388
397
<sect1 id="folders">
389
398
<title>Message Folders</title>
391
<para>Message Folders are used to organize your email messages. By default,
399
<!-- review and adapt to kmail2/akonadi lueck 31.05.2011-->
400
<para>Message Folders are used to organize your email messages. <!-- By default,
392
401
if you have no existing message folders, messages are stored in the folder
394
403
class="directory">$<envar>KDEHOME</envar>/share/apps/kmail/</filename>. If
395
404
you have existing message folders in <filename
396
class="directory">~/Mail</filename>, these will be used instead. When you
405
class="directory">~/Mail</filename>, these will be used instead.--> When you
397
406
first start &kmail; the <guilabel>inbox</guilabel>,
398
407
<guilabel>outbox</guilabel>, <guilabel>sent-mail</guilabel>,
399
<guilabel>trash</guilabel> and <guilabel>drafts</guilabel> folders are
400
created. These folders each have special functions:</para>
408
<guilabel>trash</guilabel>, <guilabel>drafts</guilabel> and <guilabel>templates</guilabel>
409
folders are created. These folders each have special functions:</para>
447
<!-- missing templates folder lueck 31.05.2011-->
439
448
<para>You may find that the standard folders are fine for your
440
449
needs; eventually, though, you will probably need folders to help you organize
441
450
your messages. To create a new folder, select
442
<menuchoice><guimenu>Folder</guimenu><guimenuitem>New Folder...</guimenuitem></menuchoice>:
443
the <link linkend="folders-properties-window">folder properties</link> dialog
451
<menuchoice><guimenu>Folder</guimenu><guimenuitem>Add Folder...</guimenuitem></menuchoice>.
452
The <link linkend="folders-properties-window">folder properties</link> dialog
444
453
will then prompt you for the necessary information. If you ever need to change
445
454
the settings for a folder, select the folder you wish to modify in the Folders pane and select
446
<menuchoice><guimenu>Folder</guimenu><guimenuitem>Properties</guimenuitem>
447
</menuchoice>.</para>
455
<guimenuitem>Folder Properties</guimenuitem> from the context menu.</para>
449
457
<para>To move messages from one folder into another, select the message(s) you
450
458
want to move and press the <keycap>M</keycap> key or select
451
<menuchoice><guimenu>Message</guimenu><guimenuitem>Move
459
<menuchoice><guimenu>Message</guimenu><guimenuitem>Move Messages
452
460
To</guimenuitem></menuchoice>. A list of folders will appear; select the folder
453
461
from the list that you want to move the messages to. Messages can also be moved
454
462
by dragging them from the Message list to a folder in the Folder list.</para>
471
479
<sect3 id="folders-properties-general">
472
480
<title>General</title>
474
481
<para>Rename a folder by changing the entry in the <guilabel>Name:</guilabel> field.</para>
482
<!-- not in kmail 2.0.96 lueck 31.05.2011
476
483
<para>You can make a folder a subfolder of another folder by choosing a new parent
477
484
folder using the <guilabel>Belongs to</guilabel> selection. </para>
479
<para>The <guilabel>Folder Icons</guilabel> section lets you choose
480
icons that are different from the default ones in the folder list.</para>
482
485
<para>See the <link linkend="folders-format">Folder Format</link> section
483
486
for information about the <guilabel>Mailbox format.</guilabel></para>
485
<para>With the <guilabel>Identity</guilabel> section you can set the default
488
<para>Check <guilabel>Act on new/unread mail in this folder</guilabel> if you
489
want to be informed about new mail that arrives in this folder. Setting this option is for
490
example useful for the folder where you move all detected spam messages to.</para>
491
<para>Check <guilabel>Keep replies in this folder</guilabel> if you want
492
replies to messages in this folder to be filed also into this folder rather
493
than into a special sent-mail folder.</para>
494
<para>Check <guilabel>Hide this folder in the folder selection dialog</guilabel>
495
if you do not want this folder to be shown in folder "selection dialogs,
496
such as the <guimenuitem>Jump to Folder</guimenuitem> dialog.</para>
497
<para>With the <guilabel>Sender identity</guilabel> option you can set the default
486
498
identity that should be used for new messages if this folder is selected.
