~ricardo-cropalato/ubuntu-desktop-course/ubuntu-desktop-course-pt-br-ricardo-cropalato

<?xml version="1.0" encoding="UTF-8"?>
<!DOCTYPE article PUBLIC "-//OASIS//DTD DocBook XML V4.2//EN" "http://docbook.org/xml/4.2/docbookx.dtd">
<article>
	<title>Ubuntu Desktop</title>
	<sect1>
		<title>Using OpenOffice Applications</title>
		<para><emphasis role="strong">Objectives</emphasis></para>
		<para>In this lesson, you will learn how to:
		<itemizedlist>
			<listitem><para>Perform basic word-processing functions using
			OpenOffice.org Writer.</para></listitem>
			<listitem><para>Perform basic spreadsheet functions using OpenOffice.org
			Calc.</para></listitem>
			<listitem><para>Create and view multimedia presentations using
			OpenOffice.org Impress.</para></listitem>
			<listitem><para>Perform basic database operations using OpenOffice.org
			Base.</para></listitem>
			<listitem><para>Create and edit formulae using OpenOffice.org Math.</para></listitem>
		</itemizedlist>
		</para>
		<sect2>
			<title>Introducing the OpenOffice.org Suite</title>
			<para>OpenOffice.org is the default office application suite provided with Ubuntu.
			This is a free and open-source office software suite that comprises all
			the features normally expected in an office suite.
			The OpenOffice.org suite is not just a collection of separate software
			programs. It has been designed as a complete office package,
			in which all applications have a similar look and feel and common tools.</para>
			<para>The OpenOffice.org suite is available in more than 30 languages
			and can function on many operating systems, including Linux,
			Microsoft Windows, Solaris and Mac OS X. It is compatible with all other
			major office suites, including Microsoft Office, which makes it easy for you to open, save and exchange documents with
			friends and colleagues in Windows and Microsoft Office formats.</para>
			<para>Another key feature of the OpenOffice.org suite is that all
			the applications save in the OpenDocument format, which is the new
			international standard for office documents. This Extensible Markup
			Language (XML) based format enables you to access your data from
			any OpenDocument-compliant software.</para>
			<screen><para><emphasis role="strong">Nice to Know:</emphasis></para>
			<para>For more information on the history and development of OpenOffice.org,
			please visit <ulink url="http://en.wikipedia.org/wiki/Openoffice.org">http://en.wikipedia.org/wiki/Openoffice.org</ulink>.</para></screen>
			<para>The OpenOffice.org software suite includes the following
			applications to help you handle your work effectively:
				<itemizedlist>
					<listitem><para>OpenOffice.org Writer</para></listitem>
					<listitem><para>OpenOffice.org Calc</para></listitem>
					<listitem><para>OpenOffice.org Impress</para></listitem>
					<listitem><para>OpenOffice.org Base</para></listitem>
					<listitem><para>OpenOffice.org Draw</para></listitem>
					<listitem><para>OpenOffice.org Math</para></listitem>
				</itemizedlist>
			</para>
			<para>To access the OpenOffice.org suite:</para>
			<itemizedlist>
				<listitem>
					<para>On the <emphasis role="strong">Applications</emphasis>
					menu, point to <emphasis role="strong">Office</emphasis> and
					then click the OpenOffice.org application you want.</para>
				</listitem>
			</itemizedlist>
			<figure>
				<imageobject>
					<imagedata fileref="images/Chapter5_001.png"/>
				</imageobject>
			</figure>
			<sect3>
				<title>OpenOffice.org Writer</title>
				<para>Writer is the word processor of the OpenOffice.org suite. It
				provides you with powerful functions and tools to do anything from
				writing a small letter to creating an entire book that contains charts,
				graphics, images, tables and an index. It even offers you capabilities
				to perform complex desktop publishing tasks, such as creating
				multicolumn newsletters and brochures.</para>
				<para>The following graphic shows the OpenOffice.org Writer
				interface:</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_002.png"/>
					</imageobject>
				</figure>
			</sect3>
			<sect3>
				<title>OpenOffice.org Calc</title>
				<para>Calc is a powerful spreadsheet that contains all the tools
				necessary to calculate, analyse, summarise and present your data in
				the form of reports or charts. It has a wide range of features to help
				you perform advanced functions such as entering complex formulae,
				pulling in external data and performing statistical analyses.</para>
				<para>The following graphic shows the OpenOffice.org Calc interface:
				</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_003.png"/>
					</imageobject>
				</figure>
			</sect3>
			<sect3>
				<title>OpenOffice.org Impress</title>
				<para>Impress is a presentation program that helps you create
				effective multimedia presentations. It provides a range of tools to
				create outstanding presentations with 2D and 3D graphics, clip art,
				graphics, special effects and animations.</para>
				<para>The following graphic shows the OpenOffice.org Impress
				interface:</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_004.png"/>
					</imageobject>
				</figure>
			</sect3>
			<sect3>
				<title>OpenOffice.org Base</title>
				<para>Base is a program that enables you to create and
				work with databases. You can use it to create and modify tables,
				forms, queries and reports. It also allows you to access data stored in
				a wide variety of database file formats.</para>
				<para>The following graphic shows the OpenOffice.org Base interface:
				</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_005.png"/>
					</imageobject>
				</figure>
			</sect3>
			<sect3>
				<title>OpenOffice.org Draw</title>
				<para>Draw is a vector graphics editor that provides tools to create
				anything from simple graphics to dynamic 3D illustrations and special
				effects. It features a huge spectrum of connectors to link various
				shapes. These connectors are available in a wide range of line styles
				and enable you to create technical drawings, such as flowcharts,
				easily.</para>
				<para>The following graphic shows the OpenOffice.org Draw interface:
				</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_006.png"/>
					</imageobject>
				</figure>
			</sect3>
			<sect3>
				<title>OpenOffice.org Math</title>
				<para>You can use Math for creating and editing mathematical
				equations by using a graphic user interface or by directly typing the
				formula into the equation editor. The formula created in this manner
				can then be inserted into other OpenOffice.org programs, such as
				Writer, Calc and Impress.</para>
				<para>The following graphic shows the OpenOffice.org Math interface:
				</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_007.png"/>
					</imageobject>
				</figure>
			</sect3>
		</sect2>
		<sect2>
			<title>Using OpenOffice.org Writer</title>
			<para>Writer forms the word processor component of the OpenOffice.org
			office software suite. It contains all the features that you expect from a
			modern, fully equipped word processor or a desktop publisher. In
			addition, it contains some unique features that give it a cutting edge, in
			terms of usability, over other, more popular word processors.</para>
			<sect3>
				<title>Key Features of OpenOffice.org Writer</title>
				<para>The various features of OpenOffice.org Writer enable you to
				perform a wide range of operations. Based on the type of operations
				that they help you perform, some of these key features can be
				categorised as under.</para>
				<para><emphasis role="strong">Writing</emphasis></para>
				<para>OpenOffice.org Writer offers a variety of useful features to help
				you create basic text documents as well as long and complex or
				multi-part documents that may include components such as
				bibliographies, reference tables and indexes. Some of these features
				are:
					<itemizedlist>
						<listitem><para><emphasis role="strong">Spellchecker:</emphasis> The
						spellchecker feature facilitates error-free writing by enabling you
						to check your entire document, including the header, footer, index
						entries and footnotes, for spelling errors. It even allows you to
						identify a misspelled word from a specific selection of the document,
						lists suggested words for replacing the misspelled word and provides
						you the option to add a new word to the existing user dictionary.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_008.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para><emphasis role="strong">Thesaurus:</emphasis> The
						thesaurus helps you enhance the quality of your writing
						and make it more effective by allowing you to find a more
						appropriate synonym for a selected word.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_009.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para><emphasis role="strong">Autocorrect:</emphasis>
						Autocorrect is a software function that enables you to
						reduce your typing effort by automatically correcting
						common spelling and typing errors. This feature also
						allows you to automatically apply correct formatting to the
						text or insert special characters by recognizing particular
						character usage.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_010.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para><emphasis role="strong">Hyphenation:</emphasis> You
						can use the hyphenation feature to insert hyphens in words
						that are too long to fit at the end of a line. It searches the
						entire document and suggests hyphenation that you can
						either accept or reject.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_011.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para><emphasis role="strong">Mail merge:</emphasis> The
						Mail merge feature allows you to create multiple
						personalised form letters, labels, envelopes, faxes and
						e-mail messages by using a form letter template and an
						address database.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_012.png"/>
							</imageobject>
						</figure>
						</listitem>
					</itemizedlist>
				</para>
				<para><emphasis role="strong">Designing and Structuring</emphasis></para>
				<para>OpenOffice.org enables you to design and structure your text
				document by using an assortment of features, including:
					<itemizedlist>
						<listitem><para><emphasis role="strong">Style and Formatting window:</emphasis>
						The Style and Formatting window is one ofthe common
						features available in the OpenOffice.org package that can
						be used consistently in all the applications included in the
						package. You can use this window to create, assign and
						modify styles for paragraphs, lists, individual characters,
						frames and pages.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_013.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para><emphasis role="strong">Navigator:</emphasis> Navigator
						is another common feature available with all the
						applications in the OpenOffice.org package. It provides you
						an outline view of the entire document and allows you to
						quickly navigate inside the document. You can also use
						Navigator to track of the objects and elements that are
						already inserted and to insert new elements into the
						document.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_014.png"/>
							</imageobject>
							</figure>
						</listitem>
						<listitem><para><emphasis role="strong">Indexes and Tables:</emphasis>
						This feature enables you to insert an index, a table of
						contents or a bibliography reference in your text
						document. You can also customise the inserted tables and
						indexes by defining their structure and appearance.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_015.png"/>
							</imageobject>
						</figure>
						</listitem>
					</itemizedlist>
				</para>
				<para><emphasis role="strong">Desktop Publishing</emphasis></para>
				<para>A number of desktop publishing and drawing features are
				available in OpenOffice.org Writer. These features can help you create
				professionally styled documents, such as brochures, invitations and
				newsletters. The features include:
					<itemizedlist>
						<listitem><para><emphasis role="strong">Text Frames:</emphasis> A text
						frame acts as a container for text and graphics and can be
						placed anywhere in a document. You can also use these
						frames to apply a multi-column layout to your document
						and render a professional look and style to it.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_016.png"/>
							</imageobject>
							</figure>
						</listitem>
						<listitem><para><emphasis role="strong">Graphics:</emphasis> This
						feature allows you to insert a graphic object into your text
						document from a gallery, a file or any other OpenOffice.org
						application.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_017.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para><emphasis role="strong">Tables:</emphasis>
						OpenOffice.org Writer also enables you to create or insert
						a table into a text document. You can insert a table from a
						toolbar, through a menu command or from a spreadsheet.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_018.png"/>
							</imageobject>
						</figure>
					</listitem>
					</itemizedlist>
				</para>
				<para><emphasis role="strong">Calculations</emphasis></para>
				<para>OpenOffice.org Writer offers an integrated calculation function,
				which enables you to use a formula bar to perform sophisticated
				calculations within a table inside a text document.</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_019.png"/>
					</imageobject>
				</figure>
				<para><emphasis role="strong">Drawing</emphasis></para>
				<para>The drawing functions available in OpenOffice.org Writer allow
				you to create many types of drawings and graphics directly in your
				text document. You can use the Drawing bar to add various shapes,
				lines, text and callouts to a current document.</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_020.png"/>
					</imageobject>
				</figure>
				<para><emphasis role="strong">Drag and Drop</emphasis></para>
				<para>The OpenOffice.org Writer provides you with the drag-and-drop
				feature to help you work quickly and efficiently with your text
				documents. This unique feature allows you to drag objects from one
				location to another in the same document, from one OpenOffice
				document to another and from the Gallery to your OpenOffice
				document.</para>
				<para><emphasis role="strong">The Help Function</emphasis></para>
				<para>The Help function available in OpenOffice.org Writer provides
				you a complete reference for your Writer. You can also use the help
				feature to look for instructions to perform simple or complex tasks.
				</para>
			</sect3>
			<sect3>
				<title>Performing Basic Word-Processing Tasks</title>
				<para>You can perform a number of word-processing tasks, such as
				writing, editing, formatting, reviewing and printing documents, using
				OpenOffice.org Writer. The word processor also allows you to use
				various templates, apply different styles to your document, control
				your page layout and insert, edit and create graphics inside your text
				document. Instructions to perform some of the basic word-processing
				tasks in Writer are described in the following sections.</para>
				<para><emphasis role="strong">Entering and Formatting Text</emphasis></para>
				<para>OpenOffice.org Writer is primarily used for writing and
				formatting text. You can enter text using your keyboard and then
				apply a variety of formats to the text, as per the document's
				requirements.</para>
				<para>You can use the following steps to enter and format text using
				OpenOffice.org Writer:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">Applications</emphasis>
						menu, point to <emphasis role="strong">Office</emphasis>
						and then click <emphasis role="strong">OpenOffice.org
						Word Processor</emphasis>. A blank text document opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_021.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Based on your requirement, you can start entering
						text on this blank page to create a letter, a memo, a note or
						an entire novel. Alternatively, you may also decide to simplify
						your task by using a ready-to-use template or sample that is
						suitable for your requirements.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_022.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To access the templates and samples, on the
						<emphasis role="strong">File</emphasis> menu, point to
						<emphasis role="strong">New</emphasis> and then click
						<emphasis role="strong">Templates and Documents</emphasis>.
						Alternatively, you can press SHIFT+CTRL+N.
						The <emphasis role="strong">Templates and Documents</emphasis>
						dialogue box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_023.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can view the various categories of available
						templates in the middle column of the <emphasis role="strong">Templates
						and Documents</emphasis> dialogue box. Double-click a category to
						display the various templates associated with that category.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_024.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The dialogue box displays the templates associated
						with one of the categories. When you select a template that
						suits your requirements, a new document is displayed based
						on this template. You can then start working on this template
						to create your required document in the least possible time.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_025.png"/>
							</imageobject>
						</figure>
						<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
						<para><emphasis role="italic">If students need to know more
						about using samples and templates, you can tell them how
						to use various wizards, available under the File menu, to
						create user-defined templates, such as faxes and letters.
						These templates can later be used to create further
						documents.</emphasis></para>
						</listitem>
						<listitem><para>However, you may also decide to work with the blank
						document, which is displayed by default. To continue working
						with the blank document, exit the <emphasis role="strong">
						Templates and Documents</emphasis> dialogue box by
						clicking <emphasis role="strong">Close</emphasis> in the
						top-right corner of the dialogue box. The blank document
						opens.</para>
						<para>You can now start entering the required text in your
						document.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_026.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After you have created the document of your choice,
						you can use the various formatting features provided in Writer
						to change the display of the text or emphasise specific areas
						in your document. You can use the following options available
						on the <emphasis role="strong">Formatting toolbar</emphasis> to
						perform some of the most common formatting tasks.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_027.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>OpenOffice.org provides you with several ways to apply
						formatting to your text document. One of them is by using
						the <emphasis role="strong">Style and Formatting</emphasis>
						window. As stated earlier, this is a wonderful
						feature to perform a complete document makeover.</para>
						<para>To open the <emphasis role="strong">Style and
						Formatting</emphasis> window, on the
						<emphasis role="strong">Format</emphasis> menu, click
						<emphasis role="strong">Style and Formatting</emphasis>.
						The <emphasis role="strong">Style and Formatting</emphasis>
						window appears.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_028.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can use this window to select and modify the
						existing style or create a new style. Clicking one of the icons
						below the title bar of the <emphasis role="strong">Style and
						Formatting</emphasis> window will display a list of styles in
						a particular category, such as a list or a paragraph.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_029.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>By default, when you open the Style and Formatting
						window, the Paragraph Style icon is selected. All the styles
						listed in this category are displayed in the Style and
						Formatting window.</para>
						<para>You can start restyling individual parts of the current
						document by specific parts of the document and applying an
						existing style by double-clicking that style.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_030.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>However, if you want to modify an existing style, you
						can simply right-click that style and select <emphasis role="strong">
						Modify</emphasis>. This displays a new pop-up window. You can redefine
						almost all aspects of the selected style using the various options
						available under the different tabs.</para>
						<para>Modify the specifications of the selected style, and
						click <emphasis role="strong">OK</emphasis> to apply the changes.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_031.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Double-click the modified style to reflect the changes
						in the selected text.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_032.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can go on to customise all other parts of the
						document in the same way.</para>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
				<para><emphasis role="italic">If the students want to know more about
				the various formatting options available, you can give them the
				following information:</emphasis></para>
				<para><emphasis role="italic">OpenOffice.org provides several ways to
				apply styles. These are:</emphasis>
					<itemizedlist>
						<listitem><para><emphasis role="italic">Using the Styles and Formatting
						window.</emphasis></para></listitem>
						<listitem><para><emphasis role="italic">Using Fill Format mode.</emphasis>
						</para></listitem>
						<listitem><para><emphasis role="italic">Using the Apply Style list on the
						Formatting bar.</emphasis></para></listitem>
						<listitem><para><emphasis role="italic">Assigning styles to shortcut keys.
						</emphasis></para></listitem>
						<listitem><para><emphasis role="italic">Using AutoFormat.</emphasis>
						</para></listitem>
					</itemizedlist>
				</para>
				<para><emphasis role="italic">In addition, describe the procedure to
				create a new style and add it to the Style and Formatting window.</emphasis>
				</para>
				<para><emphasis role="strong">Inserting Tables</emphasis></para>
				<para>To insert a table in a text document, position the cursor where
				you want the table to appear and then follow the procedure described
				below:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">Table</emphasis>
						menu, point to <emphasis role="strong">Insert</emphasis>
						and then click <emphasis role="strong">Table</emphasis>.
						The <emphasis role="strong">Insert Table</emphasis>
						dialogue box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_033.png"/>
							</imageobject>
							</figure>
						</listitem>
						<listitem><para>You can use the various options present in the
						dialogue box to specify some of the table properties.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_034.png"/>
							</imageobject>
						</figure>
						<screen><para><emphasis role="strong">Nice to Know:</emphasis></para>
						<para>To directly insert a table with the default properties, click the
						<emphasis role="strong">Table</emphasis> icon on the <emphasis role="strong">Standard toolbar</emphasis>
						and select the table size in the graphic that appears. To create the
						table, click the cell that you want to be on the last row of the last
						column.</para></screen>
						</listitem>
						<listitem><para>Specify the table properties and click
						<emphasis role="strong">OK</emphasis>. The table is
						inserted at the specified location in your text document.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_035.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>By default, Writer creates a table as wide as the page
						margins, with all the rows having the same height and all the
						columns having the same width. To adjust the column and
						rows and customise the table further, right-click the table and
						select <emphasis role="strong">Table</emphasis> from the
						short-cut menu. The <emphasis role="strong">Table Format</emphasis>
						dialogue box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_036.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>As the name clearly suggests, you can use this
						dialogue box to define finer specifications for the table such
						as alignment, column width, text flow, borders and background.</para>
						<para>Define the table specifications as per your requirements and
						preferences, and click <emphasis role="strong">OK</emphasis> to apply
						the changes.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_037.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The defined specifications are applied to the table. In
						case the data in one of the table cells needs to be arranged in
						the form of a table, you can create another layer of tables
						inside the current table. These tables are called nested
						tables. Writer permits you to create as many layers of nested
						tables as you want.</para>
						<para>To create a nested table, click the cell in which you
						want the nested table to appear; then, follow the
						aforementioned procedure for inserting a new table. A nested
						table appears in the specified cell within the larger table.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_038.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can now define the finer specifications of the
						nested table using the <emphasis role="strong">Table Format</emphasis>
						dialogue box and then populate the table with data.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_039.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Inserting Images</emphasis></para>
				<para>OpenOffice.org allows you to import images of various file
				formats, including the most common file types such as JPEG, PNG,
				BMP and GIF. Writer provides you an option to insert any of these
				images, whether downloaded from the Internet, scanned or created
				with a graphics program, into your text document. You can insert an
				image from a file, the OpenOffice.org Gallery or from any other
				sources such as a scanner or a graphics program.</para>
				<para>To insert an image into your text document from a file:
					<orderedlist numeration="arabic">
						<listitem><para>Position the cursor at the appropriate location in the
						document where you want the picture to be inserted. On the
						<emphasis role="strong">Insert</emphasis> menu, point to
						<emphasis role="strong">Picture</emphasis> and then click
						<emphasis role="strong">From File</emphasis>. The
						<emphasis role="strong">Insert Picture</emphasis> dialogue
						box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_040.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To insert the file, navigate to the desired file and
						select it.</para>
						</listitem>
						<listitem><para>Select the <emphasis role="strong">Preview</emphasis>
						check box at the bottom of the
						<emphasis role="strong">Insert Picture</emphasis> dialogue
						box to preview the selected image in a pane and verify
						whether you have selected the correct image.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_041.png"/>
							</imageobject>
						</figure>
						<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
						<para><emphasis role="italic">You can share with the students
						the following details about the use of the <emphasis role="strong">Link</emphasis>
						check box, which is present at the bottom of the
						<emphasis role="strong">Insert Picture</emphasis> dialogue box.</emphasis></para>
						<para><emphasis role="italic">Selecting the
						<emphasis role="strong">Link</emphasis> check box
						creates a link of the selected file inside your text
						document, instead of saving a copy of the image in your
						document. As a result, though you'll be able to
						view the image in the document, when the image is saved,
						the document will contain only a reference to that image
						but not the image itself. Linking an image has the following
						advantages and disadvantages:</emphasis>
							<itemizedlist>
								<listitem><para><emphasis role="italic">It reduces the size
								of your document when it is saved because the image is
								not included in it.</emphasis></para></listitem>
								<listitem><para><emphasis role="italic">You can edit or modify
								the image separately without making any changes in the document
								and can view the modified image the next time you open the
								document.</emphasis></para></listitem>
								<listitem><para><emphasis role="italic">When you wish to send
								the document to someone, you need to send both the document
								and the image; else, the receiver will not be able to view the
								linked image.</emphasis></para></listitem>
							</itemizedlist>
						</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_042.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To insert the selected image into your document, click
						<emphasis role="strong">Open</emphasis>.</para></listitem>
						<listitem><para>The image is inserted at the specified location in your
						document. However, it is very likely that the image will not fit
						perfectly into your document and, therefore, will need to be
						resized.</para>
						<para>To resize the image, while maintaining its proportions,
						select the image and then press and hold the
						<emphasis role="strong">SHIFT</emphasis>key. When you
						select an image, some square points appear along its
						perimeter. These are called <emphasis role="italic">handles</emphasis>.
