your document, you should resize it.</para>
<para>To resize the image while maintaining its proportions,
select the image and then press and hold the SHIFT key.
When you select an image, some square points (known as "handles") appear along its perimeter.
While holding down the SHIFT key, click and drag one of the handles on the image to
modify its size.</para>
<figure><title><emphasis role="italic">Resizing the Inserted Image</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_017.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">Explain the difference between a scaled and an unscaled resize,
and emphasise the advantages of the scaled resize performed above.</emphasis></para>
</instructornote>
</listitem>
<listitem><para>After you have resized the image, you need
to position the image appropriately in the document.
You can arrange and align images using the tools on the
<emphasis role="strong">Frame toolbar</emphasis>, which appears below the
<emphasis role="strong">Standard toolbar</emphasis> when you select a graphic for
the first time.</para>
<para>Alternatively, you can right-click the image and then select from the
available options, such as <emphasis role="strong">Arrange, Wrap</emphasis>
or <emphasis role="strong">Anchor,</emphasis> on the short-cut menu.</para>
<figure><title><emphasis role="italic">Positioning the Inserted Image</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_018.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>After you have selected appropriate positioning options for the
image, you may obtain a result similar to the following screenshot.</para>
<figure><title><emphasis role="italic">The Inserted Image</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_019.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Printing Documents</emphasis></para>
<para>To print a document:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click
<emphasis role="strong">Print</emphasis>. The <emphasis role="strong">Print
</emphasis> dialogue box opens. You can use this dialogue box to specify
the printer to be used (in case you have more than one printer installed
on your system), the pages to be printed, and the number of copies to be
printed. You can also click the <emphasis role="strong">Properties
</emphasis> button in the <emphasis role="strong">Print</emphasis> dialogue
box to define the properties of the printer, such as orientation, the paper
tray to be used and the paper size to be printed.</para>
<para>To define printer options for the current document, click the
<emphasis role="strong">Options</emphasis> button in the
<emphasis role="strong">Print</emphasis> dialogue box.</para>
<figure><title><emphasis role="italic">Printing a Document</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_020.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The <emphasis role="strong">Printer Options</emphasis> dialogue
box enables you to select specific sections from the current document for
printing. For example, to save toner or ink, you may not want to print the
background and the graphics in the document. You can specify these details
under the <emphasis role="strong">Content</emphasis> section by selecting or
clearing the appropriate check boxes.</para>
<para>Similarly, you can define the required printing options
in the <emphasis role="strong">Pages</emphasis> and <emphasis role="strong"> Notes</emphasis>
section. After specifying the details, click <emphasis role="strong">OK</emphasis>
to save your settings.</para>
<figure><title><emphasis role="italic">Defining Printer Options</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_021.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can now start printing the document by clicking
<emphasis role="strong">OK</emphasis> on the <emphasis role="strong">Print
</emphasis> dialogue box.</para>
<note>
<title>Note:</title>
<para>Making changes in the Printer Options dialogue box will only apply to the current
document and not change your default settings permanently.</para>
</note>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">If the students want to know about the procedure to select the default print options, provide them the following information:</emphasis></para>
<para><emphasis role="italic">To select the default print options, On the Tools menu, click Options.</emphasis>
<itemizedlist>
<listitem><para><emphasis role="italic">The OpenOffice.org - Print
dialogue box opens.</emphasis></para></listitem>
<listitem><para><emphasis role="italic">In the left navigation
panel, expand OpenOffice.org Writer and then select Print.
</emphasis></para></listitem>
<listitem><para><emphasis role="italic">Select the required options
and click OK to apply the changes to the default print settings.
</emphasis></para></listitem>
</itemizedlist></para>
</instructornote></listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Saving Documents</emphasis></para>
<para>You can save your Writer document in the same way as you save any other document.
To save a new text document:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click
<emphasis role="strong">Save As</emphasis>. The <emphasis role="strong">
Save</emphasis> dialogue box opens.</para>
<figure><title><emphasis role="italic">Saving the Document</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_022.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Navigate to the directory where you want to save the file,
enter the file name and click <emphasis role="strong">Save</emphasis> to
save the file at the desired location.</para>
<para>OpenOffice.org also allows you to save your document in
a number of other file formats, including Microsoft Word, Rich Text,
Star Writer and as an HTML document. This enables you to share your documents
with other people who use other office applications, such as Office.</para>
<para>If you would like to save your current document as a Word file,
select the appropriate type of Word format from the drop-down menu
at the bottom of the dialogue box. Then, click <emphasis role="strong">
Save</emphasis> to save the file as a Word document.</para>
<figure><title><emphasis role="italic">Saving in Word Format</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_023.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
</sect2>
</sect1>
<sect1>
<title>Using OpenOffice.org Calc</title>
<para>Calc is the spreadsheet component of the OpenOffice.org office
software suite. The comprehensive range of advanced functions included in Calc helps
professionals accomplish complex tasks. At the same time, Calc is user-friendly,
which makes it easier for new users. This topic will familiarise you with its
key features and teach you how to perform some basic spreadsheet functions.</para>
<para>Similar to all other applications in the OpenOffice.org suite, Calc allows
you to save spreadsheets in OASIS OpenDocument (ODF) format. This XML-based format
enables you to access your spreadsheets from any OpenDocument-compliant software.
In addition, Calc allows you to save spreadsheets directly as Portable Document
Format (PDF) files without using any additional, expensive software.</para>
<sect2>
<title>Key Features of OpenOffice.org Calc</title>
<para>Calc is a fully featured office application that includes all the advanced
analysis, charting and decision-making features that you expect from a high-end
spreadsheet. Some of the key features of OpenOffice.org Calc are:
<itemizedlist>
<listitem><para><emphasis role="strong">Calculation:</emphasis>
OpenOffice.org Calc provides you with over 300 functions for financial,
logical, statistical, mathematical and banking operations. This enables
you to create formulae to perform complex calculations on your data. In
addition, Calc provides you with Function wizard that guides you
interactively through the creation of formulae.</para>
<para>Another feature of OpenOffice.org Calc is that it allows
you to create natural language formulae using words such as sales - costs.
</para></listitem>
<listitem><para><emphasis role="strong">Scenario Manager:</emphasis> Allows you perform
'what-if' analyses and view the result of changes made to any factor of the calculation.
For example, when performing a loan calculation, you can change the period of the loan and can view
the resulting calculations for the loan-repayment amount or the interest
rate.</para></listitem>
<listitem><para><emphasis role="strong">Data Pilot:</emphasis> Enables you to compare, combine and
arrange large amounts of data. It helps you pull in raw data from corporate databases, cross-tabulate,
summarise and convert the data into meaningful information. You can use
Data Pilot to create interactive tables, which allows the data to be
frequently arranged, rearranged or summarised according to different
points of view.</para></listitem>
<listitem><para><emphasis role="strong">Dynamic Charts:</emphasis> As the name suggests, these charts
update automatically as the data in the spreadsheet changes.</para></listitem>
<listitem><para><emphasis role="strong">Opening and Saving Microsoft Files:
</emphasis> Calc allows you to use your old Microsoft spreadsheets and save your work in Microsoft Excel or
a variety of other formats. This facilitates the easy sharing of data with others using Microsoft or
similar applications.</para></listitem>
</itemizedlist>
</para>
</sect2>
<sect2>
<title>Performing Basic Spreadsheet Tasks</title>
<para>Similar to any other spreadsheet application, Calc is used to process
numerical information or text in tabular form. It is primarily used for
tabulating numerical figures. It also allows you to sort and manipulate data,
apply arithmetic, mathematic and statistical functions to data sets and
represent the datasets in charts or graphical forms. The following sections
describe the instructions to perform some basic spreadsheet tasks in Calc.</para>
<para><emphasis role="strong">Formatting Tables and Cells</emphasis></para>
<para>To format tables and cells in a Calc spreadsheet:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">Applications</emphasis>
menu, point to <emphasis role="strong">Office</emphasis> and then click
<emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to open a
Calc spreadsheet. A new Calc window opens.</para>
<figure><title><emphasis role="italic">Launching Calc</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_024.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Some of the key components of the main Calc window are
described below:</para>
<figure><title><emphasis role="italic">The Calc Window</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_025.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<itemizedlist>
<listitem><para>The Name box contains the cell and the row
number, called the cell reference, of the current or active
cell.</para></listitem>
<listitem><para>The active cell indicates the selected cell
currently in use.</para></listitem>
<listitem><para>The Function wizard opens the Function Wizard
dialogue box.</para></listitem>
<listitem><para>The Sum button allows you to calculate the sum
of the numbers in the cells that are above the current cell.
</para></listitem>
<listitem><para>Clicking the Function button inserts an equals
sign into the current cell as well as in the input line,
making it ready to accept a formula.</para></listitem>
<listitem><para>The sheet tabs at the bottom of the sheet
indicate the number of worksheets present in the current spreadsheet.
By default, a new spreadsheet includes three worksheets.
</para></listitem>
</itemizedlist>
</listitem>
<listitem><para>After you have entered the required data in the spreadsheet,
you can apply different formatting styles to it by selecting from the wide
range of options available in Calc. To apply desired formatting to a
selected range of cells, on the <emphasis role="strong">Format</emphasis>
menu, click <emphasis role="strong">Cells.</emphasis> The
<emphasis role="strong">Format Cells</emphasis> dialogue box opens.</para>
<figure><title><emphasis role="italic">Formatting Cells</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_026.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can use the various options available under the
<emphasis role="strong">Font, Font Effects</emphasis> and
<emphasis role="strong">Alignment</emphasis> tabs to specify various
formatting attributes for the selected text. Similarly, for assigning formatting
attributes to numbers, you can select from a number of pre-defined formats
available on the <emphasis role="strong">Numbers</emphasis> tab page or define
a new one based on your preferences.</para>
<para>The <emphasis role="strong">Format Cells</emphasis> dialogue box also
provides you with options to add smart borders and vibrant backgrounds to
your spreadsheet. It also allows you to select a background colour, from
a spectrum of colours, for your otherwise bland and dull spreadsheet.</para>
<para>Define the specifications and click <emphasis role="strong">OK</emphasis>
to apply the formatting effects.</para>
<figure><title><emphasis role="italic">Defining Formatting Attributes</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_027.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>After you have selected formatting attributes for the selected
cell range, you may get a result similar to this one.</para>
<figure><title><emphasis role="italic">The Formatted Spreadsheet</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_028.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Calc provides you with another useful feature, called
<emphasis role="strong">Autoformat,</emphasis> which enables you to
create attractive and professional table designs without undergoing
the time-consuming process of selecting cell groups and assigning
different formats to them. The Autoformat feature allows you to quickly
apply preset formats to an entire sheet or a selected cell range. To
apply Autoformat to a sheet or selected cell range, on the
<emphasis role="strong">Format</emphasis> menu, click
<emphasis role="strong">Autoformat</emphasis>.</para>
<figure><title><emphasis role="italic">Using Autoformat</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_029.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>This displays the AutoFormat dialogue box. To assign a
pre-set format to the selected cells, select one from the
<emphasis role="strong">Format</emphasis> list and then click
<emphasis role="strong">OK</emphasis> to apply the selected format to
the selection.</para>
<figure><title><emphasis role="italic">Selecting a Format</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_030.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The format of your choice is immediately applied to the
selection, and you get an attractive and fully formatted table with very
little effort.</para>
<figure><title><emphasis role="italic">The Formatted Table</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_031.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Entering Values and Formulas</emphasis></para>
<para>A formula is a spreadsheet function, complete with arguments, entered in
a cell. All formulae begin with an equal sign and may contain number, text and,
in some cases, other data such as format details. The formulae may also contain
arithmetic operators, logic operators or function starts. </para>
<para>Table 5.1 lists some examples of OpenOffice.org formulae:
<table>
<title>Calc Formulae</title>
<tgroup cols="2">
<colspec colname="col1" align="left"/>
<colspec colname="col2" align="left"/>
<tbody>
<row>
<entry><para><emphasis role="strong">Formulae</emphasis></para></entry>
<entry><para><emphasis role="strong">Description</emphasis></para></entry>
</row>
<row>
<entry><para><emphasis role="strong">=SUM(A1:A11)</emphasis></para></entry>
<entry><para>Calculates the sum of the cells A1:A11</para></entry>
</row>
<row>
<entry><para><emphasis role="strong">=EFFECTIVE(5%;12)</emphasis></para></entry>
<entry><para>Calculates the effective interest for 5% annual
nominal interest with 12 payments a year</para></entry>
</row>
<row>
<entry><para><emphasis role="strong">=B1*B2</emphasis></para></entry>
<entry><para>Displays the result of the multiplication of B1 and B2</para></entry>
</row>
<row>
<entry><para><emphasis role="strong">=C4-SUM(C10:C14)</emphasis></para></entry>
<entry><para>Calculates C4 minus the sum of cells C10 to C14</para></entry>
</row>
</tbody>
</tgroup>
</table>
</para>
<para>The quickest way to enter a formula is to type the formula either in
the cell where you want the result to display or in the Input Line on the
Formula bar. You can also use the Function
wizard, which helps you interactively create formulae.</para>
<para>To enter a formula using the Function wizard:
<orderedlist numeration="arabic">
<listitem><para>In your spreadsheet, select the cell where you want
the formula to be inserted. To allow the Function wizard to guide you
through the creation and application of a formula, on the
<emphasis role="strong">Formula bar</emphasis>, click
<emphasis role="strong">Function Wizard</emphasis>. This opens the
<emphasis role="strong">Function Wizard</emphasis> dialogue box.</para>
<figure><title><emphasis role="italic">Launching Function Wizard</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_032.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can see the entire range of functions listed in the
<emphasis role="strong">Functions</emphasis> list box. You can also
select one category from the Category drop-down list to display the
functions listed under that category. Find the desired function from the
<emphasis role="strong">Functions</emphasis> list, and click to select it.