487
499
Replies to messages that were sent directly
488
500
to you will still default to the message's <quote>To</quote> address if an
489
501
according identity is found.</para>
491
<para>With <guilabel>Show Sender/Receiver</guilabel> you can set the
492
visible columns in the header pane. This is useful if you use a
493
folder to save your own sent messages.</para>
495
<para>Check <guilabel>Ignore new mail in this folder</guilabel> if you do not
496
want to be informed about new mail that arrives in this folder. This is for
497
example useful for the folder where you move all detected spam messages to.</para>
499
<para>Check <guilabel>Keep replies in this folder</guilabel> if you want
500
replies to messages in this folder to be filed also into this folder rather
501
than into a special sent-mail folder.</para>
505
<sect3 id="folders-properties-expiry">
503
<sect3 id="folders-properties-view">
505
<para>The <guilabel>Use custom icons</guilabel> option lets you choose
506
icons that are different from the default ones in the folder list.</para>
507
<para>With <guilabel>Show columns</guilabel> you can set the
508
visible columns in the header pane to <guilabel>Default</guilabel>,
509
<guilabel>Sender</guilabel> or <guilabel>Receiver</guilabel>. This is useful
510
if you use a folder to save your own sent messages.</para>
511
<para>In the <guilabel>Message List</guilabel> section you can select and
512
configure an <guilabel>Aggregation</guilabel> and <guilabel>Theme</guilabel>
513
for this folder different from the default configured in &kmail;s settings.
514
For more details see the <link linkend="configure-appearance-message-list">
515
Message List</link> tab in the <guilabel>Appearance</guilabel> page.</para>
517
<sect3 id="folders-properties-retrieval">
518
<title>Retrieval</title>
519
<para>Deselect <guilabel>Use options from parent folder or account</guilabel>
520
to set folder-specific options for synchronizing and retrieval of messages.
521
<!-- use case ??? where and how to set the defaults???
523
Synchronize when selecting this folder
524
Automatically synchronize after
525
Retrevial Options - Always retriew full messages, Retrieve nessage bodies on demand, Keep message bodies loacally for
528
<sect3 id="folders-properties-templates">
529
<title>Templates</title>
530
<para>On this tab you can define folder-specific templates for your custom folders.
531
For more details see the <link linkend="configure-composer-standard-templates">
532
Standard Templates</link> tab in the <guilabel>Composer</guilabel> page
535
<sect3 id="folders-properties-maintainance">
536
<title>Maintenance</title>
537
<para>This tab shows an overview about the folder type and its size,
538
the number of read and unread messages in the folder and allows you to enable
539
text indexing.</para>
543
<!-- in kmail 2.0.96 Expiry action in context menu of each folder-->
544
<sect2 id="folders-properties-expiry">
506
545
<title>Old Message Expiry</title>
508
<para>Here you can select what should happen with old messages in this
509
folder. If you enable <guilabel>Expire old messages in this folder</guilabel>
547
<para>From the context menu of a folder select <guimenuitem>Expire</guimenuitem>
548
to open the <guilabel>Mail Expiry Properties</guilabel> dialog.
549
Here you can select what should happen with old messages in this
550
folder. If you enable to expire old read or unread messages in this folder
510
551
then &kmail; will regularly, depending on your choice, either delete old
511
messages or move old messages to another folder. You can also start
552
messages or move old messages to another folder.