						While holding down the <emphasis role="strong">Shift</emphasis> key,
						click and drag one of the handles on the image to modify its size.</para>
						<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
						<para><emphasis role="italic">Explain the difference between a
						scaled and an unscaled resize, and emphasise the advantages of the
						scaled resize performed above.</emphasis></para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_043.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After you have resized the image without distorting it,
						you need to position the image appropriately with respect to
						the text and other graphics in the document.</para>
						<para>You can arrange and align images using the tools on
						the <emphasis role="strong">Frame toolbar</emphasis>.
						This toolbar appears below the <emphasis role="strong">
						Standard toolbar</emphasis> when you select a graphic for
						the first time.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_044.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Alternatively, you can right-click the image and then
						select from the available options, such as
						<emphasis role="strong">Arrange, Wrap</emphasis> or
						<emphasis role="strong">Anchor</emphasis>, on the
						short-cut menu.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_045.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After you have selected appropriate positioning options
						for the image, you may obtain a result similar to that shown
						overleaf.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_046.png"/>
							</imageobject>
							</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Printing Documents</emphasis></para>
				<para>To print a document:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">File</emphasis>
						menu, click <emphasis role="strong">Print</emphasis>. The
						<emphasis role="strong">Print</emphasis> dialogue box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_047.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can use this dialogue box to specify the printer to
						be used &#x2013; in case you have more than one printer
						installed on your system, the pages to be printed and the
						number of copies to be printed. Moreover, you can click the
						<emphasis role="strong">Properties</emphasis> button in
						the <emphasis role="strong">Print</emphasis> dialogue box
						to define the properties of the printer, such as orientation, the
						paper tray to be used and the paper size to be printed.</para>
						<para>To define printer options for the current document, click
						the <emphasis role="strong">Options</emphasis> button in
						the <emphasis role="strong">Print</emphasis> dialogue box.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_048.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Printer Options</emphasis>
						dialogue box enables you to select specific
						sections from the current document for printing. For example,
						to save toner or ink, you may not want to print the
						background and the graphics in the document. You can
						specify these details under the <emphasis role="strong">
						Content</emphasis> section by selecting or clearing the
						appropriate check boxes.</para>
						<para>Similarly, you can define the required printing options
						in the <emphasis role="strong">Pages</emphasis> and
						<emphasis role="strong">Notes</emphasis> section. After
						specifying the details, click <emphasis role="strong">OK</emphasis>
						to save your settings.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_049.png"/>
							</imageobject>
						</figure>
						<screen><para><emphasis role="strong">Note:</emphasis></para>
						<para>The selection of the options in the <emphasis role="strong">Printer
						Options</emphasis> dialogue box will not apply to all other documents.
						Rather, this selection will apply only to the printing of the current
						document and shall over-ride all the default settings.</para></screen>
						<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
						<para><emphasis role="italic">If the students want to know about
						the procedure to select the default print options, provide
						them the following information:</emphasis></para>
						<para><emphasis role="italic">To select the default print
						options, On the Tools menu, click Options.</emphasis>
							<itemizedlist>
								<listitem><para><emphasis role="italic">The OpenOffice.org
								&#x2013; Print dialogue box opens.</emphasis></para></listitem>
								<listitem><para><emphasis role="italic">In the left navigation
								panel, expand OpenOffice.org Writer and then select
								Print.</emphasis></para></listitem>
								<listitem><para><emphasis role="italic">Select the required
								options and click OK to apply the changes to the
								default print settings.</emphasis></para></listitem>
							</itemizedlist>
						</para>
						</listitem>
						<listitem><para>You have selected the print options according to your
						requirements, and are now set to print the document. Before
						printing the document, you may want to preview it to verify
						how each page will look when printed. To perform a page
						preview, on the <emphasis role="strong">File</emphasis>
						menu, click <emphasis role="strong">Page Preview</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_050.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The Writer window changes to provide you a preview of
						the current page and the following page as they would appear
						when printed. You will notice that the
						<emphasis role="strong">Page Preview</emphasis> toolbar
						appears in place of the <emphasis role="strong">Formatting
						toolbar</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_051.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>If you are satisfied by the page layout and other
						settings of the document, click <emphasis role="strong">
						Close Preview</emphasis> to close the print preview and
						return to the normal view. You can now select the
						<emphasis role="strong">Print File Directly</emphasis>
						option from the <emphasis role="strong">Standard toolbar</emphasis>
						to print the document directly.</para></listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Saving Documents</emphasis></para>
				<para>You can save your Writer document in the same way as you
				save any other document. To save a new text document:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">File</emphasis>
						menu, click <emphasis role="strong">Save As</emphasis>.
						The <emphasis role="strong">Save</emphasis> dialogue
						box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_052.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Navigate to the directory where you want to save the
						file, enter the file name and click <emphasis role="strong">
						Save</emphasis> to save the file at the desired location.</para>
						<para>However, you can save an open file with the current file
						name by simply clicking <emphasis role="strong">Save</emphasis> on the
						<emphasis role="strong">File</emphasis> menu. This overwrites the file
						with the last saved state of the document.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_053.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>As stated earlier, OpenOffice.org also allows you to
						save your document in a number of other file formats,
						including Microsoft Word, Rich Text, Star Writer and HTML
						document. This enables you to share your documents with
						other people who do not use OpenOffice.org, but use other
						office applications, such as Office.</para>
						<para>In case you want to save your current document as a
						Word file, select the appropriate type of Word format from the
						drop-down menu at the bottom of the dialogue box. Then,
						click <emphasis role="strong">Save</emphasis> to save the
						file as a Word document.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_054.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
			</sect3>
		</sect2>
		<sect2>
			<title>Using OpenOffice.org Calc</title>
			<para>As stated earlier, Calc is the spreadsheet component of the
			OpenOffice.org office software suite. The comprehensive range of
			advanced functions included in Calc helps professionals accomplish
			complex tasks. At the same time, Calc is user-friendly, which makes it
			easier for new users. This topic will familiarise you with the key features
			of OpenOffice.org Calc and help you perform some basic spreadsheet
			functions using Calc.</para>
			<para>The features of Calc are comparable to those of Microsoft Excel.
			Calc also includes some additional useful features, such as a system
			that automatically formulates series for graphing based on the layout of
			the current data.</para>
			<para>Similar to all other applications in the OpenOffice.org suite, Calc
			allows you to save spreadsheets in OASIS OpenDocument (ODF)
			format. This XML-based format enables you to access your spreadsheets
			from any OpenDocument-compliant software. In addition, Calc allows you
			to save spreadsheets directly as Portable Document Format (PDF) files
			without using any additional, expensive software.</para>
			<sect3>
				<title>Key Features of OpenOffice.org Calc</title>
				<para>Calc is a fully featured office application that includes all the
				advance analysis, charting and decision-making features that you
				expect from a high-end spreadsheet. Some of the key features of
				OpenOffice.org Calc are:</para>
				<para><emphasis role="strong">Calculation:</emphasis> OpenOffice.org
				Calc provides you with over 300 functions for financial, logical,
				statistical, mathematical and banking operations. This enables you
				to create formulae to perform complex calculations on your data. In
				addition, Calc provides you with Function wizard that guides you
				interactively through the creation of formulae.</para>
				<para>Another remarkable feature of OpenOffice.org Calc is that it
				allows you to create natural language formulae using words such as
				sales &#x2013; costs.</para>
				<para><emphasis role="strong">Scenario Manager:</emphasis> An
				interesting feature of Calc, the Scenario Manager, allows you
				perform what-if analyses. It enables you to immediately view the
				result of the changes made to any factor of the calculation. For
				example, when performing a loan calculation, you can change the
				period of the loan and can view the resulting calculations for the
				loan-repayment amount or the interest rate.</para>
				<para><emphasis role="strong">Data Pilot:</emphasis> Data Pilot
				enables you to compare, combine and arrange large amounts of
				data. It helps you to pull in raw data from corporate databases,
				cross-tabulate, summarise and convert the data into meaningful
				information. You can use Data Pilot to create interactive tables,
				which allows the data to be frequently arranged, rearranged or
				summarised according to different points of view.</para>
				<para><emphasis role="strong">Dynamic Charts:</emphasis> This
				feature enables you to present data in the form of dynamic charts.
				As the name suggests, these charts update automatically as the
				data in the spreadsheet changes.</para>
				<para><emphasis role="strong">Opening and Saving Microsoft Files:</emphasis>
				Another important feature of Calc is that it allows you
				to use your old Microsoft spreadsheets and save your work in
				Microsoft Excel or a variety of other formats. This facilitates the
				easy sharing of data with others using Microsoft or other such
				products.</para>
			</sect3>
			<sect3>
				<title>Performing Basic Spreadsheet Tasks </title>
				<para>Similar to any other spreadsheet application, Calc is used to
				process numerical or textual information in tabular form. It is primarily
				used for tabulating numerical figures. It also allows you to sort and
				manipulate data, apply arithmetic, mathematic and statistical
				functions to data sets and represent the datasets in charts or
				graphical forms. The following sections describe the instructions to
				perform some basic spreadsheet tasks in Calc.</para>
				<para><emphasis role="strong">Formatting Tables and Cells</emphasis></para>
				<para>To format tables and cells in a Calc spreadsheet:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">Applications</emphasis>
						menu, point to <emphasis role="strong">Office</emphasis> and then
						click <emphasis role="strong">OpenOffice.org Spreadsheet</emphasis> to
						open a Calc spreadsheet. A new Calc window opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_055.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Some of the key components of the main Calc window
						are described below:
							<figure>
								<imageobject>
									<imagedata fileref="images/Chapter5_056.png"/>
								</imageobject>
							</figure>
							<itemizedlist>
								<listitem><para>The Name box contains the cell and the row
								number, called the cell reference, of the current or
								active cell.</para></listitem>
								<listitem><para>The active cell indicates the selected cell
								currently in use.</para>
								<para>The Function wizard opens the <emphasis role="strong">Function
								Wizard</emphasis> dialogue box.</para></listitem>
								<listitem><para>The Sum button allows you to calculate the
								sum of the numbers in the cells that are above the
								current cell.</para></listitem>
								<listitem><para>Clicking the Function button inserts an equals
								sign into the current cell as well as in the input line,
								making it ready to accept a formula.</para></listitem>
								<listitem><para>The sheet tabs at the bottom of the sheet
								indicate the number of worksheets present in the
								current spreadsheet. By default, a new spreadsheet
								includes three worksheets.</para></listitem>
							</itemizedlist>
							</para>
							<para>To perform operations in your Calc spreadsheet, you
							need to first select the cell or the cell range in which you want
							to operate. After selecting the cell, row, column or range, you
							can start typing your data. To move between the cells while
							typing, press <emphasis role="strong">Tab</emphasis> or
							<emphasis role="strong">Enter</emphasis>.</para>
							<figure>
								<imageobject>
									<imagedata fileref="images/Chapter5_057.png"/>
								</imageobject>
							</figure>
						</listitem>
						<listitem><para>After you have entered the required data in the
						spreadsheet, you can apply different formatting styles to it by
						selecting from the wide range of options available in Calc. To
						apply desired formatting to a selected range of cells, on the
						<emphasis role="strong">Format</emphasis> menu, click
						<emphasis role="strong">Cells</emphasis>. The
						<emphasis role="strong">Format Cells</emphasis> dialogue
						box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_058.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can use the various options available under the
						<emphasis role="strong">Font, Font Effects</emphasis>
						and <emphasis role="strong">Alignment</emphasis> tabs to
						specify various formatting attributes for the selected text.
						Similarly, for assigning formatting attributes to numbers, you
						can select from a number of pre-defined formats available on
						the <emphasis role="strong">Numbers</emphasis> tab page
						or define a new one based on your preferences.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_059.png"/>
							</imageobject>
							</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Format Cells</emphasis>
						dialogue box also provides you with options to add smart
						borders and vibrant backgrounds to your spreadsheet. It also
						allows you to select a background colour, from a spectrum of
						colours, for your otherwise bland and dull spreadsheet.</para>
						<para>Define the specifications and click
						<emphasis role="strong">OK</emphasis> to apply the
						formatting effects.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_060.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After you have selected formatting attributes for the
						selected cell range, you may get a result similar to this
						one.</para>
							<figure>
								<imageobject>
									<imagedata fileref="images/Chapter5_061.png"/>
								</imageobject>
							</figure>
						</listitem>
						<listitem><para>Calc provides you with another useful feature, called
						Autoformat, which enables you to create attractive and
						professional table designs without undergoing the
						time-consuming process of selecting cell groups and
						assigning different formats to them. The Autoformat feature
						allows you to quickly apply preset formats to an entire sheet
						or a selected cell range. To apply Autoformat to a sheet or
						selected cell range, on the <emphasis role="strong">Format</emphasis>
						menu, click <emphasis role="strong">Autoformat</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_062.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>This displays the <emphasis role="strong">
						AutoFormat</emphasis> dialogue box. To assign a pre-set
						format to the selected cells, select one from the
						<emphasis role="strong">Format</emphasis> list and then
						click <emphasis role="strong">OK</emphasis> to apply the
						selected format to the selection.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_063.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The format of your choice is immediately applied to
						the selection, and you get an attractive and fully formatted
						table with very little effort.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_064.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Entering Values and Formulae</emphasis></para>
				<para>A formula is a spreadsheet function, complete with arguments,
				entered in a cell. All formulae begin with an equal sign and may
				contain number, text and, in some cases, other data such as format
				details. The formulae may also contain arithmetic operators, logic
				operators or function starts. Table 5.1 lists some examples of
				OpenOffice.org formulae:
					<table>
						<title>Calc Formulae</title>
						<tgroup cols="2">
							<colspec colname="col1" align="left"/>
							<colspec colname="col2" align="left"/>
							<tbody>
								<row>
									<entry><para><emphasis role="strong">Formulae</emphasis>
									</para></entry>
									<entry><para><emphasis role="strong">Description</emphasis>
									</para></entry>
								</row>
								<row>
									<entry><para><emphasis role="strong">=SUM(A1:A11)</emphasis>
									</para></entry>
									<entry><para>Calculates the sum of the cells A1:A11</para>
									</entry>
								</row>
								<row>
									<entry><para><emphasis role="strong">=EFFECTIVE(5%;12)</emphasis>
									</para></entry>
									<entry><para>Calculates the effective interest for 5% annual
									nominal interest with 12 payments a year</para></entry>
								</row>
								<row>
									<entry><para><emphasis role="strong">=B1*B2</emphasis></para>
									</entry>
									<entry><para>Displays the result of the multiplication of B1
									and B2</para></entry>
								</row>
								<row>
									<entry><para><emphasis role="strong">=C4-SUM(C10:C14)</emphasis>
									</para></entry>
									<entry><para>Calculates C4 minus the sum of cells C10 to
									C14</para></entry>
								</row>
							</tbody>
						</tgroup>
					</table>
				</para>
				<para>The quickest way to enter a formula is to type the formula
				either in the cell where you want the result to display or in the Input
				Line on the Formula bar. Yet another way to enter a formula is by
				using the Function wizard, which helps you interactively create
				formulae.</para>
				<para>To enter a formula using the Function wizard:
					<orderedlist numeration="arabic">
						<listitem><para>In your spreadsheet, select the cell where you want the
						formula to be inserted. To allow the Function wizard to guide
						you through the creation and application of a formula, on the
						<emphasis role="strong">Formula</emphasis> bar, click
						<emphasis role="strong">Function Wizard</emphasis>. This
						opens the <emphasis role="strong">Function Wizard</emphasis> dialogue
						box.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_065.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can see the entire range of functions listed in the
						<emphasis role="strong">Functions</emphasis> list box.
						You can also select one category from the
						<emphasis role="strong">Category</emphasis> drop-down
						list to display the functions listed under that category.</para>
						<para>Find the desired function from the
						<emphasis role="strong">Functions</emphasis> list, and
						click to select it.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_066.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After you select the function, the
						<emphasis role="strong">Function Wizard</emphasis>
						dialogue box provides you some information about the
						selected function to guide you through your selection. After
						selecting the function, click <emphasis role="strong">Next</emphasis>
						to proceed with the task of entering a formula.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_067.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Now, you are required to specify the numbers to which
						you want to apply the formula. To select the numbers, you
						need to go back to the worksheet.</para>
						<para>Click the <emphasis role="strong">Shrink</emphasis>
						button to shrink this dialogue box and return to the
						worksheet.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_068.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Function Wizard</emphasis>
						dialogue box shrinks to allow you to view the worksheet. To select the
						cell range, hold down the <emphasis role="strong">SHIFT</emphasis> key
						and use the mouse to select the cell range containing the desired
						numbers.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_069.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After selecting the cells, you can go back to the
						Function wizard by clicking the <emphasis role="strong">
						Maximize</emphasis> button.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_070.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Notice that the cell reference for the selected cell
						range automatically appears in the <emphasis role="strong">
						number 1</emphasis> box and the applied formula, complete
						with arguments, appears in the <emphasis role="strong">
						Formula</emphasis> box at the bottom of the dialogue box.
						To complete the task of entering a formula, click
						<emphasis role="strong">OK</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_071.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The solution appears in the cell where you had applied
						the formula.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_072.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Inserting Charts</emphasis></para>
				<para>You can present your data in the form of charts or graphs to
				compare your data series visually and view trends in the data. Calc
				offers you a number of ways to represent spreadsheet data
				graphically.</para>
				<para>To insert a chart in your spreadsheet:
					<orderedlist numeration="arabic">
						<listitem><para>Open a spreadsheet containing data and row and
						column headings, and select the data to be included in the
						chart.</para></listitem>
						<listitem><para>On the <emphasis role="strong">Insert</emphasis>
						menu, select <emphasis role="strong">Chart</emphasis>.
						The <emphasis role="strong">Auto Format Chart</emphasis>
						dialogue box appears.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_073.png"/>
							</imageobject>
						</figure>
						<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
						<para><emphasis role="italic">Tell the students about the
						alternate way to insert a chart using the Insert Chart icon
						from the Standard toolbar.</emphasis></para>
						</listitem>
						<listitem><para>As the first step, you are required to define the data
						range, the labels and the target sheet where the chart would
						be displayed.</para>
						<para>If you have already selected the data range, it would
						automatically appear in the <emphasis role="strong">Range</emphasis>
						input field. Alternatively, you can select the data
						range by clicking the <emphasis role="strong">Shrink</emphasis>
						button next to the <emphasis role="strong">Range</emphasis>
						input field and selecting the desired range.</para>
						<para>After defining the required specifications, click
						<emphasis role="strong">Next</emphasis> to continue.
						</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_074.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>This takes you to the second page of the
						<emphasis role="strong">AutoFormat</emphasis> dialogue
						box. On this page, you can select the chart type and preview
						the output of the chart. Calc allows you to select from a wide
						range of 2D and 3D charts. You may decide to create a chart
						immediately, based on the options you have specified so far,
						by clicking <emphasis role="strong">Create</emphasis>.
						Alternatively, you can continue to fine-tune your chart by
						defining more specifications.</para>
						<para>Select the chart type, and click
						<emphasis role="strong">Next</emphasis> to continue with
						the procedure of inserting charts.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_075.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The next page provides you a variety of options to
						select a variant of the selected graph type and preview it in the
						left pane. Again, you may decide to create a chart from this
						screen, or click <emphasis role="strong">Next</emphasis>
						to define titles and labels for the chart.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_076.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>This is the last screen of the
						<emphasis role="strong">AutoFormat</emphasis> dialogue
						box, where you can specify the main title for your chart and
						title and labels for the axes. After specifying the required
						information, click <emphasis role="strong">Create</emphasis>.
						This inserts a chart at the specified location on your
						spreadsheet.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_077.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can now move and resize the chart and edit it
						further to suit your requirements.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_078.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Exporting Spreadsheets to PDF</emphasis></para>
				<para>Similar to all other OpenOffice.org applications, Calc enables
				you to export your spreadsheets as PDF files. With Openoffice.org,
				you need not use any additional third-party software to convert your
				document into PDF format.</para>
				<para>To export your spreadsheet as a PDF:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">File</emphasis>
						menu, click <emphasis role="strong">Export as PDF</emphasis>.