You notice that the <emphasis role="strong">Function Wizard</emphasis>
dialogue box provides you some information about the selected function
to guide you through your selection. After selecting the function, click
<emphasis role="strong">Next</emphasis> to proceed with the task of
entering a formula.</para>
<figure><title><emphasis role="italic">Selecting a Function</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_033.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Now, you need to specify the numbers to which you
want to apply the formula. To select the numbers, you need to go back to
the worksheet.</para>
<para>Click the <emphasis role="strong">Shrink</emphasis> button to
shrink this dialogue box and return to the worksheet.</para>
<figure><title><emphasis role="italic">Shrinking the Function Wizard Dialogue Box</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_034.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The <emphasis role="strong">Function Wizard</emphasis>
dialogue box shrinks to allow you to view the worksheet. To select the
cell range, hold down the <emphasis role="strong">SHIFT</emphasis> key
and use the mouse to select the cell range containing the desired
numbers.</para>
<para>After selecting the cells, you can go back to the Function
wizard by clicking the <emphasis role="strong">Maximize</emphasis>
button.</para>
<figure><title><emphasis role="italic">Selecting the Cell Range</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_035.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The cell reference for the selected cell range
automatically appears in the <emphasis role="strong">number 1</emphasis>
box and the applied formula, complete with arguments, appears in the
<emphasis role="strong">Formula</emphasis> box at the bottom of the dialogue
box. To complete the task of entering a formula, click
<emphasis role="strong">OK</emphasis>.</para>
<figure><title><emphasis role="italic">Applying the Formula</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_036.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The solution appears in the cell where you had applied the
formula.</para>
<figure><title><emphasis role="italic">Final Output</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_037.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Inserting Charts</emphasis></para>
<para>You can present your data in the form of charts or graphs to compare your data
series visually and view trends in the data. Calc offers you a number of ways to
represent spreadsheet data graphically.</para>
<para>To insert a chart in your spreadsheet:
<orderedlist numeration="arabic">
<listitem><para>Open a spreadsheet containing data and row and column headings,
and select the data to be included in the chart. Then, on the
<emphasis role="strong">Insert</emphasis> menu, select
<emphasis role="strong">Chart</emphasis>. The
<emphasis role="strong">Chart Wizard</emphasis> dialogue box appears.</para>
<figure><title><emphasis role="italic">Launching the Chart Wizard</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_038.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">Advise students about the alternate way to insert a chart using the Insert Chart icon from the Standard toolbar.
</emphasis></para></instructornote></listitem>
<listitem>
<para>On the first page of the <emphasis role="strong">Chart wizard</emphasis>,
you can select the chart type and preview the chart output.
Calc allows you to select from a wide range of 2D and 3D charts.
You may decide to follow the rest of the instructions of the Chart Wizard by clicking
<emphasis role="strong">Next</emphasis> or you can click
<emphasis role="strong">Finish</emphasis> to insert a chart in your document.</para>
<figure><title><emphasis role="italic">Selecting the Chart Type</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_039.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The chart is inserted at the specified location in your
spreadsheet. You can now move and resize the chart and edit it further to
suit your requirements.</para>
<figure><title><emphasis role="italic">The Inserted Chart</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_040.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Exporting Spreadsheets to PDF</emphasis></para>
<para>Like the other OpenOffice.org applications, you can export your spreadsheets from Calca s PDF files.
With Openoffice.org, you need not use
any additional third-party software to convert your document into PDF format.</para>
<para>To export your spreadsheet as a PDF:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">File</emphasis> menu,
click <emphasis role="strong">Export as PDF</emphasis>.
The<emphasis role="strong">Export</emphasis> dialogue box appears.</para>
<figure><title><emphasis role="italic">Exporting Spreadsheet as PDF</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_041.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The four tabbed pages in this dialogue box allow you to define
options, such as the pages to be included in the PDF, the type of compression
to be used and the level of security to be assigned to the file. After defining
these specifications, click <emphasis role="strong">Export</emphasis> to
continue.</para>
<figure><title><emphasis role="italic">Defining PDF Options</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_042.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Provide a file name for your spreadsheet and navigate to the
directory where you want to save it. Click <emphasis role="strong">Save
</emphasis> to export the spreadsheet as a PDF file.</para>
<figure><title><emphasis role="italic">Saving as PDF</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_043.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<tip>
<title>Nice to Know:</title>
<para>To discover an Easter Egg tucked away in Calc, click within
any of the cells of your spreadsheet, type <emphasis role="strong">=
GAME("StarWars")</emphasis> and start playing right away.
</para>
</tip>
</listitem>
<listitem><para>Your spreadsheet is now displayed as a PDF file.</para>
<figure><title><emphasis role="italic">The PDF file</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_044.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
</sect2>
</sect1>
<sect1>
<title>Using OpenOffice.org Impress</title>
<para>Impress is a fully featured presentation tool of the OpenOffice.org office
software suite. It enables you to create effective multimedia presentations by
creating 2D and 3D clip art and images. It also allows you to create special
effects and animations by using high-impact drawing tools.</para>
<para>OpenOffice.org Impress is similar to Microsoft PowerPoint in its
functionality. In addition to making it easy for you to create PDF files from
presentations, Impress lets you export the presentations into ShockWave Flash
(SWF) files. This enables you to run the output on any computer that has a Flash
player installed.</para>
<sect2>
<title>Key Features of OpenOffice.org Impress</title>
<para>Some of the many useful features of Impress are:</para>
<para><emphasis role="strong">Creating Vector Graphics:</emphasis> Impress
comes bundled with various drawing tools that allow you to create vector
graphics from within the application. You can also export vector graphics
to bitmap pictures and, inversely, convert bitmap pictures into vector
graphics.</para>
<para><emphasis role="strong">Creating Slides:</emphasis> Choose from
ready-to-use templates or use the drawing and diagram tools to jazz up your slides.
Master view adds the elements that you want to appear on all slides of your presentation.</para>
<para>Further, Impress users have the option to install the Open ClipArt
library, which contains a huge selection of images for free use.</para>
<para>Animations and effects help add spice to your presentations. You can
render stunning 2D and 3D effects to your text using Fontwork, which lets
you create life-like 3D images easily.</para>
<para><emphasis role="strong">Publishing Presentations:</emphasis> Impress allows you to
publish presentations as handouts, export them into PDF files,
convert them into SWF files and publish them as HTML
documents. This enables you to access your presentation from a variety of
platforms.</para>
<para><emphasis role="strong">Saving Presentation in Other Formats:</emphasis>
Similar to other OpenOffice.Org applications, Impress saves your work in the
international OpenDocument format. It also allows you to save your work in
other formats such as PowerPoint.</para>
</sect2>
<sect2>
<title>Creating Multi-Media Presentations</title>
<para><emphasis role="strong">Creating, Viewing and Printing a Presentation
</emphasis></para>
<para>To create and view presentations using OpenOffice.org Impress:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">Applications</emphasis>
menu, point to <emphasis role="strong">Office</emphasis> and then click
<emphasis role="strong">OpenOffice.org Presentation</emphasis>.</para>
<figure><title><emphasis role="italic">Launching Impress</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_045.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The <emphasis role="strong">Presentation Wizard</emphasis>
dialogue box appears. The <emphasis role="strong">Presentation
wizard</emphasis> allows you to define the basic structure of a presentation
in three brief steps. You can either continue defining the specifications
as guided by the Presentation Wizard or immediately create a new blank
presentation by clicking <emphasis role="strong">Create</emphasis>.</para>
<figure><title><emphasis role="italic">Using the Presentation Wizard</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_046.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<tip>
<title>Nice to Know:</title>
<para>To be able to preview the slide template, slide design and
slide transition effects, leave the Preview check box selected.</para>
</tip>
</listitem>
<listitem><para>This figure shows the main Impress window with an empty
presentation. From the <emphasis role="strong">Task</emphasis> pane on the
left, you can select a layout for your current slide.</para>
<figure><title><emphasis role="italic">The Impress Window</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_047.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Enter the required text in the provided text boxes to create
the first slide. To make your presentation more attractive and professional looking,
you can either change the background and format the font size and colour for each
slide or simply select a pre-defined template from the <emphasis role="strong">Master Pages</emphasis> panel.</para>
<para>Click <emphasis role="strong">Master Pages</emphasis> to open the
<emphasis role="strong">Master Pages</emphasis> panel.</para>
<figure><title><emphasis role="italic">Opening the Master Pages Panel</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_048.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>A number of templates are available on the
<emphasis role="strong">Master Pages</emphasis> panel. Select the template
of your choice to apply a whole new look to your presentation. You can enhance
the look of the presentation further by adding various elements, such as
objects, pictures and animated images, from the <emphasis role="strong">
Insert</emphasis> menu. Alternatively, you can start adding new slides to
the presentation.</para>
<para>You can add a new slide by clicking the <emphasis role="strong">Slide
</emphasis> button on the <emphasis role="strong">Standard toolbar</emphasis>.
Alternatively, click <emphasis role="strong">Slide</emphasis> on the
<emphasis role="strong">Insert</emphasis> menu.</para>
<figure><title><emphasis role="italic">Selecting a Slide Template</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_049.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The inserted slide is also formatted as the first slide because
that is the layout you selected last. According to the requirements of your
presentation, you can select a new format from the <emphasis role="strong">
Layout</emphasis> pane. The new layout has two columns, one for text and the
other for images. This allows you to display text along with an associated
image on the same slide. Enter the textual content in the provided text boxes,
then double-click the house icon to insert a graphic in the provided
placeholder.</para>
<figure><title><emphasis role="italic">Selecting a Slide Layout</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_050.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>In the <emphasis role="strong">Insert Picture</emphasis>
dialogue box, select the desired image and click <emphasis role="strong">
Open</emphasis> to insert it into your slide.</para>
<figure><title><emphasis role="italic">Inserting Picture in a Slide</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_051.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Notice that the inserted picture is automatically resized
to fit into the provided space. You can also insert an image by
selecting <emphasis role="strong">Picture</emphasis> from the
<emphasis role="strong">Insert</emphasis> menu. A picture inserted in this
way is not automatically resized, but you can move and resize it as
needed. You can insert new slides in a similar fashion.</para>
<para>Now, you are ready to display your presentation as a slide show.