553
<!-- not in kmail 2.0.96 lueck 31.05.2011 You can also start
512
554
expiration of old messages manually via <menuchoice><guimenu>Folder</guimenu><guisubmenu>Expire</guisubmenu></menuchoice> and via
513
555
<menuchoice><guimenu>File</guimenu><guisubmenu>Expire
514
All Folders</guisubmenu></menuchoice></para>
556
All Folders</guisubmenu></menuchoice> -->
516
559
<warning><para>Messages that are deleted during expiration of old messages
517
560
cannot be restored, so be careful with this setting.</para></warning>
521
<sect3 id="folders-properties-mailinglist">
564
<sect2 id="folders-properties-mailinglist">
522
565
<title>Mailing List</title>
524
<para>If you are going to use the folder for a mailing list then you should
567
<para>If you are going to use the folder for a mailing list open the
568
<guilabel>Mailinglist Folder Properties</guilabel> dialog with
569
<menuchoice><guimenu>Folder</guimenu> <guimenuitem>Mailing List Management</guimenuitem>
570
</menuchoice> from the menu. Then you should
525
571
check <guilabel>Folder holds a mailing list</guilabel> to associate this folder
526
572
with the mailing list. Next you should
527
573
click on <guilabel>Detect Automatically</guilabel>. &kmail; will then try
1051
1092
that allow you to refine your filtering.</para>
1053
1094
<para>Using the first row of check boxes, you can toggle when the
1054
filter is applied: the <guilabel>to incoming messages</guilabel>
1095
filter is applied: the <guilabel>Apply this filter to incoming messages</guilabel>
1055
1096
option means that the filter is applied to messages when you receive
1056
them (&ie; on <guiicon>Check Mail</guiicon>); the <guilabel>to sent
1057
messages</guilabel> options means that the filter is applied to
1058
messages when you send them and the <guilabel>on manual
1097
them (&ie; on <guiicon>Check Mail</guiicon>).
1098
The filter can be applied to all messages, to all but online IMAP accounts and
1099
to a selection of incoming folders.</para>
1100
<para>The <guilabel>Apply this filter to sent
1101
messages</guilabel> option means that the filter is applied to
1102
messages when you send them and the <guilabel>Apply this filter on manual
1059
1103
filtering</guilabel> option controls whether to apply this filter when
1060
1104
filtering is specifically selected (&ie; via
1061
1105
<menuchoice><guimenu>Message</guimenu> <guimenuitem>Apply
1062
1106
Filters</guimenuitem></menuchoice>.)</para>
1107
<para>If <guilabel>Apply this filter to sent messages</guilabel> is checked
1108
the filter will be triggered <emphasis>after</emphasis> the message is sent and it will
1109
only affect the local copy of the message. If the recipient's copy
1110
also needs to be modified, please use <guilabel>Apply this filter before
1111
sending messages</guilabel>.
1064
1113
<para>The <guilabel>If this filter matches, stop processing here</guilabel>
1065
check box in the second row controls whether or not the filters after
1114
check box controls whether or not the filters after
1066
1115
the current filter will be applied, if the current filter matches.</para>
1068
1117
<para>If the <guilabel>Add this filter to the Apply Filter menu</guilabel>
1069
check box in the third row is selected, this filter will be inserted
1118
check box is selected, this filter will be inserted
1070
1119
in the <menuchoice><guimenu>Message</guimenu> <guimenuitem>Apply
1071
1120
Filter</guimenuitem></menuchoice> submenu. You can then apply this
1072
1121
filter to a message. Another way of applying filters is to use
1517
1567
<para>In the <guilabel> Filter Criteria</guilabel> area, select
1518
<guilabel><recipients></guilabel> from the first drop-down box,
1519
<guilabel>contains</guilabel> from the second drop-down box, and type
1568
<guilabel>All Recipients</guilabel> from the first drop down box,
1569
<guilabel>contains</guilabel> from the second drop down box, and type
1520
1570
<userinput>kde@kde.org</userinput> in the text
1524
<para>Skip down to the <guilabel>Filter Actions</guilabel> section. Select <guilabel>file into
1525
folder</guilabel> from the first drop-down box. A new drop-down box
1574
<para>Skip down to the <guilabel>Filter Actions</guilabel> section. Select <guilabel>Move Into
1575
Folder</guilabel> from the first drop-down box. Click on the folder icon and a window
1526
1576
containing a list of folders will appear. Select the folder that you
1527
1577
want the filtered messages to be transferred to. For this example, you would select
1528
<guilabel>KDE-General</guilabel> from the drop-down box.</para>
1578
<guilabel>KDE-General</guilabel>.</para>
1613
1663
<term>Check the order of your filters:</term>
1615
1665
<para>All the different filter actions have a different complexity.