						The <emphasis role="strong">Export</emphasis> dialogue box appears.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_079.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Provide a file name for your spreadsheet and navigate
						to the directory where you want to save it. Click
						<emphasis role="strong">Save</emphasis> to continue. This
						opens the <emphasis role="strong">PDF Options</emphasis>
						dialogue box.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_080.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The four tabbed pages in this dialogue box allow you
						to define options, such as the pages to be included in the
						PDF, the type of compression to be used and the level of
						security to be assigned to the file. After defining these
						specifications, click <emphasis role="strong">Export</emphasis>
						to export the spreadsheet as a PDF file.</para>
						<screen><para><emphasis role="strong">Nice to Know:</emphasis></para>
						<para>To discover an Easter Egg tucked away in Calc, click within any of
						the cells of your spreadsheet, type = <emphasis role="strong">GAME(&quot;StarWars&quot;)</emphasis>
						and start playing right away.</para></screen>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_081.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Your spreadsheet is now displayed as a PDF file.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_082.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
			</sect3>
		</sect2>
		<sect2>
			<title>Using OpenOffice.org Impress</title>
			<para>Impress is a fully featured presentation tool of the OpenOffice.org
			office software suite. It enables you to create effective multi-media
			presentations by creating 2D and 3D clip art and images. It also allows
			you to create special effects and animations by using high-impact
			drawing tools.</para>
			<para>OpenOffice.org Impress is similar to Microsoft PowerPoint in its
			functionality. However, Impress includes certain features that render it
			more useful than PowerPoint. In addition to allowing you to create PDF
			files from presentations, Impress lets you export the presentations into
			ShockWave Flash (SWF) files. This enables you to run the output on
			any computer that has a Flash player installed.</para>
			<sect3>
				<title>Key Features of OpenOffice.org Impress</title>
				<para>Some of the many useful features of Impress are:</para>
				<para><emphasis role="strong">Creating Vector Graphics:</emphasis>
				Impress comes bundled with various drawing tools that allow you to
				create vector graphics from within the application. You can also
				export vector graphics to bitmap pictures and, inversely, convert
				bitmap pictures into vector graphics.</para>
				<para><emphasis role="strong">Creating Slides:</emphasis> Impress
				provides ready-to-use templates to create professional slides. It
				also provides a complete range of drawing and diagramming tools to
				jazz up your slides. You can even use a Master view to add the
				elements that you want to appear on all slides of your presentation.
				</para>
				<para>Further, Impress users have the option to install the Open
				ClipArt library, which contains a huge gallery of images for creating
				general presentations as well as drawing projects.</para>
				<para><emphasis role="strong">Creating Presentations:</emphasis>
				When you design presentations, Impress provides a complete
				range of views such as Drawing, Outline, Slides, Notes and
				Handouts to help you meet the needs of your audience. In addition,
				it provides an optional multi-pane view in which you can use all the
				tools easily and conveniently.</para>
				<para>Animations and effects help add spice to your presentations.
				You can render stunning 2D and 3D effects to your text using
				Fontwork, which lets you create life-like 3D images easily.</para>
				<para><emphasis role="strong">Publishing Presentations:</emphasis>
				As stated earlier, Impress allows you to publish presentations as
				handouts, export them into PDF files, convert them into SWF files
				and publish them as HTML documents. This enables you to
				access your presentation from a variety of platforms.</para>
				<para><emphasis role="strong">Running Presentations:</emphasis>
				OpenOffice.org Impress provides different ways to start and control
				your slideshows. You can either run your slideshow manually by
				using your keyboard or mouse or automatically, if you have defined
				the slide transition for each slide.</para>
				<para><emphasis role="strong">Saving Presentation in Other Formats:</emphasis>
				Similar to other OpenOffice.Org applications, Impress saves your
				work in the international OpenDocument format. It also allows you
				to save your work in other, more popular formats, such as
				PowerPoint. This enables you to share your work with people
				using Microsoft or other office applications.</para>
				<screen><para><emphasis role="strong">Nice to Know:</emphasis></para>
				<para>Apart from the PowerPoint format, you may also save your work in other
				formats, including StarDraw 5.0, StarDraw 3.0, Star Impress 5.0, the Star
				Impress 5.0 template, Star Impress 4.0, the Star Impress 4.0 template and
				OpenDocument Drawing.</para></screen>
			</sect3>
			<sect3>
				<title>Creating Multi-Media Presentations</title>
				<para>You can create outstanding multi-media presentations using
				OpenOffice.org Impress. It allows you to create slides, handouts,
				notes and outlines. In conjunction with projectors, it allows you to
				reach out to a large audience. In other words, Impress has all the
				capabilities you would expect in any presentation application.</para>
				<para><emphasis role="strong">Creating, Viewing and Printing a
				Presentation</emphasis></para>
				<para>To create and view presentations using OpenOffice.org Impress:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">Applications</emphasis>
						menu, point to <emphasis role="strong">Office</emphasis>
						and then click <emphasis role="strong">OpenOffice.org
						Presentation</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_083.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Presentation Wizard</emphasis>
						dialogue box appears. The Presentation wizard allows you to
						define the basic structure of a presentation in three brief
						steps. As a first step, you can define the type of presentation
						you want to create. You may decide to create a presentation
						using a pre-defined template, open an already created
						presentation or create a new presentation from scratch. By
						default, the <emphasis role="strong">Empty presentation</emphasis>
						radio button is selected.</para>
						<para>To create a new blank presentation, retain the default
						selection and click Next.</para>
						<screen><para><emphasis role="strong">Nice to Know:</emphasis></para>
						<para>To be able to preview the slide template, slide design and slide
						transition effects, leave the <emphasis role="strong">Preview</emphasis>
						check box selected.</para></screen>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_084.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The second page of the <emphasis role="strong">
						Presentation Wizard</emphasis> dialogue box allows you to
						select a slide design and the output medium where you want
						the presentation to display. By default,
						<emphasis role="strong">Screen</emphasis> is selected as
						the output medium because, most often, presentations are
						displayed on the computer screen.</para>
						<para>Select the desired options, and click
						<emphasis role="strong">Next</emphasis> to advance the
						Presentation wizard.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_085.png"/>
							</imageobject>
						</figure>
						<para>The third and the last page of the
						<emphasis role="strong">Presentation Wizard</emphasis>
						dialogue box allow you to define the transition effect to be
						applied to the slides during a slide show. The transition effect
						that you select at this stage will apply on all the slides in
						your presentation. However, if required, you can add or
						change transitions later while creating your
						presentation.</para>
						<para>Apart from selecting the transition effect, you can also
						set the speed of the transition and specify the presentation
						type. After specifying your preferences, click
						<emphasis role="strong">Create</emphasis> to proceed.
						This creates a new presentation.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_086.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>This figure shows the main Impress window with an
						empty presentation. From the <emphasis role="strong">Task
						pane</emphasis> on the left, you can select a layout for your
						current slide.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_087.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can enter the required text in the provided text
						boxes to create the first slide.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_088.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To make your presentation more attractive and render
						it a professional look, you can either change the background
						and format the font size and colour for each slide or simply
						select a pre-defined template from the
						<emphasis role="strong">Master Pages</emphasis>
						panel.</para>
						<para>Click <emphasis role="strong">Master
						Pages</emphasis> to open the Master Pages panel.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_089.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>A number of templates are available on the
						<emphasis role="strong">Master Pages</emphasis> panel.
						Click the template of your choice to apply it to your
						presentation. This applies a whole new look to your
						presentation.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_090.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>If you decide to enhance the look of the presentation
						further, you can do so by adding various elements, such as
						objects, pictures and animated images, from the
						<emphasis role="strong">Insert</emphasis> menu.
						Alternatively, you can start adding new slides to the
						presentation.</para>
						<para>You can add a new slide by clicking the
						<emphasis role="strong">Slide</emphasis> button on the
						<emphasis role="strong">Standard toolbar</emphasis>.
						Alternatively, click <emphasis role="strong">Slide</emphasis>
						on the <emphasis role="strong">Insert</emphasis> menu.
						This inserts a new slide into your presentation.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_091.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Notice that the new slide is also formatted as the first
						slide because that is the layout you selected last. According
						to the requirements of your presentation, you can select a
						new format from the <emphasis role="strong">Layout pane</emphasis>.
						The newly selected layout replaces the previous one.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_092.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The new layout has two columns, one for text and the
						other for images. This allows you to display text along with an
						associated image on the same slide. Enter the textual content
						in the provided text boxes.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_093.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Notice that the text you enter automatically takes on
						the formatting predefined in the template. However, if the text
						is not fitting into the text box provided, you can always use a
						smaller font size.</para>
						<para>Next, you need to insert a graphic into the provided
						placeholder. As prompted by the text in the placeholder,
						double-click the house icon to insert a graphic into your slide.
						This displays the <emphasis role="strong">Insert Picture</emphasis>
						dialogue box, which enables you to select an appropriate
						image from any directory on your computer.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_094.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Select the desired image and click
						<emphasis role="strong">OK</emphasis> to insert it into
						your slide.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_095.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Notice that the inserted picture is automatically
						resized to fit into the provided space. However, you are free to
						resize it or move it to a different location on the slide.</para>
						<para>An alternate way to insert an image is to select
						<emphasis role="strong">Picture</emphasis> from the
						<emphasis role="strong">Insert</emphasis> menu. A picture
						inserted in this way is not automatically resized. You can
						move and resize the image, as needed.</para>
						<para>To complete your presentation, create new slides in a
						similar fashion.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_096.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After you have created all the slides for your
						presentation, you can display it as a slide show. To configure
						the basic slide show setting, select
						<emphasis role="strong">Slide Show Settings</emphasis>
						from the <emphasis role="strong">Slide Show</emphasis>
						menu.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_097.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Slide Show</emphasis>
						dialogue box helps you define the basic settings for your slide
						show. In the <emphasis role="strong">Range</emphasis>
						section, you can specify the slides to be included in the
						presentation and their order of display. In the
						<emphasis role="strong">Type</emphasis> section, you can
						define how to display the slides. Similarly, the
						<emphasis role="strong">Options</emphasis> section
						allows you to define various other settings for your
						presentation.</para>
						<para>After selecting the desired options, click
						<emphasis role="strong">OK</emphasis> to apply the
						settings.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_098.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After the slide show settings are specified, you can
						start the slide show to view your presentation. To start the
						slide show, select <emphasis role="strong">Slide Show</emphasis>
						from the <emphasis role="strong">Slide Show</emphasis>
						menu or press <emphasis role="strong">F5</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_099.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The presentation can be viewed as a running slide
						show. When you reach the last slide of the presentation, you
						are prompted to exit the presentation by clicking once.
						However, you can exit a slide show at any point of time by
						pressing <emphasis role="strong">ESC</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_100.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>OpenOffice.org Impress also provides you many
						options for printing your presentation. You may decide to print
						your slides with notes, as an outline, with page numbers, with
						date and time and so on. To print the presentation, select
						<emphasis role="strong">Print</emphasis> from the
						<emphasis role="strong">File</emphasis> menu.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_101.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>This displays the <emphasis role="strong">Print</emphasis>
						dialogue box. Click <emphasis role="strong">Options</emphasis>
						to specify the print options of your choice. The
						<emphasis role="strong">Print Options</emphasis> dialogue
						box allows you to specify various options, such as the content
						to print, the quality of the print, the number of slides to print
						on a page and more.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_102.png"/>
							</imageobject>
						</figure>
						<para>After specifying your desired options, click
						<emphasis role="strong">OK</emphasis> to apply those
						settings and return to the <emphasis role="strong">Print</emphasis>
						dialogue box.</para></listitem>
						<listitem><para>You can use the <emphasis role="strong">Print</emphasis>
						dialogue box to further define printer settings or accept the
						default settings, and click <emphasis role="strong">OK</emphasis>
						to start printing your presentation.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_103.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Animating Objects and 3D Objects</emphasis></para>
				<para>Impress provides an amazing range of tools to create rich
				presentations with stunning 3D effects and animations. To create a
				presentation with 3D effects and animations:
					<orderedlist numeration="arabic">
						<listitem><para>Open a new presentation in which you want to use 3D
						graphics and animations, and select a suitable template from
						the <emphasis role="strong">Master pages</emphasis>
						panel. Now, you can start adding elements to your
						presentation to spice it up. Begin with placing the title of your
						presentation on the first slide.</para>
						<para>To create an eye-catching display for the title text, you
						can use one of the many wonderful great text tools available in
						Impress. One of these is Fontwork, which enables you render
						special 3D effects to your text. To start using
						<emphasis role="strong">Fontwork</emphasis>, on the
						<emphasis role="strong">Drawing toolbar</emphasis>, click
						the <emphasis role="strong">Fontwork Gallery</emphasis>
						button. The <emphasis role="strong">Fontwork Gallery</emphasis>
						window appears.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_104.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Select the style in which you want the title text to be
						displayed, and click <emphasis role="strong">OK</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_105.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The text <emphasis role="strong">Fontwork</emphasis>,
						in the selected style, appears on the slide as an object.
						Notice that the <emphasis role="strong">Fontwork toolbar</emphasis>
						and the <emphasis role="strong">3D-Settings toolbar</emphasis>
						simultaneously appear in your presentation window. You can
						use these toolbars later to modify the Fontwork object as per
						your preferences.</para>
						<para>To display the title text in place of the Fontwork
						object, double-click the object and type the title text in place
						of the black <emphasis role="strong">Fontwork</emphasis>
						that appears over the object. Click outside the
						object's selected area to exit the Fontwork edit
						mode.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_106.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You have achieved an impressive display for your
						presentation title. Now, you can go ahead and weave the
						same level of interest on the other slides too by inserting 3D
						images and animating them.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_107.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can insert 3D graphic objects in your presentation
						from the <emphasis role="strong">3D-Objects toolbar</emphasis>. By
						default, this toolbar is not displayed on the
						<emphasis role="strong">Drawing toolbar</emphasis>. To
						display the <emphasis role="strong">3D-Objects toolbar</emphasis>,
						on the <emphasis role="strong">View</emphasis> menu, point to
						<emphasis role="strong">Toolbars</emphasis> and then select
						<emphasis role="strong">3D-Objects</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_108.png"/>
							</imageobject>
						</figure>
						<screen><para><emphasis role="strong">Nice to Know:</emphasis></para>
						<para>You can also display the 3D-Objects toolbar by clicking the
						small arrow at the end of the Drawing toolbar and selecting it from
						the Visible Buttons list.</para></screen>
						</listitem>
						<listitem><para>The <emphasis role="strong">3D-Objects toolbar</emphasis>
						appears as a floating toolbar. If you don't find it convenient
						to use a floating toolbar, you can place it on one of the existing
						toolbars. To dock the <emphasis role="strong">3D-Objects
						toolbar</emphasis>, drag the title bar of the toolbar to the desired
						location and release the mouse button.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_109.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">3D-Objects toolbar</emphasis>
						is now attached to the <emphasis role="strong">Line and Filling
						toolbar</emphasis>. You can pick up objects from this toolbar and
						insert them into your slides. To insert a 3D Object on your current
						slide, click the desired object on the <emphasis role="strong">3D-Objects
						toolbar</emphasis>. Then, move your mouse to the point where you want to
						insert the object. You can see a plus sign in place of the mouse tip.
						Holding down the left mouse button, drag the mouse to insert the object
						on the slide. The selected 3D object appears on the slide.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_110.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can change the proportion and size of the object
						by holding the green handles that appear around it. Impress
						also provides you tools to apply a number of 3D effects on the
						object to modify its look and feel as per your
						requirements.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_111.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To apply 3D effects on the inserted graphic, right-click
						the object. On the short-cut menu, click
						<emphasis role="strong">3D Effects</emphasis>. The
						<emphasis role="strong">3D Effects</emphasis> dialogue
						box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_112.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can use the options available under the different
						buttons in this dialogue box to define the look and feel of the
						inserted object. Click the <emphasis role="strong">
						Illumination</emphasis> button to fine-tune the illumination
						effect on the object. The options available under the
						<emphasis role="strong">Illumination</emphasis> button are
						displayed.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_113.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can select the appropriate options from the
						drop-down lists to render the desired illumination effect to the
						object. Alternatively, you can simply drag the white dot in the
						graphic at the bottom of the dialogue box and move it to get
						the desired effect.</para>
						<para>After specifying the desired options, click the
						<emphasis role="strong">Assign</emphasis> icon on the top
						right of the dialogue box to apply the effects on the selected
						object.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_114.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Notice that with a couple of mouse clicks, the 3D
						object has got a complete new look. Click
						<emphasis role="strong">Close</emphasis> to exit the
						<emphasis role="strong">3D Effects</emphasis> dialogue
						box.</para>
						<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
						<para><emphasis role="italic">If you are not short of time, you
							can also demonstrate the procedure of converting 2D
							objects into 3D objects and applying the finer 3D effects to
							it.</emphasis>
						</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_115.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>In a similar fashion, you can add many more 3D and
						2D elements to your presentation and apply various 3D effects
						to jazz it up. In addition to all these features, Impress offers
						some animation functionalities to help you bring life to your
						presentations. To display the animation options available in
						Impress, on the <emphasis role="strong">Slide Show</emphasis> menu,
						click <emphasis role="strong">Custom Animation</emphasis>. The
						<emphasis role="strong">Custom Animations</emphasis> panel now appears
						on the right edge of the presentation window.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_116.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To apply an animation effect on an individual element
						in your slide, select that element and click the
						<emphasis role="strong">Add</emphasis> button on the
						<emphasis role="strong">Custom Animation</emphasis>
						panel. The <emphasis role="strong">Custom Animation</emphasis> dialogue
						box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_117.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can now apply various animations to the selected
						object, define the entrance and exit animation for it and chart
						a motion path for the object. Similarly, you can specify
						animation effects for other elements on the slides.</para>
						<para>After defining all the desired settings for the object,
						click <emphasis role="strong">OK</emphasis> to apply the
						animation effects.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_118.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The specified animations can be viewed at the bottom
						of the <emphasis role="strong">Custom Animations</emphasis> panel.
						You can now view the animation effects in a <emphasis role="strong">slide
						show</emphasis>. Click the Slide Show button to view the presentation
						as a slide show.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_119.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Your presentation runs as a spectacular and lively
						slide show.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_120.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Exporting a Presentation</emphasis></para>
				<para>As stated earlier, another useful feature associated with
				Impress is that it has the built-in capacity to export presentations
				directly into several other file formats. As a result, Impress allows you
				to export your slide shows directly as SWF files.</para>
				<para>To export your presentation as an SWF file:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">File</emphasis>
						menu, click <emphasis role="strong">Export</emphasis>.
						This opens the <emphasis role="strong">Save as</emphasis>
						dialogue box.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_121.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Here, you need to specify a file name in the
						<emphasis role="strong">Name</emphasis> field and
						navigate to the directory where you want to export the
						file.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_122.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To export the presentation as a Flash file, select
						<emphasis role="strong">Macromedia Flash (SWF) (.swf)</emphasis> from
						the file type drop-down list. The file is exported to the indicated
						location.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_123.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You can now view the presentation as an SWF
						file.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_124.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
			</sect3>
		</sect2>
		<sect2>
			<title>Using OpenOffice.org Base</title>
			<para>OpenOffice.org Base is the Database Management System
			(DBMS) in the OpenOffice.org applications suite. Like any other DBMS,
			it provides an environment to organise data in a way that facilitates the
			easy use and management of the data. This application is useful where it
			is necessary to store a large amount of data that is accessible to
			multiple people, from multiple places. A typical example where data
			management is critical is in storing patient history in a hospital. Timely
			access to information could save lives, and its absence could have an
			adverse impact on a person's life.</para>
			<para>Alternatively, you can use Base for non-critical tasks, such as
			maintaining household expenses, managing an inventory list in a
			departmental store or responding to customer queries at a travel
			helpdesk.</para>
			<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
			<para><emphasis role="italic">For experienced learners, you need not
			explain the basic concepts of a DBMS. However, for home users,
			you must explain the concepts in great detail using the following
			analogy:</emphasis>
			</para>
			<para><emphasis role="italic">Consider that you have multiple shelves in
			your house, and one of them holds an address book, a stock list, a
			phone book and a price list. The address book, stock list, phone book
			and price list on the shelf are fields that contain specific data. The
			shelves would constitute the tables in a database &#x2013; your
			house.</emphasis>
			</para>
			<para>Before learning how to perform database operations, it is
			important to browse some basic concepts related to databases. A
			database is a structure for storing related information. Databases are
			typically organised into tables, which are collections of related items. A
			table is a single store of related information. For instance, you could
			track all the information about the students in a school in a Students
			table, which is a grid of columns and rows. If you then create separate
			tables containing details about teachers, classes and classrooms, you
			could combine all four tables into a timetabling database. The following
			figure shows the basic layout of a database table:</para>
			<figure>
				<imageobject>
					<imagedata fileref="images/Chapter5_125.png"/>
				</imageobject>
			</figure>
			<para>A column defines one snippet of data stored in all the rows of a
			table and is called a field. Each column is identified by a name. A row
			contains one item from each column in the table and is called a
			<emphasis role="strong">record</emphasis>.</para>
			<para>For example, a table might contain the ID, name, title and other
			information of the individuals employed by a company. Each row, called
			a data record, corresponds to one employee. The value of a column
			within a record is referred to as a record field.</para>
			<para>The following figure shows an example table, named employees,
			containing information about company employees:</para>
			<figure>
				<imageobject>
					<imagedata fileref="images/Chapter5_126.png"/>
				</imageobject>
			</figure>
			<para>The record for Employee 4 contains the following field values:
				<itemizedlist>
					<listitem><para>LastName is "Smith"</para></listitem>
					<listitem><para>FirstName is "John"</para></listitem>
					<listitem><para>Title is "Engineer"</para></listitem>
				</itemizedlist>
			</para>
			<para>You are now set to perform some basic database operations. Let
			us begin with some of the features that Base offers.</para>
			<sect3>
				<title>Key Features of OpenOffice.org Base</title>
				<para>Base provides a wide variety of features, namely:
					<itemizedlist>
						<listitem><para>Create new data tables and modify them. 
						After the tables are populated, you can build different components, such as queries, forms
						and reports, to address specific needs.</para>
						</listitem>
						<listitem><para>Maintain indexes on the tables to make data access
						faster.</para></listitem>
						<listitem><para>View a table in an editing grid and add, change and
						delete records: Base provides the option to edit a table after
						creating it.</para></listitem>
						<listitem><para>Use the Report wizard to produce reports from your
						data. Base also provides powerful search tools to help you find relevant information from your
						databases.</para></listitem>
						<listitem><para>Use the Form wizard to create instant database
						applications: The Form wizard in Base guides you through a
						series of steps to create a form, which allows you to enter
						records in multiple tables.</para></listitem>
						<listitem><para>Perform simple or complex sorts: Base provides the
						option to perform multiple layers of sorts on your data.</para></listitem>
						<listitem><para>View subsets of your data with simple or complex
						filters.</para></listitem>
						<listitem><para>Create powerful queries to show your data in new
						ways, including summaries and multi-table views: Base
						allows you to create queries to perform specific tasks, such
						as adding or updating records and retrieving selected records.</para>
						</listitem>
						<listitem><para>Integrated with OpenOffice applications: Base is tightly
						integrated with the other OpenOffice applications, and data
						from a Base database can be automatically fed into letters,
						documents, envelopes, labels, spreadsheets and graphs.</para></listitem>
						<listitem><para>Supported database formats: Base natively supports
						some flat file database formats, such as the dBase format.