To configure the basic slide show setting, select <emphasis role="strong">
Slide Show Settings</emphasis> from the <emphasis role="strong">Slide
Show</emphasis> menu.</para>
<figure><title><emphasis role="italic">Setting up a Slide Show</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_052.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The <emphasis role="strong">Slide Show</emphasis> dialogue
box helps you define the basic settings for your slide show. In the
<emphasis role="strong">Range</emphasis> section, you can specify the
slides to be included in the presentation and their order of display. In
the <emphasis role="strong">Type</emphasis> section, you can define how to
display the slides. Similarly, the <emphasis role="strong">Options</emphasis>
section allows you to define various other settings for your
presentation.</para>
<para>After selecting the desired options, click <emphasis role="strong">
OK</emphasis> to apply the settings.</para>
<figure><title><emphasis role="italic">Configuring the Slide Show Settings</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_053.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>To start the slide show select <emphasis role="strong">Slide
Show</emphasis> from the <emphasis role="strong">Slide Show</emphasis> menu or
press <emphasis role="strong">F5</emphasis>.</para>
<figure><title><emphasis role="italic">Starting the Slide Show</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_054.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The presentation can be viewed as a running slide show. When
you reach the last slide of the presentation, you are prompted to exit the
presentation by clicking once. However, you can exit a slide show at any
point of time by pressing <emphasis role="strong">ESC</emphasis>.
</para></listitem>
<listitem><para>You can choose to print your slides with notes,
as an outline, with page numbers, with date and time and so on. To do this, select <emphasis role="strong">Print</emphasis> from
the <emphasis role="strong">File</emphasis> menu.</para>
<figure><title><emphasis role="italic">Printing the Presentation</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_055.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can use the <emphasis role="strong">Print</emphasis>
dialogue box to further define printer settings or accept the default
settings, and click <emphasis role="strong">OK</emphasis> to start
printing your presentation.</para>
<figure><title><emphasis role="italic">Defining Printer Settings</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_056.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Animating Objects and 3D Objects</emphasis></para>
<para>To create a presentation with 3D effects and animations:
<orderedlist numeration="arabic">
<listitem><para>Open a new presentation in which you want to use 3D
graphics and animations, and select a suitable template from the
Master pages panel. Now, you can start adding elements to your
presentation to spice it up. Begin with placing the title of your
presentation on the first slide.</para>
<para>To create an eye-catching display for the title text, you can
use one of the many wonderful text tools available in Impress.
One of these is Fontwork, which enables you to create special 3D effects
to your text. To start using Fontwork, on the <emphasis role="strong">
Drawing</emphasis> toolbar, click the <emphasis role="strong">Fontwork
Gallery</emphasis> button. The <emphasis role="strong">Fontwork
Gallery</emphasis> window appears.</para>
<figure><title><emphasis role="italic">Opening Fontwork Gallery</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_057.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Select the style in which you want the title text to
be displayed, and click <emphasis role="strong">OK.</emphasis></para>
<figure><title><emphasis role="italic">Selecting a Fontwork Style</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_058.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The text <emphasis role="strong">Fontwork,</emphasis>
in the selected style, appears on the slide as an object. To display the
title text in place of the <emphasis role="strong">Fontwork</emphasis>
object, double-click the object and type the title text in place of the
black Fontwork that appears over the object. Click outside the object's
selected area to exit the <emphasis role="strong">Fontwork</emphasis> edit
mode.</para>
<figure><title><emphasis role="italic">Editing the Fontwork Object</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_059.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can go ahead and do the same on the other slides too by inserting 3D
images and animating them.</para>
<figure><title><emphasis role="italic">The 3D Text</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_060.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can insert 3D graphic objects in your presentation from
the 3D-Objects toolbar. By default, this toolbar is not displayed on the
Drawing toolbar. To display the 3D-Objects toolbar, on the
<emphasis role="strong">View</emphasis> menu, point to <emphasis role="strong">
Toolbars</emphasis> and then click <emphasis role="strong">3D-Objects
</emphasis>.</para>
<figure><title><emphasis role="italic">Inserting 3D Graphics</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_061.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<tip>
<title>Nice to Know:</title>
<para>You can also display the 3D-Objects toolbar by clicking the small
arrow at the end of the Drawing toolbar and selecting it from the Visible
Buttons list.</para>
</tip>
</listitem>
<listitem><para>The <emphasis role="strong">3D-Objects toolbar</emphasis> appears
as a floating toolbar. If you do not like floating toolbars,
you can place it on one of the existing toolbars. To dock the
<emphasis role="strong">3D-Objects toolbar</emphasis>, drag the title bar of
the toolbar to the desired location and release the mouse button.</para>
<figure><title><emphasis role="italic">The 3D-Objects Toolbar</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_062.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The <emphasis role="strong">3D-Objects toolbar</emphasis> is
now attached to the <emphasis role="strong">Line and Filling toolbar</emphasis>.
You can pick up objects from this toolbar and insert them into your slides. To
insert a 3D Object on your current slide, click the desired object on the 3
<emphasis role="strong">D-Objects toolbar</emphasis>. Then, move your mouse
to the point where you want to insert the object. You can see a plus sign
in place of the mouse tip. Holding down the left mouse button, drag the
mouse to insert the object on the slide. The selected 3D object appears on
the slide.</para>
<figure><title><emphasis role="italic">Inserting a 3D Object</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_063.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can change the proportion and size of the object by holding
the green handles that appear around it. Impress also provides you tools to
apply a number of 3D effects on the object to modify its look and feel as per
your requirements. To apply 3D effects on the inserted graphic, right-click
the object. On the short-cut menu, click <emphasis role="strong">3D Effects
</emphasis>. The <emphasis role="strong">3D Effects</emphasis> dialogue box
opens.</para>
<figure><title><emphasis role="italic">Applying 3D Effects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_064.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can use the options available under the different buttons
in this dialogue box to define the look and feel of the inserted object.
Click the <emphasis role="strong">Illumination</emphasis> button to fine-
tune the illumination effect on the object. You can select the appropriate
options from the drop-down lists to render the desired illumination effect
to the object. Alternatively, you can simply drag the white dot in the
graphic at the bottom of the dialogue box and move it to get the desired
effect.</para></listitem>
<listitem><para>After specifying the desired options, click the
<emphasis role="strong">Assign</emphasis> icon on the top right of the
dialogue box to apply the effects on the selected object. Click
<emphasis role="strong">Close</emphasis> to exit the
<emphasis role="strong">3D Effects</emphasis> dialogue box.</para>
<figure><title><emphasis role="italic">Defining 3D Effects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_065.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">If you have enough time, you can also demonstrate the procedure of converting
2D objects into 3D objects and applying the finer 3D effects to it.</emphasis></para></instructornote>
</listitem>
<listitem><para>Notice that with a couple of mouse clicks, the 3D object has
got a complete new look. In a similar fashion, you can add many more 3D and
2D elements to your presentation and apply various 3D effects to jazz it up.
Impress also offers some animation functionality to help you bring life to your presentations. To display
the animation options available in Impress, on the <emphasis role="strong">
Slide Show</emphasis> menu, click <emphasis role="strong">Custom
Animation</emphasis>.</para>
<para>The <emphasis role="strong">Custom Animations</emphasis> panel
now appears on the right edge of the presentation window.</para>
<figure><title><emphasis role="italic">Applying Custom Animation</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_066.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>To apply an animation effect on an individual element in
your slide, select that element and click the <emphasis role="strong">Add
</emphasis> button on the <emphasis role="strong">Custom Animation</emphasis>
panel. The Custom Animation dialogue box opens.</para>
<figure><title><emphasis role="italic">Animating Objects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_067.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You can now apply various animations to the selected object,
define the entrance and exit animation for it and chart a motion path for
the object. Similarly, you can specify animation effects for other elements
on the slides.</para>
<para>After defining all the desired settings for the object, click
<emphasis role="strong">OK</emphasis> to apply the animation effects.</para>
<figure><title><emphasis role="italic">Customising Animation Effects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_068.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The specified animations can be viewed at the bottom of the
<emphasis role="strong">Custom Animations</emphasis> panel. You can now view
the animation effects in a slide show. Click the <emphasis role="strong">Slide
Show</emphasis> button to view the presentation as a slide show.</para>
<figure><title><emphasis role="italic">Launching a Slide Show</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_069.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Your presentation runs as a spectacular and lively slide show.</para>
<figure><title><emphasis role="italic">The spectacular Slide Show</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_070.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Exporting a Presentation</emphasis></para>
<para>As stated earlier, another useful feature associated with Impress is that it has
the built-in capacity to export presentations directly into several other file formats.
As a result, Impress allows you to export your slide shows directly as Flash (SWF) files.</para>
<para>To export your presentation as an SWF file:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click
<emphasis role="strong">Export.</emphasis> This opens the
<emphasis role="strong">Export</emphasis> dialogue box.</para>
<figure><title><emphasis role="italic">Exporting a Presentation</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_071.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Here, you need to specify a file name in the
<emphasis role="strong">Name</emphasis> field and navigate to the directory
where you want to export the file. To export the presentation as a Flash
file, select <emphasis role="strong">Macromedia Flash (SWF) (.swf)</emphasis>
from the file type drop-down list and click <emphasis role="strong">Save
</emphasis>. The file is exported to the indicated location. You can now
view the presentation as a Flash file.</para>
<figure><title><emphasis role="italic">Exporting Presentation as a Flash File</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_072.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
</sect2>
</sect1>
<sect1>
<title>Using OpenOffice.org Draw</title>
<para>Draw is a vector graphics drawing tool that enables you to create simple and
complex drawings and export them in a number of common image formats.
Draw also allows you to insert tables, charts, formulas and other items created in
OpenOffice.org programmes into your drawings.</para>
<note>
<title>Note:</title>
<para>Graphics that are created using a vector graphics drawing tool do not blur when resized.</para>
</note>
<para>Draw is integrated with the OpenOffice.org suite, making it easy toexchange of graphics with
other components of the suite. For example, if you create an image in Draw, reusing it in
Writer is as simple as copying and pasting the image.
A subset of the functions in Draw are also available in Writer and Impress, so you do not have
to switch back and forth between them and Draw to perform basic image manipulations.</para>
<sect2>
<title>Key Features of OpenOffice.org Draw</title>
<note>
<title>Note:</title>
<para>Vector drawing software follows a common notation for referring to all shapes,
whether simple lines, rectangles or more complicated shapes, as objects.</para>
</note>
<para>Draw provides extensive functionality that integrates more functions than the
majority of drawing tools available in office suites. Some of the key features of Draw
are:
<itemizedlist>
<listitem><para><emphasis role="strong">Vector Graphics Creation</emphasis>: You
can create vector graphics in Draw by using the lines and curves defined by
mathematical vectors. Vectors describe lines, ellipses and polygons according to
their geometry.</para></listitem>
<listitem><para><emphasis role="strong">3D Objects Creation</emphasis>: In Draw,
you can create simple 3D objects, such as cubes, spheres and cylinders, and modify
the light source of the objects.</para></listitem>
<listitem><para><emphasis role="strong">Grids and Guides:</emphasis> You can align
objects in your drawing by using grids and guides as visual cues. You can also snap
an object to a grid line, a guide or to the edge of another object.</para></listitem>
<listitem><para><emphasis role="strong">Connecting Objects to Show Relationships:</emphasis>
You can attach objects to each other using special lines called connectors to show the
relationship between those objects.
Connectors attach to glue points on drawing objects and remain attached when those objects move.
