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<META HTTP-EQUIV="Content-Type" CONTENT="text/html; CHARSET=windows-1252">
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<TITLE>Add Contact Information</TITLE>
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<META NAME="KEYWORDS" CONTENT="Add emergency contact;Add other contact;Add personal contact;Add work contact;Address;Contact information;Contact type;Email address;Emergency contact;Fax number;Personal contact;Telephone numbers;Work contact;">
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<META NAME="AUTHOR" CONTENT="IntraHealth International 2007">
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<META NAME="GENERATOR" CONTENT="HelpScribble 7.7.2">
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<P><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">
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<A HREF="cnt.htm" TARGET="cnt">Contents</A>
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- <A HREF="idx.htm" TARGET="cnt">Index</A>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#003366" SIZE="4">Add Contact Information</FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">For each person in the system, whether an employee or a job applicant, four types of contact information may be added: personal, or home, contact; work contact; emergency contact; and other contact. Only one contact may be added for each type. Contact information may be added at any time after the record is created. All contact fields are optional. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">1. In the employee's record, click </FONT><U><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#003366" SIZE="2">Contact Information</FONT></U><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> in the side menu to jump to the "Contact Information" section of the record. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">2. Click the link for the type of contact information to add.</FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">3. Enter the full <B>Mailing Address</B>. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">4. Enter a primary <B>Telephone Number</B>. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">5. Enter an <B>Alternate Telephone Number</B>, such as a mobile phone. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">6. Enter a <B>Fax Number</B>. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">7. Enter an <B>Email Address</B>. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">8. Enter any <B>Notes</B>, such as the name of an emergency contact. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">9. Click </FONT><B><FONT FACE="Courier New, courier, typewriter, monospace" COLOR="#808080" SIZE="2">Confirm </FONT></B><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">and confirm that the information entered is correct. If it is not correct, click </FONT><B><FONT FACE="Courier New, courier, typewriter, monospace" COLOR="#808080" SIZE="2">Edit </FONT></B><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">to change it. If it is, click </FONT><B><FONT FACE="Courier New, courier, typewriter, monospace" COLOR="#808080" SIZE="2">Save </FONT></B><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">to save it. The new contact information will display in the person's record. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">10. Repeat for each type of contact to add for the person. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#003366" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#003366" SIZE="2"><B>Troubleshooting </B></FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#336699" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#336699" SIZE="2"><B>The correct Add Contact link doesn't appear.</B></FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">Make certain that contact information hasn't already been added. For example, if the </FONT><U><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#003366" SIZE="2">Add Personal Contact</FONT></U><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> link doesn't appear, check the "Contact Information" section of the employee's record for a "Personal Contact" section. You can then change the previously entered contact information. </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#336699" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#336699" SIZE="2"><B>Contact information that was previously entered needs to be changed. </B></FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> </FONT></P>
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<P STYLE="margin-top:0;margin-bottom:0;"><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2">In the employee's record under the "Contact Information" section, click </FONT><U><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#003366" SIZE="2">Update This Information</FONT></U><FONT FACE="Verdana, helvetica, sans-serif" COLOR="#333333" SIZE="2"> beside the type of contact information to change and edit any field.