						You can also use Base to connect to external relational
						databases, such as databases from MySQL or Oracle.</para></listitem>
					</itemizedlist>
				</para>
			</sect3>
			<sect3>
				<title>Performing Basic Database Operations</title>
				<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
				<para><emphasis role="italic">This topic intends to provide the learners
				with basic information about this application, assuming that they
				have no prior knowledge. Base provides both wizards and the
				Design view to work with database objects, such as tables, queries,
				reports and forms. The Instructor Guide covers both methods in
				detail. Depending on the availability of time and the comfort level of
				the participants, choose between the wizards and the Design view
				to perform basic operations.</emphasis></para>
				<para><emphasis role="strong">Creating a New Database</emphasis></para>
				<para>To create a new database using OpenOffice.org Database:
					<orderedlist numeration="arabic">
						<listitem><para>On the <emphasis role="strong">Applications</emphasis>
						menu, point to <emphasis role="strong">Office</emphasis> and then click
						<emphasis role="strong">OpenOffice.org Database</emphasis> to display the
						<emphasis role="strong">Database</emphasis> wizard.</para>
						<screen><para><emphasis role="strong">Nice to Know:</emphasis></para>
						<para>Wizards help you perform complex tasks in a step-by-step manner.
						A wizard consists of a series of windows that collects specific
						information related to the task you want to perform and uses the
						information to accomplish the task.</para></screen>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_127.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Database</emphasis>
						wizard helps you create a new database, open an existing
						database created using Base and connect to an existing
						non-OpenOffice.org database, such as Oracle. By default,
						the <emphasis role="strong">Create a new Database</emphasis>
						option is selected. To create a database, retain the default selection
						and click <emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_128.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The next step involves specifying what you want to do
						with the database after saving it. Select the
						<emphasis role="strong">Yes, register the database for me</emphasis>
						option to use the data of the database in other OpenOffice.org
						applications; otherwise, select the No, do not register the
						<emphasis role="strong">database</emphasis> option.</para>
						<para>You also specify the next action that you want the
						wizard to perform after saving the database. You can select
						the <emphasis role="strong">Open the database for editing</emphasis>
						check box to open the <emphasis role="strong">New Database</emphasis>
						window to make changes. You can simultaneously select the
						<emphasis role="strong">Create tables using the table wizard</emphasis>
						check box to start creating a table for your database. If you do not
						select any check box, the wizard closes the application after saving the
						database. Select the appropriate options and click
						<emphasis role="strong">Finish</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_129.png"/>
							</imageobject>
						</figure>
						<para>Specify the name and location of your database, and
						click <emphasis role="strong">Save</emphasis> in the
						<emphasis role="strong">Save</emphasis> dialogue box.
						The <emphasis role="strong">New Database</emphasis>
						window for the new database appears.</para>
						</listitem>
						<listitem><para>The <emphasis role="strong">New Database</emphasis>
						window consists of three panes, which provide easy access to the
						various features of a database. You can navigate through the tasks,
						tables, queries and forms using the Database pane, create a component
						with relative ease by using the options provided in the Tasks pane and
						preview a document in the lower pane.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_130.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para>As you have learned, a database is a virtual placeholder for
				data. To insert data into a database in an organised format, you need
				to create tables to hold the data. After the tables are populated with
				data, you can build different components, such as queries, forms and
				reports to address specific purposes.</para>
				<para><emphasis role="strong">Working with Tables</emphasis></para>
				<screen><para><emphasis role="strong">Note:</emphasis></para>
				<para>Before creating a table for your data, spend some time on identifying
				all the fields needed to ensure the completeness of the table.</para></screen>
				<para>Base provides the following methods to create a table:
					<itemizedlist>
						<listitem><para>Using the Table wizard</para></listitem>
						<listitem><para>Using the Design view</para></listitem>
					</itemizedlist>
				</para>
				<para><emphasis role="strong">Using the Table wizard to Create a Table</emphasis></para>
				<orderedlist numeration="arabic">
					<listitem><para>On the <emphasis role="strong">Applications</emphasis>
					menu, point to <emphasis role="strong">Office</emphasis> and then click
					<emphasis role="strong">OpenOffice.org Database</emphasis>. The
					<emphasis role="strong">Database</emphasis> wizard appears.</para></listitem>
					<listitem><para>You have already created a database in the previous procedure.
					Select the <emphasis role="strong">Open an existing database file</emphasis>
					option and select the database from the <emphasis role="strong">Recently
					used</emphasis> list or click <emphasis role="strong">Open</emphasis> to
					open another database saved on your computer. Click
					<emphasis role="strong">Finish</emphasis> to proceed.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_131.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>In the <emphasis role="strong">New Database</emphasis>
					window, click <emphasis role="strong">Tables</emphasis> in
					the Database pane and then the <emphasis role="strong">Use
					Wizard to Create Table</emphasis> option from the Tasks
					pane. The <emphasis role="strong">Table</emphasis> wizard
					appears.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_132.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>Creating a table requires you to specify its fields and their
					formats. To ease the task, the <emphasis role="strong">Table</emphasis>
					wizard provides various sample tables and the corresponding fields to choose
					from. Fill out the following sections:</para>
					<itemizedlist>
						<listitem><para><emphasis role="strong">Category:</emphasis> You
						can create a table for <emphasis role="strong">
						Business</emphasis> or <emphasis role="strong">
						Personal</emphasis> use by selecting the
						corresponding button. The <emphasis role="strong">
						Sample tables</emphasis> list changes to suit the
						selected category.</para></listitem>
						<listitem><para><emphasis role="strong">Sample Tables:</emphasis>
						You can choose a table from the list of tables already
						defined in the wizard. Click the
						<emphasis role="strong">Sample tables</emphasis>
						arrow, and select the type of table you want to
						create.</para></listitem>
						<listitem><para><emphasis role="strong">Available Fields:</emphasis>
						Correspond to the sample table selected. You can view
						the <emphasis role="strong">Available fields</emphasis> in the
						wizard. The list of <emphasis role="strong">Available
						fields</emphasis> varies with the sample table. You can select
						fields from this list.</para></listitem>
						<listitem><para><emphasis role="strong">Selected Fields:</emphasis>
						You can select specific fields from the
						<emphasis role="strong">Available Fields</emphasis>
						and transfer them to the <emphasis role="strong">
						Selected Fields</emphasis> box by using the arrow
						buttons.</para></listitem>
						</itemizedlist>
						<para>After selecting the fields you need in the table, click
						<emphasis role="strong">Next</emphasis> to proceed.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_133.png"/>
							</imageobject>
						</figure>
					</listitem>
					<listitem><para>Now, set the field types and formats for each selected
					field. To view the properties of a field, click the field in the
					<emphasis role="strong">Selected fields</emphasis> list. The
					following information is displayed in the
					<emphasis role="strong">Field information</emphasis> section:
					</para>
					<itemizedlist>
						<listitem><para>Field name &#x2013; This is the name of the
						selected data field. If you want, you can modify the name
						by overwriting it in the <emphasis role="strong">Field
						name</emphasis> box.</para></listitem>
						<listitem><para>Field Type &#x2013; Depending on the value a field
						is supposed to hold, its field type is defined. For example,
						the CredtCardExpiryDate field should hold the date and not
						any other alphanumerical value. Therefore, its field type is
						set to Date. So, users can enter only a date value in this
						field. This ensures the accuracy of data. Similarly, the
						PaymentAmount field should be set to decimal to ensure
						that users enter only numbers.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_134.png"/>
							</imageobject>
						</figure></listitem>
						<listitem><para>Auto value &#x2013; Typically, a business assigns
						an ID, which is a sequential number to any new customer
						being added to its records. To avoid human error when
						creating IDs, they can be automatically generated. To do
						this, set the <emphasis role="strong">Auto Value</emphasis> field to
						Yes.</para></listitem>
						<listitem><para>Entry required &#x2013; If a particular field cannot
						be left blank, set the Entry required field to Yes. Base will
						force the user to fill the field. If it is okay to leave the field
						blank, set the option to No.</para></listitem>
						<listitem><para>Length &#x2013; To ensure that the user gets just
						enough space to enter a value for a field, you can specify
						the maximum number of characters for the data field.</para></listitem>
						<listitem><para>Decimal places &#x2013; For all Numeric field
						types, you can specify the number of decimal places that
						you want the user to enter.</para></listitem>
						<listitem><para>Default value &#x2013; To ease the process of data
						entry, you can specify the value that appears in the field at
						the time of data entry, by default. You can set the default
						value for only Yes/No fields.</para></listitem>
					</itemizedlist>
					<screen><para><emphasis role="strong">Note:</emphasis></para>
					<para>This is another opportunity for you to retain and reject fields for
					your table by using the - or + button. Click <emphasis role="strong">Next</emphasis>
					to continue.</para></screen>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_135.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>After defining all the fields in the table, set a primary key
					for your table. A primary key is a field or combination of fields
					that uniquely identifies a record in a table. This allows you to
					easily locate an individual record and implement a relationship
					between two tables. Select the <emphasis role="strong">Create
					a primary key</emphasis> check box.</para></listitem>
					<listitem><para>The wizard provides three options to create a primary key:</para>
						<itemizedlist>
							<listitem><para>Automatically add a primary key: Base creates an
							identifier for each record on its own.</para></listitem>
							<listitem><para>Use an existing field as a primary key: You can
							designate one of the existing fields in the
							<emphasis role="strong">Fieldname</emphasis> box as
							a primary key.</para></listitem>
							<listitem><para>Define the primary key as a combination of several
							fields: For tables bearing similar fields, you can combine
							and set a list of fields as the primary key.</para></listitem>
						</itemizedlist>
						<para>Select the appropriate option button to create the key,
						and click <emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_136.png"/>
							</imageobject>
						</figure>
					</listitem>
					<listitem><para>The final step is to assign a name to your table, and
					choose the next action by clicking the corresponding button
					against the action specified. If you still want to make changes to
					the table fields and formats, select the
					<emphasis role="strong">Modify the table design</emphasis>
					option. To create a form, based on this table, for users to enter
					data, select the <emphasis role="strong">Create a form based
					on this table</emphasis> option. Retain the default selection,
					which is the <emphasis role="strong">Insert data immediately</emphasis>
					option, and click <emphasis role="strong">Finish</emphasis> to display
					the table created. The <emphasis role="strong">Payments</emphasis> table
					appears resembling a spreadsheet.</para>
					<screen><para><emphasis role="strong">Note:</emphasis></para>
					<para>If, at any point in time, you need to make changes to the table, use
					the <emphasis role="strong">Back</emphasis> and <emphasis role="strong">Next</emphasis>
					buttons to traverse to the page on which you need to make changes.</para></screen>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_137.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>Insert data related to a field in its respective column.
					Click Save to save the data and then click
					<emphasis role="strong">Exit</emphasis>. The
					<emphasis role="strong">New Database</emphasis> window
					now shows the table you created in the Tables pane along with
					its preview in the right section of the <emphasis role="strong">
					Database</emphasis> window.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_138.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>If you want to make any changes to the table, open the
					table in edit mode. Right-click the table name and click
					<emphasis role="strong">Edit</emphasis>. You are ready to
					make modifications.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_139.png"/>
						</imageobject>
					</figure>
					</listitem>
				</orderedlist>
				<para><emphasis role="strong">Using the Design View to Create a Table</emphasis></para>
				<para>For complex or infrequently performed tasks, where you are
				unfamiliar with the steps involved, it seems better to use a wizard.
				This wizard leads you through a series of dialogue boxes to perform
				the task in a specific sequence, ensuring that no steps are missed.
				However, if you are an experienced user, you can use the Design view
				to create a new table. The Design view allows you to directly enter
				information about each field in the table itself.</para>
				<para>To create a table in the Design view:</para>
				<orderedlist numeration="arabic">
					<listitem><para>In the <emphasis role="strong">New Database</emphasis>
					window, click <emphasis role="strong">Create table in Design View</emphasis>.
					The <emphasis role="strong">Table Design</emphasis> window opens.</para>
					<para>This window is similar to the one created using the
					wizard. The only difference is that you need to specify
					<emphasis role="strong">Field Name</emphasis>,
					<emphasis role="strong">Field Type</emphasis> and
					<emphasis role="strong">Field Properties</emphasis> on your
					own, without any user interface providing you options.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_140.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>Click the first cell in the <emphasis role="strong">Field
					Name</emphasis> column, and type the name of the field. After
					you enter the field name, the corresponding
					<emphasis role="strong">Field Type</emphasis> cell displays
					the default field type as Text [VARCHAR]. To change the field
					type, click the corresponding field type cell to display a down
					arrow. By clicking this arrow, you can view the field types to
					choose from. Click the <emphasis role="strong">Field Type</emphasis>
					arrow and select a <emphasis role="strong">Field Type</emphasis>
					from the list.</para></listitem>
					<listitem><para>The Field Properties pane provides options to specify
					field properties, such as <emphasis role="strong">Entry
					required, Length, Default value</emphasis> and
					<emphasis role="strong">Format example</emphasis> for each
					field. After all the fields are listed, you need to identify a field and
					set it as the primary key. Right-click the field you want to set as
					the primary key, and click <emphasis role="strong">Primary
					Key</emphasis>.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_141.png"/>
						</imageobject>
					</figure>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_142.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>After assigning the primary key, click
					<emphasis role="strong">Save</emphasis>. In the
					<emphasis role="strong">Save As</emphasis> dialog box,
					specify the name of the table and click
					<emphasis role="strong">OK</emphasis>. The table is listed in
					the Tables pane in the <emphasis role="strong">New Database</emphasis>
					window.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_143.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>To add data to this table, double-click the table. The
					<emphasis role="strong">Table</emphasis> window opens.
					This window is the same as the one shows the output from the
					<emphasis role="strong">Table</emphasis> wizard. Insert the
					data in the respective field columns, click
					<emphasis role="strong">Save</emphasis> to save the data
					and then click <emphasis role="strong">Exit</emphasis>.
					</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_144.png"/>
						</imageobject>
					</figure>
					</listitem>
				</orderedlist>
				<para><emphasis role="strong">Creating a View</emphasis></para>
				<para>A view is used to provide a subset view of a table. This can be
				for security or clarity. For example, you have a payroll table that
				includes information such as name, address, city, state, zip, phone,
				supervisor, salary and last pay check date. You want an employee to
				see only the name, address, phone number and supervisor, and not
				the HR-related information. In this situation, you use views to select
				and display only required fields.</para>
				<para>To create a view:</para>
				<orderedlist numeration="arabic">
					<listitem><para>In the <emphasis role="strong">New Database</emphasis>
					window, click <emphasis role="strong">Create View</emphasis> in the Tasks
					pane. The <emphasis role="strong">Add Tables</emphasis> dialogue box
					displays the list of tables in the database.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_145.png"/>
						</imageobject>
					</figure>
					</listitem>
					<listitem><para>Select the required tables and click
					<emphasis role="strong">Add</emphasis> to display them in
					the <emphasis role="strong">View Design</emphasis> window.
					</para></listitem>
					<listitem><para>Double-click the fields of the table you want to include in
					the view, and click <emphasis role="strong">Save</emphasis>.
					The selected fields appear in the lower pane as a view.</para>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_146.png"/>
						</imageobject>
					</figure>
					<figure>
						<imageobject>
							<imagedata fileref="images/Chapter5_147.png"/>
						</imageobject>
					</figure>
					<screen><para><emphasis role="strong">Note:</emphasis></para>
					<para>The reason for Customer ID to appear twice in this table is because
					both tables had the same primary key in the form of Customer ID.</para></screen>
					</listitem>
				</orderedlist>
				<para><emphasis role="strong">Working with Queries</emphasis></para>
				<para>Consider that you need to check the records of employees who
				joined in the last two years and draw a salary that is more than a
				specific amount. How do you retrieve the required records? You could
				scroll down the database to view the data in each record and then
				compare the data against the criteria. However, this is a
				time-consuming method, and you may get inaccurate results due to
				human error.</para>
				<para>When you want to quickly view a group of data that meets
				specific criteria, create a query. Querying is a process by which you
				specify a criterion to extract specific information from a database. You
				can create queries to retrieve information from multiple tables. You
				also create queries to perform specific tasks, such as adding or
				updating records and retrieving selected records.</para>
				<para>Base provides the following methods to create a query:
					<itemizedlist>
						<listitem><para>Using the Query wizard</para></listitem>
						<listitem><para>Using the Design view</para></listitem>
						<listitem><para>Using the SQL view</para></listitem>
					</itemizedlist>
				</para>
				<para><emphasis role="strong">Using the Query Wizard</emphasis></para>
				<para>The Query wizard accelerates and simplifies the process of
				designing queries. It consists of steps to retrieve data from a table or
				multiple tables. With the Query wizard, you can display the summary
				value of a group of records or all records.</para>
				<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
				<para><emphasis role="italic">Use the table created in the previous topic
				as a reference for creating the queries in this topic.</emphasis></para>
				<para>To generate a query using the Base wizard:
					<orderedlist numeration="arabic">
						<listitem><para>In the <emphasis role="strong">New Database</emphasis>
						window, click <emphasis role="strong">Queries</emphasis> in the database
						pane.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_148.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Click <emphasis role="strong">Use Wizard to Create
						query</emphasis> in the Tasks pane. The
						<emphasis role="strong">Query</emphasis> wizard appears.
						</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_149.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Select the table you want to query in the
						<emphasis role="strong">Tables</emphasis> list.</para>
						</listitem>
						<listitem><para>Select the fields you need in your query list from the
						<emphasis role="strong">Available fields</emphasis> list,
						and move them to the <emphasis role="strong">Fields in the
						Query</emphasis> list to the right using the arrow buttons.
						Click <emphasis role="strong">Next</emphasis> after
						selecting the required fields.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_150.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Next, specify how you want the query results to be
						ordered. You can sort the results based on a particular field.
						Select a field from the <emphasis role="strong">Sort by</emphasis>
						box, choose the <emphasis role="strong">Ascending</emphasis>
						or <emphasis role="strong">Descending</emphasis> option and then click
						<emphasis role="strong">Next</emphasis>.</para>
						<screen><para><emphasis role="strong">Note:</emphasis></para>
						<para>You can use the <emphasis role="strong">Then by</emphasis> section
						to build nested queries.</para></screen>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_151.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The next step is to specify search condition(s) for your
						query. You can define a maximum of three conditions. If you
						want the query result to satisfy all the conditions, select the
						<emphasis role="strong">Match all of the following</emphasis> option.
						Alternatively, if you want to display the result for any of the
						conditions met, select the <emphasis role="strong">Match any of the
						following</emphasis> option. Select a field from the
						<emphasis role="strong">Fields</emphasis> list, select the
						condition from the <emphasis role="strong">Condition</emphasis>
						list, specify the value to map the condition and then click
						<emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_152.png"/>
							</imageobject>
						</figure>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_153.png"/>
							</imageobject>
						</figure>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_154.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Next, select the level of detail you want the query
						result to display. Select the <emphasis role="strong">
						Detailed query</emphasis> option to display all records of
						the query or select the <emphasis role="strong">Summary
						query</emphasis> option to display the results of aggregate
						functions, and then click <emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_155.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You have the option of changing the name of the fields
						that appear in the query results by assigning aliases to the
						fields on which you are performing a query. The query result
						will be displayed using the alias instead of the field name. By
						default, the <emphasis role="strong">Alias</emphasis> box
						for each field includes the field name itself. To assign an
						alias, clear the Alias box, type the desired alias and click
						<emphasis role="strong">Next</emphasis> to move to the
						next step.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_156.png"/>
							</imageobject>
						</figure>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_157.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Finally, specify the name of the query in the Name of
						the query box. If you want to make any changes to the query,
						you can select the Modify Query option; otherwise, you can
						display the query results by selecting the Display Query
						option. Click Finish to generate the query.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_158.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The Query wizard generates the query based on the
						conditions specified and displays the result in the
						<emphasis role="strong">Query</emphasis> window.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_159.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Base registers the query and displays it in the Queries
						pane of the New Database window.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_160.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Using the Design View</emphasis></para>
				<para>The <emphasis role="strong">Design view</emphasis> is an
				alternative way to create queries. To create a query by using the
				Design view:
					<orderedlist numeration="arabic">
						<listitem><para>In the <emphasis role="strong">New Database</emphasis>
						window, select <emphasis role="strong">Create Query in Design
						View</emphasis> from the Tasks pane. The <emphasis role="strong">Add
						Table or Query</emphasis> dialogue box appears.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_161.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Select either the <emphasis role="strong">Tables
						</emphasis> or the <emphasis role="strong">Queries
						</emphasis> option depending on whether you want to
						retrieve records from an existing query or table, and then
						select the required tables or queries from the list. Click
						<emphasis role="strong">Add</emphasis> and then click
						<emphasis role="strong">Close</emphasis>.</para>
						</listitem>
						<listitem><para>The <emphasis role="strong">Query Design
						</emphasis> window contains two panes, upper and lower.
						The upper pane displays the fields of the selected tables and
						queries. The lower pane contains the design grid.</para>
						</listitem>
						<listitem><para>You need to enter the details of your query in the
						design grid. Fill in the following details of your query in the
						design grid:</para>
						<itemizedlist>
							<listitem><para>Field: Each column of the Field row is a
							drop-down list. Select the field you want to display in
							the query from the list.</para>
							</listitem>
							<listitem><para>Alias: Each column of the Alias row is a text
							box. Type the alias you want to assign to the field.