These are useful for creating things like organisation charts and technical diagrams.</para></listitem>
<listitem><para><emphasis role="strong">Displaying Dimensions:</emphasis> You can
use dimension lines to calculate and display linear dimensions in technical diagrams,
which often show the dimensions of the objects in the drawing.</para></listitem>
<listitem><para><emphasis role="strong">Gallery:</emphasis> You can insert and use
images, animations, sounds and other items from the OpenOffice.org gallery in your
drawings as well as in other OpenOffice.org programmes.</para></listitem>
<listitem><para><emphasis role="strong">Graphic File Formats:</emphasis> Export
your creation to many common graphic file formats, such as BMP, GIF, JPG and PNG.
</para></listitem>
</itemizedlist>
</para>
</sect2>
<sect2>
<title>Performing Basic Drawing Operations</title>
<para>To launch OpenOffice.org Draw:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">Applications</emphasis> menu, point
to <emphasis role="strong">Accessories</emphasis> and click <emphasis role="strong">
Terminal</emphasis> to display the <emphasis role="strong">Terminal</emphasis> window.
In the <emphasis role="strong">Terminal</emphasis> window, type oodraw to launch
OpenOffice.org Draw.</para>
<para>The main components of the <emphasis role="strong">Draw</emphasis> window are
shown in the following graphic:</para>
<figure><title><emphasis role="italic">The Draw Window</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_073.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The drawings are created in the drawing area, which is surrounded by
the following toolbars:</para>
<itemizedlist>
<listitem><para>The <emphasis role="strong">Menu</emphasis> bar lists the main
menus available in Draw. It includes options to manage, edit and view the format
of your drawings.</para></listitem>
<listitem><para>The <emphasis role="strong">Function</emphasis> bar displays
icons to perform tasks such as Open, Save, Copy, Cut and Paste.</para></listitem>
<listitem><para>The <emphasis role="strong">Line and Filling</emphasis> bar
includes specific drawing tools to modify the appearance of a selected object
such as line style, colour and thickness; fill style and colour.</para></listitem>
<listitem><para>The <emphasis role="strong">Drawing</emphasis> toolbar is the most
important toolbar in Draw. It contains all the necessary functions for drawing
various geometric and freehand shapes. Creating basic shapes in Draw requires the
extensive use of this toolbar. However, you have to further edit, combine and
manipulate them to create complex objects.</para>
<para>You can vary the number and position of the visible tools to make the
interface look a bit different. To add or remove a toolbar from the Draw
window:</para></listitem>
</itemizedlist>
</listitem>
<listitem><para>On the <emphasis role="strong">View</emphasis> menu, point to
<emphasis role="strong">Toolbars.</emphasis> The <emphasis role="strong">Toolbar
</emphasis> list displays the toolbars available, with a check mark next to the
toolbars that are displayed. To remove a toolbar from the Draw window, clear the
corresponding check mark and click the toolbar without a check mark to add it to
the window.</para></listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Creating Objects</emphasis></para>
<para>To create an object by using the Drawing toolbar:
<orderedlist numeration="arabic">
<listitem><para>Click a specific object button such as <emphasis role="strong">
Rectangle</emphasis> or <emphasis role="strong">Ellipse</emphasis> on the
<emphasis role="strong">Drawing</emphasis> toolbar, and place the mouse cursor
at the point in the drawing area where you want the object to start.</para></listitem>
<listitem><para>Press the left button on the mouse, drag the cursor to where you
want the object to end and release the button. The object appears in the Drawing
area.</para></listitem>
</orderedlist>
</para>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">The Drawing toolbar is not discussed in detail because you use its
options to draw only basic shapes. For novice users, demonstrate the creation of a few objects,
such as square, rectangle and connector.
Visit <ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>
for more details on OpenOfice.org products.</emphasis></para>
</instructornote>
<para>Selecting Objects</para>
<para>Before making any changes to an object, you need to select the object. Draw provides
the following options to select an object:
<itemizedlist>
<listitem><para>Direct Selection: Click the object to select it.</para></listitem>
<listitem><para>Selection by Framing: On the <emphasis role="strong">Drawing
</emphasis> toolbar, click the <emphasis role="strong">Select</emphasis> button and
drag a large rectangle around the object to select it. This option is useful for
selecting multiple objects in the drawing area.</para>
<note>
<title>Note:</title>
<para>You have to enclose the object(s) completely in the rectangle to select
them.</para>
</note>
<figure><title><emphasis role="italic">Selecting by Framing</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_074.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Selecting hidden objects: To select an object that is covered by
another object, press Alt key and click the object you want to select.</para>
<note>
<title>Note:</title>
<para>To be able to select a hidden object, you must know the position of that
object relative to the objects on top.</para>
</note>
</listitem>
</itemizedlist>
</para>
<para><emphasis role="strong">Editing Objects</emphasis></para>
<para>When creating objects, you may have to edit them or change their properties to get the
desired output. However, you may not always find that flexibility in the default software
settings. For example, you cannot change the shape of the square to a rectangle or rotate the
square on its own axis by using the default <emphasis role="strong">Drawing</emphasis>
toolbar. To perform these tasks, Draw provides various other options with the required
flexibility, such as:</para>
<note>
<title>Note:</title>
<para>All the options covered in the subsequent sections apply to a
selected object or a group of objects. You can identify a selected object from any other
by the small, coloured square or circle around the object. These squares or circles are
called handles and form a rectangular frame that is just big enough to contain the
object.</para>
</note>
<para><emphasis role="strong">Modifying Object Size</emphasis></para>
<para>To change the size of an object:
<orderedlist numeration="arabic">
<listitem><para>In the Drawing area, select the created object by clicking it.
Handles appear on the object.</para>
<figure><title><emphasis role="italic">Selecting an Object</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_075.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Place the mouse cursor over one of the handles. When the cursor
becomes a double-headed arrow, drag the cursor in the direction of the arrow to
modify the size of the object. If you choose a corner handle, you will resize the
object along two axes at the same time. If you use a side handle, the objects will
only be resized along one axis. The outline of the resulting new object appears as
a dotted line.</para></listitem>
<listitem><para>Release the mouse button when the object is sized correctly. The
dotted line disappears, and the resized object appears.</para>
<figure><title><emphasis role="italic">Modifying the Object</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_076.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Arranging Objects</emphasis></para>
<para>If the document you are working on includes many overlapping objects, editing of
individual objects (which may or may not be visible) might pose a challenge.
Fortunately, Draw provides a way to rearrange objects without affecting their layout.</para>
<para>To change the arrangement of objects:
<orderedlist numeration="arabic">
<listitem><para>In the drawing area, right-click the object you want to rearrange,
point to <emphasis role="strong">Arrange</emphasis> and select the appropriate option
from the <emphasis role="strong">Arrange</emphasis> list.</para>
<figure><title><emphasis role="italic">Rearranging the Object</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_077.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>If you select the <emphasis role="strong">Send Backward</emphasis>
option, the output is as shown in the following graphic:</para>
<figure><title><emphasis role="italic">Object Sent Backwards</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_078.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">If time permits, ask the students to explore the other options
in the Arrange list. In addition, explain which option to use under what circumstances.
Specifically discuss the <emphasis role="strong">Behind Object </emphasis> option and the
difference between the output from the <emphasis role="strong">Send to Back</emphasis>
and <emphasis role="strong">Behind Object</emphasis> options.
This is a low-priority activity.</emphasis></para></instructornote></listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Duplicating Objects</emphasis></para>
<para>Often, you may need to create multiple objects of the same shape and size.
In Draw, you can duplicate or make multiple copies of an object.
The copies can be identical or differ in size, colour, orientation and location.</para>
<para>To create multiple copies of an object:
<orderedlist numeration="arabic">
<listitem><para>Click the object to be copied, click <emphasis role="strong">Edit
</emphasis> and select the <emphasis role="strong">Duplicate</emphasis> option. The
<emphasis role="strong">Duplicate</emphasis> dialogue box opens.</para></listitem>
<listitem><para>Specify the appropriate values in the <emphasis role="strong">Duplicate
</emphasis> dialogue box, and click <emphasis role="strong">OK</emphasis> to display
the output in the drawing area.</para>
<figure><title><emphasis role="italic">Duplicating Objects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_079.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Grouping and Combining Objects</emphasis></para>
<para>When creating or editing an object, the object might be displaced from its original
position. This change in location disturbs the relative position of the object to the others
in the drawing. This could be critical where accuracy, in terms of position, is important
such as in architectural drawings. Using Draw, you can combine drawing objects in two distinct
ways, grouping and combining.</para>
<para><emphasis role="strong">Grouping Objects</emphasis></para>
<para>Grouping objects is like putting them into a container, where the objects are grouped
with each other but retain their individual identities. You can move the group as one entity
and apply changes to all the enclosed objects. A group can always be undone, and the objects
that constitute the group can always be manipulated separately.</para>
<para>To group objects:
<orderedlist numeration="arabic">
<listitem><para>In the <emphasis role="strong">Drawing</emphasis> area, select all the
objects you want to include in the group. Right click any selected object, and then
select the <emphasis role="strong">Group</emphasis> option.</para></listitem>
<listitem><para>Click any object in the group; handles appear around the entire group
instead of around an object.</para></listitem>
</orderedlist>
</para>
<para>You can now modify the entire group, without applying effects to objects individually.
To resize a group:
<itemizedlist>
<listitem><para>Place the mouse cursor over one of the handles. When the cursor
becomes a double-headed arrow, drag the cursor to increase or decrease the size of the
objects in the group. All the objects in the group are resized equally.</para></listitem>
</itemizedlist>
</para>
<para>You can also edit a single object in the group without breaking it. To edit individual
objects in a group:
<orderedlist numeration="arabic">
<listitem><para>Double-click an object in the group. You can now enter the group and
work on individual objects.</para></listitem>
<listitem><para>Click the object you want to edit; the handles appear around that
object. In this mode, you can edit, add or delete this object.</para></listitem>
<listitem><para>To re-instate the group after modifying the object, double-click
anywhere outside the selection frame.</para></listitem>
</orderedlist>
</para>
<note>
<title>Note:</title>
<para>You can group objects of all shapes and sizes. You can group
objects in 2D, 3D or a combination of both. However, you can combine only overlapping 2D
objects.</para>
</note>
<para><emphasis role="strong">Combining Objects</emphasis></para>
<para>Combining drawing objects is similar to grouping, except that combining creates a permanent
fusion of objects, leading to the formation of a new object. The original objects are no longer
available as individual entities, and you cannot enter the group to edit the individual objects.