1616
The most expensive filter actions are <guilabel>pipe through</guilabel>
1617
and <guilabel>execute command</guilabel>, because both need external
1666
The most expensive filter actions are <guilabel>Pipe Through</guilabel>
1667
and <guilabel>Execute Command</guilabel>, because both need external
1618
1668
programs to be run. Placing filters containing these filter actions
1619
1669
behind other filters that can reduce the number of times these complex
1620
1670
actions are required is useful, if the filter logic does allow
1622
1672
<para>An example is filtering messages from a mailing list and detecting
1623
1673
spam messages. For the spam detection you will usually use an external
1624
tool via a <guilabel>pipe through</guilabel> action. Filtering the messages
1674
tool via a <guilabel>Pipe Through</guilabel> action. Filtering the messages
1625
1675
for the mailing list is done via the List-Id header. If you do not want to
1626
1676
check the messages from the mailing list for spam too, it is better to
1627
1677
use the filter for the mailing list messages before the filter for the
1650
<!-- dnaber update 2004-02-22 -->
1651
<sect1 id="popfilters">
1652
<title>Download Filters</title>
1654
<para>Download Filters can be used to filter mail from a POP server,
1655
<emphasis>before</emphasis> they are completely downloaded; you can use them
1656
to prevent &kmail; from downloading huge messages and save time this
1659
<para>In the configuration dialog of the POP account you can enable
1660
download filtering by checking the <guilabel>Filter messages if
1661
they are greater than</guilabel> box; once you have done that, you can specify a size
1662
which is used as a threshold: messages exceeding this size will be
1663
checked against the filter rules you defined -- if no filter rule
1664
matches, they will be shown in a confirmation dialog and you can
1665
decide what to do with them. The default size for filtering is 50,000
1666
Bytes; this is a good value as the overhead is kept to a minimum --
1667
every message that is looked at by the filter causes additional
1668
traffic because the header of the message is downloaded twice. The
1669
default action is <guilabel>Download mail</guilabel> to prevent the
1670
loss of messages.</para>
1672
<warning><para>Be careful with the <guilabel>Delete mail from
1673
server</guilabel> option since once a mail is deleted on the server
1674
there is no way to get it back.</para></warning>
1676
<para>With a really good set of filter rules, it is possible that all
1677
messages that exceed the threshold size are automatically tagged
1678
(&ie; downloaded, kept on the server or deleted) and you would never
1679
be bugged by the confirmation dialog. Be careful though, since once a
1680
message is matched by a filter rule, you have no guarantee that you
1681
can change the action before it is executed: the confirmation dialog will
1682
be displayed <emphasis>only</emphasis> if there is a message left that
1683
was not matched by a filter rule.</para>
1685
<sect2 id="popfilters-dialog">
1686
<title>The <guilabel>Configure Pop Filter</guilabel> Dialog</title>
1688
<para>Adding filter rules works similar as for <link
1689
linkend="filters">message filters</link>. On the left hand side you
1690
can manage the existing filters. Use the <guiicon>New</guiicon>
1691
button to add a filter. On the right hand side you can configure
1692
under which conditions the current filter should match. Using <guilabel>Filter
1693
Action</guilabel> you specify what will happen to a message that is
1694
matched by this rule. The available options are:</para>
1699
<term><guilabel>Download mail</guilabel></term>
1701
<para>Will download the messages matched by the filter, just as any other message
1702
that does not exceed the threshold size.</para>
1707
<term><guilabel>Download mail later</guilabel></term>
1709
<para>Will tag the messages for later download. This means the messages matched
1710
will stay on the POP server until you choose to download them by
1711
changing the action manually.</para></listitem>
1715
<term><guilabel>Delete mail from server</guilabel></term>
1717
<para>Will delete the message from the server and does not download it. Once you
1718
deleted a message from the server, there is <emphasis>no</emphasis> way you can undo this.