							However, it is not necessary to assign an alias to a field.
							</para>
							</listitem>
							<listitem><para>Table: Each column of the Table row is a
							drop-down list. From the dropdown list, select the table
							from which to extract the corresponding field data. It is
							recommended that you specify the table first and then
							the field.</para>
							</listitem>
							<listitem><para>Sort: Each column of the Sort row is a drop-down
							list. Select the sort preferences for the query result. The
							sort row provides only two options, ascending order or
							descending order.</para>
							</listitem>
							<listitem><para>Visible row: Select the check box in the visible
							row to display the information of that field in the query
							result.</para>
							</listitem>
							<listitem><para>Criterion: You can specify data as criteria to
							extract the records needed from tables. Criteria for each
							field need to be specified in the respective column of that
							field. For example, to select records for the employee
							whose employee ID is 1, specify 1 in the Criteria row in
							the column where you have selected Employee ID as a
							field.</para>
							</listitem>
							<listitem><para>Alternatively, you can specify criteria for the OR
							operator in a query. For example, to select the customer
							ID for a customer whose credit card type is Visa or
							Master, specify Visa in the Criteria row and Master in
							the column where you have selected CreditCardTypes
							as a field.</para>
							</listitem>
						</itemizedlist>
						</listitem>
					</orderedlist>
				</para>
				<para>After entering details for the query, click the Save button on the
				toolbar and press <emphasis role="strong">F5</emphasis> on your
				keyboard to run the query to display the results in the upper pane of
				the <emphasis role="strong">Query</emphasis> window.</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_162.png"/>
					</imageobject>
				</figure>
				<para><emphasis role="strong">Working with Forms</emphasis></para>
				<para>Entering, updating and searching records in a database is a
				cumbersome process. Then, how do you update a database?
				Databases records are updated using forms. For example, a ticketing
				clerk who makes reservations uses a form to update journey details in
				the database. It takes a few minutes to complete the entire process.
				Forms act as an interface to update records in the database. Forms
				are specifically useful when you want to work with multiple tables at
				the same point in time. For example, for managing the Sales
				database, you need to maintain the Inventory Master and Transaction
				tables to record sales.</para>
				<para>A form, therefore, is a user-friendly representation of a
				database table or query in which you can add, view or modify existing
				data. Each form contains only the required fields related to one record
				in a table or query, which makes the data more comprehensible. So,
				instead of scrolling across the screen to view particular data within one
				record in a table, you can view it all together in a form.</para>
				<para>You can use forms to:
					<itemizedlist>
						<listitem><para>Browse the contents of a database.</para></listitem>
						<listitem><para>Enter data in a database.</para></listitem>
						<listitem><para>Modify the data in a database.</para></listitem>
					</itemizedlist>
				</para>
				<para>All these functions can be performed easily because forms use
				a number of controls such as text boxes, combo boxes and dialogue
				boxes, which display data or perform specific actions.</para>
				<para>Base provides the following methods for creating a form:
					<itemizedlist>
						<listitem><para>Using the Query wizard</para></listitem>
						<listitem><para>Using the Design view</para></listitem>
					</itemizedlist>
				</para>
				<para><emphasis role="strong">Using the Form Wizard</emphasis></para>
				<para>The <emphasis role="strong">Form</emphasis> wizard
				guides you through a series of steps to create a form that allows you
				to enter records in multiple tables.</para>
				<para>To create a form using the Form wizard:
					<orderedlist numeration="arabic">
						<listitem><para>In the <emphasis role="strong">New Database
						</emphasis> window, click <emphasis role="strong">Forms
						</emphasis> from the Database pane and then click
						<emphasis role="strong">Use Wizard to Create Form
						</emphasis> from the Tasks pane. The
						<emphasis role="strong">Form</emphasis> wizard appears.
						</para>
						</listitem>
						<listitem><para>The first step in the <emphasis role="strong">Form
						</emphasis> wizard is to select the fields in your form. Select
						the table from the <emphasis role="strong">Tables
						</emphasis> box and then the fields in the
						<emphasis role="strong">Available fields</emphasis>
						list.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_163.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Click the arrows to move the selected fields to the
						<emphasis role="strong">Fields in the form</emphasis> list.
						Click <emphasis role="strong">Next</emphasis>.</para>
						</listitem>
						<listitem><para>Decide whether to add a sub-form or not. Since the
						tables you created are not linked to each other, you can
						bypass adding a sub-form. Retain the default selection, and
						click <emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_164.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>For entering data on the form, you can choose the
						arrangement of data entry boxes and labels. This arrangement
						is called the controls on your form. Click the desired
						arrangement of the main form, and click
						<emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_165.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Next, select the data entry mode, that is, whether the
						form can be used to make changes to the data and the type
						of modification that can be made. This window provides
						various options to specify the level of control on the form.
						Select the appropriate options, and click
						<emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_166.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Define the look and feel of the form by selecting a
						colour from the <emphasis role="strong">Apply styles
						</emphasis> list and your border preference in the
						<emphasis role="strong">Field border</emphasis> section.
						Click <emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_167.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Assign a name to the form in the
						<emphasis role="strong">Name of the Form</emphasis>
						text box, select the appropriate option to define whether you
						want to <emphasis role="strong">Work with the form
						</emphasis> or <emphasis role="strong">Modify the form
						</emphasis> after creation and click
						<emphasis role="strong">Finish</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_168.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The Form window appears, and the form opens in the
						<emphasis role="strong">New Database</emphasis>
						window.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_169.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para>You are now ready to enter data in the form.</para>
				<para><emphasis role="strong">Working with Reports</emphasis></para>
				<para>What is the function of a database unless there is an effective
				way of sharing and analysing the information it contains? Using Base,
				you can generate reports that present information in readable format,
				such as a printed document.</para>
				<para>You can use a report to:
					<itemizedlist>
						<listitem><para>Present information in a customised way, both on
						screen and on paper.</para></listitem>
						<listitem><para>Group and sort data as per your needs and in the
						order you want.</para></listitem>
						<listitem><para>Calculate averages and field totals, and draw graphs
						based on the data.</para></listitem>
					</itemizedlist>
				</para>
				<para>For example, in a report that shows the monthly sale of a
				product, you can display the total sales of each product in the month
				in tabular form or use a graph to depict the rise in sales.</para>
				<screen><para><emphasis role="strong">Note:</emphasis></para>
				<para>Reports versus Forms &#x2013; You can use either a form or a report for
				a specific need. Forms are interactive and let you edit or view the information
				in the database. Reports are read-only and intended only for pre-viewing or
				printing documents.</para>
				<para>You use forms to:
					<itemizedlist>
						<listitem><para>Modify the data stored in a database.</para></listitem>
						<listitem><para>Enter new data into the database.</para></listitem>
						<listitem><para>Browse the database contents.</para></listitem>
					</itemizedlist>
				</para>
				<para>You use reports to:
					<itemizedlist>
						<listitem><para>Distribute information.</para></listitem>
						<listitem><para>Summarise information for analysis.</para></listitem>
						<listitem><para>Customise the appearance of printed information.</para></listitem>
						<listitem><para>Create mailing labels.</para></listitem>
					</itemizedlist>
				</para></screen>
				<para><emphasis role="strong">Creating a Report</emphasis></para>
				<para>Before starting a report, you need to plan what data the report
				should contain. Design the report in a way that transforms all the data
				into meaningful information. Creating a report involves the following
				steps:
					<orderedlist numeration="arabic">
						<listitem><para><emphasis role="strong">Planning the layout of the report:
						</emphasis> Conceptualise the layout of the report.</para></listitem>
						<listitem><para><emphasis role="strong">Getting data ready:</emphasis>
						After planning the rough layout, collect the data required for
						the report. You might use data from one or many tables.
						You can link the tables using a query and use the result of
						the query as the base of the report.</para></listitem>
					</orderedlist>
				</para>
				<para>Base provides a wizard to facilitate the creation of a report. To
				create a report by using the <emphasis role="strong">Report
				</emphasis> wizard:
					<orderedlist numeration="arabic">
						<listitem><para>In the <emphasis role="strong">New Database
						</emphasis> window, click <emphasis role="strong">Reports
						</emphasis> in the Database pane and then click
						<emphasis role="strong">Use Wizard to Create Report
						</emphasis> from the Tasks pane. The
						<emphasis role="strong">Report</emphasis> wizard
						appears.</para></listitem>
						<listitem><para>Decide the fields that you want in your report. Select
						the table from the <emphasis role="strong">Tables
						</emphasis> box and fields from the selected table. Click the
						arrows to move all these fields to the
						<emphasis role="strong">Fields in report</emphasis> list.
						Click <emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_170.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Often, field names are user facing. Therefore, it is
						good practice to assign meaningful labels to the fields, similar
						to assigning aliases. Type the label for the fields in the
						<emphasis role="strong">Label</emphasis> text box and
						click <emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_171.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>If you want all the records/transactions related to a
						customer to show up together, you can group them. Select a
						field on which you want the grouping to be done from the
						<emphasis role="strong">Fields</emphasis> list, and click
						the right arrow to transfer the field to the
						<emphasis role="strong">Groupings</emphasis> list. Click
						<emphasis role="strong">Next</emphasis> to proceed.
						</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_172.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Specify how you want the data to be sorted. If you
						chose to group the data under a field, Base uses that field to
						sort the information on the report and the Sort by category is
						greyed out. Click <emphasis role="strong">Next</emphasis>
						to proceed.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_173.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Decide the layout of the report. Select a layout from
						the <emphasis role="strong">Layout of data</emphasis> list
						and a layout for the header and footer from the
						<emphasis role="strong">Layout of headers and footers
						</emphasis> list. You can also choose the orientation of the
						report by selecting the <emphasis role="strong">Landscape
						</emphasis> or <emphasis role="strong">Portrait
						</emphasis> option and then clicking
						<emphasis role="strong">Next</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_174.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Type a title in the <emphasis role="strong">Title of
						report</emphasis> box, select the option to create a
						<emphasis role="strong">Static report</emphasis> or a
						<emphasis role="strong">Dynamic report</emphasis> and
						click <emphasis role="strong">Finish</emphasis> to
						generate the report.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_175.png"/>
							</imageobject>
						</figure>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_176.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
			</sect3>
		</sect2>
		<sect2>
			<title>Using OpenOffice.org Draw</title>
			<para>Draw is a vector graphics drawing tool, which means that the
			resolution of the graphics created remains constant and the images do
			not blur after stretching. Draw is integrated with the OpenOffice.org suite,
			and this eases the exchange of graphics with all other components of
			the suite. For example, if you create an image in Draw, reusing it in a
			Writer document is as simple as copying and pasting content. You can
			also work with drawings from within Writer and Impress by using a
			subset of the functions and tools in Draw.</para>
			<sect3>
				<title>Key Features of OpenOffice.org Draw</title>
				<screen><para><emphasis role="strong">Note:</emphasis></para>
				<para>Vector drawing software follows a common notation for referring to all
				shapes, whether simple lines, rectangles or more-complicated shapes, as objects.</para></screen>
				<para>Draw provides an extensive functionality that integrates more
				functions than the majority of drawing tools available in office suites.
				Some of the key features of Draw are:
					<itemizedlist>
						<listitem><para>Vector Graphics Creation: You can create vector
						graphics in Draw by using the lines and curves defined by
						mathematical vectors. Vectors describe lines, ellipses and
						polygons according to their geometry, which is based on
						mathematical equations, to represent images in computer
						graphics.</para></listitem>
						<listitem><para>3D Objects Creation: In Draw, you can create simple
						3D objects, such as cubes, spheres and cylinders, and
						modify the light source of the objects.</para></listitem>
						<listitem><para>Grids and Guides: You can align objects in your
						drawing by using grids and guides as visual cues. You can
						also snap an object to a grid line, a guide or to the edge of
						another object.</para></listitem>
						<listitem><para>Connecting Objects to Show Relationships: In Draw,
						you can link objects using special lines called connectors to
						show the relationship between objects. Connectors attach to
						glue points on drawing objects and remain attached when the
						connected objects move. Connectors are useful for creating
						organisation charts and technical diagrams.</para></listitem>
						<listitem><para>Displaying Dimensions: You can use dimension lines
						to calculate and display linear dimensions in technical
						diagrams, which often show the dimensions of the objects in
						the drawing.</para></listitem>
						<listitem><para>Gallery: You can insert and use images, animations,
						sounds and other items from the OpenOffice.org gallery in
						your drawings as well as in other OpenOffice.org programs.
						</para></listitem>
						<listitem><para>Graphic File Formats: You can export your creation
						to many common graphic file formats, such as
						<emphasis role="strong">BMP, GIF, JPG</emphasis> and
						<emphasis role="strong">PNG</emphasis>.</para></listitem>
					</itemizedlist>
				</para>
			</sect3>
			<sect3>
				<title>Performing Basic Drawing Operations</title>
				<para>Before you start to learn the basic functionality of Draw, you
				should have an overview of the work area and tools with which you will
				get to work.</para>
				<para>To launch OpenOffice.org Draw:
					<itemizedlist>
						<listitem><para>On the <emphasis role="strong">Applications
						</emphasis> menu, point to Accessories and click Terminal
						to display the <emphasis role="strong">Terminal Window
						</emphasis>. In the <emphasis role="strong">Terminal
						Window</emphasis>, type oodraw to launch OpenOffice.org
						Draw.</para>
						<para>The main components of the Draw window are shown
						in the following graphic:</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_177.png"/>
							</imageobject>
						</figure>
						<para>The drawings are created in the drawing area, which is
						surrounded by the following toolbars:
						<itemizedlist>
							<listitem><para>The <emphasis role="strong">Menu</emphasis>
							bar lists the main menus available in Draw. It
							includes options to manage, edit and view the format
							of your drawings.</para></listitem>
							<listitem><para>The <emphasis role="strong">Function</emphasis>
							bar displays icons to perform tasks such as Open,
							Save, Copy, Cut and Paste.</para></listitem>
							<listitem><para>The <emphasis role="strong">Line and Filling
							</emphasis> bar includes specific drawing tools to
							modify the appearance of a selected object such as
							line style, colour and thickness; fill style and
							colour.</para></listitem>
							<listitem><para>The <emphasis role="strong">Drawing</emphasis>
							toolbar is the most important toolbar in Draw. It
							contains all the necessary functions for drawing
							various geometric and freehand shapes. Creating
							basic shapes in Draw requires the extensive use of
							this toolbar. However, you have to further edit,
							combine and manipulate them to create complex
							objects.</para></listitem>
						</itemizedlist>
						</para>
						<para>You can vary the number and position of the visible
						tools to make the interface look a bit different. To add or
						remove a toolbar from the <emphasis role="strong">Draw
						</emphasis> window:</para></listitem>
						<listitem><para>On the <emphasis role="strong">View</emphasis>
						menu, point to <emphasis role="strong">Toolbars</emphasis>.
						The Toolbar list displays the toolbars available, with a
						check mark next to the toolbars that are displayed. To
						remove a toolbar from the <emphasis role="strong">Draw</emphasis>
						window, clear the corresponding check mark and click the
						toolbar without a check mark to add it to the window.</para></listitem>
					</itemizedlist>
				</para>
				<para><emphasis role="strong">Creating Objects</emphasis></para>
				<para>To create an object by using the Drawing toolbar:
					<orderedlist numeration="arabic">
						<listitem><para>Click a specific object button such as
						<emphasis role="strong">Rectangle</emphasis> or
						<emphasis role="strong">Ellipse</emphasis> on the
						<emphasis role="strong">Drawing</emphasis> toolbar, and
						place the mouse cursor at the point in the drawing area where
						you want the object to start.</para></listitem>
						<listitem><para>Press the left button on the mouse, drag the cursor to
						where you want the object to end and release the button. The
						object appears in the <emphasis role="strong">Drawing
						</emphasis> area.</para></listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
				<para><emphasis role="italic">The Drawing toolbar is not discussed in
				detail because you use its options to draw only basic shapes. For
				novice users, demonstrate the creation of a few objects, such as
				square, rectangle and connector. Visit <ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>
				for more details on OpenOfice.org products.</emphasis></para>
				<para><emphasis role="strong">Selecting Objects</emphasis></para>
				<para>Before making any changes to an object, you need to select
				the object. Draw provides the following options to select an object:
					<itemizedlist>
						<listitem><para>Direct Selection: Click the object to select it.</para></listitem>
						<listitem><para>Selection by Framing: On the
						<emphasis role="strong">Drawing</emphasis> toolbar, click
						the Select button and drag a large rectangle around the object
						to select it. This option is useful for selecting multiple objects
						in the drawing area.</para>
						<screen><para><emphasis role="strong">Note:</emphasis></para>
						<para>You have to enclose the object(s) completely in the rectangle
						to select them.</para></screen>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_178.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Selecting hidden objects: To select an object that is
						covered by another object, press Alt key and click the object
						you want to select.</para>
						<screen><para><emphasis role="strong">Note:</emphasis></para>
						<para>To be able to select a hidden object, you must know the position
						of that object relative to the objects on top.</para></screen>
						</listitem>
					</itemizedlist>
				</para>
				<screen><para><emphasis role="strong">Note:</emphasis></para>
				<para>All the options covered in the subsequent sections apply to a
				selected object or a group of objects. You can identify a selected
				object from any other by the small, coloured square or circle around
				the object. These squares or circles are called handles and form a
				rectangular frame that is just big enough to contain the object.</para></screen>
				<para><emphasis role="strong">Editing Objects</emphasis></para>
				<para>When creating objects, you may have to edit them or change
				their properties to get the desired output. However, you may not
				always find that flexibility in the default software settings. For
				example, you cannot change the shape of the square to a rectangle or
				rotate the square on its own axis by using the default
				<emphasis role="strong">Drawing</emphasis> toolbar. To perform
				these tasks, Draw provides various other options with the required
				flexibility. Let us now look at some of the options to edit an object in
				Draw.</para>
				<para><emphasis role="strong">Modifying Object Size</emphasis></para>
				<para>To change the size of an object:
					<orderedlist numeration="arabic">
						<listitem><para>In the Drawing area, select the created object by
							clicking it. Handles appear on the object.</para>
							<figure>
								<imageobject>
									<imagedata fileref="images/Chapter5_179.png"/>
								</imageobject>
							</figure>
						</listitem>
						<listitem><para>Place the mouse cursor over one of the handles. When
						the cursor becomes a double-headed arrow, drag the cursor in
						the direction of the arrow to modify the size of the object. If
						you choose a corner handle, you will resize the object along
						two axes at the same time. If you use a side handle, the
						objects will only be resized along one axis. The outline of the
						resulting new object appears as a dotted line.</para></listitem>
						<listitem><para>Release the mouse button when the object is sized
						correctly. The dotted line disappears, and the resized object
						appears.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_180.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Arranging Objects</emphasis></para>
				<para>If the document on which you are working includes many
				objects overlapping each other, the visibility of an object with respect
				to the others and, therefore, the editing of individual objects might
				pose a challenge. To overcome this you can modify the stacking order
				of the objects without affecting the arrangement, such that the object
				you want to work on comes to the forefront. You can now perform
				operations on the object.</para>
				<para>To change the arrangement of objects:
					<orderedlist numeration="arabic">
						<listitem><para>In the drawing area, right-click the object you want to
						rearrange, point to <emphasis role="strong">Arrange
						</emphasis> and select the appropriate option from the
						<emphasis role="strong">Arrange</emphasis> list.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_181.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>If you select the <emphasis role="strong">Send
						Backward</emphasis> option, the output is as shown in the
						following graphic:</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_182.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
				<para><emphasis role="italic">If time permits, ask the students to explore
				the other options in the <emphasis role="strong">Arrange
				</emphasis> list. In addition, explain which option to use under
				what circumstances. Specifically discuss the Behind Object option
				and the difference between the output from the
				<emphasis role="strong">Send to Back</emphasis> and
				<emphasis role="strong">Behind Object</emphasis> options. This
				is a low-priority activity.</emphasis></para>
				<para><emphasis role="strong">Duplicating Objects</emphasis></para>
				<para>Often, you may need to create multiple objects of the same
				shape and size; creating each of these individually may yield
				inaccurate results. In Draw, you can create duplicate or multiple
				copies of an object. The copies can be identical or differing in size,
				colour, orientation and location.</para>
				<para>To create multiple copies of an object:
					<orderedlist numeration="arabic">
						<listitem><para>Click the object to be copied, click
						<emphasis role="strong">Edit</emphasis> and select the
						<emphasis role="strong">Duplicate</emphasis> option. The
						<emphasis role="strong">Duplicate</emphasis> dialogue
						box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_183.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Specify the appropriate values in the
						<emphasis role="strong">Duplicate</emphasis> dialogue box, and click
						<emphasis role="strong">OK</emphasis> to display the
						output in the drawing area.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_184.png"/>
							</imageobject>
						</figure>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_185.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Grouping and Combining Objects</emphasis></para>
				<para>When creating or editing an object, the object might be
				displaced from its original position. This change in location disturbs
				the relative position of the object to the others in the drawing. This
				could be critical where accuracy, in terms of position, is important
				such as in architectural drawings. Using Draw, you can combine
				drawing objects in two distinct ways, grouping and combining.</para>
				<para><emphasis role="strong">Grouping Objects</emphasis></para>
				<para>Grouping objects is like putting them into a container, where
				the objects are grouped with each other but retain their individual
				identities. You can move the group as one entity and apply changes
				to all the enclosed objects. A group can always be undone, and the
				objects that constitute the group can always be manipulated
				separately.</para>
				<para>To group objects:
					<orderedlist numeration="arabic">
						<listitem><para>In the <emphasis role="strong">Drawing</emphasis>
						area, select all the objects you want to include in the group.