When you combine the objects, the group takes on the properties of the lower-most object in the
arrangement.</para>
<para>To combine objects:
<orderedlist numeration="arabic">
<listitem><para>In the drawing area, select multiple 2D objects.</para>
<note>
<title>Note:</title>
<para>The lower-most object in the following graphic is the blue object.</para>
</note>
<figure><title><emphasis role="italic">Combining Objects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_080.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Right-click any of the objects in the selection and click the Combine
option in the list. Where the objects overlap, the overlapping zone is either filled
or empty, depending on the number of overlaps. When the number of overlaps is even,
you get an empty space. When the number of overlaps is odd, you get a filled area.</para>
<figure><title><emphasis role="italic">The Overlapping Zone</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_081.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>After you have combined the objects, you can select the combined
objects as an entity. However, you will not be able to select the empty area in
the object.</para></listitem>
</orderedlist>
</para>
<para>To split the objects:
<itemizedlist>
<listitem><para>In the <emphasis role="strong">Drawing</emphasis> area, right-click
the combination created in the previous procedure and select the
<emphasis role="strong">Split</emphasis> option from the list.</para>
<figure><title><emphasis role="italic">Splitting Objects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_082.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<para>Note that the objects return to their original status. However, the
properties of the objects have now changed as per the last object in the
arrangement.</para></listitem>
</itemizedlist>
</para>
<para><emphasis role="strong">Editing Colours and Textures</emphasis></para>
<para>When creating a drawing, you may need to work with objects of variable colours and
textures in the same drawing area. You can customise the area fill of an object by using the
<emphasis role="strong">Line and Fill</emphasis> toolbar.</para>
<note>
<title>Note:</title>
<para>The OpenOffice.org term for the inside of an object is area
fill. The area fill of an object can be of uniform colour, a gradient or an image.</para>
</note>
<para><emphasis role="strong">Editing a Colour Fill</emphasis></para>
<para>To edit the colour fill of an object:
<orderedlist numeration="arabic">
<listitem><para>In the drawing area, select the object you want to edit and click
the <emphasis role="strong">Area</emphasis> button on the <emphasis role="strong">
Line and Fill</emphasis> toolbar. The <emphasis role="strong">Area</emphasis>
dialogue box opens.</para>
<figure><title><emphasis role="italic">Editing a Colour Fill</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_083.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The <emphasis role="strong">Area</emphasis> dialogue box provides
the option to change the existing colour fill of the object. Click the
<emphasis role="strong">Colours</emphasis> tab, select a colour listed under the
<emphasis role="strong">Table</emphasis> category and click
<emphasis role="strong">OK</emphasis> to apply the change.</para>
<figure><title><emphasis role="italic">Selecting a Colour Fill</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_084.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The Table category lists the standard colours or the colours that are
used most often. However, if you need a colour or shade that is not available in the
list, go ahead and create it! To define a custom colour:</para>
<orderedlist numeration="loweralpha">
<listitem><para>Click the standard colour closest to your needs, and specify
the RGB ratio to change its tone and hue.</para>
<note>
<title>Note:</title>
<para>Draw provides you two options to define a colour. You can
specify the colour in the RGB or CMYK ratio. For CMYK, click RGB and
then select CMYK from the options.</para>
</note>
</listitem>
<listitem><para>If you want to add a new custom colour to the available list,
type its name in the Name box, specify the RGB ratio and click Add. The
standard list under the Table category displays the new colour.</para>
<tip>
<title>Nice to Know:</title>
<para>Every colour is specified by a combination of the three primary
colours, Red, Green and Blue, hence the notation RGB.</para>
</tip>
</listitem>
<listitem><para>Click <emphasis role="strong">OK</emphasis> to apply the change.
</para></listitem>
</orderedlist>
<figure><title><emphasis role="italic">The Customised Colour Fill</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_085.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Editing a Gradient Fill</emphasis></para>
<para>A gradient is a smooth transition between two different colours or shades of the
same colour, which you can apply to a drawing object. To edit the gradient fill of an
object:</para>
<para>In the Drawing area, select the object you want to edit and click the Area button
on the Line and Fill toolbar. The <emphasis role="strong">Area</emphasis> dialogue box
opens.</para>
<para>Click the <emphasis role="strong">Gradients</emphasis> tab, select a gradient from
the gradient list and click <emphasis role="strong">OK</emphasis> to apply the change to
the object.</para>
<figure><title><emphasis role="italic">Editing a Gradient Fill</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_086.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">Mention that by using the Area dialogue box,
students can also add or modify the other properties of objects such as using a shadow on an object,
increasing or decreasing transparency, crosshatching the object or adding their own bitmap images
as the area fill of the object.</emphasis></para></instructornote>
<para><emphasis role="strong">Editing Text</emphasis></para>
<para>Draw provides you the following options to insert text in the
<emphasis role="strong">Drawing</emphasis> area:
<itemizedlist>
<listitem><para><emphasis role="strong">The Text tool on the Drawing toolbar:
</emphasis> You can create a text frame anywhere in the drawing area, and you
can work with this text box like you do with any other object.</para></listitem>
<listitem><para><emphasis role="strong">Callouts next to the object:</emphasis>
You can use this when you want to relate the text to the object. Click the
<emphasis role="strong">Callouts</emphasis> tool on the <emphasis role="strong">
Drawing</emphasis> toolbar.</para></listitem>
<listitem><para><emphasis role="strong">Text superimposed on a drawing object:
</emphasis> Double-click the object. A text box opens. Type the necessary text in
it.</para></listitem>
</itemizedlist>
</para>
<para>The following graphic displays various options for inserting text relevant to an
object in the Drawing area:</para>
<figure><title><emphasis role="italic">Editing Text in the Drawing Area</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_087.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<para><emphasis role="strong">Visual Effects</emphasis></para>
<para>Apart from offering the basic drawing tools, Draw provides scope for you to add
some visual effects to your drawings.</para>
<para><emphasis role="strong">Cross-Fading</emphasis></para>
<para>The cross-fading feature in Draw transforms one shape into another. The result is
a new group of objects, including the start and end objects and the intermediate
shapes.</para>
<para>To cross-fade:
<orderedlist numeration="arabic">
<listitem><para>Create two objects of different shapes in the drawing area and
select them.</para>
<figure><title><emphasis role="italic">Applying Visual Effects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_088.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>On the <emphasis role="strong">Edit</emphasis> menu, click the
<emphasis role="strong">Cross-fading</emphasis> option to display the
<emphasis role="strong">Cross-fading</emphasis> dialogue box.</para></listitem>
<listitem><para>In the <emphasis role="strong">Cross-fading</emphasis> dialogue
box, select the number of incremental objects between the ends. Retain the default
selection for smoother transition, and click OK to display the result in the drawing
area.</para>
<figure><title><emphasis role="italic">Cross-Faded Objects</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_089.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
<note>
<title>Note:</title>
<para>You can vary the order of the objects by changing their
arrangement in the drawing area.</para>
</note>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">Draw provides many more features and tools.
For more information on the detailed features of Draw and other OpenOffice.org applications,
refer the students to
<ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>.
</emphasis></para></instructornote>
</sect2>
</sect1>
<sect1>
<title>Using OpenOffice.org Math</title>
<para>Math is the equation writer component of OpenOffice.org office software suite.
It contains a number of functions, operators and formatting assistants to help you
create properly formatted equations and formulae. These formulae can then be
imported for display in any other OpenOffice.org applications.</para>
<sect2>
<title>Key Features of OpenOffice.org Math</title>
<para>Some of the important features and capabilities of Math are discussed in
the following section:
<itemizedlist>
<listitem><para><emphasis role="strong">Creating a Formula:</emphasis> Math
offers you the convenience of creating formulae as objects within your document.
You can invoke Math from inside a document whenever you need to
insert a formula or equation into the document. With Math, you have a large selection
of pre-defined symbols and functions at your disposal for creating, editing and
formatting a formulae.</para></listitem>
<listitem><para><emphasis role="strong">Typing a Formula Directly:</emphasis>If you are familiar with
the Math markup language, you can also type an equation directly in your document
and then invoke Math to convert the markup into a formatted formula.</para></listitem>
<listitem><para><emphasis role="strong">Creating a Formula in the Commands Window:
</emphasis> While you make entries in the commands window, you can simultaneously
view the results in the document.</para></listitem>
<listitem><para><emphasis role="strong">Creating Individual Symbols:</emphasis> Why not create or own
symbols and import new characters from other fonts? You can add the new symbols in the basic math
catalogue or create a new catalogue for the new symbols.</para></listitem>
<listitem><para><emphasis role="strong">Creating Formulae in Context:</emphasis> Math
provides you the ease of working with the context menus, which can be displayed at a right
mouse-click. These context menus contain all commands that are found on the Selection
window. Moreover, you can insert these into the document with just a mouse
click.</para></listitem>
</itemizedlist>
</para>
<note>
<title>Note:</title>
<para>Math is only used to create properly formatted equations in its
symbolic form. It cannot be used for calculation purposes.</para>
</note>
</sect2>
<sect2>
<title>Creating and Editing Formulae</title>
<para>Though Math can be used with all the OpenOffice.org applications, it is primarily used
as an equation editor with text documents.</para>
<para>To be able to use Math when working with Writer perform the following steps:
<orderedlist numeration="arabic">
<listitem><para>Position the cursor on the document where you want to insert the
formula. On the Insert menu, point to <emphasis role="strong">Object</emphasis>
and then click <emphasis role="strong">Formula</emphasis>.</para>
<figure><title><emphasis role="italic">Launching Math</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_090.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>This invokes Math from inside the Writer window. Notice that the
equation editor appears at the bottom of the document window. You can now access
all the Math tools from inside the Writer window. A placeholder box appears besides
the text where the equation is to be entered.</para>
<para>The simplest method to enter an equation in your document is to use the
<emphasis role="strong">Selection</emphasis> window. By default, the
<emphasis role="strong">Selection</emphasis> window is not displayed. To display
the <emphasis role="strong">Selection</emphasis> window, on the
<emphasis role="strong">View</emphasis> menu, click <emphasis role="strong">
Selection</emphasis>.</para>
<figure><title><emphasis role="italic">Displaying the Selection Window</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_091.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The <emphasis role="strong">Selection</emphasis> window appears as
a floating toolbar. Notice that the <emphasis role="strong">Selection</emphasis>
window is divided into two halves. The upper half contains the symbol categories,
and the lower half displays the symbols available in the selected category.
You can now start inserting the equation by selecting the symbols from the
<emphasis role="strong">Selection</emphasis> window.</para>
<para>To insert a symbol, such as "a/b" select the appropriate category from the
upper half and click the appropriate symbol from the lower half of the
<emphasis role="strong">Selection</emphasis> window.</para>
<figure><title><emphasis role="italic">Using the Selection Window</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_092.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>You will notice that when you select the symbol on the
<emphasis role="strong">Selection</emphasis> window, the markup for the selected
symbol appears in the equation editor. Simultaneously, some grey boxes appear in
the main text body.</para>
<para>The <emphasis role="strong"><?></emphasis> symbols appearing in the
equation editor are placeholders where you need to enter the actual text or
symbol associated with your formula.</para>
<figure><title><emphasis role="italic">Inserting Symbols</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_093.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>As you enter the required text or symbol into the placeholders, the
grey boxes are simultaneously updated with the equation. You can enter the rest of
the equation in the same fashion.</para></listitem>
<listitem><para>Once you enter the complete equation using the
<emphasis role="strong">Selection</emphasis> window, the equation appears as an
object in your document window and you can view the complete markup for the
equation in the equation editor. Exit the formula editor by clicking anywhere on
the document body.</para>
<figure><title><emphasis role="italic">The Inserted Equation</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_094.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Once the formula is inserted in your document, you may want to
modify it further. To edit a formula right-click once on it and select
<emphasis role="strong">Edit</emphasis> from the short-cut menu.</para>
<figure><title><emphasis role="italic">Editing Equation</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_095.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Now you can insert new symbols into your formula or delete ones you no longer need.</para>
<figure><title><emphasis role="italic">Inserting New Symbols</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_096.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>Though Greek characters are widely used in mathematical formulae,
especially geometric formulae, these characters are not available in either the
Selection window or the Context menu.</para></listitem>
<listitem><para>You can enter Greek characters by typing the markup language for
them in the equation editor. Alternatively, you can use the
<emphasis role="strong">Catalog</emphasis> window. To display the Catalog window, on
the Tools menu, click Catalog.</para>
<figure><title><emphasis role="italic">Launching the Catalogue Window</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_097.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The <emphasis role="strong">Symbols</emphasis> dialogue box is displayed.
Before selecting a character, ensure that <emphasis role="strong">Greek</emphasis> is
selected under the <emphasis role="strong">Symbol</emphasis> set drop-down window.
Select the required Greek character from the <emphasis role="strong">Symbols</emphasis>
window and click <emphasis role="strong">Insert</emphasis>.</para>
<figure><title><emphasis role="italic">Inserting Greek Symbols</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_098.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
<listitem><para>The character is inserted into your document and the markup is displayed
in the equation editor. You can continue entering formulas into your document following
the same procedure. Once you have entered all the required formulae, your document may
appear like this:</para>
<figure><title><emphasis role="italic">Final Equations</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_099.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
</listitem>
</orderedlist>
</para>
</sect2>
</sect1>
<sect1>
<title>Additional Applications</title>
<sect2>
<title>GnuCash Accounting</title>
<para>GnuCash is an application that helps you track home or small business finances.