1719
Be careful, as rules could match messages you actually want, too.</para></listitem>
1724
<para>The option <guilabel>Always show matched 'Download Later' messages in
1725
confirmation dialog</guilabel> will cause the confirmation dialog to
1726
show up during mailbox check if at least one message was tagged for
1727
<guilabel>Download Later</guilabel> - even if all messages exceeding
1728
the threshold size were matched by a rule. This option is useful in the
1729
case you have messages matched by a rule and tagged for
1730
<guilabel>Download Later</guilabel>, but you do not get any message
1731
exceeding the size limit for a very long time. Without this option,
1732
the confirmation dialog would never show up and you would never have
1733
a chance to get the queued message by changing the action manually.</para>
1737
<sect2 id="popfilters-confirmation">
1738
<title>The Confirmation Dialog</title>
1740
<para>This dialog shows up whenever you have POP filtering switched
1741
on and messages were found on the server that exceed the threshold
1742
size you defined for the POP account. Now you have the chance to
1743
decide what you want to do with that message. The options are
1744
<guilabel>Download</guilabel> (green), <guilabel>Download
1745
later</guilabel> (yellow with egg watch) and <guilabel>Delete from
1746
server</guilabel> (red <quote>X</quote>). Be cautious with the delete
1747
option, since once you deleted a mail from the server, there is no
1748
way to undelete it again.</para>
1750
<para>In the <guilabel>Filtered Messages</guilabel> section you can
1751
check the box if you receive messages that were automatically tagged for
1752
a certain action (download, download later, delete) by a filter rule.
1753
The checkbox is only enabled if you receive some messages that were
1754
matched by a filter rule; once you check it, a list similar to the
1755
one for the not-automatically-tagged messages will be displayed and you
1756
can change the action for every single message.</para>
1758
<para>Please note that if there is a message exceeding the size
1759
limit, but all messages are matched by a filter rule the dialog will
1760
not be displayed. One exception occurs if you have checked
1761
<guilabel>Always show matched 'Download Later' messages</guilabel> in
1762
the <guilabel>Global Options</guilabel> section of the POP filter
1763
configuration dialog; then, the dialog will also be displayed if you only
1764
have matched messages, but at least one message was tagged for
1765
<guilabel>Download later</guilabel>.</para>
1771
1700
<sect1 id="multiple-accounts">
1772
1701
<title>Using Multiple Accounts</title>
1789
1718
<sect1 id="pgp">
1790
1719
<!-- This section is from Andreas Gungl, 2000-05-21, updated 2002-10-06 by Ingo Kloecker -->
1791
<title>Signing and Encrypting Messages with <application>PGP</application>
1792
or <application>GnuPG</application></title>
1720
<title>Signing and Encrypting Messages with <application>GnuPG</application></title>
1794
1723
<note><para>There have been major changes in the way &kmail; handles
1795
1724
signing/encryption. The following introduction applies to the previous
1796
1725
version of &kmail;. You can still read the introduction to get an overview
1797
1726
about how to sign/encrypt messages, but the details, especially those of
1798
1727
the configuration, will differ.</para></note>
1800
1729
<para>This is a short introduction on how to setup &kmail;'s
1801
<application>PGP</application> (<application>Pretty Good Privacy</application>) support;
1730
<application>GnuPG</application> (<application>GNU Privacy Guard</application>) support;
1802
1731
it gives some hints on the use of
1803
<application>PGP</application> too. It is written for people who are beginners in
1804
this area; if you are familiar with the use of <application>PGP</application>, you can
1805
skip most of the steps. This documentation, and the &kmail; user interface,
1806
generally talk only about <quote>PGP</quote>, but it applies to
1807
both <application>PGP</application> and <application>GnuPG</application>
1808
(<application>GNU Privacy Guard</application>),
1809
(although some <application>GnuPG</application> command-line parameters
1810
may be different.)</para>
1732
<application>GnuPG</application> too. It is written for people who are beginners in
1733
this area; if you are familiar with the use of <application>GnuPG</application>, you can
1734
skip most of the steps.</para>
1813
1737
also check out the <link linkend="pgp-faq">&FAQ; item about
1814
<application>PGP</application></link>.</para>
1738
<application>GnuPG</application></link>.</para>
1816
1740
<warning><para>Attachments will not be signed/encrypted if you are using
1817
1741
inline OpenPGP: to sign/encrypt attachments, you have to install GnuPG and
1819
1743
then, you can decide for each attachment whether it should be signed/encrypted or not.