						Rightclick any selected object, and then select the
						<emphasis role="strong">Group</emphasis> option.</para></listitem>
						<listitem><para>Click any object in the group; handles appear around
						the entire group instead of around an object.</para></listitem>
					</orderedlist>
				</para>
				<para>You can now modify the entire group, without applying effects
				to objects individually. To resize a group:
					<itemizedlist>
						<listitem><para>Place the mouse cursor over one of the handles. When
						the cursor becomes a double-headed arrow, drag the cursor to
						increase or decrease the size of the objects in the group. All
						the objects in the group are resized equally.</para></listitem>
					</itemizedlist>
				</para>
				<para>You can also edit a single object in the group without breaking
				it. To edit individual objects in a group:
					<orderedlist numeration="arabic">
						<listitem><para>Double-click an object in the group. You can now enter
						the group and work on individual objects.</para></listitem>
						<listitem><para>Click the object you want to edit; the handles appear
						around that object. In this mode, you can edit, add or delete
						this object.</para></listitem>
						<listitem><para>To re-instate the group after modifying the object,
						double-click anywhere outside the selection frame.</para></listitem>
					</orderedlist>
				</para>
				<screen><para><emphasis role="strong">Note:</emphasis></para>
				<para>You can group objects of all shapes and sizes. You can group objects
				in 2D, 3D or a combination of both. However, you can combine only overlapping
				2D objects.</para></screen>
				<para><emphasis role="strong">Combining Objects</emphasis></para>
				<para>Combining drawing objects is similar to grouping, except that
				combining creates a permanent fusion of objects, leading to the
				formation of a new object. The original objects are no longer available
				as individual entities, and you cannot enter the group to edit the
				individual objects. When you combine the objects, the group takes on
				the properties of the lower-most object in the arrangement.</para>
				<para>To combine objects:
					<orderedlist numeration="arabic">
						<listitem><para>In the drawing area, select multiple 2D objects.</para>
						<screen><para><emphasis role="strong">Note:</emphasis></para>
						<para>The lower-most object in the following graphic is the blue object.</para></screen>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_186.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Right-click any of the objects in the selection and click
						the <emphasis role="strong">Combine</emphasis> option in
						the list. Where the objects overlap, the overlapping zone is
						either filled or empty, depending on the number of overlaps.
						When the number of overlaps is even, you get an empty
						space. When the number of overlaps is odd, you get a filled
						area.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_187.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After you have combined the objects, you can select
						the combined objects as an entity. However, you will not be
						able to select the empty area in the object.</para></listitem>
					</orderedlist>
				</para>
				<para>To split the objects:
					<itemizedlist>
						<listitem><para>In the Drawing area, right-click the combination created
						in the previous procedure and select the
						<emphasis role="strong">Split</emphasis> option from the
						list.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_188.png"/>
							</imageobject>
						</figure>
						</listitem>
					</itemizedlist>
				</para>
				<para>Note that the objects return to their original status. However,
				the properties of the objects have now changed as per the lower-most
				object in the arrangement.</para>
				<para><emphasis role="strong">Editing Colours and Textures</emphasis></para>
				<para>When creating a drawing, you may need to work with objects
				of variable colours and textures in the same drawing area. You can
				customise the area fill of an object by using the
				<emphasis role="strong">Line and Fill</emphasis> toolbar.</para>
				<screen><para><emphasis role="strong">Note:</emphasis></para>
				<para>The OpenOffice.org term for the inside of an object is area fill. The
				area fill of an object can be of uniform colour, a gradient or an image.</para></screen>
				<para><emphasis role="strong">Editing a Colour Fill</emphasis></para>
				<para>To edit the colour fill of an object:
					<orderedlist numeration="arabic">
						<listitem><para>In the drawing area, select the object you want to edit
						and click the <emphasis role="strong">Area</emphasis>
						button on the <emphasis role="strong">Line and Fill
						</emphasis> toolbar. The <emphasis role="strong">Area
						</emphasis> dialogue box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_189.png"/>
							</imageobject>
						</figure>
						<para>The <emphasis role="strong">Area</emphasis>
						dialogue box provides the option to change the existing colour
						fill of the object.</para></listitem>
						<listitem><para>Click the <emphasis role="strong">Colours</emphasis>
						tab, select a colour listed under the Table category and click
						<emphasis role="strong">OK</emphasis> to apply the
						change.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_190.png"/>
							</imageobject>
						</figure>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_191.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Table</emphasis>
						category lists the standard colours or the colours that are
						used most often. However, if you need a colour of a hue that
						is not available in the list, go ahead and create it. To define a
						custom colour:</para>
						<orderedlist numeration="loweralpha">
							<listitem><para>Click the standard colour closest to your needs,
							and specify the RGB ratio to change its tone and
							hue.</para>
							<screen><para><emphasis role="strong">Note:</emphasis></para>
							<para>Draw provides you two options to define a colour. You can
							specify the colour in the RGB or CMYK ratio. For CMYK, click
							<emphasis role="strong">RGB</emphasis> and then select
							<emphasis role="strong">CMYK</emphasis> from the options.</para></screen>
							<figure>
								<imageobject>
									<imagedata fileref="images/Chapter5_192.png"/>
								</imageobject>
							</figure>
							<screen><para><emphasis role="strong">Nice to Know:</emphasis></para>
							<para>Every colour is specified by a combination of the three primary
							colours, Red, Green and Blue, hence the notation RGB.</para></screen>
							</listitem>
							<listitem><para>If you want to add a new custom colour to the
							available list, type its name in the
							<emphasis role="strong">Name</emphasis> box ,
							specify the RGB ratio and click
							<emphasis role="strong">Add</emphasis>. The
							standard list under the Table category displays the new
							colour.</para>
							</listitem>
							<listitem><para>Click <emphasis role="strong">OK</emphasis>
							to apply the change.</para>
							<figure>
								<imageobject>
									<imagedata fileref="images/Chapter5_193.png"/>
								</imageobject>
							</figure>
							</listitem>
						</orderedlist>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong">Editing a Gradient Fill</emphasis></para>
				<para>A gradient fill is an incremental blend of two different colours or
				shades of the same colour, which you can apply to a drawing object.
				To edit the gradient fill of an object:
					<orderedlist numeration="arabic">
						<listitem><para>In the Drawing area, select the object you want to edit
						and click the <emphasis role="strong">Area</emphasis>
						button on the <emphasis role="strong">Line and Fill
						</emphasis> toolbar. The <emphasis role="strong">Area
						</emphasis> dialogue box opens.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_194.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Click the <emphasis role="strong">Gradients</emphasis>
						tab, select a gradient from the gradient list and click
						<emphasis role="strong">OK</emphasis> to apply the
						change to the object.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_195.png"/>
							</imageobject>
						</figure>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_196.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
				<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
				<para><emphasis role="italic">Mention that by using the Area dialogue
				box, students can also add or modify the other properties of
				objects such as using a shadow on an object, increasing or
				decreasing transparency, hatching the object or adding their own
				bitmap images as the area fill of the object.</emphasis></para>
				<para><emphasis role="strong">Editing Text</emphasis></para>
				<para>When designing cards and posters, you include some text
				along with the drawing objects. Draw provides you the following
				options to insert text in the Drawing area:
					<itemizedlist>
						<listitem><para><emphasis role="strong">The Text tool on the Drawing
						toolbar:</emphasis> You can create a text frame anywhere
						in the drawing area, and you can work with this text box
						like you do with any other object.</para></listitem>
						<listitem><para><emphasis role="strong">Callouts next to the object:</emphasis>
						You can use this when you want to relate the text to the
						object. Click the <emphasis role="strong">Callouts</emphasis>
						tool on the <emphasis role="strong">Drawing</emphasis>
						toolbar.</para></listitem>
						<listitem><para><emphasis role="strong">Text superimposed on a drawing
						object:</emphasis> Double-click the object. A text box
						opens. Type the necessary text in it.</para></listitem>
					</itemizedlist>
				</para>
				<para>The following graphic displays various options for inserting text
				relevant to an object in the Drawing area:</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_197.png"/>
					</imageobject>
				</figure>
				<para><emphasis role="strong">Visual Effects</emphasis></para>
				<para>Apart from offering the basic drawing tools, Draw provides
				scope for you to add some visual effects to your drawings.</para>
				<para><emphasis role="strong">Cross-Fading</emphasis></para>
				<para>The cross-fading feature in Draw transforms one shape into
				another. The result is a new group of objects, including the start and
				end objects and the intermediate shapes.</para>
				<para>To cross-fade:
					<orderedlist numeration="arabic">
						<listitem><para>Create two objects of different shapes in the drawing
						area and select them.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_198.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>On the <emphasis role="strong">Edit</emphasis>
						menu, click the <emphasis role="strong">Cross-fading
						</emphasis> option to display the <emphasis role="strong">
						Cross-fading</emphasis> dialogue box.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_199.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>In the <emphasis role="strong">Cross-fading
						</emphasis> dialogue box, select the number of incremental
						objects between the ends. Retain the default selection for
						smoother transition, and click <emphasis role="strong">OK
						</emphasis> to display the result in the drawing area.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_200.png"/>
							</imageobject>
						</figure>
						<screen><para><emphasis role="strong">Note:</emphasis></para>
						<para>You can vary the order of the objects by changing their arrangement
						in the drawing area.</para></screen>
						<para><emphasis role="strong"><emphasis role="italic">Instructor Notes:</emphasis></emphasis></para>
						<para><emphasis role="italic">Draw provides many more
						features and tasks. For more information on the detailed
						features of Draw and other OpenOffice.org applications,
						refer the students to <ulink url="http://documentation.openoffice.org/">http://documentation.openoffice.org/</ulink>.</emphasis></para></listitem>
					</orderedlist>
				</para>
			</sect3>
		</sect2>
		<sect2>
			<title>Using OpenOffice.org Math</title>
			<para>Math is the equation writer component of 	OpenOffice.org office software suite. 
			It contains a number of functions, 	operators and formatting assistants to help you create properly formatted
			equations and formulae. These created formulae can then be imported
			for display in any other OpenOffice.org applications.</para>
			<sect3>
				<title>Key Features of OpenOffice.org Math</title>
				<para>Some of the important features and capabilities of Math are
				discussed in the following section:</para>
				<para><emphasis role="strong">Creating a Formula:</emphasis> Math
				offers you the convenience of creating formulae as objects within
				your document. In other words, you can invoke Math from inside a
				document whenever you need to insert a formula or equation into
				the document. With Math, you have a large selection of pre-defined
				symbols and functions at your disposal for creating, editingand
				formatting a formulae.</para>
				<para><emphasis role="strong">Typing a Formula Directly:</emphasis>
				Math allows you to type an equation directly in your document if
				you are familiar with the Math markup language. You can directly
				type the markup language into your document and then invoke
				Math to convert the text into a formatted formula.</para>
				<para><emphasis role="strong">Creating a Formula in the Commands
				Window:</emphasis> You can also use the Math command
				window to enter and edit formulae in your document. While you
				make entries in the commands window, you can simultaneously
				view the results in the document.</para>
				<para><emphasis role="strong">Creating Individual Symbols:</emphasis>
				Math also allows you to create or own symbols and import new
				characters from other fonts. You are free to add the new symbols
				in the basic math catalogue or create a new catalogue for the new
				symbols.</para>
				<para><emphasis role="strong">Creating Formulae in Context:</emphasis>
				Math provides you the ease of working with the context menus,
				which can be displayed at a right mouse-click. These context
				menus contain all command that are found on the Selection
				window. Moreover, you can insert these into the document with just
				a mouse click.</para>
				<screen><para><emphasis role="strong">Note:</emphasis></para>
				<para>Math is only used to create properly formatted equations in its
				symbolic form. It cannot be used for calculation purposes.</para></screen>
			</sect3>
			<sect3>
				<title>Creating and Editing Formulae</title>
				<para>Though Math can be used with all the OpenOffice.org
				applications, it is primarily used as an equation editor with text
				documents. To be able to use Math when working with Writer perform
				the following steps:
					<orderedlist numeration="arabic">
						<listitem><para>Position the cursor on the document where you want to
						insert the formula. On the <emphasis role="strong">Insert
						</emphasis> menu, point to <emphasis role="strong">Object
						</emphasis> and then click <emphasis role="strong">
						Formula</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_201.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>This invokes Math from inside the Writer window.
						Notice that the equation editor appears at the bottom of the
						document window. You can now access all the Math tools
						from inside the Writer window. A placeholder box appears
						besides the text where the equation is to be entered.</para>
						<para>The simplest method to enter an equation in your
						document is to use the <emphasis role="strong">Selection
						</emphasis> window. By default, the
						<emphasis role="strong">Selection</emphasis> window is
						not displayed.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_202.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To display the <emphasis role="strong">Selection
						window</emphasis>, on the <emphasis role="strong">View
						</emphasis> menu, click <emphasis role="strong">Selection
						</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_203.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Selection window
						</emphasis> appears as a floating toolbar. Notice that the
						<emphasis role="strong">Selection</emphasis> window is
						divided into two halves. The upper halves contains the symbol
						categories whereas the lower half displays the symbols
						available in the selected category. You can now start inserting
						the equation by selecting the symbols from the
						<emphasis role="strong">Selection</emphasis> window.
						</para>
						<para>To insert a symbol, such as a/b select the appropriate
						category from the upper half and click the appropriate symbol
						from the lower half of the Selection window.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_204.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>You will notice that when you select the symbol on
						the <emphasis role="strong">Selection</emphasis> window,
						the markup for the selected symbol appears in the equation
						editor. Simultaneously, some grey boxes appear in the main
						text body.</para>
						<para>The &lt;?&gt; symbols appearing in the equation editor
						are placeholders where you need to enter the actual text or
						symbol associated with your formula.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_205.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>As you enter the required text or symbol into the
						placeholders, the grey boxes are simultaneously updated with
						the equation. You can enter the rest of the equation in the
						same fashion.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_206.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Once you enter the complete equation using the
						<emphasis role="strong">Selection</emphasis> window, the
						equation appears as an object in your document window and
						you can view the complete markup for the equation in the
						equation editor.</para>
						<para>Exit the formula editor by clicking anywhere on the
						document body.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_207.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Once the formula is inserted in your document, you
						may want to modify it further. To edit a formula right-click
						once on it and select <emphasis role="strong">Edit
						</emphasis> from the short-cut menu.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_208.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>This makes you enter the formula editor once
						again.Now you can follow the same procedure to insert a new
						symbol into your formula or delete an old one.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_209.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>After making the required changes in the entered
						formula and inserting some new ones, you may need to insert
						some more formulas, which contain Greek characters.
						Though Greek characters are widely used in mathematical
						formulae, especially geometric formulae, these characters are
						not available in either the <emphasis role="strong">Selection
						window</emphasis> or the <emphasis role="strong">Context
						</emphasis> menu.</para>
						<para>You can enter the Greek characters by typing the
						markup language for the characters in the equation editor.
						Alternatively, you can use the <emphasis role="strong">
						Catalog</emphasis> window.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_210.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>To display the <emphasis role="strong">Catalog
						window</emphasis>, on the <emphasis role="strong">Tools</emphasis>
						menu, click <emphasis role="strong">Catalog</emphasis>.
						</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_211.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The <emphasis role="strong">Symbols</emphasis>
						dialogue box is displayed. Before selecting a character,
						ensure that <emphasis role="strong">Greek</emphasis> is
						selected under the <emphasis role="strong">Symbol set
						</emphasis> drop-down window. Select the required Greek
						symbol from the <emphasis role="strong">Symbols
						</emphasis> window and click <emphasis role="strong">
						Insert</emphasis>.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_212.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>The symbol is inserted into your document and the
						markup is displayed in the equation editor. You can continue
						entering formulas into your document following the same
						procedure.</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_213.png"/>
							</imageobject>
						</figure>
						</listitem>
						<listitem><para>Once you have entered all the required formulae, your
						document may appear like this</para>
						<figure>
							<imageobject>
								<imagedata fileref="images/Chapter5_214.png"/>
							</imageobject>
						</figure>
						</listitem>
					</orderedlist>
				</para>
			</sect3>
		</sect2>
		<sect2>
			<title>Additional Applications</title>
			<sect3>
				<title>GnuCash Accounting Application</title>
				<para>GnuCash is application software that helps you track home or
				small business finances. Instead of making a note of all your
				expenses on paper, you can use GnuCash to ensure that you
				don't lose any information at the end of the month. All details
				of income and expenditure can be managed with this utility. Using
				GnuCash, a small business can track its customers as well as its
				vendors by entering their details in GnuCash. You can also create a
				monthly profit/loss report for your business.</para>
				<para>Using GnuCash, you can store the details of all your bank
				accounts at one place. You can choose the type of account that suits
				your requirements and create as many accounts. GnuCash is based
				on professional accounting principles to ensure balanced accounts
				and accurate reports.</para>
				<para>The software is easy to use and can be tailored as per your
				needs. The following is a screenshot of the main window of the
				Gnucash accounting application:</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_215.png"/>
					</imageobject>
				</figure>
				<para><emphasis role="strong">Key Features of the GnuCash Application</emphasis></para>
				<para>Using GnuCash is like filling your personal finance information
				in a register but in a more organised way. Even if you were using a
				register to maintain your financial records till now, you can easily
				switch to GnuCash because using GnuCash is just like entering
				information in a register. It can be configured as per the needs of the
				user. The following features make GnuCash a very useful, powerful, yet
				flexible software programme:</para>
				<para>We achieve our mission by:
					<itemizedlist>
						<listitem><para><emphasis role="strong">Easy-to-Use Interface:</emphasis>
						The interface of GnuCash is as simple to use as keeping
						records on a piece of paper. It also has a Quick-Fill
						feature, which means that as soon as you type a few
						characters, GnuCash scans its list and completes the
						entry automatically. If you use an entry on a regular basis,
						you don't need to type it every time.</para></listitem>
						<listitem><para>Double Entry System: Following the principles of
						accounting systems, in GnuCash, each transaction has to
						be mentioned at two places, that is, debit in one account and
						credit in another. This means that the difference between
						income and expenses exactly equals the sum of all assets
						and equity. This will help you verify that you have entered the
						details of the income and expenses accurately, which, in
						turn, will also help you track all expenses.</para></listitem>
						<listitem><para>Reports: You can generate a vast range of reports
						using GnuCash. Home users can generate a Budget report,
						which will give them a clear view of the income and expenses
						for the month. You can also generate a Tax report for
						calculating tax based on tax-related income and expenses. A
						vast range of Business reports, such as Customer and Vendor
						reports, can also be generated. Another report that can be
						generated is the Assets and Liabilities report, which includes
						the balance sheet.</para></listitem>
						<listitem><para>New Multi-Currency Transaction Handling: You need
						not worry about transactions in different currencies; GnuCash
						automatically handles all currencies. In addition, GnuCash
						provides menus and pop-up windows in different languages.
						</para></listitem>
						<listitem><para>The Reconcile Window: GnuCash provides the
						Reconcile window, which contains the balances of all your
						accounts. As a result, you don't have to check the
						balances in various registers. Using this window, you can
						easily validate bank statements.</para></listitem>
						<listitem><para>Split Transactions: The split transaction feature allows
						you to split a transaction into multiple amounts and
						categories. For example, you purchase a few things, which
						can be divided into different categories, from a store. Here,
						the main transaction is the amount spent on the purchase of
						these items, and the split transaction consists of the entries
						of all the items on the split transaction editor screen. You can
						re-check the main transaction at any time by simply
						displaying the split transaction entries.</para></listitem>
						<listitem><para>HBCI Support: GnuCash also supports the German
						Home Banking Computer Information (HBCI) protocol. This
						feature is useful for German users who need not enter the
						details of their bank account manually. They can directly
						perform online bank account transfers, download bank
						statements and make direct debits.</para></listitem>
						<listitem><para>Scheduled Transactions: Users can schedule
						transactions in GnuCash as per their requirements, and they
						can also set a reminder for the transactions. This feature
						does not require you to remember which transaction needs to
						run at what time. The software will automatically keep track of
						the transaction and run the transaction at the scheduled
						time. You can also re-schedule the transactions, when
						required.</para></listitem>
						<listitem><para>Transaction Finder: The Transaction Finder dialogue
						box helps you locate even the smallest transaction. You can
						enter the relevant fields in the Transaction Finder window,
						and GnuCash will find the transaction for you. For example,
						you want to identify all expenses above a certain amount this
						month. GnuCash will be able to identify these transactions.
						You need to mention the transaction as greater than and the
						amount in the amount field.</para></listitem>
						<listitem><para>New User Manual and Help: GnuCash provides a new
						Tutorial and Concepts guide to give an overview of the
						accounting principles to new users. This helps the users
						apply the principles effectively and gives them the exact
						procedure of each task.</para></listitem>
					</itemizedlist>
				</para>
			</sect3>
			<sect3>
				<title>Scribus</title>
				<para>Scribus is a programme that you require to produce documents
				that cannot be created easily with a word processor. For example,
				you will not be able to use a word processor to create a poster or a
				greeting card. This is because, when you print the card or poster
				using a word processor, the print will not be clear. Scribus also allows
				easy alignment of text and graphics, which is not a simple task using
				a word processor. Using Scribus, you can create PDF documents
				with professional features for commercial purposes. You can also use
				Scribus to design brochures, newspapers, magazines, newsletters,
				posters and technical documentation.</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_216.png"/>
					</imageobject>
				</figure>
				<para><emphasis role="strong">Key Features of Scribus:</emphasis></para>
				<para>You use Scribus to design documents that have a great deal of
				graphical content. Scribus is an application that allows the users to
				position images, logos and so on at the appropriate place. Scribus is
				able to assemble all your text and pictures at the end of the document.
					<itemizedlist>
						<listitem><para><emphasis role="strong">Updatable page templates:</emphasis>
						Scribus provides page templates that contain common
						page properties, such as background, header and footer.