Instead of tracking all your expenses on paper, you can use GnuCash to ensure that
you don't lose any information at the end of the month. All details of income and expenditure
can be managed with this utility. Using GnuCash, a small business can track its customers as
well as its vendors by entering their details. You can also create a monthly
profit/loss report for your business.</para>
<para>GnuCash can store and manage the details of all your bank accounts in one place.
GnuCash is based on double-entry bookkeeping (the sort that trained, professional accountants use)
to ensure balanced accounts and accurate reports.</para>
<para>GnuCash is easy to use and can be tailored as per your needs.</para>
<figure><title><emphasis role="italic">The GnuCash Accounting Application</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_100.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<para><emphasis role="strong">Key Features of the GnuCash Application</emphasis></para>
<para>Using GnuCash is like filling your personal finance information in a register but in
a more organised way. The following features make GnuCash a very useful,
powerful, yet flexible software programme:
<itemizedlist>
<listitem><para><emphasis role="strong">Easy-to-Use Interface:</emphasis> The
interface of GnuCash is as simple to use as keeping records on a piece of paper. It
also has a Quick-Fill feature, which means that as soon as you type a few characters,
GnuCash scans its list and completes the entry automatically. If you use an entry on
a regular basis, you don't need to type it every time.</para></listitem>
<listitem><para><emphasis role="strong">Double Entry System:</emphasis> Following the
principles of double-entry accounting, in GnuCash each transaction has to be mentioned in
two places -- debit in one account and credit in another. This means that the
difference between income and expenses exactly equals the sum of all assets and equity.
This will help you verify that you have entered the details of the income and expenses
accurately, which, in turn, will also help you track all expenses.</para></listitem>
<listitem><para><emphasis role="strong">Reports:</emphasis> You can generate a vast
range of reports using GnuCash. Home users can generate a Budget report, which will
give them a clear view of the income and expenses for the month. You can also generate
a Tax report for calculating tax based on tax-related income and expenses. A vast range
of Business reports, such as Customer and Vendor reports, can also be generated. Another
report that can be generated is the Assets and Liabilities report, which includes the
balance sheet.</para></listitem>
<listitem><para><emphasis role="strong">Multi-Currency Transaction Handling:</emphasis>
You need not worry about transactions in different currencies;
GnuCash automatically handles currency conversions.
In addition, GnuCash provides menus and pop-up windows in different languages.
</para></listitem>
<listitem><para><emphasis role="strong">The Reconcile Window:</emphasis> GnuCash
provides the Reconcile window, which contains the balances of all your accounts. As
a result, you don't have to check the balances in various registers. Using this window,
you can easily validate bank statements.</para></listitem>
<listitem><para><emphasis role="strong">Split Transactions:</emphasis> The split
transaction feature allows you to split a transaction into multiple amounts and
categories. For example, you purchase a few things, which can be divided into different
categories, from a store. Here, the main transaction is the amount spent on the
purchase of these items, and the split transaction consists of the entries of all the
items on the split transaction editor screen. You can re-check the main transaction at
any time by simply displaying the split transaction entries.</para></listitem>
<listitem><para><emphasis role="strong">HBCI Support:</emphasis> GnuCash also supports
the German Home Banking Computer Information (HBCI) protocol. This feature is useful for
German users who need not enter the details of their bank account manually. They can
directly perform online bank account transfers, download bank statements and make direct
debits.</para></listitem>
<listitem><para><emphasis role="strong">Scheduled Transactions:</emphasis> Users can
schedule transactions in GnuCash as per their requirements, and they can also set a
reminder for the transactions. This feature does not require you to remember which
transaction needs to run at what time. The software will automatically keep track
of the transaction and run the transaction at the scheduled time. You can also
re-schedule the transactions, when required.</para></listitem>
<listitem><para><emphasis role="strong">Transaction Finder:</emphasis> The Transaction
Finder dialogue box helps you locate even the smallest transaction. You can enter the
relevant fields in the Transaction Finder window, and GnuCash will find the
transaction for you. For example, you want to identify all expenses above a certain
amount this month. GnuCash will be able to identify these transactions. You need to
mention the transaction as greater than and the amount in the amount field.
</para></listitem>
<listitem><para><emphasis role="strong">New User Manual and Help:</emphasis> GnuCash
provides a new Tutorial and Concepts guide to give an overview of the accounting
principles to new users. This helps the users apply the principles effectively and
gives them the exact procedure of each task.</para></listitem>
</itemizedlist>
</para>
</sect2>
<sect2>
<title>Scribus</title>
<instructornote><title>Instructor Notes:</title>
<para><emphasis role="italic">Quickly illustrate the sections on Scribus and Evince.
Show where they can be found and provide an overview.</emphasis></para>
</instructornote>
<para>Scribus is a programme used to produce documents that cannot be created easily
with a word processor. For example, you will not be able to use a word processor to create a poster
or a greeting card as the output will not be of professional print quality. Scribus enables easy alignment
of text and graphics, which is not a simple task using a word processor. Scribus makes it easy
to create PDF documents with professional features for commercial purposes; design brochures,
newspapers, magazines, newsletters, posters and technical documentation.</para>
<para><emphasis role="strong">Key Features of Scribus</emphasis></para>
<para>Use Scribus to design documents that have a great deal of graphical content. It
is an application that allows the users to position images, logos and so on at the appropriate
place.
<itemizedlist>
<listitem><para><emphasis role="strong">Updatable page templates:</emphasis> Scribus
provides page templates that contain common page properties, such as background,
header and footer.</para></listitem>
<listitem><para><emphasis role="strong">Style manager:</emphasis> Choose from a wide range of styling
options, including style inheritance for paragraphs, character styles and line styles. The style manager
gives you the advantage of viewing all the styling options at one place and makes it
easier to use the appropriate styling option at the right place.</para></listitem>
<listitem><para><emphasis role="strong">XML-based file format:</emphasis> Scribus uses an
XML-based file format that is fully documented.</para></listitem>
<listitem><para><emphasis role="strong">Font-handling features:</emphasis> Scribus
includes a vast range of features for handling fonts. The features include rotating,
flipping and scaling text. Both Type1 and TrueType fonts are supported by Scribus, so
you can work on a document with any type of font.</para></listitem>
<listitem><para><emphasis role="strong">Image-handling features:</emphasis> Scribus imports
most common image formats, such as PNG, TIFF and JPEGs, so you can insert images of almost
all the common formats.</para></listitem>
</itemizedlist>
</para>
<para>In addition, Scribus supports:
<itemizedlist>
<listitem><para><emphasis role="strong">Unicode text and fonts:</emphasis> Scribus
imports most common text formats and supports Unicode text and fonts. It also supports
right-to-left scripts, such as Arabic and Hebrew. This helps you open a document for
page layout, without worrying about which font it is written in.</para></listitem>
<listitem><para><emphasis role="strong">Direct file imports:</emphasis> If you want to
add pictures and graphs to your document, you can use Draw, Impress and so on, and you
can directly import the file from that application to Scribus.</para></listitem>
<listitem><para><emphasis role="strong">CMYK:</emphasis> Scribus supports Cyan, Magenta,
Yellow and Black (CMYK) layering, which is most important for professional use. Printing
is done in the four CMYK layers. Because of the CMYK feature, there will be minimal
difference between the on-screen and final printing. Scribus also provides enhanced
colour management functions.</para></listitem>
<listitem><para><emphasis role="strong">Functions related to PDF files:</emphasis> Even
if your file is in PDF, you can export these files easily to Scribus. You can also add
effects to these files and encrypt them. In addition, you can include keywords in an
exported PDF file.</para></listitem>
<listitem><para><emphasis role="strong">Vector formats:</emphasis> Scribus imports all
the important vector formats, including Adobe Illustrator (AI), Encapsulated PostScript
(EPS) EPS and Scalable Vector Graphics (SVG), so that you can open any vector graphic
in Scribus effortlessly.</para></listitem>
</itemizedlist>
</para>
</sect2>
<sect2>
<title>Evince</title>
<para>Evince is a document viewer in Ubuntu. It supports multiple document formats, such as
Portable Document Format (PDF), PostScript, djvu, tiff and dvi. This viewer makes reading
documents a simple and hassle-free experience and has intuitive preview, index and search
capabilities. You can also view documents in full-screen or presentation format, where
each page is displayed like a slide in a slideshow.</para>
<para>Because Evince can support multiple document formats, it can replace the various
document viewers that were used previously to view the other document formats. Evince also
supports multi-page formats.</para>
<para>The following screenshot shows the main interface of Evince:</para>
<figure><title><emphasis role="italic">Evince</emphasis></title>
<mediaobject><imageobject>
<imagedata fileref="images/Lesson05_images_101.png" format="PNG"/>
</imageobject></mediaobject>
</figure>
<para><emphasis role="strong">Key Features of Evince</emphasis></para>
<para>Some key features of Evince are described below:
<itemizedlist>
<listitem><para><emphasis role="strong">Enhanced search feature:</emphasis> Evince
has an enhanced and integrated search feature that displays the number of results
found and highlights the results on the page.</para></listitem>
<listitem><para><emphasis role="strong">Thumbnails:</emphasis> Using this feature, you need
not go through each page; you can quickly refer to the pages on the left sidebar of the window and
click any of the thumbnails to easily navigate to that page.</para></listitem>
<listitem><para><emphasis role="strong">Indexing:</emphasis> In the documents that
support indexing, Evince allows easy navigation by showing a document index. This
index allows you to move from one section to another.</para></listitem>
<listitem><para><emphasis role="strong">Zoom:</emphasis> Evince allows you to zoom
in and zoom out of the document. In addition, Evince remembers the zoom level of the
document after closing it. The next time you open the document, it opens at the same
zoom level.</para></listitem>
<listitem><para><emphasis role="strong">Selection:</emphasis> Select the text in a PDF document,
which is not possible in all other viewers.
