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This user guide was taken from
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http://sourceforge.net/p/accessodf/wiki/UserGuide/
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please have a look there for an up-to-date version.
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AccessODF helps authors evaluate and improve the accessibility of their documents in
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OpenOffice.org or LibreOffice Writer. A document may contain many problems that the author
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is unaware of but that can keep someone with a disability from accessing the content. This
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is true whether documents are accessed in Writer itself, or exported to a more common format
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like HTML or PDF. Thanks to the extensions odt2daisy and odt2braille, Writer documents can
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be a suitable source for formats specifically aimed at persons with disabilities. But in
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order to create valid and usable Braille or DAISY books, the source document needs to be
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You can do several things to increase the accessibility of ODT documents. The following
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documents give you a number of guidelines:
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• ODF Accessibility Guidelines by the Accessibility subcommittee of the OASIS Open
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Document Format for Office Applications (OpenDocument) TC
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• Authoring Techniques For Accessible Office Documents by the Accessible Digital Office
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Document (ADOD) Project
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• OpenOffice.org and Accessibility by Web Accessibility in Mind (WebAIM)
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AccessODF helps you to keep these rules in mind and makes it very easy to write accessible
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documents. Checking the accessibility is now as straightforward as checking the spelling:
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similar to the spelling checker alerting you to potential spelling errors, the accessibility
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checker helps you identify and resolve potential accessibility issues.
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AccessODF is available as an extension. The installation requires OpenOffice.org/LibreOffice
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3.3. AccessODF runs on all platforms (Windows, Mac OS, Linux).
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1. Download the installation file (OXT)
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2. In Writer, go to Tools > Extension Manager...
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4. Select the OXT file and click Open
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5. Wait until the installation has finished, then click Close
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6. Finally, restart Writer
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Warning: If you get an error dialog with the words
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com.sun.star.registry.CannotRegisterImplementationException in it when installing the
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extension on Ubuntu, open a command line and enter the command sudo apt-get install
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libreoffice-java-common. This solution may also work for other Linux distributions.
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3. Evaluate accessibility
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The accessibility checker is shown in the Accessibility section of the Task Pane in Writer.
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The Accessibility section of the Task Pane
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You might have seen this Task Pane before in Impress, where it is used for Master Pages,
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Layouts, Custom Animations and Transitions. It is usually located at the right side of the
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workspace, but it can also be placed at the left or even undocked. To check the document for
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possible issues, do the following:
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1. Open the document in Writer
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2. Go to Tools > Accessibility Evaluation... The Accessibility Evaluation item in the Tools
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3. Click Check The check button
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4. Wait for the tool to scan the whole document
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The task pane displays all issues in a 'tree' view. While navigating the issues, focus will
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move to the relevant location in the document. Each issue is classified as an error or a
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warning. Selecting an issue shows information about why something might be inaccessible, and
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instructions on how to fix it.
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The accessibility checker gives an overview of all issues in a tree view
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You can include or exclude certain checks specific to the export to DAISY and Braille. To
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show these options, go to Tools > Options... > OpenOffice.org/LibreOffice Writer >
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Accessibility Checker. In order to do Braille-specific checks, odt2braille version 1.1.0 or
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later must be installed.
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4. Resolve accessibility issues
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Each error or warning includes instructions on how to fix it manually. For some issues, you
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can also use the handy Repair button. This button either fixes the issue automatically, or
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it sends you in the right direction so that you can skip a few steps. It is also possible
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that the checker reports an issue where no problem exists. In this case, just ignore the
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issue with the Ignore button.
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2. If this is not a real issue, click Ignore
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3. Else, if the Repair button is enabled, use it to fix the issue (semi-)automatically
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4. Else, fix the issue manually
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5. Repeat this until no issues are left
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debian/user-guide