						Scribus also allows you to update a page automatically
						whenever a template changes. You may use the templates
						on any number of pages.</para></listitem>
						<listitem><para><emphasis role="strong">Style manager:</emphasis>
						Scribus contains an integrated style manager palette that
						contains a wide range of styling options, including style
						inheritance for paragraphs, character styles and line
						styles. The style manager gives you the advantage of
						viewing all the styling options at one place and makes it
						easier to use the appropriate styling option at the right
						place.</para></listitem>
						<listitem><para><emphasis role="strong">XML-based file format:</emphasis>
						Scribus uses an XML-based file format that is fully
						documented. These documents, therefore, don't
						stop responding and don't corrupt easily. You can
						also add features in a very simplified way.</para></listitem>
						<listitem><para><emphasis role="strong">Font-handling features:</emphasis>
						Scribus includes a vast range of features for handling fonts.
						The features include rotating, flipping and scaling text.
						Both Type1 and TrueType fonts are supported by Scribus,
						so you can work on a document with any type of font.
						</para></listitem>
						<listitem><para><emphasis role="strong">Image-handling features:
						</emphasis> Scribus imports most common image
						formats, such as PNG, TIFF and JPEGs, so you can insert
						images of almost all the common formats.</para></listitem>
					</itemizedlist>
				</para>
				<para>In addition, Scribus supports:
					<itemizedlist>
						<listitem><para><emphasis role="strong">Unicode text and fonts:</emphasis>
						Scribus imports most common text formats and supports
						Unicode text and fonts. It also supports right-to-left scripts,
						such as Arabic and Hebrew. This helps you open a
						document for page layout, without worrying about which
						font it is written in.</para></listitem>
						<listitem><para><emphasis role="strong">Direct file imports:</emphasis>
						If you want to add pictures and graphs to your document,
						you can use Draw, Impress and so on, and you can directly
						import the file from that application to Scribus.</para></listitem>
						<listitem><para><emphasis role="strong">CMYK:</emphasis> Scribus
						supports Cyan, Magenta, Yellow and Black (CMYK)
						layering, which is most important for professional use.
						Printing is done in the four CMYK layers. Because of the
						CMYK feature, there will be minimal difference between the
						on-screen and final printing. Scribus also provides
						enhanced colour management functions.</para></listitem>
						<listitem><para><emphasis role="strong">Functions related to PDF files:</emphasis>
						Even if your file is in PDF, you can export these files easily
						to Scribus. You can also add effects to these files and
						encrypt them. In addition, you can include keywords in an
						exported PDF file.</para></listitem>
						<listitem><para><emphasis role="strong">Vector formats:</emphasis>
						Scribus imports all the important vector formats, including
						Adobe Illustrator (AI), Encapsulated PostScript (EPS) EPS
						and Scalable Vector Graphics (SVG), so that you can
						open any vector graphic in Scribus effortlessly.</para></listitem>
					</itemizedlist>
				</para>
			</sect3>
			<sect3>
				<title>Evince</title>
				<para>Evince is a document viewer in Ubuntu. It supports multiple
				document formats, such as Portable Document Format (PDF),
				PostScript, djvu, tiff and dvi. This viewer makes reading documents a
				simple and hassle-free experience and has intuitive preview, index and
				search capabilities. You can also view documents in full-screen or
				presentation format, where each page is displayed like a slide in a
				slideshow.</para>
				<para>Because Evince can support multiple document formats, it can
				replace the various document viewers that were used previously to
				view the other document formats. Evince also supports multi-page
				formats.</para>
				<para>The following screenshot shows the main interface of Evince:
				</para>
				<figure>
					<imageobject>
						<imagedata fileref="images/Chapter5_217.png"/>
					</imageobject>
				</figure>
				<para><emphasis role="strong">Key Features of Evince</emphasis></para>
				<para>Some key features of Evince are described below:
					<itemizedlist>
						<listitem><para><emphasis role="strong">Enhanced search feature:</emphasis>
						Evince has an enhanced and integrated search feature that
						displays the number of results found and highlights the
						results on the page.</para></listitem>
						<listitem><para><emphasis role="strong">Thumbnails:</emphasis> Evince
						provides page thumbnails to the users. Using this feature,
						you need not go through each page; you can quickly refer
						to the pages on the left sidebar of the window. You can
						click any of the thumbnails to easily navigate to that page.
						</para></listitem>
						<listitem><para><emphasis role="strong">Indexing:</emphasis> In the
						documents that support indexing, Evince allows easy
						navigation by showing a document index. This index allows
						you to move from one section to another.</para></listitem>
						<listitem><para><emphasis role="strong">Zoom:</emphasis> Evince
						allows you to zoom in and zoom out of the document. In
						addition, Evince remembers the zoom level of the
						document after closing it. The next time you open the
						document, it opens at the same zoom level.</para></listitem>
						<listitem><para><emphasis role="strong">Selection:</emphasis> Evince
						also allows you to select the text in a .PDF document,
						which is not possible in all other viewers.</para></listitem>
						<listitem><para>Encrypted Documents: Evince can also open
						Encrypted PDF documents for viewing.</para></listitem>
					</itemizedlist>
				</para>
			</sect3>
		</sect2>
		<sect2>
			<title>Lesson Summary</title>
			<para>In this chapter, you learnt that:
				<itemizedlist>
					<listitem><para>OpenOffice.org is the default office application suite
					provided with Ubuntu.</para></listitem>
					<listitem><para>The OpenOffice.org sofware suite comprises five applications
					to help you handle your work effectively.</para></listitem>
					<listitem><para>Writer forms the word processor component of the
					OpenOffice.org office software suite and contains all the features that
					you expect from a modern, fully equipped word processor or a desktop
					publisher.</para></listitem>
					<listitem><para>You can use the tools and features of the OpenOffice.org
					Writer to perform various wordprocessing tasks.</para></listitem>
					<listitem><para>Calc forms the spreadsheet component of the OpenOffice.org
					office software suite and offers a whole range of advanced functions to help
					accomplish complex tasks.</para></listitem>
					<listitem><para>You can use the tools and features of the OpenOffice.org
					calc to perform various spreadsheet functions.</para></listitem>
					<listitem><para>Impress is a fully featured presentation tool included in
					the OpenOffice.org office software suite.</para></listitem>
					<listitem><para>You can use the tools and features of the OpenOffice.org
					Impress to create effective multimedia presentations containg 2D and 3D
					text and images.</para></listitem>
					<listitem><para>Math is the equation writer component of OpenOffice.org
					office software suite.</para></listitem>
					<listitem><para>You can use the various functions, operators and formatting
					assistants in Math to create properly formatted equations and
					formulae.</para></listitem>
					<listitem><para>Create a new database using the OpenOffice.org
					Database. Perform basic functions on the database such as
					inserting data using tables, extracting selected information from
					the data using queries, updating the data using forms and
					creating reports.</para></listitem>
					<listitem><para>Create and edit basic drawing objects by using the
					features available in OpenOffice.org Draw.</para></listitem>	
					<listitem><para>GnuCash is extremely useful application software for
					managing your home and/or small business finances.</para></listitem>
					<listitem><para>Scribus is a page layout application that you can use to
					create posters, cards, brochures and so on for commercial
					purposes.</para></listitem>
					<listitem><para>Evince is document viewer software that allows you to
					easily navigate a document. The document can also be viewed
					or searched.</para></listitem>
				</itemizedlist>
			</para>
		</sect2>
		<sect2>
			<title>Review Exercise</title>
			<para><emphasis role="strong">Question 1</emphasis></para>
			<para>List the applications included in the OpenOffice.org office
			software suite.</para>
			<para><emphasis role="strong">Answer 1</emphasis></para>
			<para>The applications included in the OpenOffice.org office software
			suite are:</para>
			<itemizedlist>
				<listitem><para>OpenOffice.org Writer</para></listitem>
				<listitem><para>OpenOffice.org Calc</para></listitem>
				<listitem><para>OpenOffice.org Impress</para></listitem>
				<listitem><para>OpenOffice.org Draw</para></listitem>
				<listitem><para>OpenOffice.org Base</para></listitem>
				<listitem><para>OpenOffice.org Math</para></listitem>
			</itemizedlist>
			<para><emphasis role="strong">Question 2</emphasis></para>
			<para>The applications in OpenOffice.org save files in which format, by
			default?</para>
			<para>a) SWF</para>
			<para>b) PDF</para>
			<para>c) ODF</para>
			<para><emphasis role="strong">Answer 2</emphasis></para>
			<para>c) OpenDocument Format (ODF)</para>
			<para><emphasis role="strong">Question 3</emphasis></para>
			<para>Name the equation editor component of the OpenOffice.org
			software suite.</para>
			<para><emphasis role="strong">Answer 3</emphasis></para>
			<para>OpenOffice.org Math.</para>
			<para><emphasis role="strong">Question 4</emphasis></para>
			<para>Which software feature help you create multiple personalised form
			letters?</para>
			<para><emphasis role="strong">Answer 4</emphasis></para>
			<para>The Mail merge feature in Writer allows you to create multiple
			personalised form letters, labels, envelopes, faxes, e-mail messages by
			using a form letter template and an address database.</para>
			<para><emphasis role="strong">Question 5</emphasis></para>
			<para>Which software feature in available OpenOffice.org helps you
			navigate inside your document?</para>
			<para><emphasis role="strong">Answer 5</emphasis></para>
			<para>The Navigator feature available in OpenOffice.org provides you an
			outline view of your entire document and allows you to quickly navigate
			inside your documant.</para>
			<para><emphasis role="strong">Question 6</emphasis></para>
			<para>Name the feature in the Openoffice.org software suite that allows
			you to perform a complete document makeover?</para>
			<para><emphasis role="strong">Answer 6</emphasis></para>
			<para>The Style and Formatting window.</para>
			<para><emphasis role="strong">Question 7</emphasis></para>
			<para>Do you require any additional software to convert a
			OpenOffice.org document into a PDF file?</para>
			<para><emphasis role="strong">Answer 7</emphasis></para>
			<para>The OpenOffice.org software suite allows you to save your
			document directly as a Portable Document Format (PDF) file without the
			use of any additional expensive software.</para>
			<para><emphasis role="strong">Question 8</emphasis></para>
			<para>Name the software tool that guide you through the creation of a
			formula in OpenOffice.org Calc.</para>
			<para><emphasis role="strong">Answer 8</emphasis></para>
			<para>The Function Wizard</para>
			<para><emphasis role="strong">Question 9</emphasis></para>
			<para>How does the Scenario Manager feature of Calc help you in your
			calculations?</para>
			<para><emphasis role="strong">Answer 9</emphasis></para>
			<para>The Scenario Manager enables you to perform 'what
			if' analysis and allows you to immediately view the results of
			the changes made to any one parameter of the calculation on the rest of
			the parameters.</para>
			<para><emphasis role="strong">Question 10</emphasis></para>
			<para>How does the Autoformat feature help you in creating table
			designs?</para>
			<para><emphasis role="strong">Answer 10</emphasis></para>
			<para>The Autoformat feature allows you to quickly apply preset formats
			to an entire sheet or a selected cell range and create attractive and
			professional level table designs, thereby saving you from the time
			consuming process of selecting cell groups in turn and assigning different
			formats to them.</para>
			<para><emphasis role="strong">Question 11</emphasis></para>
			<para>What are the advantages of exporting your presentation in a
			Adobe Flash file?</para>
			<para><emphasis role="strong">Answer 11</emphasis></para>
			<para>Exporting your prsentation in a Adobe Flash file increases its
			accessibilty by enabling you to run the output on any computer, which
			has a Flash player installed.</para>
			<para><emphasis role="strong">Question 12</emphasis></para>
			<para>Math allows you to type yopur formula directly into the document
			if you are familiar with the_______________?</para>
			<para><emphasis role="strong">Answer 12</emphasis></para>
			<para>Math markup language</para>
			<para><emphasis role="strong">Question 13</emphasis></para>
			<para>Name the feature available in OpenOffice.org Impress that allows
			you to create text with stunning 3D effects?</para>
			<para><emphasis role="strong">Answer 13</emphasis></para>
			<para>The Fontwork Gallery</para>
			<para><emphasis role="strong">Question 14</emphasis></para>
			<para>Which feature of GnuCash helps you look for a transaction using
			a Query window?
				<orderedlist numeration="arabic">
					<listitem><para>Split transaction</para></listitem>
					<listitem><para>Scheduled transaction</para></listitem>
					<listitem><para>Transaction finder</para></listitem>
					<listitem><para>Reconcile window</para></listitem>
				</orderedlist>
			</para>
			<para><emphasis role="strong">Answer 14</emphasis></para>
			<para>3. Transaction finder</para>
			<para><emphasis role="strong">Question 15</emphasis></para>
			<para>What is Scribus?.
				<orderedlist numeration="loweralpha">
					<listitem><para>An accounting application</para></listitem>
					<listitem><para>A word processor</para></listitem>
					<listitem><para>A document viewer</para></listitem>
					<listitem><para>Page layout software</para></listitem>
				</orderedlist>
			</para>
			<para><emphasis role="strong">Answer 15</emphasis></para>
			<para>d)Page layout software</para>
			<para><emphasis role="strong">Question 16</emphasis></para>
			<para>Which feature in OpenOffice.org Database allows you to retrieve
			selected records from a database?</para>
			<para><emphasis role="strong">Answer 16</emphasis></para>
			<para>a) Tables</para>
			<para>b) Forms</para>
			<para>c) Queries</para>
			<para>d) Reports</para>
			<para><emphasis role="strong">Question 17</emphasis></para>
			<para>Which feature in Openoffice.org Database provides an interactive
			way to enter new data in a database?</para>
			<para><emphasis role="strong">Answer 17</emphasis></para>
			<para>Forms</para>
			<para><emphasis role="strong">Question 18</emphasis></para>
			<para>List the differences between grouping and combining the objects
			in OpenOffice.org Draw?</para>
			<para><emphasis role="strong">Answer 18</emphasis></para>
			<orderedlist numeration="arabic">
				<listitem><para>Combined drawing objects act as grouped objects, except
				that you cannot enter the group to edit the individual objects.</para></listitem>
				<listitem><para>Unlike groups, a combined object takes on the properties of
				the lowermost object in the stacking order. You can split apart
				combined objects, but the original object properties are lost.</para></listitem>
				<listitem><para>When you combine objects, holes appear where the objects
				overlap.</para></listitem>
			</orderedlist>
		</sect2>
		<sect2>
			<title>Lab Exercises</title>
			<para><emphasis role="strong">Exercise 1: Performing Basic Word
			Processing Tasks Using Writer</emphasis></para>
			<para>As an employee in an interior decorating company, you have been
			asked to prepare an article on interior decoration that would feature in
			the company's e-newlsetter. You have been quite upbeat about
			the assignment as it would showcase your abilities to the fore. However,
			you will have to prepare the article in the most aesthatically correct
			manner as possible. You plan to include lots of text, equally supported
			by some graphics and tables all aligned to live up to the highly aesthetic
			sensibilities of the company employees.</para>
			<para>To complete your assignment, you need to perform the following
			tasks:
				<itemizedlist>
					<listitem><para>Create and format a text document</para></listitem>
					<listitem><para>Insert tables in the document</para></listitem>
					<listitem><para>Insert images in the document</para></listitem>
					<listitem><para>Save the document</para></listitem>
				</itemizedlist>
			</para>
			<para>To create and format a text document:
				<orderedlist numeration="arabic">
					<listitem><para>On the <emphasis role="strong">Applications</emphasis>
					menu, point to <emphasis role="strong">Office</emphasis> and
					then click <emphasis role="strong">OpenOffice.org Word
					Processor</emphasis>.</para></listitem>
					<listitem><para>Enter the required text in the blank document.</para></listitem>
					<listitem><para>On the <emphasis role="strong">Format</emphasis>
					menu, click <emphasis role="strong">Style and Formatting
					</emphasis> to display the <emphasis role="strong">Style and
					Formatting</emphasis> window.</para></listitem>
					<listitem><para>On the <emphasis role="strong">Style and Formatting
					</emphasis> window, click a style category to reveal the various
					styles under that category.</para></listitem>
					<listitem><para>Select the text on which you want to apply the style and
					formatting.</para></listitem>
					<listitem><para>Double-click the desired style displayed in the
					<emphasis role="strong">Style and Formatting</emphasis>
					window to apply it on the selected text.</para></listitem>
					<listitem><para>Repeat the same procedure to apply different styles and
					formatting for different components of the document.</para></listitem>
				</orderedlist>
			</para>
			<para>You have created and formatted your document according to your
			requirements.</para>
			<para>To insert tables in the document:
				<orderedlist numeration="arabic">
					<listitem><para>Position the cursor at the appropriate location in the
					document where you want to insert the table.</para></listitem>
					<listitem><para>On the <emphasis role="strong">Table</emphasis>
					menu, point to <emphasis role="strong">Insert</emphasis> and
					then click <emphasis role="strong">Table</emphasis>
					</para></listitem>
					<listitem><para>Specify the table properties and click
					<emphasis role="strong">OK</emphasis>.</para></listitem>
					<listitem><para>To display the <emphasis role="strong">Table Format
					</emphasis> dialogue box, right-click the inserted table and
					select <emphasis role="strong">Table</emphasis> from the
					short-cut menu.</para></listitem>
					<listitem><para>Define the table specifications per your requirements and
					preferences in the <emphasis role="strong">Table Format
					</emphasis> dialogue box and click <emphasis role="strong">
					OK</emphasis> to apply the changes.</para></listitem>
				</orderedlist>
			</para>
			<para>You have successfully inserted tables in your text document. You
			can now populate the tables with the required data.</para>
			<para>To insert images in the document:
				<orderedlist numeration="arabic">
					<listitem><para>Position the cursor at the appropriate location in the
					document where you want the picture to be inserted.</para></listitem>
					<listitem><para>On the Insert menu, point to Picture, then click From File.
					</para></listitem>
					<listitem><para>In the Insert Picture dialogue box, navigate to the desired
					file, select the file and then, click Open.</para></listitem>
					<listitem><para>To resize the inserted image, select the image, then
					press and hold the Shift key.</para></listitem>
					<listitem><para>Holding down the Shift key, click and drag one of the
					handles on the image to modify its size.</para></listitem>
					<listitem><para>To arrange and align the image properly, right-click the
					image, then select from the available options on the short-cut
					menu.</para></listitem>
					<listitem><para>Define the appropriate positioning options for the image.
					</para></listitem>
				</orderedlist>
			</para>
			<para>The image is now inserted properly into your text document.</para>
			<para>To save the document:
				<orderedlist numeration="arabic">
					<listitem><para>On the <emphasis role="strong">File</emphasis> menu
					click <emphasis role="strong">Save As</emphasis>.</para></listitem>
					<listitem><para>In the <emphasis role="strong">Save</emphasis>
					dialogue box, Navigate to the directory where you want to save
					the file.</para></listitem>
					<listitem><para>Enter the file name in the <emphasis role="strong">Name
					</emphasis> field.</para></listitem>
					<listitem><para>Specify the file type by selecting from the drop-down
					menu at the bottom of the dialogue box.</para></listitem>
					<listitem><para>Click <emphasis role="strong">Save</emphasis> to save
					the file.</para></listitem>
				</orderedlist>
			</para>
			<para>You have successfully saved your document at the desired
			location.</para>
			<para><emphasis role="strong">Exercise 2: Performing Basic Spreadsheet
			Tasks Using Calc</emphasis></para>
			<para>As the accounts manager for your company, you are assigned
			with the task of preparing the quarterly accounts report for the company.
			You have been suddenly burdened with the task of collating a huge
			amount of data, analyzing the data to derive the required reports, present
			the data before the management and generate the reports in PDF format
			for documentation and future reference. In order to accomplish this feat,
			you shall have to perform the following tasks:
				<itemizedlist>
					<listitem><para>Entering and format the data in a spreadsheet</para></listitem>
					<listitem><para>Apply formulas and functions on the data</para></listitem>
					<listitem><para>Present the data graphically</para></listitem>
					<listitem><para>Generate the report in PDF format</para></listitem>
				</itemizedlist>
			</para>
			<para>To enter and format the data in a spreadsheet:
				<itemizedlist>
					<listitem><para>On the <emphasis role="strong">Applications</emphasis>
					menu, point to <emphasis role="strong">Office</emphasis> and
					then click <emphasis role="strong">OpenOffice.org Spreadsheet
					</emphasis> to open a Calc spreadsheet.</para></listitem>
					<listitem><para>Enter the required data in the spreadsheet.</para></listitem>
					<listitem><para>To apply desired formatting to a selected range of cells,
					on the <emphasis role="strong">Format</emphasis> menu,
					click <emphasis role="strong">Cells</emphasis>.</para></listitem>
					<listitem><para>The <emphasis role="strong">Format Cells</emphasis>
					dialogue box is displayed. Use the various options available
					under the <emphasis role="strong">Font, Font Effects
					</emphasis> and <emphasis role="strong">Alignment
					</emphasis> tabs to specify various formatting attributes for the
					selected text.</para></listitem>
					<listitem><para>Click <emphasis role="strong">Ok</emphasis> to apply
					the formatting effects.</para></listitem>
					<listitem><para>To apply <emphasis role="strong">Autoformat
					</emphasis> to a sheet or selected cell range, on the
					<emphasis role="strong">Format</emphasis> menu, click
					<emphasis role="strong">Autoformat</emphasis>.</para></listitem>
					<listitem><para>To assign a preset format to the selected cells, select
					one from the <emphasis role="strong">Format</emphasis> list
					and then click <emphasis role="strong">OK</emphasis> to
					apply the selcted format on the selection.</para>
					<para>You have successfully enterd your data in a spreadsheet
					and applied the desired formatting to it.</para></listitem>
				</itemizedlist>
			</para>
			<para>To apply formulas and functions on the data:
				<itemizedlist>
					<listitem><para>Select the cell in your spreadsheet where you want the
					formula to be inserted.</para></listitem>
					<listitem><para>To create and apply a formula or function with the help of
					Function Wizard, click <emphasis role="strong">Function
					Wizard</emphasis> on the <emphasis role="strong">Formula
					Bar</emphasis>.</para></listitem>
					<listitem><para>Select the desired function category from the
					<emphasis role="strong">Category</emphasis> drop-down list
					to display the functions listed under that specific category.</para></listitem>
					<listitem><para>Find the desired function from the
					<emphasis role="strong">Functions</emphasis> list and click it
					once to select it.</para></listitem>
					<listitem><para>Click <emphasis role="strong">Next</emphasis> to
					proceed with the task of entering a formula.</para></listitem>
					<listitem><para>To specify the cell range on which you want to apply the
					formula, click the <emphasis role="strong">Shrink</emphasis>
					button. This shrinks the <emphasis role="strong">Function
					Wizard</emphasis> dialogue box and you are returned to the
					main spreadsheet window.</para></listitem>
					<listitem><para>Select the cell range containing the desired data.</para></listitem>
					<listitem><para>After selecting the cells, go back to the
					<emphasis role="strong">Function Wizard</emphasis> by
					clicking the <emphasis role="strong">Maximize</emphasis>
					button.</para></listitem>
					<listitem><para>To complete the task of entering a formula, click
					<emphasis role="strong">OK</emphasis>.</para></listitem>
				</itemizedlist>
			</para>
			<para>You have successfully applied a formula on the data. The solution
			appears in the cell where you had applied the formula.</para>
			<para>To present your data graphically:
				<itemizedlist>
					<listitem><para>On the <emphasis role="strong">Insert</emphasis>
					menu, select <emphasis role="strong">Chart</emphasis>.