</para></listitem>
</itemizedlist>
</para>
</sect2>
</sect1>
<sect1 id="lesson5-summary">
<title>Lesson Summary</title>
<para>In this lesson, you learned that:</para>
<itemizedlist>
<listitem><para>OpenOffice.org is the default office application suite provided with Ubuntu.</para></listitem>
<listitem><para>The OpenOffice.org sofware suite comprises five applications to help you handle your work effectively.</para></listitem>
<listitem><para>Writer forms the word processor component of the OpenOffice.org office software suite and contains all the features that you expect from a modern, fully equipped word processor.</para></listitem>
<listitem><para>Calc forms the spreadsheet component of the OpenOffice.org office software suite and offers a whole range of advanced functions to help accomplish complex tasks.</para></listitem>
<listitem><para>Impress is a fully featured presentation tool included in the OpenOffice.org office software suite.</para></listitem>
<listitem><para>Math is the equation writer component of OpenOffice.org office software suite.</para></listitem>
<listitem><para>GnuCash is extremely useful application software for managing your home and/or small business finances.</para></listitem>
<listitem><para>Scribus is a page layout application that you can use to create posters, cards, brochures and so on for commercial purposes.</para></listitem>
<listitem><para>Evince is document viewer software that allows you to easily navigate a document. The document can also be viewed or searched.</para></listitem>
</itemizedlist>
</sect1>
<questions>
<sect1>
<title>Review Exercise</title>
<para><emphasis role="strong">Question 1</emphasis></para>
<para>List the applications included in the OpenOffice.org office software suite.</para>
<answer>
<para><emphasis role="strong">Answer 1</emphasis></para>
<para>The applications included in the OpenOffice.org office software suite are:
<itemizedlist>
<listitem><para>OpenOffice.org Writer</para></listitem>
<listitem><para>OpenOffice.org Calc</para></listitem>
<listitem><para>OpenOffice.org Impress</para></listitem>
<listitem><para>OpenOffice.org Draw</para></listitem>
<listitem><para>OpenOffice.org Base</para></listitem>
<listitem><para>OpenOffice.org Math</para></listitem>
</itemizedlist>
</para>
</answer>
<para><emphasis role="strong">Question 2</emphasis></para>
<para>The applications in OpenOffice.org save files in which format, by default?</para>
<para>a) SWF</para>
<para>b) PDF</para>
<para>c) ODF</para>
<answer>
<para><emphasis role="strong">Answer 2</emphasis></para>
<para>c) OpenDocument Format (ODF)</para>
</answer>
<para><emphasis role="strong">Question 3</emphasis></para>
<para>Name the equation editor component of the OpenOffice.org software suite.</para>
<answer>
<para><emphasis role="strong">Answer 3</emphasis></para>
<para>OpenOffice.org Math.</para>
</answer>
<para><emphasis role="strong">Question 4</emphasis></para>
<para>Which software feature help you create multiple personalised form letters?</para>
<answer>
<para><emphasis role="strong">Answer 4</emphasis></para>
<para>The Mail merge feature in Writer allows you to create multiple personalised form
letters, labels, envelopes, faxes, e-mail messages by using a form letter template and
an address database.</para>
</answer>
<para><emphasis role="strong">Question 5</emphasis></para>
<para>Which software feature in available OpenOffice.org helps you navigate inside your
document?</para>
<answer>
<para><emphasis role="strong">Answer 5</emphasis></para>
<para>The Navigator feature available in OpenOffice.org provides you an outline view of
your entire document and allows you to quickly navigate inside your document.</para>
</answer>
<para><emphasis role="strong">Question 6</emphasis></para>
<para>Name the feature in the Openoffice.org software suite that allows you to perform
a complete document makeover?</para>
<answer>
<para><emphasis role="strong">Answer 6</emphasis></para>
<para>The Style and Formatting window.</para>
</answer>
<para><emphasis role="strong">Question 7</emphasis></para>
<para>Do you require any additional software to convert a OpenOffice.org document into
a PDF file?</para>
<answer>
<para><emphasis role="strong">Answer 7</emphasis></para>
<para>The OpenOffice.org software suite allows you to save your document directly as a
Portable Document Format (PDF) file without the use of any additional expensive
software.</para>
</answer>
<para><emphasis role="strong">Question 8</emphasis></para>
<para>Name the software tool that guide you through the creation of a formula in
OpenOffice.org Calc.</para>
<answer>
<para><emphasis role="strong">Answer 8</emphasis></para>
<para>The Function Wizard</para>
</answer>
<para><emphasis role="strong">Question 9</emphasis></para>
<para>Math allows you to type your formula directly into the document if you are familiar
with the_______________?</para>
<answer>
<para><emphasis role="strong">Answer 9</emphasis></para>
<para>Math markup language</para>
</answer>
<para><emphasis role="strong">Question 10</emphasis></para>
<para>Name the feature available in OpenOffice.org Impress that allows you to create
text</para>
<para>with stunning 3D effects?</para>
<answer>
<para><emphasis role="strong">Answer 10</emphasis></para>
<para>The Fontwork Gallery</para>
</answer>
<para><emphasis role="strong">Question 11</emphasis></para>
<para>Which feature of GnuCash helps you look for a transaction using a Query window?
</para>
<para>1. Split transaction</para>
<para>2. Scheduled transaction</para>
<para>3. Transaction finder</para>
<para>4. Reconcile window</para>
<answer>
<para><emphasis role="strong">Answer 11</emphasis></para>
<para>3. Transaction finder</para>
</answer>
<para><emphasis role="strong">Question 12</emphasis></para>
<para>What is Scribus?.</para>
<para>a. An accounting application</para>
<para>b. A word processor</para>
<para>c. A document viewer</para>
<para>d. Page layout software</para>
<answer>
<para><emphasis role="strong">Answer 12</emphasis></para>
<para>d)Page layout software</para>
</answer>
</sect1>
</questions>
<sect1>
<title>Lab Exercises</title>
<para><emphasis role="strong">Exercise 1: Performing BasicWord Processing Tasks Using
Writer</emphasis></para>
<para>As an employee in an interior decorating company, you have been asked to prepare
an chapter on interior decoration that would feature in the company's e-newlsetter.
You have been quite upbeat about the assignment as it would showcase your abilities to
the fore. However, you will have to prepare the chapter in the most aesthetically pleasing
manner as possible. You plan to include lots of text, equally supported by some graphics
and tables all aligned to live up to the highly aesthetic sensibilities of the company
employees.</para>
<para>To complete your assignment, you need to perform the following tasks:
<itemizedlist>
<listitem><para>Create and format a text document</para></listitem>
<listitem><para>Insert tables in the document</para></listitem>
<listitem><para>insert images in the document</para></listitem>
<listitem><para>Save the document</para></listitem>
</itemizedlist>
</para>
<para>To create and format a text document:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">Applications</emphasis> menu,
point to <emphasis role="strong">Office</emphasis> and then click
<emphasis role="strong">OpenOffice.org Word Processor</emphasis>.</para></listitem>
<listitem><para>Enter the required text in the blank document.</para></listitem>
<listitem><para>On the <emphasis role="strong">Format</emphasis> menu, click
<emphasis role="strong">Style and Formatting</emphasis> to display the
<emphasis role="strong">Style and Formatting</emphasis> window.</para></listitem>
<listitem><para>On the <emphasis role="strong">Style and Formatting</emphasis>
window, click a style category to reveal the various styles under that category.
</para></listitem>
<listitem><para>Select the text on which you want to apply the style and
formatting.</para></listitem>
<listitem><para>Double-click the desired style displayed in the
<emphasis role="strong">Style and Formatting</emphasis> window to apply it on
the selected text.</para></listitem>
<listitem><para>Repeat the same procedure to apply different styles and formatting
for different components of the document.</para>
<para>You have created and formatted your document according to your
requirements.</para></listitem>
</orderedlist>
</para>
<para>To insert tables in the document:
<orderedlist numeration="arabic">
<listitem><para>Position the cursor at the appropriate location in the document
where you want to insert the table.</para></listitem>
<listitem><para>On the <emphasis role="strong">Table</emphasis> menu, point to
<emphasis role="strong">Insert</emphasis> and then click
<emphasis role="strong">Table</emphasis>
</para></listitem>
<listitem><para>Specify the table properties and click
<emphasis role="strong">OK</emphasis>.</para></listitem>
<listitem><para>To display the <emphasis role="strong">Table Format
</emphasis> dialogue box, right-click the inserted table and select
<emphasis role="strong">Table</emphasis> from the short-cut menu.
</para></listitem>
<listitem><para>Define the table specifications per your requirements and
preferences in the <emphasis role="strong">Table Format</emphasis> dialogue box
and click <emphasis role="strong">OK</emphasis> to apply the changes.</para>
<para>You have successfully inserted tables in your text document. You can
now populate the tables with the required data.</para></listitem>
</orderedlist>
</para>
<para>To insert images in the document:
<orderedlist numeration="arabic">
<listitem><para>Position the cursor at the appropriate location in the document
where you want the picture to be inserted.</para></listitem>
<listitem><para>On the <emphasis role="strong">Insert</emphasis> menu, point to
<emphasis role="strong">Picture,</emphasis> then click <emphasis role="strong">From
File</emphasis>.</para></listitem>
<listitem><para>In the <emphasis role="strong">Insert Picture</emphasis> dialogue
box, navigate to the desired file, select the file and then, click
<emphasis role="strong">Open.</emphasis>
</para></listitem>
<listitem><para>To resize the inserted image, select the image, then press and
hold the <emphasis role="strong">SHIFT</emphasis> key.</para></listitem>
<listitem><para>Holding down the <emphasis role="strong">SHIFT</emphasis> key,
click and drag one of the handles on the image to modify its size.</para></listitem>
<listitem><para>To arrange and align the image properly, right-click the image, then
select from the available options on the short-cut menu.</para></listitem>
<listitem><para>Define the appropriate positioning options for the image.</para></listitem>
<listitem><para>The image is now inserted properly into your text document.</para></listitem>
</orderedlist>
</para>
<para>To save the document:
<orderedlist numeration="arabic">
<listitem><para>On the <emphasis role="strong">File</emphasis> menu click
<emphasis role="strong">Save As</emphasis>.</para></listitem>
<listitem><para>In the <emphasis role="strong">Save</emphasis> dialogue box,
Navigate to the directory where you want to save the file.</para></listitem>
<listitem><para>Enter the file name in the <emphasis role="strong">Name
</emphasis> field.</para></listitem>
<listitem><para>Specify the file type by selecting from the drop-down menu
at the bottom of the dialogue box.</para></listitem>
<listitem><para>Click <emphasis role="strong">Save</emphasis> to save the
file.</para>
<para>You have successfully saved your document at the desired location.
</para></listitem>
</orderedlist>
</para>
<para><emphasis role="strong">Exercise 2: Performing Basic Spreadsheet Tasks Using
Calc</emphasis></para>
<para>As the accounts manager for your company, you are assigned with the task of
preparing the quarterly accounts report for the company. You have been suddenly
burdened with the task of collating a huge amount of data, analyzing the data to
derive the required reports, present the data before the management and generate
the reports in PDF format for documentation and future reference. In order to
accomplish this feat, you shall have to perform the following tasks:
<itemizedlist>
<listitem><para>Entering and format the data in a spreadsheet</para></listitem>
<listitem><para>Apply formulas and functions on the data</para></listitem>
<listitem><para>Present the data graphically</para></listitem>
<listitem><para>Generate the report in PDF format</para></listitem>
</itemizedlist>
</para>
<para>To enter and format the data in a spreadsheet:
<itemizedlist>
<listitem><para>On the <emphasis role="strong">Applications</emphasis>
menu, point to <emphasis role="strong">Office</emphasis> and then click
<emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to open a
Calc spreadsheet.</para></listitem>
<listitem><para>Enter the required data in the spreadsheet.</para></listitem>
<listitem><para>To apply desired formatting to a selected range of cells, on
the <emphasis role="strong">Format</emphasis> menu, click
<emphasis role="strong">Cells.</emphasis>
</para></listitem>
<listitem><para>The <emphasis role="strong">Format Cells</emphasis> dialogue
box is displayed. Use the various options available under the
<emphasis role="strong">Font, Font Effects</emphasis> and
<emphasis role="strong">Alignment</emphasis> tabs to specify various formatting
attributes for the selected text.</para></listitem>
<listitem><para>Click <emphasis role="strong">Ok</emphasis> to apply the formatting
effects.</para></listitem>
<listitem><para>To apply Autoformat to a sheet or selected cell range, on the
<emphasis role="strong">Format</emphasis> menu, click <emphasis role="strong">
Autoformat.</emphasis>
</para></listitem>
<listitem><para>To assign a preset format to the selected cells, select one from the
<emphasis role="strong">Format</emphasis> list and then click
<emphasis role="strong">OK</emphasis> to apply the selected format on the selection.</para>
<para>You have successfully entered your data in a spreadsheet and applied the
desired formatting to it.</para></listitem>
</itemizedlist>
</para>
<para>To apply formulas and functions on the data:
<itemizedlist>
<listitem><para>Select the cell in your spreadsheet where you want the formula
to be inserted.</para></listitem>
<listitem><para>To create and apply a formula or function with the help of
<emphasis role="strong">Function Wizard</emphasis>, click
<emphasis role="strong">Function Wizard</emphasis> on the
<emphasis role="strong">Formula Bar</emphasis>.</para></listitem>
<listitem><para>Select the desired function category from the
<emphasis role="strong">Category</emphasis> drop-down list to display the functions
listed under that specific category.</para></listitem>
<listitem><para>Find the desired function from the <emphasis role="strong">Functions
</emphasis> list and click it once to select it.</para></listitem>
<listitem><para>Click <emphasis role="strong">Next</emphasis> to proceed with the task
of entering a formula.</para></listitem>
<listitem><para>To specify the cell range on which you want to apply the formula,
click the <emphasis role="strong">Shrink</emphasis> button. This shrinks the
<emphasis role="strong">FunctionWizard</emphasis> dialogue box and you are returned
to the main spreadsheet window.</para></listitem>
<listitem><para>Select the cell range containing the desired data.</para></listitem>
<listitem><para>After selecting the cells, go back to the Function Wizard by clicking
the <emphasis role="strong">Maximize</emphasis> button.</para></listitem>
<listitem><para>To complete the task of entering a formula, click
<emphasis role="strong">OK.</emphasis>
</para>
<para>You have successfully applied a formula on the data. The solution appears
in the cell where you had applied the formula.</para></listitem>
</itemizedlist>
</para>
<para>To present your data graphically:</para>
<para>On the <emphasis role="strong">Insert</emphasis> menu, select
<emphasis role="strong">Chart.</emphasis>
<itemizedlist>
<listitem><para>Define the data range, the labels and the target sheet where the
chart would be displayed</para></listitem>
<listitem><para>Click <emphasis role="strong">Next</emphasis> to continue.