1820
1744
</para></warning>
1822
<warning><para>&kmail; has to rely on <application>PGP</application>'s
1746
<warning><para>&kmail; has to rely on <application>GnuPG</application>'s
1823
1747
output; this output is often different between different versions of
1824
<application>PGP</application>, so it is important that you test if encryption
1748
<application>GnuPG</application>, so it is important that you test if encryption
1825
1749
really works with your setup before you start using it seriously. &kmail; might
1826
1750
<emphasis>not</emphasis> warn you if something fails -- enable
1827
1751
<guilabel>Show signed/encrypted text
1828
1752
after composing</guilabel>. </para></warning>
1830
<para>To setup and use <application>PGP</application> support in &kmail; it is
1831
necessary to have <application>PGP</application> installed and set up
1754
<para>To setup and use <application>GnuPG</application> support in &kmail; it is
1755
necessary to have <application>GnuPG</application> installed and set up
1832
1756
properly; of course, we cannot give you a full introduction of
1833
<application>PGP</application> here. We will only mention the steps you have to
1834
do to get <application>PGP</application> going. For details you should have a look at
1835
the excellent <application>PGP</application> documentation
1836
or <ulink url="http://www.gnupg.org/docs.html#guides">The GNU Privacy Handbook</ulink>.</para>
1757
<application>GnuPG</application> here. We will only mention the steps you have to
1758
do to get <application>GnuPG</application> going. For details you should have a look at
1759
the <ulink url="http://www.gnupg.org/docs.html#guides">The GNU Privacy Handbook</ulink>.</para>
1838
1761
<para>It is certainly a good idea to study this documentation as well as an
1839
introduction into public key cryptography (⪚ out of the
1840
<application>PGP</application> 6.5.x package): there you can learn a lot about
1762
introduction into public key cryptography: there you can learn a lot about
1841
1763
the basic concepts, which will help you to understand what is going on; also,
1842
1764
many security related issues you should know about are discussed there.</para>
1846
1768
<sect2 id="pgp-preconditions">
1847
1769
<title>Preconditions</title>
1849
<para>&kmail; expects that your <application>PGP</application> binary is called
1850
<command>pgp</command>; in the case of <application>GnuPG</application>, it expects
1851
the binary to be called <command>gpg</command>. If this is not the case for you,
1771
<para>&kmail; expects that your <application>GnuPG</application> binary is called
1772
<command>gpg</command>. If this is not the case for you,
1852
1773
just make a symlink.</para>
1854
1775
<para>If you have not done so, you have to generate a key pair (secret and public
1855
key) for your identity. You must do this at the command line: use
1856
<userinput><command>pgp</command> <option>-kg</option></userinput>
1857
or <userinput><command>gpg</command> <option>--gen-key</option></userinput>: &kmail;
1858
has no internal support for <application>pgp</application>'s key generation at
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key) for your identity. Either do that using &kgpg; or &kleopatra; or do this at the command line:
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<userinput><command>gpg</command> <option>--gen-key</option></userinput>: &kmail;
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has no internal support for <application>gpg</application>'s key generation at
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this time. The identity (normally your name followed by your email address
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within brackets, such as <userinput>John Doe
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<john@example.com></userinput>) and your passphrase are important for the
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co-operation between &kmail; and <application>PGP</application>.</para>
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co-operation between &kmail; and <application>GnuPG</application>.</para>
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<sect2 id="pgp-settings">
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<title><application>PGP</application>-Related Settings in &kmail;</title>
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<title><application>GnuPG</application>-Related Settings in &kmail;</title>
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<para>Select the <guilabel>OpenPGP</guilabel> tab on
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<para>Select the <guilabel>Composing</guilabel> tab on
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the <guilabel>Security</guilabel> settings page; there you will find the
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following options:</para>
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<term><guilabel>Encryption tool</guilabel></term>
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<para>Now that you have setup the encryption tool you have tell &kmail; which
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OpenPGP key you want to use for signing and for encrypting messages;