					</para></listitem>
					<listitem><para>Define the data range, the labels and the target sheet
					where the chart would be displayed</para></listitem>
					<listitem><para>Click <emphasis role="strong">Next</emphasis> to
					continue.</para></listitem>
					<listitem><para>Select the chart type and click <emphasis role="strong">
					Next</emphasis> to continue with the procedure of inserting
					charts.</para></listitem>
					<listitem><para>Specify a variant for the selected graph type and click
					<emphasis role="strong">Next</emphasis> to continue</para></listitem>
					<listitem><para>Specify the main title for your chart and title and labels
					for the axes. After specifying the required information, click
					<emphasis role="strong">Create</emphasis>.</para></listitem>
				</itemizedlist>
			</para>
			<para>A chart is inserted at the specified location in your spreadsheet.
			You have successfully displayed your data in the form of a chart.</para>
			<para>To generate a PDF file of the report:
				<itemizedlist>
					<listitem><para>On the <emphasis role="strong">File</emphasis> menu,
					click <emphasis role="strong">Export as PDF</emphasis>.
					</para></listitem>
					<listitem><para>Enter a file name in the <emphasis role="strong">Name
					</emphasis> field on the <emphasis role="strong">Export
					</emphasis> dialogue box</para></listitem>
					<listitem><para>Navigate to the directory where you want to save the file.
					</para></listitem>
					<listitem><para>Click <emphasis role="strong">Save</emphasis> to
					continue.</para></listitem>
					<listitem><para>Define the desired options on the
					<emphasis role="strong">PDF Options</emphasis> dialogue
					box, then click <emphasis role="strong">OK</emphasis>.
					</para></listitem>
				</itemizedlist>
			</para>
			<para>You have successfully exported your spreadsheet as a PDF file.</para>
			<para><emphasis role="strong">Exercise 3: Creating Multimedia
			Presentation Using Impress</emphasis></para>
			<para>In your job profile as a trainer in an architecture firm, you are
			required to develop a presentation on architectural designs and plans,
			which shalll be used as training material for the new joinees. You want
			your training material to effectively demonstare all the dimensional
			details of your architectural designs, which may include floor plans,
			elevations and siteplans. You would also like to infuse some life into
			your presentation by adding animations wherever required. Finally, you
			want to convert the presentation into a Flash file for easy future reference.</para>
			<para>To accomplish the task, you will need to:
				<itemizedlist>
					<listitem><para>Create a presentation with the required text and images
					</para></listitem>
					<listitem><para>Add 3D graphics and animations in the presentation
					</para></listitem>
					<listitem><para>Configure and perform a slide show</para></listitem>
					<listitem><para>Export the presentation as a Flash file</para></listitem>
				</itemizedlist>
			</para>
			<para>To create a presentation with the required text and images:
				<itemizedlist>
					<listitem><para>On the <emphasis role="strong">Applications</emphasis>
					menu, point to <emphasis role="strong">Office</emphasis> and
					then click <emphasis role="strong">OpenOffice.org Presentation
					</emphasis>.</para></listitem>
					<listitem><para>The <emphasis role="strong">Presentation Wizard
					</emphasis> dialogue box appears.To create a new blank
					presentation, retain the default selection and click
					<emphasis role="strong">Next</emphasis>.</para></listitem>
					<listitem><para>Select the slide design and output medium for the
					presentation and click <emphasis role="strong">Next
					</emphasis>.</para></listitem>
					<listitem><para>Define the transition effect to be applied on the slides and
					click <emphasis role="strong">Create</emphasis> to proceed.
					</para></listitem>
					<listitem><para>Select a layout for your current slide from the
					<emphasis role="strong">Task</emphasis> pane on the left.
					</para></listitem>
					<listitem><para>Enter the required text in the provided textboxes to create
					the first slide, then click <emphasis role="strong">Master Pages
					</emphasis> to open the <emphasis role="strong">Master
					Pages panel</emphasis>.</para></listitem>
					<listitem><para>Click once on the template of your choice to apply it to
					your presentation.</para></listitem>
					<listitem><para>Insert a new slide by clicking the
					<emphasis role="strong">Slide</emphasis> button on the
					<emphasis role="strong">Standard toolbar</emphasis>.</para></listitem>
					<listitem><para>Select a layout for the new slide.</para></listitem>
					<listitem><para>Enter the required text in the provided text box.</para></listitem>
					<listitem><para>To insert a picture in the presentation, on the Insert
					menu, click <emphasis role="strong">Picture</emphasis>.
					</para></listitem>
					<listitem><para>In the <emphasis role="strong">Insert Picture</emphasis>
					dialogue box, select the desired image and click
					<emphasis role="strong">Open</emphasis> to insert it.</para></listitem>
					<listitem><para>Follow the same procedure to create the rest of the
					slides.</para></listitem>
				</itemizedlist>
			</para>
			<para>You have successfully created a presentation with the required
			text and images.</para>
			<para>To add 3D graphics and animations:
				<itemizedlist>
					<listitem><para>To render special 3D effects to a piece of text, on the
					<emphasis role="strong">Drawing</emphasis> toolbar, click
					the <emphasis role="strong">Fontwork Gallery</emphasis>
					button.</para></listitem>
					<listitem><para>Select the style in which you want the text to be
					displayed and click <emphasis role="strong">OK</emphasis>.
					</para></listitem>
					<listitem><para>Double-click the <emphasis role="strong">Fontwork</emphasis>
					object.</para></listitem>
					<listitem><para>Type the required text in place of the black
					'<emphasis role="strong">Fontwork</emphasis>'
					that appears over the object.</para></listitem>
					<listitem><para>Click once outside the object's selected area to
					exit the <emphasis role="strong">Fontwork</emphasis> edit
					mode.</para></listitem>
					<listitem><para>To display the <emphasis role="strong">3D-Objects
					</emphasis> toolbar, on the <emphasis role="strong">View
					</emphasis> menu, point to <emphasis role="strong">Toolbars
					</emphasis> and then select <emphasis role="strong">
					3D-Objects</emphasis>.</para></listitem>
					<listitem><para>To insert a <emphasis role="strong">3D-Object
					</emphasis> in your current slide, click the desired object on
					the <emphasis role="strong">3D-Objects</emphasis> toolbar.
					</para></listitem>
					<listitem><para>Then move your mouse to the point where you want to
					insert the object.</para></listitem>
					<listitem><para>Holing down the left mose button drag the mouse to insert
					the object on the slide.</para></listitem>
					<listitem><para>Change the proportion and size of the object by holding
					down the green handles.</para></listitem>
					<listitem><para>To apply 3D effects on the inserted graphic, right-click
					the object. On the short-cut menu, click
					<emphasis role="strong">3D Effects</emphasis>.</para></listitem>
					<listitem><para>Define the look and feel of the inserted object by
					selecting appropriate options in the <emphasis role="strong">
					3D Effects</emphasis> dialogue box.</para></listitem>
					<listitem><para>After defining the options, click the
					<emphasis role="strong">Assign</emphasis> icon on top right
					of the <emphasis role="strong">3D Effects</emphasis>
					dialogue box.</para></listitem>
					<listitem><para>Click <emphasis role="strong">Close</emphasis> to exit
					the <emphasis role="strong">3D Effects</emphasis> dialogue
					box.</para></listitem>
					<listitem><para>To add animations, to the various elements in your
					presentation, on the <emphasis role="strong">Slide Show</emphasis>
					menu, click <emphasis role="strong">Custom Animation</emphasis>.
					</para></listitem>
					<listitem><para>Select an element and click the
					<emphasis role="strong">Add</emphasis> button on the
					<emphasis role="strong">Custom Animation</emphasis> panel
					to display the <emphasis role="strong">Custom Animation</emphasis>
					dialogue box.</para></listitem>
					<listitem><para>After defining all the desired settings for the object, click
					<emphasis role="strong">OK</emphasis> to apply the
					animation effects.</para></listitem>
				</itemizedlist>
			</para>
			<para>Your have successfully added 3D graphics and animations in
			your presentation.</para>
			<para>To configure and perform a slide show:
				<itemizedlist>
					<listitem><para>On the <emphasis role="strong">Slide Show</emphasis>
					menu, select <emphasis role="strong">Slide Show Settings
					</emphasis>.</para></listitem>
					<listitem><para>Select the desired options on the
					<emphasis role="strong">Slide Show</emphasis> dialogue box
					and click <emphasis role="strong">OK</emphasis> to apply
					the settings.</para></listitem>
					<listitem><para>To start the slide show, select <emphasis role="strong">
					Slide Show</emphasis> from the <emphasis role="strong">
					Slide Show</emphasis> menu or press
					<emphasis role="strong">F5</emphasis>.</para></listitem>
				</itemizedlist>
			</para>
			<para>Your presentation runs as a lively slide show.</para>
			<para>To export the presentation as a Flash file:
				<itemizedlist>
					<listitem><para>On the <emphasis role="strong">File</emphasis> menu,
					click <emphasis role="strong">Export</emphasis>.</para></listitem>
					<listitem><para>Specify a file name in the <emphasis role="strong">File
					name</emphasis> field and navigate to the directory where you
					want to export the file.</para></listitem>
					<listitem><para>To export the presentation as a Flash file, select
					<emphasis role="strong">Macromedia Flash (SWF) (.swf)
					</emphasis> from the <emphasis role="strong">File format
					</emphasis> drop-down list.</para></listitem>
					<listitem><para>Click <emphasis role="strong">Save</emphasis> to
					export the file at the desired location.</para></listitem>
				</itemizedlist>
			</para>
			<para>The file is exported at the indicated location. You can now view
			the presentation as an SWF file.</para>
			<para><emphasis role="strong">Exercise 4: Creating Formulae Using Math</emphasis></para>
			<para>In your r&#x00F4;le as a high school mathematics teacher, you need to
			create a mathematics test paper that also contains geometrical and
			arithmatical equations. You have to find a way to display the
			mathematical equations properly in the text document.</para>
			<para><emphasis role="strong">Solution:</emphasis>
				<itemizedlist>
					<listitem><para>Position the cursor on the document where you want to
					insert the formula.</para></listitem>
					<listitem><para>On the <emphasis role="strong">Insert</emphasis>
					menu, point to <emphasis role="strong">Object</emphasis>
					and then click <emphasis role="strong">Formula</emphasis>.
					The Equation editor appears at the bottom of the document
					window.</para></listitem>
					<listitem><para>To display the <emphasis role="strong">Selection
					</emphasis> window, on the <emphasis role="strong">View
					</emphasis> menu, click <emphasis role="strong">Selection
					</emphasis>.</para></listitem>
					<listitem><para>Start inserting the formula by selecting a symbol from
					the <emphasis role="strong">Selection</emphasis> window.
					</para></listitem>
					<listitem><para>Enter the required text in the placeholders that appear in
					the equation editor.</para></listitem>
					<listitem><para>Follow the same procedure to enter the rest of the
					equation.</para></listitem>
					<listitem><para> Click anywhere on the document body to exit the
					equation editor.</para></listitem>
					<listitem><para>To insert some formulas containing Greek characters,
					display the <emphasis role="strong">Catalog</emphasis>
					window by selecting it from the <emphasis role="strong">Tools
					</emphasis> menu.</para></listitem>
					<listitem><para>Ensure that <emphasis role="strong">Greek</emphasis>
					is selected under the <emphasis role="strong">Symbol set
					</emphasis> drop-down window.</para></listitem>
					<listitem><para>Select the required Greek symbol from the
					<emphasis role="strong">Symbols</emphasis> window and
					click <emphasis role="strong">Insert</emphasis>.</para></listitem>
					<listitem><para>Follow the same procedure to enter the rest of the
					formula.</para></listitem>
				</itemizedlist>
			</para>
			<para><emphasis role="strong">Exercise 5: Performing Database operation using Base</emphasis></para>
			<para>You are working in the human resource department of a company. The company
			has recently launched a policy to celebrate the birthdays of its employees.
			All the employees you have worked in the company for more than three months are
			included in the perview of this policy. You have been assigned a task to collate
			the information of all the employees at one place, so that you can retrive the
			list of people whose birthdays are falling in one calender month. You will also
			have to present an annual report to the management for reviewing the implementation
			of this policy.</para>
			<para>To complete your assignment, you need to perform the following tasks:
				<itemizedlist>
					<listitem><para>Create a database</para></listitem>
					<listitem><para>Create a table and insert the employee details</para></listitem>
					<listitem><para>Frame a query to extract selected information</para></listitem>
					<listitem><para>Create a report</para></listitem>
				</itemizedlist>
			</para>
			<para>To create a database:
				<orderedlist numeration="arabic">
					<listitem><para>On the <emphasis role="strong">Applications</emphasis>
					menu, point to <emphasis role="strong">Office</emphasis> and then click
					<emphasis role="strong">OpenOffice.org Database</emphasis> to display the
					<emphasis role="strong">Database</emphasis> wizard.</para></listitem>
					<listitem><para>In the <emphasis role="strong">Database</emphasis> wizard
					dialogue box, retain the default selection and click
					<emphasis role="strong">Next</emphasis>.</para></listitem>
					<listitem><para>In the next step, select the <emphasis role="strong">Yes,
					register the database</emphasis> <emphasis role="strong">for me</emphasis>
					option and select the <emphasis role="strong">Open the database for
					editing</emphasis> check box. Click <emphasis role="strong">Finish</emphasis>
					to display the <emphasis role="strong">New Database</emphasis>
					window.</para></listitem>
				</orderedlist>
			</para>
			<para>To create a table and insert the employee details:
				<orderedlist numeration="arabic">
					<listitem><para>On the <emphasis role="strong">Database</emphasis> window,
					click <emphasis role="strong">Tables</emphasis> from the Database pane
					and then click <emphasis role="strong">Use Wizard to Create Table</emphasis>
					from the Tasks pane to display the <emphasis role="strong">Table</emphasis>
					wizard.</para></listitem>
					<listitem><para>Select the fields you need in the table and click
					<emphasis role="strong">Next</emphasis> to proceed.</para></listitem>
					<listitem><para>Set the types and formats for the fields selected in the
					previous step and click <emphasis role="strong">Next</emphasis>.
					</para></listitem>
					<listitem><para>Select the <emphasis role="strong">Create a primary
					key</emphasis> check box, select the appropriate option button to create
					the key, and click <emphasis role="strong">Next.</emphasis></para></listitem>
					<listitem><para>Assign a name to your table, retain the default selection for
					<emphasis role="strong">Insert data immediately</emphasis> option, and click
					<emphasis role="strong">Finish</emphasis> to display the table
					created.</para></listitem>
					<listitem><para>Insert data related to a field into its respective column.
					Click <emphasis role="strong">Save</emphasis> to save the data and then click
					<emphasis role="strong">Exit</emphasis>. The <emphasis role="strong">New
					Database</emphasis> window now shows the table you created in the Tables
					pane along with its preview in the right section of the
					<emphasis role="strong">Database</emphasis> window.</para></listitem>
				</orderedlist>
			</para>
			<para>To frame a query and extract selected information:
				<orderedlist numeration="arabic">
					<listitem><para>In the <emphasis role="strong">New Database</emphasis>
					window, click <emphasis role="strong">Queries</emphasis> in the database
					pane.</para></listitem>
					<listitem><para>Click <emphasis role="strong">Use Wizard to Create
					query</emphasis> in the Tasks pane. The
					<emphasis role="strong">Query</emphasis> wizard appears.</para></listitem>
					<listitem><para>Select the table you want to query in the
					<emphasis role="strong">Tables</emphasis> list.</para></listitem>
					<listitem><para>Select the fields you need in your query list from the
					<emphasis role="strong">Available fields</emphasis> list, and move them to
					the <emphasis role="strong">Fields in the Query</emphasis> list to the right
					using the arrow buttons. Click <emphasis role="strong">Next</emphasis> after
					selecting the required fields.</para></listitem>
					<listitem><para>Next, specify how you want the query results to be ordered.
					Select a field from the <emphasis role="strong">Sort by</emphasis> box,
					choose the <emphasis role="strong">Ascending</emphasis> or
					<emphasis role="strong">Descending</emphasis> option and then click
					<emphasis role="strong">Next</emphasis>.</para></listitem>
					<listitem><para>The next step is to specify search condition(s) for your
					query. If you want the query result to satisfy all the conditions, select
					the <emphasis role="strong">Match all of the following</emphasis> option.
					Alternatively, if you want to display the result for any of the conditions
					met, select the <emphasis role="strong">Match any of the following</emphasis>
					option. Select a field from the <emphasis role="strong">Fields</emphasis>
					list, select the condition from the <emphasis role="strong">Condition</emphasis>
					list, specify the value to map the condition and then click
					<emphasis role="strong">Next.</emphasis></para></listitem>
					<listitem><para>Select the <emphasis role="strong">Detailed query</emphasis>
					option to display all records of the query or select the
					<emphasis role="strong">Summary query</emphasis> option to display the
					results of aggregate functions, and then click
					<emphasis role="strong">Next</emphasis>.</para></listitem>
					<listitem><para>To assign an alias, clear the Alias box, type the desired
					alias and click <emphasis role="strong">Next</emphasis> to move to the next
					step.</para></listitem>
					<listitem><para>Finally, specify the name of the query in the
					<emphasis role="strong">Name of the query</emphasis> box. If you want to make
					any changes to the query, you can select the <emphasis role="strong">Modify
					Query</emphasis> option; otherwise, you can display the query results by
					selecting the <emphasis role="strong">Display Query</emphasis> option.
					Click <emphasis role="strong">Finish</emphasis> to generate the
					query.</para></listitem>
					<listitem><para>The <emphasis role="strong">Query</emphasis> wizard generates
					the query based on the conditions specified and displays the result in the
					<emphasis role="strong">Query</emphasis> window.</para></listitem>
				</orderedlist>
			</para>
			<para>To create a report:
				<orderedlist numeration="arabic">
					<listitem><para>In the <emphasis role="strong">New Database</emphasis>
					window, click <emphasis role="strong">Reports</emphasis> in the Database pane
					and then click <emphasis role="strong">Use Wizard to Create Report</emphasis>
					from the Tasks pane. The <emphasis role="strong">Report</emphasis>
					wizard<emphasis role="strong"></emphasis> appears.</para></listitem>
					<listitem><para>Decide the fields that you want in your report. Select the
					table from the <emphasis role="strong">Tables</emphasis> box and fields from
					the selected table. Click the arrows to move all these fields to the
					<emphasis role="strong">Fields in report</emphasis> list. Click
					<emphasis role="strong">Next</emphasis>.</para></listitem>
					<listitem><para>Type the label for the fields in the
					<emphasis role="strong">Label</emphasis> text box, and click
					<emphasis role="strong">Next</emphasis>.</para></listitem>
					<listitem><para>To group the fields, select a field on which you want the
					grouping to be done from the <emphasis role="strong">Fields</emphasis> list,
					and click the right arrow to transfer the field to the
					<emphasis role="strong">Groupings</emphasis> list. Click
					<emphasis role="strong">Next</emphasis> to proceed.</para></listitem>
					<listitem><para>Specify how you want the data to be sorted. If you chose
					to group the data under a field, Base uses that field to sort the
					information on the report and the Sort by category is greyed out.
					Click <emphasis role="strong">Next</emphasis> to proceed.</para></listitem>
					<listitem><para>Decide the layout of the report. Select a layout from the
					<emphasis role="strong">Layout of data</emphasis> list and a layout for the
					header and footer from the <emphasis role="strong">Layout of headers and
					footers</emphasis> list. You can also choose the orientation of the report
					by selecting the <emphasis role="strong">Landscape</emphasis> or
					<emphasis role="strong">Portrait</emphasis> option and then clicking
					<emphasis role="strong">Next</emphasis>.</para></listitem>
					<listitem><para>Type a title in the <emphasis role="strong">Title of
					report</emphasis> box, select the option to create a
					<emphasis role="strong">Static report</emphasis> or a
					<emphasis role="strong">Dynamic report</emphasis> and click
					<emphasis role="strong">Finish</emphasis> to generate the
					report.</para></listitem>
				</orderedlist>
			</para>
		</sect2>
	</sect1>
</article>