</para></listitem>
<listitem><para>Select the chart type and click
<emphasis role="strong">Next</emphasis> to continue with the procedure of
inserting charts.</para></listitem>
<listitem><para>Specify a variant for the selected graph type and click
<emphasis role="strong">Next</emphasis> to continue</para></listitem>
<listitem><para>Specify the main title for your chart and title and labels for
the axes. After specifying the required information, click
<emphasis role="strong">Create.</emphasis>
</para></listitem>
<listitem><para>A chart is inserted at the specified location in your spreadsheet.
You have successfully displayed your data in the form of a chart.</para></listitem>
</itemizedlist>
</para>
<para>To generate a PDF file of the report:
<itemizedlist>
<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click
<emphasis role="strong">Export as PDF</emphasis>.</para></listitem>
<listitem><para>Enter a file name in the <emphasis role="strong">Name</emphasis>
field on the <emphasis role="strong">Export</emphasis> dialogue box</para></listitem>
<listitem><para>Navigate to the directory where you want to save the file.</para></listitem>
<listitem><para>Click <emphasis role="strong">Save</emphasis> to continue.</para></listitem>
<listitem><para>Define the desired options on the
<emphasis role="strong">PDF Options</emphasis> dialogue box, then click
<emphasis role="strong">OK.</emphasis>
</para>
<para>You have successfully exported your spreadsheet as a PDF file.</para></listitem>
</itemizedlist>
</para>
<para><emphasis role="strong">Exercise 3: Creating Multimedia Presentation Using
Impress</emphasis></para>
<para>In your job profile as a trainer in an architecture firm, you are required to develop a
presentation on architectural designs and plans, which shall be used as training material for
the new joins. You want your training material to effectively demonstrate all the dimensional
details of your architectural designs, which may include floor plans, elevations and siteplans.
You would also like to infuse some life into your presentation by adding animations wherever
required. Finally, you want to convert the presentation into a Flash file for easy future
reference.</para>
<para>To accomplish the task, you will need to:
<itemizedlist>
<listitem><para>Create a presentation with the required text and images</para></listitem>
<listitem><para>Add 3D graphics and animations in the presentation</para></listitem>
<listitem><para>Configure and perform a slide show</para></listitem>
<listitem><para>Export the presentation as a Flash file</para></listitem>
</itemizedlist>
</para>
<para>To create a presentation with the required text and images:
<itemizedlist>
<listitem><para>On the <emphasis role="strong">Applications</emphasis> menu, point
to <emphasis role="strong">Office</emphasis> and then click
<emphasis role="strong">OpenOffice.org Presentation</emphasis>.</para></listitem>
<listitem><para>The <emphasis role="strong">Presentation Wizard</emphasis> dialogue
box appears. To create a new blank presentation, retain the default selection and
click <emphasis role="strong">Next.</emphasis>
</para></listitem>
<listitem><para>Select the slide design and output medium for the presentation and
click <emphasis role="strong">Next.</emphasis>
</para></listitem>
<listitem><para>Define the transition effect to be applied on the slides and click
<emphasis role="strong">Create</emphasis> to proceed.</para></listitem>
<listitem><para>Select a layout for your current slide from the
<emphasis role="strong">Task</emphasis> pane on the left.</para></listitem>
<listitem><para>Enter the required text in the provided textboxes to create the
first slide, then click <emphasis role="strong">Master Pages</emphasis> to open the
<emphasis role="strong">Master Pages</emphasis> panel.</para></listitem>
<listitem><para>Click once on the template of your choice to apply it to your
presentation.</para></listitem>
<listitem><para>Insert a new slide by clicking the
<emphasis role="strong">Slide</emphasis> button on the
<emphasis role="strong">Standard toolbar</emphasis>.</para></listitem>
<listitem><para>Select a layout for the new slide.</para></listitem>
<listitem><para>Enter the required text in the provided text box.</para></listitem>
<listitem><para>To insert a picture in the presentation, on the
<emphasis role="strong">Insert</emphasis> menu, click
<emphasis role="strong">Picture.</emphasis>
</para></listitem>
<listitem><para>In the <emphasis role="strong">Insert Picture</emphasis>
dialogue box, select the desired image and click
<emphasis role="strong">Open</emphasis> to insert it.</para></listitem>
</itemizedlist>
</para>
<para>Follow the same procedure to create the rest of the slides.</para>
<para>You have successfully created a presentation with the required text and images.</para>
<para>To add 3D graphics and animations:
<itemizedlist>
<listitem><para>To render special 3D effects to a piece of text, on the
<emphasis role="strong">Drawing</emphasis> toolbar, click the
<emphasis role="strong">Fontwork Gallery</emphasis> button.</para></listitem>
<listitem><para>Select the style in which you want the text to be displayed and click
<emphasis role="strong">OK.</emphasis>
</para></listitem>
<listitem><para>Double-click the <emphasis role="strong">Fontwork</emphasis>
object.</para></listitem>
<listitem><para>Type the required text in place of the black '
<emphasis role="strong">Fontwork'</emphasis> that appears over the object.</para></listitem>
<listitem><para>Click once outside the object's selected area to exit the Fontwork
edit mode.</para></listitem>
<listitem><para>To display the <emphasis role="strong">3D-Objects</emphasis> toolbar,
on the <emphasis role="strong">View</emphasis> menu, point to
<emphasis role="strong">Toolbars</emphasis> and then select
<emphasis role="strong">3D-Objects</emphasis>.</para></listitem>
<listitem><para>To insert a <emphasis role="strong">3D-Object</emphasis> in your current
slide, click the desired object on the 3D-Objects toolbar.</para></listitem>
<listitem><para>Then move your mouse to the point where you want to insert the
object.</para></listitem>
<listitem><para>Holing down the left mouse button drag the mouse to insert the
object on the slide.</para></listitem>
<listitem><para>Change the proportion and size of the object by holding down the
green handles.</para></listitem>
<listitem><para>To apply 3D effects on the inserted graphic, right-click the object.
On the short-cut menu, click <emphasis role="strong">3D Effects</emphasis>.</para></listitem>
<listitem><para>Define the look and feel of the inserted object by selecting
appropriate options in the <emphasis role="strong">3D Effects</emphasis> dialogue
box.</para></listitem>
<listitem><para>After defining the options, click the <emphasis role="strong">Assign
</emphasis> icon on top right of the <emphasis role="strong">3D Effects</emphasis>
dialogue box.</para></listitem>
<listitem><para>Click <emphasis role="strong">Close</emphasis> to exit the
<emphasis role="strong">3D Effects</emphasis> dialogue box.</para></listitem>
<listitem><para>To add animations, to the various elements in your presentation, on the
<emphasis role="strong">Slide Show</emphasis> menu, click
<emphasis role="strong">Custom Animation</emphasis>.</para></listitem>
<listitem><para>Select an element and click the <emphasis role="strong">Add</emphasis>
button on the <emphasis role="strong">Custom Animation</emphasis> panel to display the
<emphasis role="strong">Custom Animation</emphasis> dialogue box.</para></listitem>
<listitem><para>After defining all the desired settings for the object, click
<emphasis role="strong">OK</emphasis> to apply the animation effects.</para></listitem>
</itemizedlist>
</para>
<para>Your have successfully added 3D graphics and animations in your presentation.
<itemizedlist>
<listitem><para>To configure and perform a slide show:</para></listitem>
<listitem><para>On the <emphasis role="strong">Slide Show</emphasis> menu, select
<emphasis role="strong">Slide Show</emphasis> Settings.</para></listitem>
<listitem><para>Select the desired options on the
<emphasis role="strong">Slide Show</emphasis> dialogue box and click
<emphasis role="strong">OK</emphasis> to apply the settings.</para></listitem>
<listitem><para>To start the slide show, select
<emphasis role="strong">Slide Show</emphasis> from the Slide Show menu or press
<emphasis role="strong">F5</emphasis>.</para>
<para>Your presentation runs as a lively slide show.</para></listitem>
</itemizedlist>
</para>
<para>To export the presentation as a Flash file:
<itemizedlist>
<listitem><para>On the <emphasis role="strong">File</emphasis> menu, click
<emphasis role="strong">Export.</emphasis>
</para></listitem>
<listitem><para>Specify a file name in the <emphasis role="strong">File</emphasis>
name field and navigate to the directory where you want to export the file.</para></listitem>
<listitem><para>To export the presentation as a
<emphasis role="strong">Flash</emphasis> file, select
<emphasis role="strong">Macromedia Flash (SWF) (.swf)</emphasis> from the
<emphasis role="strong">File</emphasis> format drop-down list.</para></listitem>
<listitem><para>Click <emphasis role="strong">Save</emphasis> to export the file
at the desired location.</para></listitem>
</itemizedlist>
</para>
<para>The file is exported at the indicated location. You can now view the presentation as an
SWF file.</para>
<para><emphasis role="strong">Exercise 4: Creating Formulae Using Math</emphasis></para>
<para>In your role as a high school mathematics teacher, you need to create a mathematics
test paper that also contains geometrical and arithmetical equations. You have to find a way
to display the mathematical equations properly in the text document.</para>
<para><emphasis role="strong">Solution:</emphasis>
<itemizedlist>
<listitem><para>Position the cursor on the document where you want to insert the
formula.</para></listitem>
<listitem><para>On the <emphasis role="strong">Insert</emphasis> menu, point to
<emphasis role="strong">Object</emphasis> and then click
<emphasis role="strong">Formula.</emphasis> The
<emphasis role="strong">Equation editor</emphasis> appears at the bottom of the
document window.</para></listitem>
<listitem><para>To display the <emphasis role="strong">Selection</emphasis> window,
on the <emphasis role="strong">View</emphasis> menu, click
<emphasis role="strong">Selection.</emphasis>
</para></listitem>
<listitem><para>Start inserting the formula by selecting a symbol from the
<emphasis role="strong">Selection</emphasis> window.</para></listitem>
<listitem><para>Enter the required text in the placeholders that appear in the
equation editor.</para></listitem>
<listitem><para>Follow the same procedure to enter the rest of the equation.</para></listitem>
<listitem><para>Click anywhere on the document body to exit the equation editor.</para></listitem>
<listitem><para>To insert some formulas containing Greek characters, display the
<emphasis role="strong">Catalog</emphasis> window by selecting it from the
<emphasis role="strong">Tools</emphasis> menu.</para></listitem>
<listitem><para>Ensure that <emphasis role="strong">Greek</emphasis>
is selected under the <emphasis role="strong">Symbol</emphasis> set drop-down
window.</para></listitem>
<listitem><para>Select the required Greek symbol from the
<emphasis role="strong">Symbols</emphasis> window and click
<emphasis role="strong">Insert.</emphasis>
</para></listitem>
<listitem><para>Follow the same procedure to enter the rest of the formula.</para></listitem>
</itemizedlist>
</para>
</sect1>
</chapter>
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