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to do this go to the <link linkend="configure-identity">Identities configuration</link>
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and set the key that should be used on the <guilabel>Advanced</guilabel> tab of the
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and set the key that should be used on the <guilabel>Cryptography</guilabel> tab of the
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identity configuration.</para>
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<para>Now you are able to sign outgoing messages; to let people send you
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encrypted messages and to let them verify your signature you
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must send them your public key or upload your public key to a public
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<application>PGP</application> key server so that they can fetch your key from there.
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<application>GnuPG</application> key server so that they can fetch your key from there.
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To send encrypted messages to other people or to verify their signed
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messages you will need their public keys; you can store your public key(s) on a
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public <application>PGP</application> key server such as <ulink
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url="http://www.cam.ac.uk.pgp.net/pgpnet/">http://www.cam.ac.uk.pgp.net/pgpnet/</ulink>.</para>
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public <application>GnuPG</application> key server.</para>
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<title>Sign your Messages</title>
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<para>You can compose your message as usual in the composer
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window of &kmail;. Before you send the message, check the <guiicon>Sign Message</guiicon>
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window of &kmail;. Before you send the message, check the <guibutton>Sign</guibutton>
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icon on the toolbar of the composer window; then, you can send
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the message. The identity you are using to write the current message needs to
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be connected to an <guilabel>OpenPGP Key</guilabel> in the <guilabel>Identity</guilabel>
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section of the <guilabel>Configure</guilabel> dialog.
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To sign the message, &kmail; needs to know your <application>PGP</application>
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To sign the message, &kmail; needs to know your <application>GnuPG</application>
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passphrase: if you did not select <guilabel>Keep passphrase in memory</guilabel> in the
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<guilabel>Security</guilabel> section, &kmail; will ask you for it; otherwise,
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if you have already given the phrase to &kmail;, it will sign the
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<para>To send an encrypted message to somebody of whom you have a
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public key, you simply create the message in the composer window.
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Before you send the message, check the <guibutton>Encrypt
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Message</guibutton> button in the toolbar of the composer window; note
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Before you send the message, check the <guibutton>Encrypt</guibutton>
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button in the toolbar of the composer window; note
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that you might not have to check the button if <guilabel>Automatically
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encrypt messages whenever possible</guilabel> is selected in
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&kmail;'s configuration (see <link linkend="pgp-sign-your-messages">above</link>).
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Then send the message.</para>
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If you checked the <guilabel>Encrypt Message</guilabel> button and &kmail;
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If you checked the <guibutton>Encrypt</guibutton> button and &kmail;
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cannot find a matching key for a recipient, it will display a list containing
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all available keys in the <guilabel>Encryption Key Selection</guilabel> dialog;
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if &kmail; finds more than one trusted key for a recipient, it will
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doc/kmail/using-kmail.docbook
